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Home My WebLink About20240916 - CC MinutesCity Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes September 16, 2024 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, September 16, 2024 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Fox, Lawrence, Pemble, and Vihrachoff Members Absent: Councilmembers Haus, Leifeld Staff Present: City Administrator Dan Wietecha City Attorney Kori Land Parks and Recreation Director Chris Jenkins City Planner Justin Fortney Deputy City Clerk Emily King Public Works Director Ryan Stempski Proclamation: Down Syndrome Awareness Month Presentation: BR4R and 4RM+ULA Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on September 3, 2024. Minutes were approved as presented. Comments from the Audience Theresa Auge`, 1926 14th Street W., raised concerns regarding the forthcoming ATV ordinance amendments. Auge` requested that Council gather public input and considers sending the topic to the Public Safety Advisory Commission for review. Councilmember Pemble motioned to approve sending the topic to the Public Safety Advisory Commission for review, seconded by Councilmember Lawrence. 4 Ayes, 1 Nay (Fox). Consent Agenda Councilmember Fox motioned to approve the Consent Agenda, seconded by Councilmember Lawrence. 5 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 09-05-24: Accept Donation from the Minnesota Jaycees to the Hastings Fire Department 3. Resolution No. 09-06-24: Accept Donation from Delta Industrial Service and Supply Fire and Safety to the Hastings Fire Department 4. 1st Reading: Amend City Code Chapter 50.05 – On-Site Sewer Requirements 5. Approve Pay Estimate No. 3 for the 2024 Neighborhood Infrastructure Improvements – A1 Excavating LLC ($668,006.51) City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 6. Schedule a Special City Council Meeting to Canvass 2024 General Election Results 7. Authorize Signature: Agreement for Legal Services between the City of Hastings and Campbell Knutson, PA 8. Authorize Signature: Joint Powers Agreement between the City of Hastings and Dakota County for Cost Sharing of Mississippi Riverbank Erosion Repair Project 9. Arts Commission – Budgeted Expenses 10. Declare Surplus Property and Authorize for Sale, Donation, or Disposal – Fire Department 11. Civil Penalties: Northern Tier Retail LLC dba Speedway #4486 a. Resolution No. 09-07-24: Imposing Sanctions Upon Retail Intoxicating Liquor License Holder Speedway Gas Station b. Resolution No. 09-08-24: Imposing Sanctions Upon Tobacco License Holder Speedway Gas Station Award Contract: Three Rivers Trail Reconstruction Jenkins provided a summary of the request to award contract for the Three Rivers Trail Reconstruction Project and authorize the Parks and Recreation Director to execute change orders in an amount not to exceed, in total, 10% of the construction contract. The Three Rivers Trail has exceeded its useful life and needs to be reconstructed. This trail is the link between the Tuttle Neighborhood to the South and East 31st Street to the North, and the Three Rivers Mobile Home Community in between. Jenkins briefly reviewed the eight (8) bids received, sharing staff recommendation to award the contract to New Look Contracting, Inc. with a Base Bid of $249,532.50 and is within the 2024 budget allocations. No Council discussion. Councilmember Fox motioned to approve as presented, seconded by Councilmember Vihrachoff. 5 Ayes, 0 Nays. Resolution No. 09-09-24: Special Use Permit – Cannabis – Smokeys Tobacco – Alobaidi (300 Vermillion St) Fortney provided a summary of the request for a Special Use Permit to allow Cannabis Retail Sales at Smokeys Tobacco at 300 Vermillion Street. The Zoning Code outlines performance standards and prohibited acts pertaining to Cannabis. Fortney provided a brief summary of the Planning Commission review and shared Special Use Permit approvals require six of seven Councilmembers. No Council discussion. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Fox. 5 Ayes, 0 Nays. Resolution No. 09-10-24: Cannabis Product Retail License – Smokeys Tobacco – Alobaidi (300 Vermillion St) King reviewed the application for a new Cannabis Retail Sales License for Smokeys Tobacco, 300 Vermillion Street. The license would allow for the sale of cannabis products containing 0.3% or less of THC. Smokeys Tobacco has met all the requirements to be issued the license, including an approved security plan. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes No Council discussion. Councilmember Fox motioned to approve as presented, seconded by Councilmember Pemble. 5 Ayes, 0 Nays. 1st Reading: Amend City Code Chapter 34.03: Civic Arena Fees Jenkins presented an overview of the request to conduct the 1st reading on updating the Civic Arena Fee Schedule for the 2024 – 2025 season. Jenkins indicated ice rental fees at the Hastings Civic Arena have been historically the lowest in our region. As fees have been slowly increasing over the past couple of years, we remain the lowest cost facility for prime ice rentals. This increase is necessary and prudent as the cost of operating the facility continues to rise. Jenkins reviewed the costly Civic Arena project, indicating these increased fees will help to offset a portion of the payment for the project cost. Council discussion on the availability for groups to rent the ice rink. Jenkins shared the variety of current uses by different groups, indicating after working hours are generally reserved. Council posed questions regarding the proposed rate compared to other nearby municipalities and future potential increases. Jenkins indicated other municipalities rates range from $225 to $260 per hour, sharing some municipalities are looking are proposing even higher rates for upcoming years. Jenkins estimated the future prime and non- prime ice rental fees and indicated frequent renters have been made aware of the fee increase. Councilmember Fox motioned to approve as presented, seconded by Councilmember Pemble. 5 Ayes, 0 Nays. 2025 Budget Preauthorization Wietecha presented a brief overview of the request to pre-approve several items for the 2025 Budget. Wietecha indicated there are supply chain delays that will impact a number of the items included in the proposed budget and vehicle orders with state-bid pricing often have early and short windows for ordering. Wietecha shared we presently have funds that could cover the total cost so the pre-approval can be independent of the property tax levy. Wietecha indicated two of the items would incur costs this year: the Police Department HVAC Automation and the Zamboni Room Roof at the Civic Arena. Council asked clarifying questions on funding for the items and expressed appreciation to staff for their efforts in this process. Councilmember Fox motioned to approve as presented, seconded by Councilmember Vihrachoff. 5 Ayes, 0 Nays. Closed Meeting Pursuant to Minn. Stat. 13D.05 subd. 3(c) to Develop Offers for Purchase of Real Property Councilmember Pemble motioned to move to the closed meeting, seconded by Councilmember Lawrence. 5 Ayes, 0 Nays. Announcements