HomeMy WebLinkAboutIX-01 Receiving Bids and Awarding Contract for the 2024 Neighborhood Project City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: April 15, 2024
Item: Contract Award for 2024 Neighborhood Infrastructure Improvements
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution to award a contract for the 2024 Neighborhood Infrastructure
Improvements.
BACKGROUND INFORMATION
The City received eight bids for this project on April 5th. A summary of the bids is listed below.
No. Bidder Total Base Bid
1 A-1 Excavating Inc. $2,797,421.60
2 Minnesota Dirt Works Inc. $3,019,214.90
3 Heselton Construction, LLC. $3,113,778.21
4 Ryan Contracting Co. $3,313,132.74
5 Northwest $3,318,266.98
6 BCM Construction, Inc. $3,389,389.00
7 S.M. Hentges & Sons, Inc. $3,465,000.00
8 Northdale Construction Company Inc. $3,471,853.14
The low Base Bid from A-1 Excavating Inc. came in 19% under the engineer’s estimate of $3,434,353. This low bid
positions the project to come in below the budget set for 2024.
POST-BID CONTRACTOR QUALIFICATION REVIEW
Contractors who furnished a bid were required to include a completed questionnaire and to submit a variety of
company background and experience data to substantiate their ability to perform the work on this project.
Contractors’ proposals were also scored using objective criteria for the information being submitted. A score of 10
points being the minimum necessary to be considered qualified to perform the project work.
The qualification review for A-1 Excavating Inc. determined that their proposal score was 16 points, which exceeds the
minimum score necessary to be considered qualified to perform this project. It should also be noted that A-1
Excavating Inc. has completed a neighborhood project for the City of Hastings in the past (Project 2020-1), which was
completed on time, met quality requirements, and was on budget.
STAFF RECOMMENDATION
Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to
A-1 Excavating Inc., in the total amount of $2,797,421.60.
ATTACHMENTS
• Resolution
IX-01
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2024-1
2024 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for Project 2024-1, the 2024 Neighborhood Infrastructure
Improvements project, bids were opened on April 5, 2024, and tabulated according to law, and the following bids were
received:
No. Bidder Total Base Bid
1 A-1 Excavating Inc. $2,797,421.60
2 Minnesota Dirt Works Inc. $3,019,214.90
3 Heselton Construction, LLC. $3,113,778.21
4 Ryan Contracting Co. $3,313,132.74
5 Northwest $3,318,266.98
6 BCM Construction, Inc. $3,389,389.00
7 S.M. Hentges & Sons, Inc. $3,465,000.00
8 Northdale Construction Company Inc. $3,471,853.14
and
WHEREAS, each bidder was required to submit detailed information regarding their company’s ability to perform said
project, and said information was reviewed and scored through the use of objective criteria for the purposes of
determining bidder’s ability to perform the project work, and
WHEREAS, the lowest bidder, A-1 Excavating Inc., met the minimum number of points in the bidder’s qualification
review to meet the requirements, and
WHEREAS, it appears that A-1 Excavating Inc. is the lowest responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with A-1 Excavating Inc.
2. The total amount of the contract is hereby declared to be $2,797,421.60.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 15th DAY OF APRIL, 2024.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
IX-01