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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, November 4, 2024 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
V. APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting on October 21, 2024.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Approve Financing Plan for HEDRA Purchase of 400 Vermillion Street
3. Resolution: Accept Donation to the Parks and Recreation Department for the Community
Halloween Party
4. Resolution: Accept Donation to the Police Department for the Shop with a Cop Program
5. Accept Proposal and Authorize Work – Relocation Services for 1292 North Frontage
Road
6. 2024 Budget Amendment – Employee Recognition Lunch
7. Authorize Signature: Declaration for State Bond Proceed Restrictions (City Hall Project)
8. Quarterly Financial Reports
9. Resolution: Declaring Insurance Liability Coverage
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy
A. Public Works
B. Parks and Recreation
C. Community Development
D. Public Safety
E. Administration
1. PFAS Update
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, November 18, 2024 7:00 p.m.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Meeting Minutes
October 21, 2024
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 21, 2024
at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and
Vihrachoff
Members Absent: None
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
Attorney Greta Bjerkness
Community Development Director John Hinzman
Kristy Barse, Chamber of Commerce & Tourism Bureau
Barb Hollenbeck, Arts & Culture Commission
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council
workshop and regular meeting on October 7, 2024.
Minutes were approved as presented.
Consent Agenda
Councilmember Leifeld motioned to approve the Consent Agenda, seconded by Councilmember Fox.
7 Ayes, 0 Nays.
1. Pay Bills as Audited
2. Resolution 10-09-2024: Accept Donation from Fluegel’s to the Parks and Recreation Department
3. Resolution 10-10-2024: Accept Donation from Carole Wilder to the Parks and Recreation
Department
4. Resolution 10-11-2024: Accept Donation from Shirley Frembgen to the Police Department
5. Resolution 10-12-2024: Accept Donation from Walmart to the Police Department
6. Resolution 10-13-2024: Approve New Tobacco License Application for Hastings Tobacco &
Vape, Inc. dba Smoker Zone, 1260 S. Frontage Road, Suite A
7. Strategic Plan: 3rd Quarter 2024
8. Change Order: Three Rivers Trail Project
9. Approve Pay Estimate No. 4 for the 2024 Neighborhood Infrastructure Improvements – A1
Excavating LLC ($804,952.01)
10. Resolution 10-14-2024: Approve Pay Estimate No. 3 (Final) for the 2024 Mill & Overlay
Program – McNamara Contracting ($29,731.26)
11. Approve Assessment Abatement for 2024 Neighborhood Infrastructure Improvements
12. Approve AXON Body Worn Cameras and Tasers Agreement
13. Declare Surplus Property and Authorize for Sale, Donation, or Disposal – Parks Department
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Resolution 10-15-2024: Convey Property to HEDRA – 213 Ramsey St
Hinzman provided an overview of the request to consider conveyance of 213 Ramsey Street to
HEDRA. Hinzman shared the parcel containing the northern half of the building is owned by the City outright
and that the parcels containing the parking lot are jointly owned by the City and Patrick and Vivian Walker,
owner of the Southern half of the building. Hinzman shared HEDRA has undertaken maintenance expenses
since ISD 200 vacated the building and that HEDRA is considering entering into a lease with the Hastings
Prescott Arts Council (HPAC) to use the space. Hinzman indicated HEDRA is appropriate to oversee
property that may have shorter-term usage that may lead ultimately to redevelopment.
No Council discussion.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Fox.
7 Ayes, 0 Nays.
Resolution 10-16-2024: Approve Dakota County CDA to Administer LAHA Funds
Hinzman provided an overview of the request to consider the resolution committing to the City of
Hastings’ Local Affordable Housing Aid (LAHA) funding to be administered by the Dakota County CDA for
a period of three years and designating the minimum funding percentages for the two proposed programs.
Hinzman reviewed some of the programs, indicating staff proposes a minimum percentage based split
committing 50% towards the Home Improvement Loan Program and 25% towards the Radon Mitigation
Grant Program.
Council discussion on where the funds will go and how they will support residents. Council
recognized that the CDA is the best administer, clarifying they are City funds that will stay local to support
City residents.
Councilmember Pemble motioned to approve as presented, seconded by Councilmember Fox.
7 Ayes, 0 Nays.
PFAS Update
Wietecha presented the PFAS Update for a proposed new work plan going forward. The original
workplan included one plant per year to meet the deadline set for PFAS mitigation, starting with the Industrial
Park (Water Treatment Plant #1). With the 3M Settlement funds to be released to the City tied to a well that
would be treated by Water Treatment Plant #2, new recommendations are being forwarded to Council. One
recommendation would change the sequence of the construction schedule, proceeding with the central Water
Treatment Plant (#2) in 2025 and delay the Eastern Water Treatment Plant (#1) until 2026. Wietecha
indicated that this would allow the City to continue to pursue additional funding. The second recommendation
is to implement a two-step water rate increase in 2025 with a 10% increase effective January 1, 2025 and a
second increase to be determined effective July 1, 2025.
Council discussion on appreciation for the recommendations that gives additional time for more
planning, a reduction in the water rates anticipated, as well as continuing to seek additional funding. Council
clarification about the extensive work behind the scenes that is occurring to advance the ability of the City to
meet the mitigation requirements. Council discussed how this demonstrates the agility that may not be
common in government. Council expressed overall support for the recommendations presented.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Pemble.
7 Ayes, 0 Nays.
Employee Recognition, Safety, and Wellness Policy
Murtaugh presented the request to approve the updated Employee Recognition, Safety and Wellness
Policy. Murtaugh shared the policy was most recently updated in 2009. Murtaugh indicated State statute
allows cities to operate and expend funds toward preventative health and employee recognition programs and
shared the Administration Committee of Council reviewed the components of the policy.
Council discussion on the value of retaining employees.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Fox.
7 Ayes, 0 Nays.
Announcements
• Friends of Pleasant Hill Library hosts its Used Book Sale this Thursday to Sunday, October 24-27.
• The Hastings Police Department joins more than 50 agencies across the state in selling pink patch items
to raise awareness and funds for the American Cancer Society during breast cancer awareness month in
October.
• The Hastings Community Halloween Party is Friday, October 25, from 6 to 8 pm at the High School.
Recommended for families with kids 12 and under. Please bring a non-perishable food item for Hastings
Family Service or a cash or check donation for the Youth Impact Council Scholarship. Sponsored by
MidCountry Bank, Intek Plastics, Dakota Electric Association, Hoffman & McNamara, Hastings Fire
Relief Association, Rivertown Lions Club, Hastings Networking Group, and Treasure Island.
• The Hastings Downtown Business Association presents the Downtown Hastings Halloween Candy Crawl
on Sunday, October 27. Please bring a personal care item to donate to Hastings Family Service.
• Residents can drop their pumpkins at the Dakota County Highway Shop in the labeled bins Saturday and
Sunday, November 2 - 3. Painted pumpkins and pumpkins with excessive wax or another inorganic
residue cannot be accepted and should go in the trash. Please do not put anything other than pumpkins or
gourds in the container.
• October 28 is National First Responder Day. Thank you to all of our first responders for their service to
the community.
Meetings
• Public Safety Committee Meeting on Monday, October 28, 2024 at 7:00 p.m.
• Planning Commission Meeting on Monday, October 28, 2024 at 7:00 p.m.
• City Council Meeting on Monday, November 4, 2024 at 7:00 p.m.
Councilmember Pemble motioned to adjourn the meeting at 8:29 PM, seconded by Councilmember
Lawrence. Ayes 7; Nays 0.
___________________________ ____________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang - Accountant
Date: 10/31/2024
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of Sept 2024 CC payments.
