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To: From: Date: Re: Mayor Hicks and City Councilmembers Melanie Mesko Lee August 29, 2007 Oktoberfest Request by Downtown Business Association Council Action Requested: To approve a request by Downtown Business Association for an Oktoberfest event on October 12 and 13,2007, designating the event as a "community civic festival and celebration". As part of the request, also approve the following: · Close off 2nd Street from Sibley Street, west one block on Friday October 12 from 6:00 p.m. to 12:00 midnight; · Close off2nd Street from Sibley Street, east one block to Ramsey Street on Saturday, October 13 from noon t06:00 p.m., · Designate the two-day event as a "community civic festival and celebration" under the City Code 111.25. This designation would allow the City to issue a permit fora variance from the provision prohibiting consumption or possession of a liquor container on any street or other public property. The requested variance would be for Friday, October 12, 2007 only. . Staff's conditions regarding access, control, clean-up, etc. Background Information The Downtown Business association has approached the City about hosting an Oktoberfest celebration on the dates identified above. Friday, October 12 They would like to block off 2nd Street from Sibley Street, west one block, on Friday, October 12 from 6 p.m. to midnight, and have a beer garden and live music. City staffhas reviewed the proposal and has the following feedback: · Serving liquor-there is a provision in City Code which allows the City to issue a permit for a variance from the prohibition of serving or consuming alcohol on City streets or public property. The request must come from a non-profit civic organization, having their principal place of business within the City of Hastings, and for the sole purpose of a community civic festival and celebration (City Code 111.25). Additionally, state statute allows that the governing body may authorize the holder of a retail on-sale liquor license to dispense alcohol at a "social affair" conducted on the premises owned by a municipality (MN Stat. 340AA04.subdA). The request by the Downtown Business Association (a non-profit organization, located in Hastings) is to allow the Busted Nut (holder of an on-sale liquor license) to serve alcohol, via a beer trailer, on 2nd Street from Sibley Street, west one block. To allow of H.g0tir~;:. .. 101 Fourth Street East,. H8G'tlf1I$E, MN 55<X33.195~) +!l:6,:HASG..23bO ,. f:e61-4.314>::I;32 "W),fW.ckhasltlngs.mn,u;:s