20070402 - VIII-C-2 - Laserfiche WebLink

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VIII-C-2 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: March 29, 2007 SUBJECT: Solid Waste and Recycling Collection Agreement RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the attached Agreement between the City of Hastings and Waste Management for residential solid waste and residential recycling collection within the City limits. BACKGROUND The City Council completed action at the meeting on February 5, 2007 awarding the residential solid waste collection license to Waste Management, and directed Staff to prepare an agreement with Waste Management capturing the elements of the request for proposal document and the actual document submitted by Waste Management, and their supplemental information dated January 8, 2007. City Attorney Shawn Moynihan and I have been working on the attached agreement during the last several weeks, and have also reviewed with Randy Triplett from Waste Management. The City Council will note Exhibits that will be included as part of the agreement: l.) The Request for proposal document. 2.) Waste Management's response 3.) The request for proposal amendment 4.) Option #2 with Fuel Surcharge and CPI Increase in Year 2 and Year 3 5.) Waste Management on-line customer service information 6.) Waste Management letter dated January 8, 2007 (response to the RFP amendment) Other key components of the agreement include: a.) Continuation of the recycling revenue sharing program b.) Requirement for the processing of the waste c.) Method for calculating rate adjustments, based on a fuel clause adjustment and consumer price index d.) Indemnification e.) Terms of license and agreement Randy Triplett from Waste Management will be in attendance at the meeting should the City Counci~ve any question tJley would like Mr. Triplett to address. David M. Osberg,