19871008 Approved By-Laws - Laserfiche WebLink

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CITY OF HASTINGS CHARTER COMMISSION Proposed By-Laws and Rules of Procedure Approved October 8, 1987 A. MEETINGS. The Commission shall meet at least once each calendar year, as required by Minnesota Statutes Sec. X10.05, Subdivision 4. The goal will be to meet once per quarter, unless additional meetings are deemed necessary. All meetings of the Commission shall be open to the public, in compliance with MS 471..705. Meetings shall. be scheduled at the call of the Chairperson ar the Vice Chairperson. Meetings normally will be held an the second Thursday of a month in City Hall or such other public place as may be substituted by scheduling requirements. B. AGENDA. A written agneda shall be prepared and delivered to all Commission members at least 5 days in advance of each meeting, and shall be available to members of the public at the meeting. C. QUORUM. A quorum shall consist of a majority of the members of the Commission. D. ELECTION OF OFFICERS. The officers of the Commission shall consist of a Chairperson, a Vice Chairperson, and such other officers as the Commission may deem necessary from time to time. The Commission may hire a person to take notes and prepare and distribute minutes of meetings in lieu of electing a Secretary. Officers will be elected at the first meeting of each calendar year ar at such other times as may be needed to fill vacancies. Each officer will serve for one year and may be re-elected, but may serve no more than two consecutive terms in each office. E. MINUTES. Minutes of each meeting of the Commission shall be prepared, distributed to all members of the Commission before the next meeting of the Commission, and a copy maintained in a file at City Hall (MS 471.705, Subd. 1). courtesy copies of the minutes may be distributed to city officials or other interested parties. F. NON-ATTENDANCE AT MEETINGS. "When any member has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the commission, the secretary of the charter commission shall file a certificate with the court setting forth those facts and the district court shall thereupon make its order of removal and the chief judge shall fill the vacancy created thereby." (Minnesota statutes Sec. 41.0. 05, Subd. 2) G. ANNUAL REPORT. "The commission shall submit to the chief judge Qf the d~~t~a.ct ap~~t, Qn oax k~efo~ce Docembaa~ ~l Qf each ye~~, an annual report outlining its activities and accomplishments for the preceding calendar year." (Minnesota Statutes Sec. ~10.Q5, Subd. 2)