HomeMy WebLinkAboutX-01 Award Contract - City Hall Annex Roof
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Justin Fortney, City Planner
Date: August 7, 2023
Item: Award Contract – Annex Roof Replacement – Central Roofing Company
COUNCIL ACTION REQUESTED
Council is requested to consider adoption of the attached resolution awarding the contract for the City Hall
annex roof replacement to Central Roofing Company.
BACKGROUND INFORMATION
This work is part of the larger City Hall repair project for which we were appropriated two million dollars of
State General Obligation bonds. This roof replacement is for the newer annex addition to City Hall. This EPDM
flat roof is at the end of its useful life and will be replaced with a built-up roof that will last twice as long.
Despite having been well advertised and garnered some interest from other roofing firms, there was only one bid
submitted, which was within budget estimates ($195,450 - $262,802).
POST-BID CONTRACTOR QUALIFICATION REVIEW
Central Roofing Company is an established company with experience in similar work. The references were
contacted by city staff and Miller Dunwiddie (project Architect). References indicated Central Roofing Company’s
proficiency to complete the work as required.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution awarding the contract to Central
Roofing Company in the amount of $199,950.00.
ATTACHMENTS
- RESOLUTION – AWARD CONTRACT
Bidder Contract Bid
Central Roofing Company $199,950.00
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE 2023 CITY HALL ANNEX ROOF
WHEREAS, pursuant to an advertisement for bids for the Annex Roof Project, where bids were opened on January
17th, 2023 after 2:00 p.m. as advertised and tabulated according to law, and the following bids were received by
the deadline:
WHEREAS, the city’s consultant architect and city staff have sufficiently researched Central Roofing Company’s
past project references as the lowest qualified bidder, and found they have performed similar work with the
proficiency required, and
WHEREAS, it appears that Central Roofing Company is the lowest valid responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. Award the contract to Central Roofing Company in the amount of $199,950.00.
2. The Mayor and Clerk are authorized to execute a contract with Central Roofing Company.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7TH DAY OF AUGUST, 2023.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
Bidder Contract Bid
Central Roofing Company $199,950.00
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