HomeMy WebLinkAboutVIII-09 Approve Special Event Designation - Animal Ark 3k Walk with Temporary Liquor License City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: May 6, 2024
Item: Designate Animal Ark 3k Walk as a Special Event.
Council Action Requested:
Staff recommends approval of the June 8, 2024, Animal Ark 3k Walk & Temporary liquor license with the
conditions outlined below.
Background Information:
Animal Ark is requesting to hold a 3k walk in the City of Hastings in support of the animal shelter. This
event has an identical footprint to last year's. The 3k route will begin and end at Animal Ark and utilize
City trails where possible with portions of the route taking participants onto 21st Street E and Spiral
Boulevard. The event will also include food vendors, beer and wine tasting, live music, & kids’ activities.
Animal Ark expects 200 in attendance for the event from 9:00 a.m. – 1:00 p.m. on Saturday, June 8th.
Staff recommends approval of the route and event with the following conditions:
• The Event Organizer will work with the Hastings City Clerk to ensure all vendors have the
necessary permits and licensing.
• As part of the Temporary liquor license: the area must include a barrier identifying the beer &
wine tasting area, I.D. check, & wristbands.
• 10’ on-street pedestrian lane delineated by a traffic cone every 15’
o Traffic cones must be supplied by the event organizer
o The dedicated participant lane should be on the north side of Spiral Boulevard between
Industrial Court and the access point to the Ravine Trail and the north side of 21st St.
East
o Event volunteers must monitor this lane and keep participants from encroaching in
vehicular traffic lanes
o Hastings patrol staff will check on the event as time permits
• Directional markings on the pavement to be made by Event Organizers in chalk only.
• Event Organizers will notify affected neighboring businesses/property owners including Industrial
Court, Industrial Boulevard, Spiral Boulevard, and Millard Avenue.
• Event Organizers will add a volunteer or additional signage on LeDuc Drive/21st St. East near the
road curve/hill as a safety precaution.
• Event Organizers will add cones on 21st St. East from Commerce Drive to designate a walking
space.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
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Council Committee Discussion:
None
Attachments:
• Special Event Permit Application
• Event Layout
• 3k Route Map
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Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date of organization Tax exempt number
Organization Address (No PO Boxes)City State Zip Code
Name of person making application Business phone Home phone
Date(s) of event
Club Charitable Religious Other non-profit
Type of organization
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
City or County approving the license Date Approved
Fee Amount Permit Date
Signature City Clerk or County Official
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County E-mail Address
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event
No Temp Applications faxed or mailed. Only emailed.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Microdistillery Small Brewer
Please Print Name of City Clerk or County Official
Event in conjunction with a community festival Yes No
Current population of city
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