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process. The owner shall be notified of the interim protection when a decision has been made about commencing a designation study. A designated study shall be initiated by action of the Commission in a public meeting. Notice shall be mailed to the owners of properties considered for designation 10 calendar days prior to the meeting date. Interim protection shall be in effect for 120 calendar days from the date of the Commission's action to begin a designation study of the property or until the Council makes a decision on the proposed designation, whichever comes first. Prior to the expiration of the120 day period, the Commission may request Council approval to extend the interim protection for an additional 120 calendar days, not to exceed a total of 240 days. The Commission shall provide grounds for the request for an extension of interim protection. A notice of the recommendation to extend the interim protection must be sent to the property owner 10 calendar days prior to the Council meeting. Interim protection means that during the designation process, the provisions of this ordinance apply to the property as if it were designated. I. Heritage Preservation Commission records. 1. The Commission shall keep current and public a list of all properties designated as Heritage Preservation Sites, or included in the State or the National Register of Historic Places. 2. The Commission will provide the Building Official and the City Planning Director with current lists and maps showing Heritage Preservation Sites and Districts for their use in referring applications to the Commission. 3. The Commission will conform to the procedures of the Division of Archives and Manuscripts of the Minnesota Historical Society and to Minnesota Statutes 138.17 on the disposition of records. SUBD. 5. ADDITIONAL POWERS AND DUTIES OF THE COMMISSION. The Commission shall have the following powers and duties in addition to those otherwise specified in this chapter: A. Any application or plan for a proposed City action or approval that would affect the appearance of a Heritage Site or District will be referred by the involved Department to the HPC staff with plans or descriptions for HPC review and comment before final action. Examples of City actions or approvals include, but are not limited to: the Planning Director forwarding applications for land use actions including special use permits, variances, vacations, subdivisions and site plans, street and utility reconstruction plans, building permits, building violations or maintenance orders. Building, fence and sign permits for Heritage Sites or District properties may not be released without a Certificate of Approval from the HPC. B. The Commission may request, as needed, that the Department of Building Safety, Public Works Division, Fire Department, Planning Commission, the Housing and Redevelopment Authority or the City Council adopt measures required or appropriate for the preservation, protection or maintenance of