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HomeMy WebLinkAbout03112008 City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us "Creating Community Through People, Parks, and Programs" Natural Resources and Recreation Commission Agenda PARKS & RECREATION CONFERENCE ROOM Tuesday, March 11, 2008 - 6:00 PM 1) Call to Order: 2) Roll Call: 3) NRRC Applicant Interview 4) Approval of Minutes from February 2008: 5) Setting Agenda: 6) Open Mike: TODics of Discussion: 7) Departmental Updates - Parks - Civic Arena - Forestry - Youth First - Recreation - Recycling - Aquatic Center 8) Mississippi River Overlook Update 9) HFAC Logo 10) Levee Park Meeting - Verbal 11) New Business 12) Old Business 13) Next meeting: Tuesday, April 8, 2008 14) Adjourn: 6: 00 PM 6:05 PM 6: 10 PM 6:30 PM 6:35 PM 6:40 PM 6:45 PM 6: 50 PM 6:55 PM 7: 00 PM 7:05 PM 7:10 PM All times are approximate NRRC/NRRC agenda for March 200S.doc Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W lOth Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Natural Resources and Recreation Commission Minutes Parks & Recreation Conference Room February 12, 2008 - 6:00 pm 1) Roll Call at 6 pm: Commissioners Miller, Nelson, Rohloff, Schommer, Vandehoef and Vaughan, Parks and Recreation Director Bernstein, Superintendent Smith. 2) January meeting minutes: Approved January meeting minutes. Motion by Miller. Seconded by Nelson. Passed unanimously. 3) Department Updates were passed out and reviewed. This has been a very good season for warming houses. Vaughan asked what happens to the turf under the rinks. Smith responded that the longer the season/ice lasts, the more kill with turf grasses. Knotweed tends to flourish and is hard to get rid of. It is fairly normal to have poor turf where rinks are located. We try to not put rinks where we need to have good turf. Vaughan asked if we could consider adding another attraction, like a skating track, at one of our parks to draw more people. Smith said that a skating track would be possible with our equipment. The City Forester has been very busy working with Street Department on boulevard trimming; notices have been posted and Paul has been following up on concerns with residents. In the past, the city has received complaints about tree trimming, but more training has been given and things are looking good. The Lions shelter heating hasn't been working as good as it is supposed to - it would max out around 62-63 degrees. Smith had everything checked out by the technicians and it was found that the company that installed the furnace didn't put a damper in the intake 5" pipe from the outside. They will be coming back this week to put the damper in according to the specs. Bernstein mentioned that vandalism has gone down since we put the new building in down at Lions. The lighting is a lot better now and that no doubt has helped to curb the vandalism. 4) Mississiopi River Overlook Uodate: Bernstein updated the NRRC on the overlook. On February 4, the City Council granted staff authorization to seek proposals for the redevelopment. Staff is working with Hoisington Koegler on this project to seek bids. Bernstein hopes to bring the bids forward to the NRRC at the March meeting before he goes to Council. This project will be funded from the $50,000 reimbursement SEP grant that the City received. Bernstein says the costs are currently estimated to be about $47,000 for construction plus about $12,000 for engineering costs. Hopefully, the bids will come in lower than anticipated or else staff will possibly cut back on the project to reduce costs. We have to use or be able to show adequate progress on the project by June, 2008 in order to receive the grant money. This would apply to the $75,000 SEP grant the City received for the Frietag property as well. Bernstein is hoping to have the overlook project completed by June or early July. Miller asked about the public boat dock. The dock is currently sitting on the barge and Portable Barge will be delivering and installing it in early April. Staff would like to have ribbon-cuttings or open houses this summer for the boat dock, Lake Isabel, and the new Mississippi Overlook. Schommer asked if staff is planning to have a Parks & Recreation booth at Rivertown Days. The commissioners thought it would b~ a good way tu jJIUl11Ut~ what the uepartlnellt has to uffer, as well as a good way to get feedback from residents. Vandehoef said Inver Grove Heights Parks & Recreation does something similar and has good success. 5) Arena Bid - New Floor: There was a public bid opening on Thursday, 2/7. The cost estimate for the project from our consultant was $394,000. Rink Tech International was the low bidder at a base bid of $386,500. There were 3 alternate bids also included. Alternate bid #1 in the amount of -$10,500 requires city staff to remove the dasher boards and then Rink Tech will reinstall them. Alternate bid #2 in the amount of $7,000 will install 3 new motors that will make the floor more efficient. Alternate bid #3 in the amount of$12,500 is for the cement sealer which makes the floor white as well as sealing it. Staff is not sure if the bid on #3 includes the red and blue painting and will clarify. Bernstein would like to recommend to Council to accept the base bid plus all three alternate bids from Rink Tech International. He will also