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HomeMy WebLinkAbout05132008 City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us .Creating Community Through People, Parks, and Programs" Natural Resources and Recreation Commission Agenda CITY HALL - VOLUNTEER ROOM Tuesday, May 13, 2008 - 6:00 PM 1) Call to Order: 2) Roll Call: 3) Approval of Minutes from April 2008: 4) Setting Agenda: 5) Open Mike: Tooics of Discussion: 6) NRRC Candidate Interviews 7) Departmental Updates - Parks - Civic Arena - Forestry - Youth First - Recreation - Recycling - Aquatic Center 8) NRRC Updates 9) Tuttle Park 10) Change in Park Reservation Policy 11) New Business 12) Old Business 13) Next meeting: Tuesday, June 10, 2008 14) Adjourn: All times are approximate 6: 00 PM 6:05 PM 6: 10 PM 6:15 PM 6:20 PM 6:25 PM 6:55 PM 7:00 PM 7:05 PM 7:10 PM 7:15 PM 7:20 PM NRRC/NRRC agenda for May 200B.doc Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Nat.ural Resources and Recreation Commission Minutes Parks & Recreation Conference Room April 8, 2008 - 6:00 pm 1) Roll Call at 6 pm: Cormnissioners Miller, Nelson, Rohloff, Schommer, and Vaughan, Parks and Recreation Director Bernstein, Superintendent Smith. Absent: Cormnissioners Smith and Vandehoef 2) 3) Approved March meeting minutes. Motion. by Rohloff. Seconded by Vaughan. Passed unanimously. Setting Agenda: Add Hub's Landing, Dog Waste, and Dakota, Electric Substation under New Business. Add Mississippi Boat Dock under Old Business. Motion to approve revised agenda by Schommer. Seconded by Nelson. Passed unanimously. . 4) Department updates will be emailed to NRRC. Bernstein mentioned that we have lots of new things offered this year in terms of recreation. The arena floor project is well undelWay. Ann Grot john from Youth First will be at the Hastings YMCA Healthy Kids Fair to represent the department Staff is working to get recycling containers and a good collection routine added to Vets and our picnic shelters this year. The cormnissioners were given copies of new department brochures & flyers. Bernstein also mentioned that three ribbon cutting ceremonies will take place this summer for the new Public boat dock, the new Mississippi overlook, and the Lake Isabel Improvements. .5) Mississippi Boat dock - The dock arrived this week and Portable Barge will have it installed by Thursday. One float was not shipped and the dock is currently a little tilted. However, this will be fixed shortly. A rules sign will be installed at the dock. There is no fishing or swimming, among other things. There will be protective pilings installed in case there is a runaway barge. In the past years, we haven't seen a barge hit this particular area, but the area will have some protection just in case. 6) .Skateboard Park - Bernstein received a letter from the YMCA asking Hastings to consider donating the skateboard equipment to the St. Croix Valley YMCA in Hudson. Miller asked if we are sure that we won't be using it ourselves yet. Nelson asked how much the original equipment cost and also if the equipment is deteriorating at all. Bernstein replied that the equipment cost about $40,000-$50,000 and that it .is being stored currently with no real harm being done to it Bernstein also added that this equipment was offered to be placed the Hastings YMCA, but that the YMCA felt there wasn't really a good location for it there. Staff is still looking into ideas from the Skate Park Commit.tee that weren't explored for pla.cing the park"in Hastings SUIIIUwllel'e. Va.uglla1l1etjl~ LllaL slllce lhe equipment was purchased by City of Hnstings residents, we should at least try to sell the equipment if it is going to leave Hastings. A lot of taxpayer money was spent. Schommer -.. agreed, stating that although he understands why the YMCA would ask, he feels the equipment should stay in Hastings or else be sold to recoup some of the money. Miller agreed that if the location was closer and Hastings '. residents could use the equipment, that would be different. Schommer also said that we.would welcome the YMCA's partnership to resurrect the skate park in Hastings ifpossible. Nelson asked how long the equipment has been stored? Bernstein replied that it has been less than two years. The equipment is stored in an open air enclosure and is exposed to the elements, but it was designed to withstand the elements and is in good shape. MOTION - Vaughan motioned to reject the request from the YMCA at this time. Seconded by Schommer. Passed unanimously. 