Council review of weekly routine disbursements issued 10/29/2024.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
11/05/2024.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
Sept 2024 CC Payments $ 19,175.62
Disbursement checks, ACH issued on 10/29/2024 $ 979,878.61
Disbursement checks, ACH to be issued on 11/05/2024 $ 116,419.22
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VIII-01
Vendor Description Amount Account
Amazon Mktpl A04019yg3 tennis net cable 41.63 200-4440-6356.0000Globaltest Gas leak detector nad carrying pouch 298.00 213-2100-6581.0000
Radioparts.Com batteries for handheld radios 676.46 213-2100-6221.0000
Bridgetower Media News Finance and Commerce online subscription 197.40 407-1502-6433.0000
Menards Cottage Grove supplies, plastic desk movers 86.88 101-1401-6217.0000
Ebay O 18-12107-72847 Wireless keyboard replacing broken for Phil at PK 22.99 101-1601-6353.0000
Guardian Supply Linscheid Uniform Allowance 304.11 101-2010-6218.0000
Burnsville Chamber Of Dakota\Scott Workforce Seminar - Menke 15.00 407-1502-6323.0000
Mn Recreation And Park MRPA Conference Jenkins 480.00 200-4440-6323.0000
Fsp Arrowwood Resort & MNGFOA hotel invoice - 2 nights 272.46 101-1201-6323.0000
Amazon Mktpl 3t3kf1tv3 Frame for donated art to PD 29.84 101-2010-6217.0000
Amzn Mktp US 7z0kn0of3 suction device batteries for Medic 1, 2, & 3 119.25 213-2200-6221.0000
Carbones Pizzeria - Ha rehab for personnel at REP Decon Drill 160.00 213-2100-6217.0000
Fleet Farm 6500 Manifold 41.94 200-4440-6353.0000
Amazon Mktpl No2d40bt3 Wellness prize 40.12 101-2020-6450.0000
Amzn Mktp US Le6lb05m3 station cleaning supplies 39.61 213-2100-6211.0000
Innovative Office Solu Office supplies (flash drives) 82.72 101-2010-6201.0000
Crown Awards Inc Pickleball & Sand Volleyball Awards 68.17 200-4420-6214.0000
Bca Training Education Training for Leading Beyond Compliance 300.00 101-2010-6323.0000
Ebay O 27-12077-42357 12x wall chargers for PD/spare 27.84 101-1601-6217.0000Sparx Hockey 4 Grinding Wheels 284.95 202-4320-6210.0000
Minn Fire Svc Cert Boa Fire Officer test registration for Jamie Stevens 142.00 213-2100-6323.0000Amazon Mktpl 9u2g045u3 2x ipad cases for FD 45.98 101-1601-6217.0000
Epasales Reel swivels 159.68 601-3400-6357.0000Hy-Vee F&f Lakeville 5 gas 26.40 101-2010-6212.0000
Www.Peachjar.Com Open house flyer distribution to the schools 100.00 213-2100-6336.0000Amazon Mktpl 0m18381i3 chart tape 11.98 101-3200-6353.0000
Att Bill Payment PD Cell Phone 49.76 101-1601-6321.0000
Amazon Mktpl 4e58i9x03 Camshaft holding tool timing alignment holder 62.47 101-3200-6353.0000
Ebay O 06-12090-84605 1 of 2 desktop speakers, for Charlie/spare 18.99 101-1601-6217.0000
Ebay O 06-12090-84604 2 of 2 desktop speakers for Charlie/spare 13.00 101-1601-6217.0000
Office Depot #1090 new laminating machine 270.30 213-2100-6201.0000
Amazon Mark Em0j900r3 Grommets 20.98 213-2100-6217.0000
Amazon Mktpl M23ge0w73 15x iphone cases and screen protectors for PD 251.85 101-1601-6217.0000
Amazon Mark 669ma6nu3 wellness prizes 19.30 101-2020-6450.0000
Amazon.Com Er9x343c3 wellness prizes 49.00 101-2020-6450.0000
In The Ctk Group Freeman Conference Registration 500.00 101-2010-6323.0000
Cub Foods #1635 Coffee for the PD 59.94 101-2010-6217.0000
Amzn Mktp US Dp5fi2fq3 safety markers for posts in ground at disc golf course 25.69 200-4440-6356.0000
Walmart.Com TV for failed station monitor at FD 148.00 101-1601-6353.0000
Minnesota Assoc Of Gov Annual fall communications conference 175.00 101-1073-6323.0000
Amzn Mktp US Me5tz8ca3 Bollard cover 44.79 101-1403-6353.0000
Amzn Mktp US Oh8g35x73 garage door opener wall mounted 53.63 101-1403-6353.0000
Amazon Mktplace Pmts Return wrong garage door opener -27.99 101-1403-6353.0000
Eig Constantcontact.Co Monthly e-mail marketing fee 77.90 101-1601-6310.0000Menards Cottage Grove Softener Salt 20 bags 119.40 202-4320-6216.0000
Menards Cottage Grove boards for porta potty 873.94 200-4440-6226.0000Spotify music playlists for events 12.96 200-4440-6433.0000
Menards Cottage Grove Paper towels, storage boxes, paper plates 40.39 600-3300-6217.0000Amazon Mktpl Cm7id9s33 Truck Hitches and Aerators 200.00 101-1401-6217.0000
Amazon Mktpl Cm7id9s33 Truck Hitches and Aerators 8.98 101-1403-6353.0000Comcast Cable Comm Cable 84.90 101-1601-6308.0000
Amzn Mktp US Oi89c6a83 faucet mixer hot and cold 107.00 101-1403-6353.0000
Amazon Mktpl C22ha0503 Wagons 594.93 101-1072-6217.0000
Amazon.Com Z83st5t31 Post cards for Open enrollment 14.80 101-1052-6319.0000
Amazon Mktpl 0m5r93g53 door opener 38.10 101-1403-6353.0000
Amazon Mktpl Gj11v8js3 lock for LP tank lid 17.99 101-1403-6353.0000
The Home Depot #2833 gallon fog liquid 64.83 213-2100-6217.0000
Sq Itl Patch Co Service Stripes for uniforms 200.00 101-2010-6218.0000
Tennis Sanitation Garbage/recycle 120.08 101-4501-6311.0000
Amazon Mktpl Tu9oe5ty3 wellness prizes 145.95 101-2020-6450.0000
Minn Fire Svc Cert Boa Test fee for Paulson officer II exam 142.00 213-2100-6323.0000
Guardian Supply Linscheid Uniform Allowance 224.94 101-2010-6218.0000
Wal-Mart #1472 Paper towels, toilet paper 143.07 213-2100-6217.0000
Department Of Labor An Aug Bldg Permit Surcharge 1,383.78 101-0000-2015.0000
Shred Right monthly shredding service 18.85 101-1052-6319.0000
Amazon Mark Zt5q59wl1 wellness prizes 550.47 101-2020-6450.0000
Supplyhouse.Com all facilities pipe jeter cleaner 1,212.95 101-1401-6217.0000
Spiral Natural Foods parks staff snack station 40.93 101-2020-6450.0000
Menards Cottage Grove marking paint, marking flags, stakes 21.96 101-1403-6353.0000Cub Foods #1635 snack station items for parks staff 229.42 101-2020-6450.0000
Usps Po 2642300046 Certified letter for case 24001290 forfeiture notice to Wells Fargo 5.58 101-2010-6322.0000Liberty Tire Services Tire recycling 128.65 600-3300-6217.0000
Menards Cottage Grove boards for sign 778.77 200-4440-6228.0000Fleetpride553 Fittings, Hose, Labor 170.39 101-3200-6353.0000
Fh Port Of Hastings O Bike rental for Bike with a Ranger 31.36 200-4440-6365.0000Jr S Advanced Recycler Appliance & electronic recycling 107.50 600-3300-6217.0000
Amazon Mark Z87pw5ck0 screen protectors for cracked FD ipad replacement 6.39 101-1601-6353.0000
Rascals Bar & Grill NDCBO monthly lunch 54.63 101-2301-6323.0000
Checkr, Inc Checkr.Com August invoice 380.00 101-1052-6307.0000
Esri ESRI ArcGIS - Additional credits 480.00 101-1631-6310.0000
Mn Crime Prev Assoc MN Crime Prevention Association Conference 375.00 101-2010-6323.0000
Breezy Point Hardware charge cord, cord and tire gauge 37.55 101-1401-6217.0000
Credit Card Purchases
Sep-24
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Breezy Point truck gas 34.83 101-1401-6212.0000
Kwik Trip #249 truck car wash 12.00 101-1401-6354.0000
Fleet Farm 6500 tank cleaner 59.98 200-4440-6356.0000
Amzn Mktp US Zt5cq7c70 Wellness prizes 16.98 101-2020-6450.0000
In Marie Ridgeway Lic Employee consultation 160.00 101-2010-6311.0000
Amzn Mktp US Zt8286vv2 Wellness prizes 44.15 101-2020-6450.0000
Amzn Mktp US Zt5g464k0 Wellness Prizes 12.88 101-2020-6450.0000
Subway 41826 City Council Workshop 9/4/2024 89.46 101-1021-6450.0000
Propower Rental sod cutter 217.56 200-4440-6365.0000
Realvnc Limited RealVNC Maintenance 70.49 101-1631-6310.0000
Amazon Mark Rk5pb5921 wellness room sign 25.98 200-4440-6350.0000
Peerless Network Inc Peerless 338.94 101-1601-6321.0000
Amazon Mark Zt1ge9lm2 Wellness prizes 335.89 101-2020-6450.0000
Axon Kucharski Uniform/Startup Gear. Taser Holster 80.10 101-2010-6218.0000
Amazon Reta Rk9n307g1 SCBA bracket - 2nd one 94.19 213-2100-6221.0000Amazon.Com Zt1ff8zg2 SCBA bracket 94.19 213-2100-6221.0000
Window Hardware Compan Window latches 31.00 101-1402-6353.0000Amazon.Com Rk4u40a31 Hammer drill bits 35.82 101-1401-6217.0000
American Red Cross Employee Red Cross Certifications 76.00 201-4240-6319.0000Amazon Mktpl Rk4uj2an1 cart, water filters 37.83 101-1401-6217.0000
Amazon Mktpl Rk4uj2an1 cart, water filters 132.42 200-4440-6350.0000Amazon Mktpl Rk4uj2an1 cart, water filters 81.48 101-1402-6353.0000