include a 5% contingency and engineering costs in the project. Bernstein estimates that the total of the project will be about $434,000. The dasher boards were installed in 2002 or 2003 with a Mighty Ducks grant and are expected to last at least 15 years. The boards will be stored in locker rooms, hallways, etc. Turf will be placed in West rink in early spring and then ice will go in about August. Becker Arena Products is coming to examine existing turf to see if it could be sold. The total budget for this project is around $536,000 and if there is money left over, Bernstein is going to recommend purchasing new turf. Vaughan voiced concerns that due to the 6-month timeframe, the contractor might feel this is a "rainy day project" and not complete it on schedule. Bernstein spoke with our consultant and both feel that this won't be a major issue. Miller questioned whether the turf would be missed by HY AA in the fall. Bernstein said that spring is time for heavy turf usage and that staff has been very forthcoming with the HY AA about the time frame and when the turf will come up. The School District has committed to pay 30% of the new floor costs due to the Joint Powers agreement. MOTION: Rohloff motioned to bring the bids from Rink Tech International forward to City CounciL Seconded by Schommer. Passed unanimously. City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.cLhastings.mn.u5 "Creating Community Through People, Parks, and Programs" Natural Resources and Recreation Commission Departmental Updates - March, 2008 Parks Maintenance Activities · The skating rinks and warming houses were open for a long 70 day season. With temperatures rising above freezing only a handful of days this winter the skating conditions have been very good. Records that we have show us having one of the longest seasons in 27 years. We have continued to clean and flood the rinks at Pioneer Park as use is still there. · Daily checks of the thin ice signs at Lake Rebecca continues. · Several additional snow events required staff attention during the period. · Staff is attending the annual Gopher State One Call damage prevention seminar. Civic Arena · West rink closing for season 3/10/08, and will ready it for dry floor while the east rink is under construction. · East rink closing for season on 3/17/08; then for 2 weeks we will get it ready for construction. o Staff and Parks will dismantle the rink and store it in the locker rooms, then remove ice from rink o Contractor will start on or about 3/31/08 Recvclina · Staff participated in the Hastings READS Environmental Fair that was held at Hastings High School on Saturday, February 23rd. The Parks & Recreation booth featured a prize wheel that people spun and determined whether or not the item they landed on was recyclable in order to win a prize. We also displayed many products made out of recycled materials, many of our department's brochures, and a "brick" made out of crushed aluminum cans. Guests were able to guess how many cans were in the brick and the winner received a reusable shopping bag filled with green products. Our booth saw a lot of participation from "kids" of all ages and was a popular addition to the fair! Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us "Creating Community Through People, Parks, and Programs" Date: 3/8/08 To: NRRC Commissioners From: Barry Bernstein, Parks and Recreation Director Subject: Hastings Overlook - Update The last time I proposed this subject to you, I believe I also showed you proposed plans for this overlook. Our consultant Hoisington Koelger Limited received quotes from several contracting companies. The information received from the contracting companies was anywhere from $11,000 to $60,000 over the consultant's estimate. The lowest bidder price range was $57,703.11. I felt this price was too high and exceeded our grant contribution. I discussed this issue with the consultant and made the following suggestions to her: . Remove the derrick (savings of $6,000) (need to have an alternate for interpretive sign) . Adjust the entry to the platform by removing gangway and replacing with cement runway (cement runway approx. $1,000) . No spotting scope (savings of $3,500) . No drift log seating (alternative is a donated bench seat) With the elimination of these features, the price of the redevelopment of the project was reduced to $42,300.57 (Blackstone). I am seeking a recommendation from the NRRC for authorization from the City Council to proceed with this project. Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4.940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W lOth Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us "Creating Community Through People, Parks, and Programs" Date: 3/8/08 To: NRRC Commissioners From: Barry Bernstein, Parks and Recreation Director Subject: Hastings Family Aquatic center Logo With our upcoming 10th year of operation, staff is interested in upgrading our HFAC logo. The current logo has served the HFAC well, but over time, an updated logo will add a breath of life to the HFAC. I have enclosed some examples for your review. I will be asking for your opinions at our meeting. If you like one of the examples, I would bring this logo forward to the City Council based on the NRRC recommendation. Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396