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City moves to E-Pay for Utility Bills Are you interested in making your life easier? Sign up for E-pay for your Utility bills! When you're on the E-pay plan, bill paying is easy and convenient because your bank automatically makes the scheduled payment. You save the cost of postage and checks, and you can relax knowing your bill is paid, even when you're away on vacation or business. And best of all, it's free! Here's How it Works: The City of Hastings will still send you your bill as usual. Your bank will deduct payment noted on the bill from your checking or savings account on the due date and pay the City of Hastings. You know that your bill is paid on time and you don't have to do a thing. How Do I Join? It's easy to join the E-Pay Plan. Simply complete the attached form and return it to the City of Hastings with a voided check or a deposit slip. You may stop E-Pay plan at anytime by notifying the City of Hastings in written form requesting to be removed from the plan. ~f you ave any questions or need more information, please call the City of Hastings Finance Dept. at 651-437-4127. -------------------------------------- E-Pay PlanAuthorization Form Name(s) shown on City of Hastings Utility Bill Property Address City of Hastings Account # / have read and understand the attached letter. / want to be on E-Pay plan. / authorize the City of Hastings to make debits from my checking/savings account to pay my City of Hastings utility bill. Financial Institution Name Type of Account _ Checking (please enclose a voided check) Account Number _ Savings (Please enclose a withdrawal slip) List your financial institution's routing/transit (ABA) number below. (It's the first 9 numbers on the bottom of your check orwithdrawa/ slip). Account Holder's Signature(s) If you mail this form, send to: City of Hastings, Finance Department 101 4'" Street East Hastings, MN 55033 CITY OF HASTINGS E-PAY TERMS AND CONDITIONS . E-PAY will directly charge the bank account you specified for the amount due. You will continue to receive a City of Hastings utility bill. On your payment due date, your financial institution will automatically deduct the payment from your bank account and we will credit the payment to your City of Hastings utility account. If your due date happens to fall on a weekend or bank holiday, the payment will be processed the next business day. You'll notice a difference on your bill. A message towards the bottom of the bill will appear stating "DO NOT PAY - DEBIT CHECKING". Moving to a new location will affect your E-PAY Plan. If you move, your final bill will be paid through the E-PAY Plan, unless you make other arrangements. To continue your E-PAY Plan at your new location, simply reapply. Ca1J the City of Hastings at the number on your bill and we will be happy to send you a new appHcation form. You can discontinue your E-PAY Plan whenever you choose. If you choose to discontinue your E-PAY Plan, just notify the City of Hastings in writing. Or, your E-PAY Plan may be disconnected through a written request from your financial institution. The City of Hastings will assess a "returned check charge" on any payment returned by the bank because of insufficient funds. The amount of the payment will be reversed from your utility account. The bill may now be considered delinquent, as in accordance with the City's Utility Billing Policies, and this may result in late penalties being assessed. The amount now due would be the previous amount owed plus a NSF charge of $30.00. An immediate remittance of payment for the dishonored check by cashiers check, money order, or cash must be made immediately. If not, disconnection procedures will follow. If the City of Hastings receives two insufficient funds notices from your bank within a twelve-month period, we will assess a "return check charge" on each, and we will cancel your participation in the City of Hastings' E-PAY Plan. . Page 4 Fall 2002