20070820 - VIII-A-2 - Laserfiche WebLink

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VIll-C-2 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator June 14,2007 City Hall and Public Works Office Renovation and Expansion RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the attached drawings of the City Hall and Public Works Office Expansion and Renovation; and authorize TKDA to complete construction documents for the City Hall first floor renovation and the Public Works Office Expansion. Estimated cost for the work proposed by TKDA includes: City Hall, First Floor Renovation: Public Works Office Renovation and Expansion: Not to exceed $19,000 Not to exceed $98,000 BACKGROUND The City Council took action at is meeting on Monday March 5, 2007 authorizing the utilization ofTKDA for design development and opinion of probable cost for the City Hall and Public Works Garage expansion and renovation projects. At that time, Staff did not recommend preparation of actual construction documents, until such time as financial plan was prepared for the projects. The projected cost for the Public Works Office project is approximately $2,200,000. The construction cost does include $275,000 for site work and $150,000 for furnishings. It is likely this $2,200,000 will be less, as the City Staff will likely complete some or all of the site work. The projected cost for the entire 1st Floor City Hall remodeling project is $270,000_ On May 301h, 2007 Finance Committee members Danna Elling Schultz and Mike Slavik conducted a meeting (Councilmember Alongi was unable to attend), which also included Finance Director Char Stark, Assistant City Administrator Melanie Mesko Lee, and Public Works Director Tom Montgomery. During the course of the meeting, the Finance Committee was in general agreement on the project scope for each of the two facilities. While the Committee addressed the entire City Hall renovation project, it is understood that until the Public Works Garage project is complete, work on the renovation of the 2nd Floor at City Hall cannot take place, as the Engineering Department relocation to the Public Works Garage will cause the vacancy that provides the expansion space for the Building and Planning Departments. Thus, the first phase of the City Hall project will only include the 1st Floor, with the remainder of the work to be completed in 2008.