HomeMy WebLinkAboutX-A-02 Resolution of Intent to Participate - MnDOT Highway 55 Signal Replacements Project S.P. 1910-57, Pleasant Drive and Westview Drive Intersections City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director
Date: September 3, 2024
Item: Consider Resolution of Intent to Participate – MnDOT Highway 55 Signal Replacements Project
S.P. 1910-57, Pleasant Drive and Westview Drive Intersections
COUNCIL ACTION REQUESTED
Council is requested to consider the attached resolution declaring the City’s intent to participate in the
replacement of existing traffic signals on Highway 55 at the intersections of Pleasant Drive and Westview Drive
along with other minor improvements at these locations in 2025.
BACKGROUND INFORMATION
The traffic signals located at Pleasant Drive and Westview Drive are programmed for replacement in MnDOT’s
State Transportation Improvement Program (STIP) for the fiscal year 2025. These signals at Pleasant Drive and
Westview Drive are 41 years old and 38 years old respectively and are well beyond their intended service life
of 25 years. Delaying these improvements beyond 2025 is not recommended by MnDOT staff as ongoing
maintenance costs are continuing to increase in addition to the rising likelihood of a more impactful failure of
these signal systems.
The project is anticipated to require detouring of Highway 55 for approximately two weeks in total in the
summer of 2025, with only one direction being detoured at a time for one week each.
As part of MnDOT’s standard policy for replacing traffic signal systems along state highways, the City is required
to cost share 50% of the signal replacement costs, along with covering 100% of the costs for any City-owned
utilities that need to be repaired or relocated within the project scope. In order for MnDOT to move forward
with programming these improvements and to begin preparing a cooperative agreement for 2025, a resolution
of intent to participate in this project is required. Once a cooperative agreement and final plans have been
prepared, City Council will be asked to formally enter into a final agreement with MnDOT.
FINANCIAL IMPACT
The cost share for the City to complete this project is currently estimated to be $550,000. This includes
replacement of the existing signals, relocations of City owned electric facilities for street lighting, and minor
storm sewer repairs.
The entirety of this cost is eligible to be paid for out of the City’s Municipal State Aid Street (MSAS) funds. MSAS
funds will continue to receive annual allocations to remain at a significant balance to contribute toward the
anticipated TH 61 cost share in 2027. Our current MSAS Construction Fund Balance is nearly $3,000,000.
STAFF RECOMMENDATION
Staff is recommending that the City Council move forward in adopting the attached resolution declaring the
City’s intention to participate in the Highway 55 Signal Replacements Project, S.P. 1910-57.
ATTACHMENTS
Resolution Receiving Bids and Awarding Contract
MnDOT Lighting and Signal Pre-agreement Letter
Project Layout
X-A-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION OF INTENT TO PARTICIPATE
FOR THE MNDOT HIGHWAY 55 SIGNAL REPLACEMENTS – S.P. 1910-57
WHEREAS, The City of Hastings and the Minnesota Department of Transportation (MnDOT) propose to make
certain improvements on a portion of T.H. 55 and two intersections, in the City of Hastings under the Fiscal Year
2025 State Project (S.P.) 1910-57, and
WHEREAS, It’s the City’s desire that the State include, in this project letting, certain improvements to T.H. 55
located at the intersections of Pleasant Drive and Westview Drive as well as the adjacent frontage roads (see
attached layout), and
WHEREAS, the Minnesota Department of Transportation Policy and Procedures for Cooperative Construction
Projects with Local Units of Government, the City will have a participation in the cost for this work where the
City share is estimated to be approximately $550,000 or less for the two new signal systems at these locations,
relocations of electric facilities for street lighting, and minor repairs to city owned storm sewer – some
additional work may arise. The State’s share is estimated to be over $1,500,000 for the entire project. The
County of Dakota may also participate for work done on any of their portions of the project if deemed
appropriate, and
WHEREAS, MnDOT has requested that the City formally indicate its intent to participate in the costs of roadway
improvements and signal system improvements as laid out in this project, to include continued ownership and
maintenance of the signal systems, and any other agreed upon maintenance as directed under the future
cooperative agreement, and other improvements requested by the City and in accordance with MnDOT’s “Cost
Participation and Maintenance Responsibilities with Local Units of Government Manual” dated October, 2021,
and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. Following approval by the Minnesota Department of Transportation of plans and specifications for
the improvement of said trunk highway, before a contract is awarded for the construction of said
improvements, the City shall enter into an agreement with the State and shall pay its share of the
cost of the requested improvements as determined by the State in accordance with the latest “Cost
Participation and Maintenance Responsibilities with Local Units of Government Manual” (a copy of
which has been received by the City).
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3rd DAY OF SEPTEMBER, 2024.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
X-A-02
Metropolitan District – Traffic Engineering
1500 W. County Road B2
Roseville, MN 55113
August 20, 2024
Cody Mathisen,
Hastings City Engineer
1225 Progress Drive
Hastings, MN 55033
Subject: Pre-agreement letter for Traffic Control Signals, S.P. 1910-57 (TH55) TH 55 at Pleasant Drive (Signal System
ID No. 1735418), and TH55 at Westview Drive (Signal System ID No. 1735419)
The Minnesota Department of Transportation has programmed a project that includes signal installation with ADA
facilities at the following location: TH 55 at Pleasant Drive and at TH 55 at Westview Drive Current letting is scheduled
for April 25, 2025.
