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HomeMy WebLinkAbout20230807 - CC Follow-up Agenda Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, August 7, 2023 7:00 p.m. I. CALL TO ORDER 7:00 pm II. PLEDGE OF ALLEGIANCE III. SWEARING IN COUNCILMEMBER – Tim Lawrence IV. ROLL CALL V. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Lawrence, Leifeld, and Pemble Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Community Development Director John Hinzman Sue Vento, Metropolitan Council—rescheduled for August 21, 2023 VI. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on July 17, 2023 and the special meetings on July 24, 2023 and July 25, 2023. Minutes were approved as presented. VII. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VIII. COUNCIL ITEMS TO BE CONSIDERED IX. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Pemble, Haus to approve as presented. 7 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 08-01-23: Accept Donation from the Hastings Class of 1988 to the Parks and Recreation Department 3. Resolution No. 08-02-23: Approve One-Day Temporary Charitable Gambling Request for St. Elizabeth Ann Seton 4. Resolution No. 08-03-23: Approve Commercial Waste Hauler License for Hidden Haven LLC dba Redbox+ Dumpsters of Twin Cities South Metro 5. Authorize Signature: Utility Abandonment Agreement – KFC 6. Committee Appointments 7. Authorize Signature: Escrow Agreement – Augustine Farms LLC 8. Authorize Signature: Artwork Leasing Agreement with Dale Lewis Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy X. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Resolution No. 08-04-23: Award Contract – City Hall Annex Roof 2. Resolution No. 08-05-23: Award Contract – City Hall Masonry 3. Resolution No. 08-06-23: Award Contract – City Hall Plaster Repair and Vapor Barrier Hinzman provided an overview of the renovation requests that are part of the larger City Hall project. The City has secured State funds to support the renovation costs for these projects. The bids have come in and have been reviewed by staff. Council discussion on contractor oversight and remaining project bids. Folch, Haus to approve as presented. 7 Ayes, 0 Nays. XI. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Marijuana Usage in Parks and Public Spaces Wietecha referenced the recent recreational marijuana legislation and the initial focus on licensing and zoning. The law does not allow adult use of cannabis in public spaces (parks, sidewalks), but there is no penalty associated with use. Cities are allowed to determine the extent of public use. The City of Hastings has a 2007 tobacco free policy in parks that could be reviewed and expanded into an ordinance. It is recommended that this be referred to the Parks & Recreation Commission. Council discussion on which Commission to refer this topic to for deliberation, citing Public Safety Advisory Commission as another option. Fox, Lawrence to move deliberation to Parks & Recreation Commission and make unified with the tobacco-free policy in parks. Council discussion on keeping the Parks Commission discussion to just the smoking of marijuana since beer and wine are allowed in parks presently, as well as supporting medical marijuana use. 7 Ayes, 0 Nays C. Community Development 1. Resolution No. 08-07-23: Special Use Permit – Neighborhood Commercial (315 Pine Street) Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hinzman provided an overview of the Special Use Permit request. Limited uses of Neighborhood Commercial are allowed and has worked in the past. The SUP would allow for the first floor of the building to be used for social gatherings, with the remaining floors of the building would be residential. The Planning Commission has reviewed and recommended the SUP. During a public hearing, some neighboring residents expressed concern about potential parking issues. Council discussion on the timing of the reconstruction and the impact of the SUP on that timing. Additional concerns raised to councilmembers about parking due to speed of motorists on 4th Street. Leifeld, Fox to approve as presented. 