20071001 - VIII-C-1 - Laserfiche WebLink

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VIII-C-l MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator September 27,2007 City Hall Renovation Project Recommended City Council Action It is recommended that the City Council take action approving the plans for the City Hall front lobby project, and authorize the receipt of bids, with a scheduled award date at the November 5, 2007 City Council meeting. Staff is also recommending that action be taken approving the agreement with TKDA to continue to provide consulting service during construction at the Public Works Garage and during the City Hall project. The supplemental agreement is attached, and is meant to include only supplemental agreement #3, as the prior agreements have been completed and accounted for with prior payments. Backl!round At the City Council meeting on Tuesday June 19,2007 action was taken authorizing TKDA to complete construction documents for the City Hall first floor renovation. Staff has enclosed a drawing, illustrating the proposed changes in the City Hall first floor. Staff has also enclosed a copy of the estimate of probable construction costs. An earlier estimate of $339,000 provided by TKDA inadvertently included the estimated construction cost of the 2nd floor renovation, which is not included in this project. Thus, the estimate of $190,000 is well within the original financing plan that was outlined for the project. Based on the favorable estimate of probable costs, Staff is seeking authorization to solicit bids, with an anticipated award at the City Council meeting scheduled for November 5,2007. Staffs anticipates starting construction later in November and have the project completed within 2-3 months after construction has started.