In order to proceed with the project and prepare a cooperative agreement, the Department of Transportation needs
concurrence from the participating agencies regarding the cost, power and maintenance responsibilities of the signal
and interconnect system. Please review the preliminary agreement information outlined below and respond on
behalf of your agency.
Design Features
The two new traffic actuated signal systems to be constructed shall include:
• Signal indications with light emitting diodes (LED).
• Emergency vehicle preemption system (EVP - detectors, confirmatory lights and cabinet equipment).
• LED Luminaires over the appropriate mainline signal poles.
• Signal poles will be galvanized steel (If City elects to paint, the cost and maintenance will be 100% city).
• Appropriate pedestrian crossings with Accessible Pedestrian Signals (APS), LED countdown pedestrian
indications, and pedestrian curb ramps with truncated domes.
• Mast arm and pole signing, appropriate pavement markings.
• Flashing Yellow Arrow (FYA) indications for appropriate left turns.
Cooperative Construction Agreement
Prior to awarding a contract for the project, a cooperative construction agreement (prepared by MnDOT), for cost,
operation, power and maintenance, between the State and the City of Hastings must be fully executed. Current MnDOT
policy determines the cost participation, operation and maintenance responsibilities.
Cost Participation
Preliminary cost participation for each agency related to construction of the signal systems, EVP, and state furnished
materials are outlined at the end of this letter in a separate attachment entitled “Preliminary Cost Participation Sheet.”
MnDOT assumes the cost responsibilities for design.
X-A-02
Operation, Power and Maintenance
The City of Hastings shall be responsible for all power costs (connection fees and monthly power charges) associated
with the signal.
Maintenance Responsibilities:
MnDOT will be responsible for operation and major maintenance including EVP, Hastings will be responsible for minor
signal maintenance and luminaire maintenance.
Maintenance Definitions:
Major signal maintenance (MnDOT) includes replacing above or underground equipment which may include (as
applicable): cabinet and contents, loop detectors, EVP, interconnect cables/conduit, mast arms, poles, pedestals,
luminaire signal pole extensions, signal heads, etc.
Minor signal maintenance (City) includes replacing LED indications, cleaning, and painting (if painted).
Luminaire maintenance (City) includes luminaire replacement and cleaning. The luminaires will be metered.
Summary:
If all aspects of the cooperative construction agreement identified within this letter are satisfactory to the City of
Hastings, an agreement will be drafted and submitted for execution prior to design completion.
Please contact me with any questions you have regarding any of the above information.
Sincerely,
Christina Caouette
Project Manager
(651) 234-7522
CC: Matthew Barnes – Metro District Traffic Engineering, MS 050*
Greg Kern –Metro District Traffic Engineering, MS 050*
Michael Fairbanks– Metro Signal Operations Manager, MS 050*
Cindy Krumsieg – Metro Planning, MS 050*
Almin Ramic – Metro Traffic, (TSAM) MS 050*
Ben Christensen – Metro Signing, MS 050*
Robert Jones – Metro South Area Management, MS 050*
Malaki Ruranika – Municipal Agreements, OTS, MS 682*
Linda Heath –ESS, MS 740*
* Electronic copy only (hard copies available upon request)
Christina Caouette Digitally signed by Christina
Caouette Date: 2024.08.20 13:11:07 -05'00'
X-A-02
Preliminary Cost Participation Sheet
Signal System Replacement – TH 55 at Pleasant Drive
TH 55 at Pleasant Drive $450,000
Construction Engineering 8% $36,000
Contingency/Risk Management $40,000
TOTAL SIGNAL COST $526,000
COST PARTICIPATION COST SHARE % EST. COST SHARE
-MNDOT 50% $263,000
-CITY OF HASTINGS 50% $263,000
Note: Cost does not include painting if requested by City
Signal System Replacement – TH 55 at Westview Drive
TH 55 at Westview Drive $450,000
Construction Engineering 8% $36,000
Contingency/Risk Management $40,000
TOTAL SIGNAL COST $526,000
COST PARTICIPATION COST SHARE % EST. COST SHARE
-MNDOT 50% $263,000
-CITY OF HASTINGS 50% $263,000
Note: Cost does not include painting if requested by City
*Note that there will also be other construction costs within our R/W that will be the responsibility of the city – a
separate estimate will be completed for other construction costs outside these signal system costs.
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CIPP LINING ACCESS
CIPP LINING ACCESS
STATE HWY. 55 (145TH ST. E.)
SOUTH FRONTAGE RD.
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PROJECT LOCATION A
R.P. 218+00.753
BEGIN SP 1910-57
PROJECT LOCATION B
R.P. 219+00.176
END SP 1910-57
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PROPOSED CURB AND GUTTER
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T.E./ T.O. IN STREET
RIGHT OF WAY
CONSTRUCTION LIMITS
S.P. 1910-57 (TH 55) LAYOUT
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