7 Ayes, 0 Nays. 2. Downtown Parking Study Hinzman introduced Maddie Swanson who is interning with the Community Development Department. Swanson provided the history of parking studies in the City. Swanson provided map visuals to create distinct areas for the study. The goal was to continue calculating the average usage of parking spots in the downtown area. Swanson highlighted the changes since the 2021 study. Approximately 33% of available parking spaces are used during the weekday times studied. Highest usage areas are 2nd Street (between Hwy 61 and Sibley), City Hall parking lot, and the downtown parking lot. Swanson closed with a comment about the Makers Market. Council discussion on the distribution of public vs private parking spots. Council expressed appreciation for the study and Swanson’s work on Makers Market. Further discussion the City’s free parking being underutilized. Council discussion on whether study was done with evening/weekend data. Good wishes from Council to Maddie as her internship comes to an end. 3. Micromobility Permit Update Hinzman provided an update on Spin and Bird Rides Scooters. Council had asked for a mid- year update since two vendors were approved. Bird Rides Scooters did not execute the contract this year. Spin is the only vendor to follow-through on approval. The Spin manager is in the Twin Cities area and manages fleets in several cities. Council wanted PSAC and staff to comment on the usage and some of the feedback includes lack of availability in certain areas of the City, riders not following road rules, underage riders, and scooters left in inconvenient places. Hinzman indicated that there have not been many complaints. Spin management indicates that the utilization rate is strong. Council discussion on usage, underage riders and liability. 4. Approve Change Order No. 1 – City Hall HVAC Project Hinzman reminded Council of the approval of the HVAC project earlier. As the project was getting close, several issues were identified that led to an alternate plan. The request is to increase the funds available to take advantage of the proximity of City Hall and the Police Department and put the new system in the Police Department to handle the HVAC needs of Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy both buildings. This would realize savings in the future as the Police Department boilers need to be replaced in the next two years and reduce costs for installation in City Hall. Pemble, Lawrence to approve as presented. 7 Ayes, 0 Nays. D. Public Safety E. Administration XII. UNFINISHED BUSINESS XIII. NEW BUSINESS XIV. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Summer Rec Programs at Levee Park… o Wednesday, August 9, Storytime in the Park with the theme “Numbers.” A partnership with Pleasant Hill Library. o Thursday, August 10, Music in the Park with “Hailey James Band – Country.” Supported by the Ruth and George Doffing Charitable Fund. o Thursday, August 17, Music in the Park with “Chico Chavez Orchestra - Cumbia.” Supported by the Ruth and George Doffing Charitable Fund. o Friday, August 18, Movie in the Park “DC League of Super Pets.” Sponsored by Ardent Mills. Please bring a non-perishable food donation. • The Rec + Art + Police will be at Roadside Park on Wed, August 9, featuring nature printing and inflatable hungry hippos. Recommended for elementary and middle schoolers. Supported by SC Toys, Country Financial, Hastings Lions Club, Hastings Family Service, Community Ed, and Hastings Prescott Arts Council. • Makersway Alley Market will be in Levee Park on Thursday, August 10. Support area makers and artisans within our historic downtown and riverfront park by shopping at the markets. • Concerts in the Orchard at the LeDuc Historic Estate will feature “Shotgun Johnson and the Mississippi 7” on August 13 and “Darlene and the Boys” on August 20. Sponsored by Merchants Bank. • Ride the 10-mile loop guided by a Park Ranger on Saturday, August 19. Learn history and wildlife fun facts. Free event with pre-registration required. Recommended for teens and adults. A partnership with National Park Service. Meetings Wed, Aug 9 5:00 pm Finance Committee Meeting 6:00 pm Arts & Culture Commission Meeting Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Thurs, Aug 10 6:00 pm HEDRA Meeting Mon, Aug 14 7:00 pm Operations Committee Meeting 7:00 pm Planning Commission Meeting Tues, Aug 15 7:00 pm Heritage Preservation Commission Meeting Wed, Aug 16 5:00 pm Finance Committee Meeting 6:00 pm Parks and Recreation Commission Meeting Mon, Aug 21 7:00 pm City Council – Regular Meeting XV. ADJOURNMENT Fox, Folch to adjourn 8:04 pm Next Regular City Council Meeting: Monday, August 21, 2023 7:00 p.m.