HomeMy WebLinkAboutIX-01 Authorize Signature - Award Contract for Lake Rebecca Park Habitat Improvements Project
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: October 7, 2024
Item: Award Contract: Lake Rebecca Natural Resources Project
Council Action Requested: Award contract for the Lake Rebecca Natural
Resources Project.
Background Information: This is one phase of the overall LCCMR funded
Lake Rebecca Project, which will enhance the habitat within undeveloped
park areas.
Our consulting team collected all the necessary information and put together
project specifications in line with the intent and limitations of the grant
funding and solicited quotes for the project. Five quotes were received, and
Minnesota Native Landscapes was the low responsive quote.
Staff recommend awarding the contract for this project as proposed in the
attached recommendation.
Financial Impact: The project is grant funded, no impact on City budget.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
▪ Award Recommendation
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Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
memo
Project Name | Lake Rebecca Park – Habitat Improvements Date | 10/02/2024
To / Contact info | Hastings City Council
Cc / Contact info |
Chris Jenkins, Hastings Parks & Recreation Director
Gabrielle Grinde, HKGi Project Manager
Kevin Biehn, EOR
From / Contact info | Jimmy Marty, EOR
Kyle Crawford, EOR
Regarding | Recommendation for Award of Project
The purpose of this memorandum is to provide a recommendation for selecting a Contractor to
construct the Lake Rebecca Park – Habitat Improvements Project.
Bid Summary
The Request for Quotes was sent to nine “prequalified” prospective contractors on September 17,
2024, with an Addendum sent out September 23 responses to contractor questions. Quotes were due
via email on October 1, 2024 at 10:00am.
For us to formulate our recommendation, we compared the Total Quote values for each of the
contractors. There were no Add Alternates for this project.
A total of 5 Quotes were received and the overall low bidder was Minnesota Native Landscapes, with
a Base Bid of $133,383.50. Review of the submitted quote packages and relevant project experience
was performed by Emmons & Olivier Resources, Inc. (EOR). All required quote documents were
provided, and no additional documentation is necessary at this time.
Recommendation
Following our review of their project experience and bid package and discussion with Hastings Parks
and Recreation staff, we are recommending approval of the Total Quote and award of the contract to
the low responsive bidder, Minnesota Native Landscapes, in the amount of $133,383.50.
After discussion with Hastings P&R staff, it is recommended the Council authorize the Hastings Parks
and Recreation Director to execute change orders, if necessary, in an amount not to exceed (in total)
10% of the construction contract to prevent extra construction delays or costs.
COMPANY REQUIRED QUOTE
DOCUMENTS TOTAL QUOTE
Minnesota Native Landscapes $133,383.50
Prairie Restorations, Inc. $149,884.90
Native Resource Preservation $159,778.51
Engineer’s Estimate N/A $163,743.50
Landbridge Ecological $173,355.70
RES Great Lakes, LLC $199,963.50
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