HomeMy WebLinkAboutIX-02 Receiving Bids and Awarding Contract for the 2024 Mill & Overlay Program City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven
Date: March 22, 2024
Item: Award of Contract – 2024 Mill & Overlay Program
Council Action Requested:
The council is requested to award the contract for the 2024 Mill & Overlay Program to the lowest
responsible bidder, McNamara Contracting, in the amount of $1,026,303.12. This project will provide a
renewed pavement surface on 31st St from CSAH 46 to Highview Knoll, Bohlken Ct, Bohlken Dr from 31st
St to Hackberry Dr, Carleton Dr from General Sieben Dr to General Sieben Dr, Carleton Pl, Flagstone Dr,
Meadow View Ct, Meadow View Tr from Wyndham Hill Dr to 17th St, Stonegate Rd, South Frontage Rd
from west end to General Sieben Dr, Wyndham Hill Dr from 15th St to Northridge Dr, Wyndham Pl,
upgrade 11 pedestrian ramps to ADA standards, and provide 19 concrete sidewalk improvements
identified within our ADA Sidewalk Transition Plan.
Background Information:
Five bids were received and opened for the 2024 Mill & Overlay Program on Thursday, March 21, 2024.
The substantial completion date for the project is June 25, 2024.
Bidder Base Bid
Northwest* $ 727,001.98
McNamara Contracting $ 1,026,303.12
Bituminous Roadways
Park Construction Company
OMG Midwest Inc dba MN Paving & Materials
*Bid Retracted
$ 1,066,738.64
$ 1,140,726.69
$ 1,195,841.09
Financial Impact:
The State Aid street portion of the 2024 Mill & Overlay Program is paid by State Aid funding up to
$250,000, the local residential non-State Aid streets will be paid by Mill and Overlay up to $750,000, the
ADA sidewalk improvements will be paid by Repair and Maintenance up to $25,000, and the watermain
rebolting will be paid up to $56,000 using the Water Enterprise funds. The construction costs track
within the 2024 budget.
Staff Recommendation:
Staff is recommending the City Council move forward in adopting the attached resolution awarding the
contract to the lowest responsible bidder, McNamara Contracting, in the amount of $1,026,303.12.
Northwest submitted a lower bid however retracted their bid after the City found a unit price error. The
error produced an unbalanced bid on a significant bid item. Both the contractor and City mutually
agreed to part ways and not pursue award of contract.
Attachments:
Resolution & Project Map
IX-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No. _____
RESOLUTION AWARDING CONTRACT FOR
2024 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to an advertisement for bids for 2024 Mill & Overlay Program, bids were
opened on March 21, 2024 and tabulated according to law, and the following bids were received:
Bidder Base Bid
Northwest
McNamara Contracting
Bituminous Roadways
Park Construction Company
OMG Midwest dba MN Paving & Material
$ 727,001.98
$ 1,026,303.12
$ 1,066,738.64
$ 1,140,726.69
$ 1,195,841.09
WHEREAS, Northwest retracted their bid,
WHEREAS, McNamara Contracting is the lowest responsible bidder, and
WHEREAS, McNamara Contracting has been determined to be qualified for the contract;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS;
1) The Mayor and City Clerk are hereby authorized and directed to enter into a contract for the
2024 Mill & Overlay Program with McNamara Contracting in the amount of $1,026,303.12.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 15TH DAY OF
APRIL, 2024.
Ayes:
Nays:
ATTEST:
Mary Fasbender, Mayor
Kelly Murtaugh, City Clerk (Seal)
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15TH ST
CSAH 46
HWY 55
CSAH 42
H I G H W A Y 6 1
P L E A S A N T D R
3
1
S
T
B O H L K E N D R
S FRONTAGE RD
G E N E R A L S I E B E N D R
ST
Proposed 2024 Mill & Overlay Program
Revised: October 17, 2023
31st St: CSAH 46 to Highview Knoll
Bohlken Ct:Bohlken Dr to Cul-de-sac
Bohlken Dr: 31st St to Hackberry Dr
Carleton Dr: GSD to GSD
Careton Pl: Carleton Dr to Cul-de-sac
Flagstone Dr: 31st to south end
Meadow View Ct: Wyndham Hill Dr
Meadow View Tr: 17th St to Meadow View Ct
Stonegate Rd: Northridge Dr to Highland Dr
South Frontage Rd: West end to GSD
Wyndham Hill Dr: 15th St to Northridge Dr
Wyndham Pl: Wyndham Hill Dr to Cul-de-sac
IX-02