7) WHEP Presentation by Joe Beattie, Phil Vieth, and Brian Huberty. The Wetland Health Evaluation Project originated in Dakota County and is also in Hennepin County, with quite a ft?w cities involved. )V etlands are compared with other areas and the health of each is evaluated. The City of Hastings Coordinator is currently Kevin Smith. Our team leader is Joe Beattie. There is citizen involvement with residents of Hastings area being involved with data collection and education. The NRRC is the ann of the government that allows WHEP to operate and get funding. Miller wondered if these presentations are done in the schools. Some of Beattie's students actually participate in the program and do it during the school year. Vaughan asked if the public is ever invited to watch. The pu~lic is always welcome - WHEP had a booth at the Hastings, READS Environmental Fair in February to educate the public. Smith mentioned that people often stop and ask what the team is doing while they are working. Vaughan commented that if developments could incorporate natural landscaping around ponds, it would help keep the ponds healthier. Smith mentioned that the City has changed what is specified in terms of which wetland plants should be planted around the wetland ponds. There is more that could be done too. Vaughan mentioned that it would be a good idea to use the data that WHEP is collecting to educate the public. This would validate the volunteer's time as well. Maybe something could be done at association meetings, for example. Rivertown Days would be a great opportunity to educate people. Possibly a press release could be issued in conjunction with Rivertown Days stating that WHEP will have people by Lake Rebecca explaining the program, demonstrating, etc. Bernstein stated that the Parks & Recreation Department will have a b09th at Rivertown Days this year. WHEP could join us if they would like. Also, WHEP'will be doing a macro invertebrate study in June - maybe the NRRC could be invited to join the data collection? Thank you to WHEP for the presentation! The NRRC feels that they need to encourage this program to continue. 8) Dog Waste - Bernstein received an email from a resident who frequently uses our city trails. She is very concerned about the dog waste that is being left on the trails and collects over the winter. The resident offered some suggestions as to the solution. Bernstein mentioned that the budget would be affected by any new waste disposal stations. The d~g waste bag stations on the Mississippi River trail cost about $1 79 each. They were originally donated l?y Girl Scout Troop #366. Miller commented that the state of Florida has great signage about cleaning up after pets for the health of kids and the community. He feels people need to see signage on this issue, although we need to be careful to be balanced in our use of signs. Bernstein agreed that some additional signage is appropriate. The City ordinance states that you must pick up and remove your pet waste. By adding disposal containers, are we defeating the city ordinance? Vaughan mentioned that his family just cleaned lip Wallin Park and said that it was gross. He feels that more is necessary than just putting up a sign to educate people. We need to get people more emotionally involved. Bernstein has sent out letters in the past to neighborhoods experiencing large amounts of dog waste in parks and trails. The letters seemed to have- improved the situation. The problem is that along trails, there isn't really a neighborhood to target. Schommer stated that enforcement of the ordinance needs to take place. It is difficult to catch people in the act though. He doesn't believe that there is a perfect solution for this problem. Bernstein mentioned that the pet waste stations will at least be helping people who have forgotten to bring a bag. We will add a reminder to our next version of the trail map and Bernstein also reminds people when he is on cable or radio. . The NRRC recommended for staff to look at additional signage regarding pet waste and also consider an educational campaign as well. It was also reco~ended that perhaps the concerned resident could write a letter to the editor of the Star Gazette. 9) ,Hub's Landing - Bernstein informed the NRRC that Hub's Land~g would like to-dredge the old wing dam portion of the river and expand. There is a 38 page environmental impact report and Kristin can email to anyone who would like to read it.. The MN DNR, Army Corps of Engineers, and possibly the Coast Guard could pe ' . 11w'dles for Hub's. Kevin S1111tlll11el1tiol1ed tl~at staffllas discussed itnpact of new bridge 011 tIns project 'as well.. 10) Dakota Electric Substation - Bernstein passed out maps/plans to the NRRC as informationa1. This is a third, substation that will eventually be within the city -limits. The NRRC wondered about the timing of this station? It is in the proposal stage, but we are not sure of exact timing. It is actually located in Nininger township. The City's 2020 plan reaches to Jacob Ave. plus a small parcel in ot:der to have both sides of road paved. Next meeting is scheduled for Tuesday, May 13th, 2008 at City Hal1. Adjourned at 7:35 p.m. Minutes submitted by: Kristin Behrens City of Hastings Parks & Recreation 920 W loth St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us .Creating Community Through People, Parks, and Programs. Natural Resources and Recreation Com.mission Departmental Updates - May, 2008 Parks' Maintenance Activities .. Parks Maintenance staff worked on Saturday, April 26 at the City wide Spring Cleanup & Hazardous Waste Collection Day. · Staff has completed the spring aeration & fertilization on heavy use areas in our parks. · The mowing season has begun. Our staff completes mowing.in our parks on a weekly basis, except areas such as the Vet's Complex infields which are done 2.