Amazon Mktpl Rk4uj2an1 cart, water filters 66.21 101-1404-6353.0000
American Red Cross Employee Red Cross Certifications 230.00 201-4240-6319.0000
Amzn Mktp US Rk22h0bm2 Yellow safety bollards for gas metering 89.58 101-1403-6353.0000
Amazon Mktpl Rk3nl0l60 pedometers for staff walking challenge 61.13 101-2020-6450.0000
Sq Itl Patch Co Police Patches and Sgt. Chevrons for uniforms. 332.50 101-2010-6218.0000
Amazon Mark Rk2651ho2 Wellness Room 59.97 101-1052-6319.0000
Mn Shpo Fee MN State Historic Preservation Conf. - HPC Commissioner Peterson - Processing Fee1.93 210-1702-6323.0000
Country Inn St Cloud W Hotel for BCA CJIS Conference 132.65 101-1601-6323.0000
State Historic Preserv MN State Historic Preservation Conf. - Reg. - HPC Commissioner Peterson 90.00 210-1702-6323.0000
American Flagpole & Fl MN Flags 380.35 101-1404-6353.0000
Sq Minnesota Fall Mai MN Fall Expo 120.00 101-3200-6323.0000
Hom Furniture 01 Chair for lactation/wellness space in City Hall 299.99 101-1052-6319.0000
Amzn Mktp US R40eo0id1 Hot Work permits 22.99 101-1403-6353.0000
Amzn Mktp US R40eo0id1 Hot Work permits 22.00 101-1404-6353.0000
Mn Shpo Fee MN State Historic Preservation Conference - Fortney - Processing Fee 2.69 210-1702-6323.0000
State Historic Preserv MN State Historic Preservation Conference - Registration - Fortney 125.00 210-1702-6323.0000
TOTAL 19,175.62
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City Council Memorandum
To: Mayor Fasbender & City Council members
From: Chris Eitemiller, Finance Manager and John Hinzman, Community Development
Director
Date: November 4, 2024
Item: Approve Financing plan for HEDRA purchase of former Wells Fargo property
Council Action Requested:
Approve financing plan, which includes an internal loan of $400,000 at 3% annual interest to
purchase the former Wells Fargo property at 400 Vermillion Street.
Background Information:
Purchase of this property, at a price of $700,000, was approved by the HEDRA Board on August 27,
2024.
The financing plan for this purchase consists of:
• $300,000 – HEDRA Fund Reserves
• $400,000 – City Debt Redemption fund internal loan to HEDRA
o HEDRA will reimburse the Debt Redemption Fund.
▪ $95,000 – will be realized when the sale of a Lot to Rio Gran is finalized
▪ $305,000 – will be repaid through future HEDRA revenues
Staff seeks Council approval for this financing plan and internal loan. Once approval is granted,
HEDRA will move forward to finalize the purchase.
Financial Impact:
• $400,000 internal loan from the City’s Debt Redemption Fund to HEDRA. This will be repaid in
future years as HEDRA receives payments from various sources, such as property sales.
Committee Discussion:
Not Applicable
Attachments:
• None
VIII-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Date: November 4, 2024
Item: Accept Donation to the Parks and Recreation Department
Council Action Requested: Council is asked to accept a donation in the amount of $2,050.00 along with
various in-kind donations, made to the Parks and Recreation Department and has designated that this
donation be used for the Community Halloween Party that was held on October 25, 2024.
Background Information: Hastings are businesses and individuals have made this donation to be used for the
Community Halloween Party that was held on October 25, 2024.
Financial Impact:
Increase the Parks and Recreation donation account by $2,050.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION _______________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION
TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Hastings Area Businesses and Individuals have presented to the City Parks &
Recreation Department a donation of $2,050.00 and has designated that this donation be used for the
Community Halloween Party that was held on October 25, 2024; and
WHEREAS, the City Council is appreciative of the donation and commends these Hastings Area
Businesses and Individuals for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Community Halloween Party that was held on
October 25, 2024; and
Adopted this 4th day of November, 2024
______________________________
Mary D. Fasbender, Mayor
ATTEST:
____________________________
Kelly Murtaugh, City Clerk
VIII-03
2024 Halloween Party Donations
Monetary Donations
Amount
Hastings Networking Group $200
GDI $50
Hoffman & McNamara $250
MidCountry Bank $300
MN Coaches $100
Dakota Electric $200
Abra Hovgaard Edward Jones $100
Fluegel Law Firm $100
Intek Plastics $200
Hastings Fire Department Relief Association $200
Treasure Island $300
Golden Key Property Management $50
Total: 12 Checks $2,050
In-Kind Donations Item
Jersey Mikes 60 cookies for attendees/volunteers
Coborn’s 600 Cookies for attendees
Cub foods 20 boxes for food collection
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: November 4th, 2024
Item: Donation to Hastings Police Department
Council Action Requested: .
Accept donation of $500 from anonymous citizen to support our ‘Shop With A Cop’ Event
Background Information:
The Hastings Police Department had an anonymous donor provide $500 to assist with our Shop With a
Cop Event. This event allows underprivileged youth in our community the opportunity to shop with an
officer and buy Christmas presents for family and loved ones. This donation will assist the Hastings PD to
reach our goal of providing a Christmas to youth in our community that they will never forget.
Financial Impact:
Positive
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments: None
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION _______________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION
OF A DONATION TO THE POLICE DEPARTMENT
WHEREAS, the Hastings Police Department has received an anonymous a donation of $500 and
designated to be used for the Shop with a Cop program; and
WHEREAS, the City Council is appreciative of the donation and commends the donor for their
civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Shop with a Cop program.
Adopted this 4th day of November, 2024
______________________________
Mary D. Fasbender, Mayor
ATTEST:
____________________________
Kelly Murtaugh, City Clerk
VIII-04
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director
Date: November 4, 2024
Item: Accept Proposal and Authorize Work – Relocation Services for 1292 North Frontage Road
Council Action Requested:
The Council is requested to authorize a contract with SRF Consulting Group, Inc. for providing relocation
services regarding a potential property acquisition of 1292 North Frontage Road.
Background Information:
The City completed a WTP Siting Study to locate future treatment plants out of residential
neighborhoods. For WTP No. 2, the study recommended the site adjacent to the existing Nitrate
Removal Treatment Plant, which is located at 1292 North Frontage Road. In addition to the appraisal
analysis, it is also important to understand the required lease relocation costs to capture the full cost of
acquisition.
Two companies were solicited for these services and provided proposals. The two proposals provided
are as follows:
SRF Consulting Group, Inc. (SRF) – $15,500
WSB – $30,668
After detailed review of these proposals and consulting with City Attorney Land, SRF was selected to
provide relocation services for this project.
Financial Impact:
The estimated cost of $15,500 for these services will be fully reimbursed by the MPCA Planning and
Design Grant.
Attachments:
SRF Proposal for Relocation Services
VIII-05
SRF 18578.PP October 8, 2024
Korine Land
City Attorney
City of Hastings
Levander Gillen & Miller
1305 Corporate Cetner Drive, Suite 300
Eagan, MN 55121
Subject: Proposal for Relocation Services
City of Hastings
Dear Korine:
Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide
relocation services for the City of Hastings (Client). All relocation activities will comply with the
Uniform Relocation and Real Property Acquisition Policies Act of 1970, as amended, as well as all
state and federal guidelines.
Scope of Services
We propose to carry out the work (“Scope of Services”), set forth in Attachments A, attached hereto
and incorporated into this Agreement.
Assumptions
We are assuming that there are three business relocations that will need to be vacated due to the
project.
•Carbone’s (Business)
•Realty Place (Business)
•Building Owner (Rental Realty business)
Schedule
We will complete this work within a mutually agreed upon time schedule.
Basis of Payment/Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and
mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on
a monthly basis for work performed during the previous month. Payment is due within 30 days.
VIII-05
Korine Land October 8, 2024
City of Hastings Page 2
Based on our understanding of the project and our scope of services, we estimate the cost of our
services to be $15,500.00, which includes both time and expenses.
Relocation Assistance $ 15,000.00
Expenses (mileage and copies) $ 500.00
Total Estimated Cost $ 15,500.00
Changes in the Scope of Services
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out-of-scope work is initiated, however, we will submit a budget request for the new
work and will not begin work until we receive authorization from you.
Standard Terms and Conditions
This proposal and Scope of Services (Attachment B) for professional services constitute the entire
agreement between the City and SRF Consulting Group, Inc. and supersedes all prior written or oral
understandings. This agreement may only be amended, supplemented, modified, or canceled by a
duly executed written instrument.
Acceptance/Notice to Proceed
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this
proposal and our notice to proceed. The email address is khelvey@srfconsulting.com.
We sincerely appreciate your consideration of this proposal and look forward to working with you
on this project. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
Ken Helvey
Project Director – Real Estate Services
KH/
Attachments A – Scope of Services
Attachment B - Standard Terms and Conditions
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Korine Land October 8, 2024
City of Hastings Page 3
Approved
(Name)
(Signature)
Date
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
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ATTACHMENT A - SCOPE OF SERVICES (General)
Commercial Relocation
1.SRF will distribute an informational booklet on business relocation assistance and all appropriate forms
and data to each business expected to be displaced. At this time, SRF will:
•Obtain a signed receipt for the informational statement provided by SRF in accordance with
applicable regulations.
•Explain the business’s relocation program and the business’s responsibilities to receive benefits.
•Explain how to receive various kinds of assistance in finding new locations.
•Survey the business’s relocation needs.
2.Upon the City’s initiation of negotiations to acquire the project site, SRF will:
•Analyze the existing data to determine the appropriate documentation required and determine the
eligibility of the business’s relocation expenses for compensation.
•Check the personal property inventory against the acquisition data to verify that each item on the
inventory is personal property and eligible for relocation.
•Assist the business in determining the more advantageous payment alternative to claim and provide
further instructions on how to proceed.
3. SRF will provide the following assistance with Moving Expense Claims:
•Assist the business in preparing specifications for work generally eligible for compensation.
•Advise, when necessary, on the procedure to obtain required bids.
•Act, when appropriate, as an agent, in regard to accepting bids.
•Analyze the bids to determine their reasonableness.
•Notify the business of the low acceptable bid.
•When appropriate, inspect the move of personal property while in progress. Assist the business in
assembling all invoices, paid receipts, and other documentation necessary to substantiate its
relocation claim.
•When necessary, analyze billings to determine their reasonableness.
•Assemble the appropriate claim form and documentation for signature and submission for approval.
4. SRF will provide the following assistance with Direct Loss Claims:
•Obtain business and contractor approval of the appraisal and moving estimate.
•Notify the business to proceed with the sale and provide instructions regarding necessary record
keeping.
•Assist, when necessary, in the preparation of advertising.
•If necessary, determine that the bona fide sale requirements have been met.
•Assist the business with preparation of necessary documents, and obtain required certifications of
sales receipts, advertising, and so forth.
5. SRF will provide the following assistance with Fixed Payment Claims:
•Determine the eligibility of the business to receive this alternate payment.
•Review and analyze IRS or other appropriate documents to determine the limit of the payment.
•Assemble the appropriate claim forms and documentation for signature and submission
for approval.
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6.Other:
•SRF shall prepare, at the City’s request, the required and proper formats to be used by the City in
notifying occupants being displaced about their relocation eligibility and benefits to which they may
be entitled. SRF will also, at the City’s request, assist them in the preparation of the required notices
to vacate for delivery to the residents.
•SRF shall search for replacement sites for the business being displaced and refer available suitable
sites found for each business. SRF shall spend appropriate and necessary time searching for such
referrals, documenting all the time expended. SRF does not guarantee that suitable referrals will be
found.
7.Recommendations:
•SRF will transmit to the city the relocation claim(s) for its action. Recommendations will include the
amount of payment to be made and any special considerations.
8.In completing this project, SRF does not assume responsibility for:
•Accounting and record keeping (except as related to the specific claim).
•Payment for direct loss appraisals, appraisals of salvage value, property analyses, and moving cost
estimates and/or bids.
•Work associated with a relocation grievance and/or court preparation.
•Site searching in excess of four hours per business of SRF’s time.
•Appraisals - Fixture or Real Property.
•Minimum Compensation Analysis.
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Page 1 of 2 (Standard Terms and Conditions) Rev: February 25, 2020
ATTACHMENT BSTANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement between the CLIENT and SRF Consulting Group, Inc. (“SRF”) and supersede all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
1.STANDARD OF CARE
a.The standard of care for all professional services performed or furnished by SRF under this Agreement will be the care and skill ordinarily used by members of SRF’s profession practicing under similar circumstances at the same time and in the same locality. SRF makes no warranties, expressed orimplied, under the Agreement or otherwise, in connection with SRF’s service.
b.The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data,and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such requirements, reports, data, and information inperforming or furnishing services under this Agreement.
2.INDEPENDENT CONTRACTOR
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and SRF and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or SRF. SRF’s services under this Agreement are being performed solely for the CLIENT’s benefit, and no other entity shall have any claims against SRF because of this Agreement or the performance or nonperformance of services hereunder.
3.PAYMENT TO SRF
Invoices will be prepared in accordance with SRF’s standard invoicing practices and will be submitted to the CLIENT by SRF monthly, unless otherwise agreed. Invoices are due and payable within thirty-five (35) days of receipt. If the CLIENT fails to make any payment due SRF for services and expenses within forty-five (45)days after receipt of SRF’s invoice thereafter, the amounts due SRF will be increased at the rate of 1-1/2% per month (or the maximum rate of interestpermitted by law, if less). In addition, SRF may, after giving seven days written notice to the CLIENT, suspend services under this Agreement until SRF hasbeen paid in full of amounts due for services, expenses, and other related charges.
4.OPINION OF PROBABLE CONSTRUCTION COST
Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of the CLIENT. Since SRF has no control over the cost of labor, materials, market condition, or competitive bidding, SRF does not guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT.
5.INSURANCE
SRF will maintain insurance coverage for Workers’ Compensation, General Liability, Automobile Liability and Professional Liability and will provide certificates of insurance to the CLIENT upon request.
6.INDEMNIFICATION AND ALLOCATION OF RISK
To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the CLIENT, their officers, directors and employees against all damages, liabilities or costs (including reasonable attorneys’ fees and defense costs) to the extent caused by SRF’s negligent acts under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable.
7.TERMINATION OF AGREEMENT
Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination, the CLIENT shall pay to SRF all amounts owing to SRF under this Agreement, for all work performed up to the effective date of termination.
8.OWNERSHIP AND REUSE OF DOCUMENTS
All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service, and SRF shall retain an ownership and property interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT’s sole risk; and the CLIENT agrees to indemnify, and hold SRF harmless from all claims, damages, and expenses including attorney’s fees arising out of such reuse of documents by the CLIENT or by others acting through the CLIENT.
9.USE OF ELECTRONIC MEDIA
a.Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed bySRF. Files in electronic media format of text, data, graphics, or of other types that are furnished by SRF to the CLIENT are only for convenience of theCLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk.
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Page 2 of 2 (Standard Terms and Conditions) Rev: February 25, 2020
b.When transferring documents in electronic media format, SRF makes no representations as to long-term compatibility, usability, or readability ofdocuments resulting from the use of software application packages, operating systems, or computer hardware differing from those used by SRF at thebeginning of this Assignment.
c.If there is a discrepancy between the electronic files and the hard copies, the hard copies govern.
d.Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of this data’s creator, theparty receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60) days, after which the receiving party shall bedeemed to have accepted the data thus transferred. Any errors detected within the sixty (60) day acceptance period will be corrected by the partydelivering the electronic files. SRF shall not be responsible to maintain documents stored in electronic media format after acceptance by the CLIENT.
10.FORCE MAJEURE
SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any cause beyond SRF’s reasonable control.
11.ASSIGNMENT
Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party.
12.BINDING EFFECT
This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns.
13.SEVERABILITY AND WAIVER OF PROVISIONS
Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non-enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
14.SURVIVAL
All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions, Indemnification and Allocation of Risk, and Dispute Resolution shall remain in effect.
15.DISPUTE RESOLUTION
CLIENT and SRF agree to use their best efforts to resolve amicably any dispute. In the event that a dispute cannot be resolved, upon the joint concurrence of the parties to the selection of a mediator, the dispute will be submitted to mediation.
16.CONTROLLING LAW
The laws of the state of Minnesota govern this Agreement. Legal proceedings, if any, shall be brought in a court of competent jurisdiction in the county where the Project is located.
17.SITE SAFETY
SRF shall not at any time supervise, direct, control or have authority over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety and security precautions and programs in connection with the work performed by any Contractor for the Project, nor for any failure of any Contractor to comply with laws and regulations applicable to such Contractor’s work, since these are solely the Contractor’s rights and responsibilities. SRF shall not be responsible for the acts or omissions of any Contractor or Owner, or any of their agents or employees, or of any other persons (except SRF’s own employees and consultants), furnishing or performing any work for the Project, except as specifically outlined in SRF’s scope of services.
18.GOVERNMENT DATA PRACTICES AND INTELLECTUAL PROPERTY RIGHTS.
SRF shall comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to: (1) all data provided by the Client pursuant to this Agreement; and (2) all data, created, collected, received, stored, used, maintained, or disseminated by SRF pursuant to this Agreement. SRF is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event SRF receives a request to release data, SRF will immediately notify the Client. The Client will give SRF instructions concerning the release of the data to the requesting party before the data is released.
VIII-05
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: November 4, 2024
Item: 2024 Budget Amendment: Employee Recognition Lunch
Council Action Requested:
Approve amendment to the 2024 budget: $3000.00 for the annual Employee Recognition Lunch.
Background Information:
Employees have been recognized for their service to the city through celebration at an annual
Employee Recognition Lunch. The city has been fortunate to have access to wellness grant funds
that covered the cost of the event the last several years. The grant funds are no longer available
for that purpose.
At the October 21 meeting, the Council approved an update to the Employee Recognition Policy,
which included the continuation of the recognition event. Funds for the event have also been
included in the 2025 budget proposal.
Financial Impact:
In proposed 2025 budget. Approximately $3000 over prior year budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
VIII-06
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Justin Fortney, City Planner
Date: November 4, 2024
Item: Declaration – State Bond Proceed Restrictions - City Hall Project
COUNCIL ACTION REQUESTED
Council is requested to authorize signature of the attached document declaring that the use of General
Obligation Bond Proceeds on the City Hall building subjects the building to certain restrictions and
encumbrances.
BACKGROUND INFORMATION
Building projects funded with General Obligation Bond Proceeds are restricted as follows. Please see the
attached Declaration for specifics.
A. City Hall cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval
of the Commissioner of MMB (Minnesota Management and Budget).
B. City Hall is subject to all the terms, conditions, provisions, and limitations contained in the
General Obligation Bond Proceeds Grant Agreement.
C. The Declaration will be effective for 125% of the useful life (37.5 years) of the Restricted
Property or until the Restricted Property is sold with the written approval of the Commissioner
of MMB.
While some work is occurring in the Police Department building, it is not being funded with GO Bond
Proceeds and doesn’t require restriction.
Most of the project is complete. The scaffolding is being moved to the center cupola for roofing and
other metalwork replacement and rehabilitation similar to the completed corner sections. The
remaining work will begin in the spring and last the 2025 construction season.
ATTACHMENTS
- Declaration
VIII-07
Generic GO Bond Proceeds 1 Ver – 10/26/2020
Grant Agreement for Construction Grants
DECLARATION
The undersigned has the following interest in the real property located in the County of
Dakota, State of Minnesota that is legally described in Exhibit A (the “Owner’s Property”):
(Check the appropriate box.)
X a fee simple title,
a lease, or
an easement;
And a portion of the Owner’s Property contains facilities that are being improved using General
Obligation Bond Proceeds, the portion of which is legally described on Exhibit B (the “Restricted
Property”), therefore, the undersigned does hereby declare that such interest in the Restricted
Property is hereby made subject to the following restrictions and encumbrances:
A. The Restricted Property is bond financed property within the meaning of Minn. Stat.
§ 16A.695, is subject to the encumbrance created and requirements imposed by such
statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without
the approval of the Commissioner of Minnesota Management and Budget, which
approval must be evidenced by a written statement signed by said commissioner and
attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise
dispose of the Restricted Property; and
B. The Restricted Property is subject to all of the terms, conditions, provisions, and
limitations contained in that certain General Obligation Bond Proceeds Grant
Agreement – Construction Grant for the Hastings City Hall Repair Project between the
City of Hastings, a Minnesota municipal corporation and the Minnesota Department of
Employment and Economic Development, dated _________, 2024.
VIII-07
Generic GO Bond Proceeds 2 Ver – 10/26/2020
Grant Agreement for Construction Grants
The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond
Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted
Property is sold with the written approval of the Commissioner of Minnesota Management and
Budget, at which time it shall be released therefrom by way of a written release in recordable form
signed by both the Commissioner of the Minnesota Department of Employment and Economic
Development and the Commissioner of Minnesota Management and Budget, and such written
release is recorded in the real estate records relating to the Restricted Property. This Declaration
may not be terminated, amended, or in any way modified without the specific written consent of
the Commissioner of Minnesota Management and Budget.
[The remainder of this page is initially left blank.]
VIII-07
Generic GO Bond Proceeds 3 Ver – 10/26/2020
Grant Agreement for Construction Grants
IN WITNESS WHEREOF, the parties hereto have caused this document to be executed as
of the day and year first above written.
CITY:
CITY OF HASTINGS
By:
Mary Fasbender
Its Mayor
By:
Kelly Murtaugh
Its City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this ___ day of ______________________, 2024, before me a Notary Public within and
for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
City Clerk of the City of Hastings, the municipality named in the foregoing instrument, and that
said instrument was signed on behalf of said municipality by authority of its City Council and said
Mayor and City Clerk acknowledged said instrument to be the free act and deed of said
municipality.
Notary Public
This instrument drafted by:
City of Hastings
Community Development Department
101 4th St. E.
Hastings, MN 55033
VIII-07
Generic GO Bond Proceeds 4 Ver – 10/26/2020
Grant Agreement for Construction Grants
Exhibit A to Declaration
LEGAL DESCRIPTION OF OWNER’S PROPERTY
Real property located in the City of Hastings, Dakota County, Minnesota, legally described as
follows:
Block 20, Town of Hastings, Dakota County Minnesota, according to the recorded plat
thereof.
PID: 19-32150-20-010
Abstract Property
VIII-07
Generic GO Bond Proceeds 5 Ver – 10/26/2020
Grant Agreement for Construction Grants
Exhibit B to Declaration
LEGAL DESCRIPTION OF RESTRICTED PROPERTY
Real property located in the City of Hastings, Dakota County, Minnesota, legally described as
follows:
The south 185 feet of the west 193 feet of Block 20, Town of Hastings, Dakota County
Minnesota, according to the recorded plat thereof.
VIII-07
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Chris Eitemiller, Finance Manager and Ashley DeBernardi, Assistant Finance Manager
Date: November 4, 2024
Item: 2024 2nd Quarter Financial Report
Council Action Requested: Review and approve the attached second quarter financial
report.
Background Information: The second quarter financial report is a quarterly update of
2024 activity through June 30, 2024. Consistent with past practice, some numbers in the
report are adjusted to take into consideration the effects of year-end accruals and year-
to-year allocation differences.
This quarter’s report is later than usual because of time demands associated with
implementing our new finance system as well as training city staff to use it.
Detail of the City’s investments holdings is provided in Appendix A.
Financial Impact: N/A
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
2024 2nd Quarter Financials
Appendix A – 2024 Investment Holdings as of June 30, 2024
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2024 2nd Quarter Financial Update
2 | P a g e
2024 2nd Quarter Financial Update
Governmental Funds
General Fund
General Fund Revenue Summary:
The largest source of revenue is property tax levy. The General Fund’s revenues are lower than usual
at this time of year because the City had not received the tax settlement by the end of June.
Our investments continue to perform well in the second quarter this year.
Public Works-Engineering charges a fee for engineering work related to the annual street project in
the fall. Because that has not yet been charged, Engineering shows at just 3% of budgeted revenue.
Public Works-Streets has state aid payments for summer street maintenance and construction
budgeted but not yet charged.
Building Inspection fees have slowed from recent years. However, they appear to be on track to
meet budget for 2024.
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2024 2nd Quarter Financial Update
3 | P a g e
General Fund Expense Summary:
None of the General Fund Departments have any budget concerns at this point in the year.
Variances from the typical mid-year spending pattern are largely due to capital or supplies purchases
that are expected to be close to budget by year-end.
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2024 2nd Quarter Financial Update
4 | P a g e
Parks - Fund 200
Income is tracking as expected with investment earnings performing well.
Expenditures look on target at 41% of budget spent at the mid-point during the year.
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2024 2nd Quarter Financial Update
5 | P a g e
Aquatic Center – Fund 201
Similar to other funds, investment income is performing well and exceeding budget
projections.
This fund will expend the bulk of its budget by the end of August.
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2024 2nd Quarter Financial Update
6 | P a g e
Arena – Fund 202
The Arena upgrade project, including a new refrigeration system is reflected in the
Miscellaneous revenue and capital outlay spending. As costs are updated closer to the end
of this year, a budget amendment will be completed to reflect actual figures.
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2024 2nd Quarter Financial Update
7 | P a g e
Fire & Ambulance – Fund 213
Fire & Ambulance Revenue Summary:
Public Safety Aid was received from the state in 2023. Of the City’s allotment, $900,000 was
planned to help fund a new ladder truck. In order to save on the total cost, the department
received approval to pre-pay for the truck in 2023. Therefore, there none of the $900,000
will received in 2024.
Ambulance revenues have improved from recent years.
Fire & Ambulance Expense Summary:
Fire expense is below budget. The most significant factor is the purchase of the ladder truck
in 2023. Revenues this year will replenish fund reserves.
The Capital Outlay spending is not going to approach budgeted levels because of the 2023
pre-paid ladder truck purchase already mentioned.
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2024 2nd Quarter Financial Update
8 | P a g e
Enterprise Funds
The Enterprise funds consist of our three utility funds and the hydro plant.
Water – Fund 600
Water revenue is steady with 25% collected as of June 30th.
Personnel expense is again lower than budgeted in 2024, due to the vacancy of the PW
Director position, which has been filled with a consultant. These consultant costs are
reflected in Other Services and Charges expenses. This trend is seen in the other enterprise
funds as well.
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2024 2nd Quarter Financial Update
9 | P a g e
Sewer – Fund 601
The sewer revenue is also steady at 30% collected since June 30th.
Expense is in line with the budget. Capital outlay expects a large increase in the second half
of the year.
Storm Water – Fund 603
The storm water fund revenue in line with the other utilities.
Approved Capital Outlay spending was not yet reflected in spending as of June 30th.
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2024 2nd Quarter Financial Update
10 | P a g e
Hydro – Fund 620
The City continues to assess the long-term viability of the Hydro Plant. There have been
discussions about possibly selling the plant.
City-Wide Debt Service
Debt Service expenditures are as anticipated. The principal payment due date is February
1st; all principal payments were made as of the end of the first quarter. Interest payments
are made on February 1st as well as August 1st.
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2024 2nd Quarter Financial Update
11 | P a g e
Transfers
2024 Transfers
Quarterly transfers are made for administrative charges, internal funding, and savings needs.
Transfers posted for 2nd quarter 2024 were all budgeted transfers or budgeted use of stabilization
funds.
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2024 2nd Quarter Financial Update
12 | P a g e
Cash and Investments Balances
Cash balances fluctuate throughout the year based on planned spending, receipt of fund revenues
and the timing of property tax payments. The cash balance within a fund can be one indicator of the
health of the fund.
FUND DESCRIPTION June 30, 2023 June 30, 2024
General Fund 8,499,951 4,341,907
Parks 608,025 (138,360)
Aquatic Center 464,744 416,672
Arena 518,616 3,704,052
Cable TV 103,444 102,735
Cable Access 39,601 42,691
Heritage Preservation 95,371 100,646
Fire & Ambulance (1,053,152) (714,584)
LeDuc Historical Estate Operations 129,403 89,144
Police Reserves 33,517 39,375
DUI Enforcement & Forfeitures 44,444 53,877
2013 Equipment Certificates 63,146 39,504
Parks Capital Projects 963,940 581,721
Budget Stabilization Fund 345,514 364,064
HEDRA 556,559 834,881
TIF 3 Guardian Angels (099) 9,840 40,908
TIF 5 NAPA (116) 517 16,480
TIF 4 Downtown Redevelopment (007) (21,288) (21,288)
TIF 7 Hudson Sprayers 12,976 42,647
TIF 8 Schoolhouse Square 2,610 38,368
TIF 9 Block 28 Flats On Third - (31,937)
PW Cold Storage Building 192 204
2022 Improvements 171,508 181,877
2023 Improvements (454,683) 58,236
Debt Redemption 961,761 910,957
2022 Cold Storage Building (13,183) (101,108)
2016A GO TIF (quasi refunding) Bonds 129,523 78,226
2012 GO Improvement Bonds 36,516 145,958
2013 GO Improvement Bonds 13,234 (35,274)
2014 GO Improvement Bonds 60,458 (38,643)
2015 GO Improvement Bonds 103,572 33,240
2016 GO Improvement Bonds 138,317 25,748
2017 GO Improvement Bonds 66,010 37,980
2018 GO Improvement Bonds (37,315) (116,827)
2019 GO Improvement Bonds 833,266 747,530
2020 GO Improvement Bonds 455,011 385,926
2021 GO Improvement Bonds 288,275 245,161
2022 GO Improvement Bonds 588,420 427,448
2023 GO Improvement Bonds - 163,061
Water 3,076,098 4,058,247
Wastewater 1,781,675 1,963,906
Storm Water 1,256,066 2,052,025
Hydro Electric 264,974 576,776
Retiree Health 255,237 262,950
Compensated Absences 118,257 358,849
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2024 2nd Quarter Financial Update
13 | P a g e
Vehicle Revolving Fund 708,288 767,836
Insurance Fund 771,269 663,103
Escrow -Dev/Eng/TIF-HRA 451,575 339,234
Ruth Doffing Trust Fund-Library 89,797 92,691
C. Simmons Trust 218,958 232,195
C. Simmons Residuary (10,126) 205.78
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2024 2nd Quarter Financial Update
14 | P a g e
Investments
The City’s total investment portfolio was valued at $36,294,160 as of June 30, 2024.
Allocation of the City’s portfolio is as follows. Additional detail is available in Appendix A.
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2024 2nd Quarter Financial Update
15 | P a g e
Appendix A – Investment Holdings
Detail of Municipal Bonds, Agencies and CDs
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2024 2nd Quarter Financial Update
16 | P a g e
Additional Information
Further detail of the information presented here may be obtained by contacting the Finance Department. The
Finance Manager may be reached for questions at 651-480-2347 or CEitemiller@hastingsmn.gov. The Assistant
Finance Manager may be reached at 651-480-2354 or ADeBernardi@hastingsmn.gov.
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Chris Eitemiller, Finance Manager and Ashley DeBernardi, Assistant Finance Manager
Date: November 4, 2024
Item: 2024 3rd Quarter Financial Report
Council Action Requested: Review and approve the attached third quarter
financial report.
Background Information: The third quarter financial report is a quarterly update
of 2024 activity through September 30, 2024. Consistent with past practice,
some numbers in the report are adjusted to take into consideration the effects of
year-end accruals and year-to-year allocation differences.
Detail of the City’s investments holdings is provided in Appendix A.
Financial Impact: N/A
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
2024 3rd Quarter Financials
Appendix A – 2024 Investment Holdings as of September 30, 2024
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2024 3rd Quarter Financial Update
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2024 3rd Quarter Financial Update
Government Funds
General Fund Revenue Summary:
The largest source of revenue is property tax levy. The City received the first-half settlement
in July. The second half will be paid in two payments; we will receive an advance in
December, and the remainder in January 2025.
Our investments are performing better than in 2023 and each department’s revenues reflect
this.
The Public Works-Engineering revenue is low because there is a one-time Engineering charge
applied to the annual street project, which doesn’t occur until December.
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2024 3rd Quarter Financial Update
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General Fund Expense Summary:
Finance is at trend after implementing the new Finance system project.
Most departments’ spending is at or near trend through 3 quarters. One exception is
Facilities, due to the City Hall renovation project. Once year-end costs can be reasonably
projected, a budget amendment will be done to properly reflect the budget and
expenditures for this project in 2024. The City can only recognize revenue for these funding
sources equal to the actual spending, so staff is waiting to do the budget amendment until
the year-end total is either known or a reasonable projection can be made.
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2024 3rd Quarter Financial Update
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Parks - Fund 200
Revenues are showing less than expenditures due to planned fund balance use and carry
forward items.
Most expenditures are at trend except for capital and services. These are expected to be
closer to budget near year-end.
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2024 3rd Quarter Financial Update
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Aquatic Center – Fund 201
Revenues are showing less than expenditures due to planned fund balance use and carry
forward items.
Expenses for this fund are largely finished for the year in the 3rd quarter. With the second
half property tax payment, this fund should show a positive year-end financial position.
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2024 3rd Quarter Financial Update
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Arena – Fund 202
Both revenues and expenditures are showing as exceeding budget.
The reason for this is the Arena upgrade capital project. Once final expenses this year are
known, there will be a budget amendment done to properly reflect these expenses as well as
the bond revenue that is funding this project.
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2024 3rd Quarter Financial Update
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Fire & Ambulance – Fund 213
Charges for Services revenue item is Ambulance revenue, which are running below
projections. Since changing Ambulance billing provider, our revenue has improved.
The Miscellaneous category is higher, which consist of equipment sales, donations, and
insurance recoveries.
Spending is below trend. The largest factor is prepaying in 2023 for the new Ladder Truck to
both save money and have it completed sooner. Aside from capital, the department is
expected to be near budget at year-end.
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2024 3rd Quarter Financial Update
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Enterprise Funds
The Enterprise funds consist of our three utility funds and the hydro plant.
Water – Fund 600
Water Revenue is steady with 65% collected as of September 30th.
Expenditures are well below budget. The largest factor is capital outlay, because the utility’s
share of the annual street project has yet not been allocated. Overall expenditures will be
close to budget at year-end.
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2024 3rd Quarter Financial Update
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Sewer – Fund 601
Sewer Revenue stands at 56% collected as of September 30th.
As is the case with Water, expenditures are below budget due to timing of the capital
allocation related to the street project.
Storm Water – Fund 603
Expenditures, as with Water & Sewer, are below budget because of capital allocation timing
related to the street project.
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2024 3rd Quarter Financial Update
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Hydro – Fund 620
The hydro plant’s production has been limited due to mechanical problems.
The plant’s expenditures should stay below budget for the year.
City-Wide Debt Service
Debt Service expenditures are as anticipated. The principal payment due date is February 1st; all
principal payments were made as of the end of the first quarter. Interest payments are made on
February 1st as well as August 1st.
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2024 3rd Quarter Financial Update
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Transfers
2024 Transfers
Quarterly transfers are made for administrative charges, internal funding, and savings needs. Transfers
posted for 3rd quarter 2024 were all budgeted transfers or budgeted use of stabilization funds.
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2024 3rd Quarter Financial Update
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Cash and Investments Balances
Cash balances fluctuate throughout the year based on planned spending, receipt of fund revenues and the
timing of property tax payments. The cash balance within a fund can be one indicator of the health of the
fund.
FUND DESCRIPTION September 30, 2023 September 30, 2024
General Fund 7,734,224 6,088,619
Parks 1,027,770 266,115
Aquatic Center 330,574 405,708
Arena 581,960 3,004,056
Cable TV 102,844 101,012
Cable Access 40,098 43,103
Heritage Preservation 91,658 113,127
Fire & Ambulance (492,551) 89,031
LeDuc Historical Estate Operations 118,930 74,863
Police Reserves 35,771 43,410
DUI Enforcement & Forfeitures 50,264 52,692
2013 Equipment Certificates 85,764 39,850
Parks Capital Projects 1,199,978 587,091
Budget Stabilization Fund 345,514 364,064
HEDRA 527,906 827,483
TIF 3 Guardian Angels (099) 7,290 40,066
TIF 5 NAPA (116) (483) -
TIF 4 Downtown Redevelopment (007) (21,288) (21,288)
TIF 7 Hudson Sprayers 12,098 41,820
TIF 8 Schoolhouse Square (3,324) 4,458
TIF 9 Block 28 Flats On Third (19,723) (47,056)
PW Cold Storage Building 194 207
Capital Projects Fund - (12,880)
2022 Improvements 173,208 183,470
2023 Improvements 782,743.03 58,746
2024 Improvements (14,419) 919,535
Debt Redemption 968,738 968,738
2022A Cold Storage Building (23,092) (56,469)
2016A GO TIF (quasi refunding) Bonds 165,538 175,143
2012 GO Improvement Bonds 71,854 148,127
2013 GO Improvement Bonds 40,458 (16,399)
2014 GO Improvement Bonds 130,200 25,679
2015 GO Improvement Bonds 160,575 126,536
2016 GO Improvement Bonds 199,632 151,845
2017 GO Improvement Bonds 82,902 74,382
2018 GO Improvement Bonds 2,691 (797)
2019 GO Improvement Bonds 839,637 816,599
2020 GO Improvement Bonds 467,286 435,354
2021 GO Improvement Bonds 285,844 252,941
2022 GO Improvement Bonds 579,445 544,223
2023 GO Improvement Bonds - 176,761
Water 3,832,684 4,196,089
Wastewater 2,233,613 1,991,175
Storm Water 1,370,160 2,140,243
Hydro Electric 305,232 555,687
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2024 3rd Quarter Financial Update
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Retiree Health 262,284 252,767
Compensated Absences 142,888 399,926
Vehicle & Equipment Fund 844,610 713,461
Insurance Fund 798,328 706,112
Escrow -Dev/Eng/TIF-HRA 449,824 330,317
Ruth Doffing Trust Fund-Library 90,687 93,501
C. Simmons Trust 221,128 234,228
C. Simmons Residuary (10,125) 209
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2024 3rd Quarter Financial Update
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Investments
The City’s total investment portfolio was valued at $31,265,349 as of September 30, 2024.
Allocation of the City’s portfolio is as follows. Additional detail is available in Appendix A.
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2024 3rd Quarter Financial Update
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Appendix A – Investment Holdings
Detail of Certificate of Deposits, Asset-Backed Securities, and Municipal Bonds
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2024 3rd Quarter Financial Update
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Additional Information
Further detail of the information presented here may be obtained by contacting the Finance Department. The
Finance Manager may be reached for questions at 651-480-2347 or CEitemiller@Hastingsmn.gov. The Assistant
Finance Manager may be reached at 651-480-2354 or ADeBernardi@Hastingsmn.gov.
VIII-08
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11 - - 24
RESOLUTION DECLARING INSURANCE LIABILITY
FOR THE CITY OF HASTINGS
WHEREAS, the City of Hastings obtains liability insurance coverage from the
League of Minnesota Cities; and
WHEREAS, the League requires the City Council to establish the level of
liability insurance coverage by resolution for the City, and;
WHEREAS, the City, since 2010, has opted to not waive the monetary limits on
municipal tort liability established by Minnesota Statues 466.04, and;
NOW, THEREFORE BE IT RESOLVED, that the Hastings City Council does
hereby declare to not waive the monetary limits on municipal tort liability and to not purchase
excess liability insurance.
Adopted this 4th day of November 2024.
Mary D. Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
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League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1
LIABILITY COVERAGE WAIVER FORM
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to
the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. The decision has the following effects:
•If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on
any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence towhich the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would applyregardless of whether the member purchases the optional LMCIT excess liability coverage.
•If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant couldrecover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived
to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The totalall claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to$2,000,000, regardless of the number of claimants.
•If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for asingle occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased,regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name: __________________________________________________________________________
______________________________________________________________________________________________
Check one:
☐The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. §
466.04.
☐The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the
extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting:___________________________________________________________
Signature: _____________________________________________________________________________________
Position: _______________________________________________________________________________________
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298.
VIII-09
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: November 4, 2024
Item: PFAS Update
Council Action Requested:
Informational memo, no action requested at this time.
Background Information
Hastings has PFAS contamination in all six of our municipal wells (specifically PFOA in all six
wells and PFOS in two wells). We’ve also now found PFOA levels over the EPA’s limit in the
future Well No. 9 site. The City has completed a Feasibility Study to consider alternatives to
mitigate the PFAS. The study recommended construction of three decentralized water treatment
plants for PFAS and Nitrate removal.
The general plan is to build one WTP per year for three years. The current construction cost
estimate is $68.9M with expectation to trend higher. Without financial assistance, water rates
would need to double in three years and triple in five years. The City has been exploring and
pursuing multiple opportunities to offset this “budget buster” expense.
Key Updates
Siting Study: The Feasibility Study is a planning document, geared toward functionality and
cost effectiveness, not final sites. This summer Public Works followed up with a Siting Study to
identify several potential sites for WTPs 2 and 3. There was a strong preference to avoid
residential neighborhoods.
Potential sites were vetted against engineering criteria such as proximity to water and sewer
infrastructure, proximity to wells, adequately sized water mains, road access, and location within
pressure zones. Then they were modeled for feasibility and reviewed for cost estimates based on
land acquisition and length of watermains and sewer mains that would be needed.
This study was presented at the September 3 City Council meeting, with preferred sites on North
Frontage Road for WTP 2 and on General Sieben Drive for WTP 3. On September 16, City
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Council met in a closed session pursuant to Minnesota Statutes 13D.05 subd 3(c) to develop
offers for purchase of real property.
Subsequently, we have hired Valbridge Property Advisors for appraisals of the two sites.
Additionally, SRF Consulting Group is recommended to conduct a lease analysis to help with
statutory requirements for relocating existing businesses at the North Frontage Road site.
State Capital Budget: The City submitted PFAS Treatment & Raw Water Lines for
consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that
the treatment is to remove contamination/pollution caused by others, and the suddenness of new
regulations preventing financial planning. Sen. Seeberger and Rep. Hudella indicated support
and introduced SF 3161 and HF 3115.
The legislative session ended May 20 without passage of a bonding bill. I expect we will renew
our State Capital Budget Request for next session. In October, we met with Senator Pappas,
Chair of the Senate Capital Investment Committee, to provide an update on our project and
funding needs. A new state application as well as new bills will be needed. This will be on the
agenda for the City Council’s Legislative Priorities Workshop on November 16.
Minnesota Veterans Home:
The Minnesota Veterans Home is presently served by a private well, which also has PFAS
exceeding the EPA limits. In discussions with leadership at the Veterans Home, we had the first
phase of our project include design of an interconnection of the Veterans Home water system to
the City’s water system, avoiding the need for the Veterans Home to construct and maintain a
treatment plant for its private water system.
Without state bonding to cover the first phase, the City cannot cover the cost of the interconnect.
The Veterans Home may now conducting a feasibility study to determine whether to construct
and maintain its own water treatment plant or to connect to the City water system. We offered
that we could assess the connection at an estimated cost of $1.7M. This does not need to be done
as part of the WTP 1 phase; it can relatively easily be picked up singly or in conjunction with
either of the other WTPs.
Congressionally Directed Spending / Community Project Funding: In April, we submitted
requests of Senator Klobuchar, Senator Smith, and Representative Craig for $10.3M (50%) of
the first phase of the project. This amount is higher than typically funded.
All three advanced our request to their respective Appropriations Committees; however, it was
not approved through the Senate Appropriations Committee. As it worked through “mark up” by
the Appropriations Committees, it is now proposed at a little over $1M. This is a first step and
not a final decision. Senator Smith’s office said that approval would not occur until November at
the earliest and potentially into 2025.
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PPL/IUP: In 2023, the City submitted the project for the State’s Drinking Water Revolving
Fund Project Priority List (PPL). On May 1, 2024, we re-submitted to correct errors and to
recognize new EPA regulations of MCLs for PFAS, which will result in our ranking at or near
the top of the list. Additionally, we submitted the first two phases of the project for the Intended
Use Plan (IUP) in early June. Although the Drinking Water Revolving Fund is not our preferred
funding source, it has the possibility of a $3M Emerging Contaminants Grant for each phase. We
have been told that grant decisions will be in November.
Water Rates: With budget planning for 2025 (including workshops on June 3, June 17, and
September 3), we discussed potential water rate increases, phasing, and timing. During our
October 21 meeting, the City Council supported a two-step water rate increase in 2025, with a
10% increase effective January 1, 2025, and a second increase to be determined effective July 1,
2025. On an average residence using 15,000 gallons per quarter, the January increase would be
about $4 per quarter.
Additional increases are expected to coincide with construction of each of the three WTPs. In
total, rates would double in three years and triple in five years without financial assistance.
Communications staff sent a postcard to all residents/businesses around October 29 notifying
them of the pending increase. Other parts of the communications plan include utility billing
inserts, letter to largest volume water users, FAQs on the website (these will also help front desk
staff to answer questions and will also be printed as handouts for people without computer
access), KDWA interview, overview and Q&A with Chamber of Commerce Government Affairs
Round Table, newsletter, and social media.
3M Settlement: The 2018 Settlement Agreement provides grant money for drinking water
projects “in the East Metropolitan Area.” It is not limited to any specifically named cities or
townships and does not require a direction connection to one of the 3M disposal sites. Similarly,
Minnesota’s Conceptual Drinking Water Supply Plan does not require a direct connection to one
of the disposal sites. However, the State’s Co-Trustees (MPCA and DNR) have stated that a
direct connection should be required and has excluded Hastings from funding under the
Settlement Agreement.
Although we disagree with the Co-Trustees’ interpretation, we value our relationship with them
and have endeavored to not have this disagreement come between our mutual efforts. The
MPCA has been helpful in conducting Phase I and II environmental site assessments, requesting
3M to conduct additional investigation of its disposal site and hydraulic modeling in the Hastings
area, and has awarded a planning and design grant for Hastings to begin design engineering for
the treatment plants.
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Additionally, the 2007 Consent Order does require a direct connection to one of the East Metro
disposal sites. This is extra important since the Co-Trustees have acknowledged that the
Settlement Funds will run out as they cover currently proposed East Metro projects, so they will
be transitioning to the Consent Order in the next couple years.
We believe the environmental studies have resulted in several lines of evidence of a connection
of Well #5 to the 3M Cottage Grove site, specifically: updated Minnesota Geological Survey
mapping of a fault in the bedrock, presence of HQ115/TFSI in Well #5, and additional water
composition and PFOA chemical analyses.
We met with the Co-Trustees and Attorney General’s Office in late July, and they agreed that
there is a connection between Well #5 and 3M. In October, they agreed that there is a connection
between Well #5 and the 3M Cottage Grove site and that the costs associated with Well #5 (to be
treated with the central WTP) would be eligible for funding under the 2018 Settlement
Agreement. We estimate the costs associated with Well #5 to be $14.5M, but that amount has not
been reviewed or approved by the Co-Trustees.
In the meantime, the environmental investigations will continue as planned by the MPCA to
determine connection and eligibility for the City’s other wells.
Central Water Treatment Plant: During our October 21 meeting, the City Council agreed to
flip the sequence of the construction schedule: proceed with the central WTP (WTP 2) in 2025
and delay the eastern WTP (WTP 1) until 2026.
Proceeding with the WTP that has significant outside funding has two major advantages. 1) It
would mean a smaller water rate increase for our residents and businesses. 2) It gives us
additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove
before proceeding with the other WTPs.
We intend to move forward with Geotechnical Investigation and Topographic Survey to design
the new site location for the central WTP with the WSB team that conducted the work on eastern
WTP site already. WSB has been cost effective and efficient with the work due to their expertise,
understanding of scope, close coordination with the City, flexibility on direction, and
responsiveness to listen and meet the City’s needs. Continuing with the team that has developed
the water system modeling, WTP Siting Study, and treatment plant design specific to Hastings
eliminates re-work and a learning curve that would add more expense and time to the project.
This work is scheduled to be completed in the month of November in advance of the winter
season.
At present, we anticipate final design could be completed and ready to id by late spring / early
summer 2025.
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Financial Impact:
Not applicable
Committee Discussion:
Not applicable
Attachments:
Not applicable
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