HomeMy WebLinkAboutX-E-02 2024 Budget Pre-Approval of Pick-Up Trucks
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: August 21, 2023
Item: 2024 Budget Pre-approval of Pick-up Trucks
Council Actions Requested:
Authorization to order 6 pick-up trucks for lease as part of 2024 budget.
Background Information:
Regarding the 2024 budget plan, there are supply chain delays that will impact a number of the
items included in the proposed budget, and vehicle orders with state-bid pricing have early and
short windows for ordering (which does not guarantee delivery and purchase). The window for
ordering Dodge pick-up trucks through Enterprise is presently open without an identified closure
date.
As we are changing our fleet management practice to replacing vehicles on a 5-year basis, the
budget recommends purchasing some vehicles outright and leasing several vehicles in order to
transition into the added upfront cost. All purchases and leases would be at state/consortium bid
pricing. In addition to financing the lease, working through Enterprise Fleet Management gives
us additional access to vehicle availability.
In order to avoid missing the window, I request authorization to order these 6 vehicles for lease
as part of the 2024 budget recommendation.
Facilities Dept. – Pick Up Truck –$11,000 lease per year plus $6,000 upfitting, toolbox, and
registration: The current 2007 pickup truck is 2-wheel drive which limits its ability for
afterhours calls during winter.
X-E-02
Public Works Dept. – 5 Pick Up Trucks – $55,000 per year lease plus $35,000 upfitting,
toolbox, liftgate (on one), and registration: The current pickup trucks are 2001, 2001, 2003,
2006, and 2007 models in the Streets and Engineering Departments.
Financial Impact:
Estimated $66,000 annual lease plus $41,000 upfitting, toolbox, liftgate (on one), and
registration.
Committee Discussion:
N/A
Attachments:
N/A
X-E-02