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October 30, 2007 ~ ~_~ TO: The Honorable Mayor and Council FROM: John Grossman for the HPC RE: Authorize contract for preservation consultant services Council has approved an agreement with the Minnesota Historical Society for grant funding for a designation study to take place from Juiy 2007 to July 2008. The grant will reimburse $11,000 for a project estimated to cost $23,400. The project budget allows for $ i 9,500 for consultant time and $1,250 in expenses. A match of $9,750 is included in the City's 2007 budget. That portion not used this year will be transferred to the 2008 budget. The balance of the match, $2,600, is staff time and materials. The Minnesota Historical Society makes grant funds available to Certified Local Governments"(Hastings) for preservatian work. The source of the funds is the National Pazk Service of the U.S. Department of the Interior. After advertising and sending requests for proposals to eight contractors two proposals were received. 1. Landscape Research. The Hastings HPC has contracted in the past with LR for a context study, a survey, a district designation study and design guidelines. LS also did a local designation project in 1998-1999 which led to the designation of 17 properties. Ms. Zellie and her staff meet the standards of professional qualification for a federally funded program The proposal includes 3 meetings with the HPC plus 2 public heazings. The proposed cost is $19,465 for time and $550 for expenses. 2. Pathfinder CRM. Mr. Vogel has worked for HPCs in Cottage Grove, Farmington, Newport, Edina and Eden Prairie among others. He has completed more than 100 local designations. Mr. Vogel meets the standards of professional qualifications_ The proposal includes 3 meetings including public hearings. The proposed cost is $19,500. Professional consulting services are not subject to "low bid" requirements. Both proposals meet the requirements in the Request for Proposals and the State Grant agreement. The HPC recommended that the City contract with Landscape Research LLC because of the variety and quality of work they have already done for Hastings. Recommendation: Authorize the Mayor and City Clerk to execute the contract with Landscape Research, LLC.