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Home My WebLink About20240415 - CC MinutesCity Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes April 15, 2024 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 15, 2024 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Public Works Director Ryan Stempski Assistant City Engineer John Caven Parks and Recreation Director Chris Jenkins Presentation: Dakota County Historical Society/LeDuc Historic Estate Presentation: Arts & Culture Commission Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on April 1, 2024. Minutes were approved as presented. Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as corrected, seconded by Councilmember Lawrence. 7 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 04-10-24: Approve Premises Permit Renewals 3. Resolution No. 04-11-24: Accept Donation from the Milliren Family to the Parks and Recreation Department 4. Approve Special Event Designation – Historic Hastings Car Shows 5. Authorize Signature: Stormwater Management Agreement – Storage Werks 6. Authorize Signature: Dive Rescue International Agreement 7. Authorize Signature: Xcel Energy Construction Agreement for Street Lighting Facilities 8. Grant Agreement: James Metzen Mighty Ducks Grant Program 9. Accept Firearms Storage Grant 10. Declare Excess Property and Authorize for Public Sale - Facilities Resolution No. 04-12-24: Receiving Bids and Awarding Contract for the 2024 Neighborhood Project Stempski provided an overview of the 2024 Neighborhood Infrastructure Improvements. The City received eight bids for this project on April 5. Stempski summarized the bids received, indicating the process of qualification review. The qualification review for A-1 Excavating, Inc. determined their proposal score exceeded the minimum score necessary to be considered qualified to perform the project. Stempski noted that A-1 Excavating, Inc. completed a neighborhood project for the City of Hastings in the past, (2020-1), which City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes was completed on time, met quality requirements, and was on budget. Council is asked to move forward in adopting the resolution to award the contract to A-1 Excavating, Inc. in the total amount of $2,797,421.60. No Council discussion. Councilmember Fox motioned to approve as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays. Resolution No. 04-13-24: Receiving Bids and Awarding Contract for the 2024 Mill & Overlay Program Stempski provided an overview of the request to adopt the resolution to award a contract for the 2024 Mill & Overlay Program. The City received five bids for this project on March 21. Stempski summarized the bids received, indicating the State Aid street portion of the program is paid for by State Aid funding up to $250,000, the local residential non-State Aid streets will be paid by Mill & Overlay up to $750,000, the ADA sidewalk improvements will be paid by Repair and Maintenance up to $25,000, and the watermain re-bolting will be paid up to $56,000 using Water Enterprise funds. Council is asked to move forward in adopting the resolution to award the contract to McNamara Contracting in the total amount of $1,026,303.12. No Council discussion. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Lawrence. 7 Ayes, 0 Nays. CSAH 42 Pedestrian Study Bryce LeBrun, project manager for Dakota County, provided an overview of the request to provide input on alternative solutions to develop solutions for pedestrian crossings along CSAH 42. In 2023, Dakota County partnered with HR Green to evaluate the corridor. LeBrun reviewed feedback from the initial open house and data collected throughout the study. Four alternatives with various treatments to address the challenges were presented as short- and long-term remedies. The project would also align adjacent portions of the Mississippi River Greenway with county greenway standards. The alternative options will be presented to the public for feedback at an open house in the near future. The City is responsible for 15% of the costs associated with the study with any future project budgeted through the normal budgetary process. Council discussion on the timeframe for the Spring Lake Park trail expansion to Clayton Avenue. LeBrun indicated construction has already begun on the trail. Council discussed the data and comments supporting the removal of the bypass lane as a feature of the alternatives presented. Council discussion of some of the suggested features. Council expressed appreciation for the community engagement, safety focus, and alternatives. Councilmembers discussed traffic speed concerns throughout the corridor. Stempski requested an update about concerns raised regarding the crossing at The Confluence. LeBrun indicated that the County traffic department will be looking at that area. 1st Reading – Chapter 94: Parks and Recreation Jenkins provided an overview of the request to repeal and replace City Code Chapter 94 regarding Parks and Recreation. The replacement provides simplified language and adds new language to be consistent with current permits, leases, and other City ordinances. Jenkins indicated the Parks and Recreation Commission reviewed and discussed changes in August, 2023 and supports the proposed changes. Council discussion on the updated language for dogs on leashes in parks and clarity of the changes. Councilmember Fox motioned to approve as presented, seconded by Councilmember Vihrachoff. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 7 Ayes, 0 Nays. Strategic Plan – 1st Quarter 2024 Review Wietecha provided an overview of the 1st Quarter 2024 Report. Wietecha indicated we continue to refine the report format. He shared information on the City Council Workshop on May 6 on the Strategic Plan where there may be discussion on the report format as well as the detail or goals within some of the plan initiatives. Council discussion on report format and incorporating a progress metric. PFAS Update Wietecha presented the PFAS Update, planning to have this as a recurring topic on the Council agenda as there will be many changes in the coming months. Wietecha reviewed key updates and the various communication efforts to the public. The EPA released its minimum contaminant levels at 4 parts per trillion, putting 5 of 6 wells out of compliance as well as the Veterans Home well. There will be a public meeting Thursday, May 9 at 6 pm in the Hastings High School Auditorium with the Minnesota Department of Health and Minnesota Pollution Control Agency presenting and taking community questions. The compliance timeframe is 5 years and, pending financial resources, compliance will take 3-3 ½ years. Announcements • On April 17, the Recycling Crash Course explains where our recycling goes and why it works. • Volunteer to plant trees in celebration of Arbor Day on Friday, April 19. Please pre-register. • Attend the Birding Festival at Carpenter Nature Center on Saturday, April 20, with classes to introduce you to raptors, birding, bird banding, and guided bird trips. • On Wednesday, April 24, the Organics Crash Course explains how composting works and benefits our community. Attendees will have the chance to win a kitchen countertop bin to collect food scraps. • Dakota County Historic Society invites you to “Black Hastings: A Community Gathering” at the Lawshe Memorial Museum in South St. Paul on Saturday, April 27. During this free event, lunch will be provided and attendees can view exhibits, including “Black Pioneers in Dakota County” and learn about the upcoming George Daniels exhibit at the LeDuc Estate and plans for the Black Heritage Trail. • Join us for a 20-mile guided Birds and Bison Bike Ride with birds from Carpenter Nature Center and an interpretive bison stop at Spring Lake Park. Please pre-register. • The Arts & Culture Commission hosts the annual Creative Convergence on Thursday, May 9. All arts and culture organizations and individuals are invited to attend and network. • Please join us 6 pm Thursday, May 9, in the Hastings High School Auditorium for a presentation on PFAS in Hastings. Representatives from the Minnesota Department of Health and Minnesota Pollution Control Agency will be present for a question and answer period. • On Saturday, May 11, we have a mattress and box spring drop-off and document shredding event. Discounted price for mattress and box spring recycling and shredding is free. Info on the City website. Meetings • Heritage Preservation Commission Meeting on Tuesday, April 16, 2024 at 7:00 p.m. • Parks and Recreation Commission Meeting on Wednesday, April 17, 2024 at 6:00 p.m. • Public Safety Advisory Commission Meeting on Thursday, April 18, 2024 at 6:30 p.m. • Public Safety Committee Meeting on Monday, April 22, 2024 at 7:00 p.m. • Planning Commission Meeting on Monday, April 22, 2024 at 7:00 p.m. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes • Utilities Committee Meeting on Monday, April 29, 2024 at 7:00 p.m. • City Council Workshop on Monday, May 6, 2024 at 5:30 p.m. • City Council Regular Meeting on Monday, May 6, 2024 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 8:25 PM, seconded by Councilmember Haus. Ayes 7; Nays 0. _____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor