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Home My WebLink AboutVIII-06 1st Reading - Amend City Code Chapter 30 - Arts & Culture Commission City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: November 18, 2024 Item: Arts and Culture Commission Ordinance Council Action Requested: First Reading of ordinance regarding Arts & Culture Commission. Background Information: Under the City’s Charter, advisory commissions are to be established by ordinance. On December 5, 2022, the City Council adopted an ordinance establishing the Arts & Culture Commission, with a specified sunset date of December 31, 2024. The Arts & Culture Commission and City Council have discussed continuing the Commission beyond the sunset date. The proposed ordinance also addresses several practical matters for its more efficient operation, including: • Requiring an annual work plan. • Maintaining flexibility by changing “will” to “may” for several actions. • Making any expenditures consistent with City budget and policy. • Clarifying Commission role relative to other City operations and outside organizations. • Removing the requirement of a youth member. Financial Impact: Proposed 2023 Budget includes $20,000 for arts project. Should add $5,383 for staff support. Committee Discussion: City Council 10/21/2024 Arts & Culture Commission 11/13/2024 Attachment: An Ordinance for the City of Hastings, Minnesota, Amending Hastings City Code Title III, Chapter 30 Regarding an Arts & Culture Commission VIII-06 ORDINANCE NO. XXX AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE TITLE III, CHAPTER 30 REGARDING AN ARTS & CULTURE COMMISSION The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. ENACTMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Title III, Chapter 30, Sections 30.14 shall be enacted as follows: 30.14 Arts and Culture Commission 1. Establishment. The Arts and Culture Commission is hereby established. 2. Purpose. The purpose of the commission shall be to assist Hastings in becoming a community in which arts and cultural activities: 1. Are recognized as vital components of community life that are worthy of investment and support from the public, private and non-profit sectors. 2. Are valued and promoted for their economic benefits and development potential throughout the City. 3. Include Hastings' historic, existing and emerging cultural group identity and sense of community. 4. Support the goals of Hastings' arts education and programs for young people. 5. Engage the talents and involvement of retirees and senior citizens. 6. Enhance the public perception of Hastings' identity and quality of life in the community itself, the surrounding region, and beyond. 7. Achieve a strong sense of place through beautification and the creative activation of arts and culture. 3. Powers and Duties. The Commission shall be an advisory commission to the City Council pertaining to arts and culture programs of the City as shall be referred to the Commission by the Council or as the members of the Commission deem appropriate. In addition, the Commission shall: 1. Carry out the Commission's purpose (Section 30.14.B2) to support arts and culture activities in the community. 2. No later than February 1st submit to the City Council an annual work plan detailing goals, objectives, and activities for the coming year VIII-06 2.3. No later than December 31st Ssubmit to the City Council annually a report of the activities of the commission during the previous year, including the following: 1. Status report on the annual work plan. 1.2. A description of arts and cultural collaboration with other organizations. 2.3. A description of public artwork completed, obtained, or commenced. 3.4. A description of cultural events sponsored by the Commission. 4.5. A financial report of Commission activities. 3.4. Perform other functions as needed to carry out these duties and responsibilities as directed by the City Council and to act in an advisory capacity to the City Council. 4. Public Art and Culture Program. 1. The Commission will advise the City Council on the commissioning, placement and maintenance of works of art that have been purchased or accepted by the City, or which are owned by the City because they have been produced or created with public funds. 2. The Commission will may advise the City Council on arts-related capital investments, plans, programs, and evaluations initiated by the City. 3. To encourage broad community participation in the Public Art and Culture Program and to ensure artwork of the highest quality, the Commission may solicit the pro- bono participation of community representatives and professionals in the visual arts and design fields as part of the artist and artwork selection process for particular public art projects in accordance with the size and complexity of the public art projects. These advisors may assist the Commission in the selection of artists, public art project oversight and other related purposes, but shall have no vote on matters coming before the Arts and Culture Commission. No funds may be expended without prior Councilbudgetary approval, and expenditures will comply with the City’s Purchasing Policy. 4. The Commission may facilitate collaboration and joint planning among public and private agencies involved with arts-related issues (such as economic development, tourism, and arts education). 5. In cooperation with existing City departments and with the City Council, the Commission may develop and advocate design standards for City facilities, roadways, public areas, and private development, in order to advance a coherent image of Hastings as a place of unique aesthetic, architectural, and cultural identity. VIII-06 6. The Commission will may provide best practices for the type, frequency, and extent of maintenance to preserve the quality and value of City owned artwork. 0. The Commission will assist City staff regarding cultural events being programmed by City staff. 0. The Commission will review and make recommendations regarding cultural events organized by an outside entity as a Tier 1, Tier 2, or Tier 3 event under the City's Special Event Policy. 7.5. Composition. The Commission will consist of up to seven regular members all of whom shall be residents, and non-Council members and one youth member 14 - 18 years old, who shall attend one of the schools serving the Hastings community. All members are appointed by the City Council. 1. Appointments shall be made with an effort to include a diversity in age, gender identity, and race. 2. Appointments shall be made with an effort to include representation from arts and cultural organizations, local schools, business community, independent artists, and the community at-large. 8.6. Staff Liaison. The City shall provide a staff person to act as a liaison to the Commission, provide administrative staff support, and facilitate communications from the Commission to the City Council and/or City Administration. 9.7. Commission Officers. At the first meeting of each year, the Commission shall select a chair, vice chair, and secretary from among the membership to serve until the end of that year. Should an officer resign, the vacancy shall be filled by the Commission for the balance of the incomplete term. 10.8. Term. Initial appointments shall be for either one - or two - year terms (to create a staggered cycle). Thereafter, members Members shall serve two-year, staggered terms. 11.9. Meetings. The Commission will hold at least three meetings per year. It may make rules and guidelines and shall keep a record of its meetings, recommendations, and referrals, along with the vote of each commissioner. This record shall be a public record. A majority of appointed commissioners shall constitute a quorum. Each commissioner shall have one vote on issues before the Commission. 12.10. Expenses. Commissioners shall serve without pay but may be reimbursed for actual expenses as authorized by City Council. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. VIII-06 The text amendment adopted by the Hastings City Council on December __________, 2024 establishes an Arts & Culture Commission to advise the City Council on matters related to arts and cultural activities. SECTION 3. EFFECTIVE DATE. This ordinance shall supersede Ordinance _______, adopted on December 5, 2022, and its sunset date. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this ______day of December, 2024. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk Published in the _________ on [Date]. VIII-06