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HomeMy WebLinkAboutVIII-07 Accept Proposal from Emmons & Olivier Resources, Inc. – Three Rivers Trail Project City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Phil Vargas, Sports & Recreation Coordinator Date: March 18, 2024 Item: Engage with EOR for Project Management services. Council Action Requested: Accept proposal and authorize staff to engage with Emmons & Olivier Resources, Inc. (EOR) to provide Project Management Services for the Three Rivers Trail Project. Background Information: The City of Hastings has a budget of $393,000.00 to complete reconstruction of approximately 4,000 linear feet of trail that runs from 31st Street E to Tuttle Drive. The project will include reconstruction of the entire section of trail and soil corrections as necessary based on geotech findings. Project management services were solicited for this project due to limited staff capacity. Staff solicited proposals from three different consulting firms, two were returned. Proposals received were from EOR at a cost of $40,712.00, and WSB at a cost of $73,232.00. EOR’s proposal meets the needs of the City and was the lowest cost at $40,712.00. Financial Impact: This project has a budget of $393,000.00 including consulting services and construction costs. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ▪ EOR proposal VIII-07 water ecology community02.28.2024 Emmons & Olivier Resources, Inc. for City of Hastings - Parks Department Proposal for Three Rivers Trail Consulting Services VIII-07 Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer 1919 University Avenue West, Suite 300 St. Paul, MN 55104 (t) 651.770.8448 (f) 651.770.2552 www.eorinc.com February 28, 2024 Chris JenkinsParks and Recreation DirectorHastings, MN 55033CJenkins@hastingsmn.gov RE: Three Rivers Trail Consulting Services Dear Mr. Jenkins: EOR will provide lead services and work in close coordination with subconsultant support from Gabrielle Grinde at HKGi who will provide input related to the citywide trail system and wayfinding plan and assist with trail layout. EOR and HKGi bring you a 10+ year teaming partnership and have worked on numerous projects together over this time. Our team has the experience to provide the full range of services needed for the Three Rivers Trail project: Design, engineering, geotech analysis, construction documentation, bid packaging, bid opening, award recommendations, construction administration and prevailing wage compliance which will allow the City the “hands-off” experience you desire for the project. EOR also has a unique blend of landscape architects and engineers who create projects that are both practical and aesthetically pleasing. Partnering with HKGi will only enhance this creativeness. We are aware through correspondence with City Staff that stormwater management may not be required for this project. However, knowing the City’s involvement in the GreenStep program, we have included an optional Stormwater Management task should the ordinance “off ramp” not be utilized/chosen by the Owner. We understand and can meet the timeline of October 2024 stated in your request. Attached are our fees to provide the services needed within the scope/budget established for the project. Feel free to reach out if you have questions regarding our qualifications or fees for the project. Sincerely, Kyle Crawford, PE Project Managerkcrawford@eorinc.com651.203.6033 VIII-07 Three Rivers Trail Project EOR: water | ecology | community Project Fees Based on your scope of work, our knowledge of the project, and our experience with similar projects, we are proposing the following fees for the Hastings Trail Project. We are also included an optional fee for Stormwater Management Design. TASK COST Engineering and Landscape Architecture $31,114 Geotechnical (subconsultant)$9,598 Total $40,712 Stormwater Management Design (optional)$7,860 VIII-07