-3 times each week. · All ball fields with garne~ are groomed on a daily basis. .U se has been very heavy this year after the weather finally became favorable. . · Arbor Day tree planting was held at Lake Isabel on April 25th. Our City Forester organized the event with volunteers from two 4-H clubs and the Catholic Aid Association. Donations were received from Dakota Electric and The Catholic Aid Association. · Weekend duty started on April 26th. One full time maintenance staff member is on duty for at least 2 hours each weekend day to' make sure parks are well maintained for picnics and general use. · . The week of May 5th we started two seasonal maintenance work~rs to staff evenings and weekends at the Vet's Complex. · Shade canopies will be reinstalled at the Aquatic Center on May 12th. HFAC · Play structure is just about finished being painted, they only have one color left. The delay has been due to the rain and cold temperatures. · First staff in-service is May 15th, we have hired 50 staff members. · .Cargo netting will be installed . beginning on May 19th · The pool will be filled on May 14th and I will begin chemical balance and heating · Staff will be in the pool the following week for training. Civic Arena · Week of 5/5/08 - Rink floor moving along well. 'Tuesday 5/6/08 the floor was poured 7am - 10:50am. From lO:50am -4:30pm finished the slab with mechanical trolls and hand work. Now it will be curing for 28 days, and then they.will put the expansion joint in, seal the floor, and reinstall the rink boards and glass. Look to finish project about June 30, 2008. . RecreatioD. · Concession Stand is remodeled and open for business as of May 6th · Softball Leagues began on May 6th and we have 50 teams - down 2 from last year. due to bridge construction. · MLB Pitch, Hit, and Run was held on April 19th and we had a lower attendance than expected due to rainy weather with only 13 participants. · Hershey's Track and Field took place at the High School on May3rd. With another day of ~ubject weather, 12 participants took part in the events. Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth Firs.t 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396 Departmental Updates Page 2 Youth First The schedule for "Celebrate Youth Week" May 12-17,2008 was seta The schedule is as follows: . Monday - Cookies and Celebrate Youth Week Proclamation read by city officials at all schools, Balloons/ streamers on the bridge HHS . Tuesday - Seatbelt candy bars and Trivia HHS, Red Ribbons all schools, I will make good choices paper chain at elementary schools · Wednesday - Golf Carts, balloons/ streamers, Pledge Board HHS · Thursday - Community Member walk through, all schools Pledge Board HHS . Friday - Crashed car from, Southeast towing, Balloons/streamers, Pledge Board, Perfect attendance at HHS, Class Prize winner chosen for paper chain winner at Elementary Schools RecvclinJ:! . The Spring Clean Up was held on April-26th at the Public Works garagea -It was a huge success despite the c~ld, rainy, and yes, snowy conditions a The lines opened early at 8:30 AM and went until 2:00 PM. There were so many cars in line' that-the police had to cap the-line or the event would have run all day. Early estimate suggest that there were almost 800 cars this yeara Free electronics disposal probably contributed to the increase in cars. Many expressed their appreciation to the City for having this eventa . The Green Aware Fair was held at the High School on April3rda We had approximately 175 people attend, with most coming earlier in the daYa Tricia & the Toonies was well received, although . attendance was lower than hopeda This was most likely due to it being the first nice day iil months and also the fact that the city-wide garage sales were held that day a Next year, staff is considering holding this event early in the month of April before the weather gets nice and people get so busYa People who came commented that they enjoyed the event and look forward to it again next year. City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.nin.us "Creating Community Through People, Parks, and Programs" NRRC Updates For May 13, 2008 Mississippi River Boat Dock The boat dock is installed and has been used by recreational boaters. The City- will be hosting a brief dedication ceremony on Monday, May 19th at 5:30 at the boat dock where the Mayor will form~lly dedicate the boat dock. All NRRC members are invited to attend. Hastings Mississippi River Overlook Construction has been delayed due to the weather, but construction has begun on the overlook._ The project is moving ahead of the construction timetable, but we are waiting for the railing to be manufactured. Once the railing is set in place, the project is almost complete. . Arena New Refrigerated Floor The new floor has been installed -and c.ement has been poured. The next steps is to allow for the cement to c~re and then Rink Tech will be applying a thin line of the cement sealer in the area of where the dasher boards will be placed. Once dry, the dasher boards will be reinstalled and the remaining portion of the floor will be sealed. Skateboard Equipment What d.oes tile NRRC wisll for nle to do wit}1 tl1is equipmel1t? Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 . Aquatic C.enter 901 -Maple Str~et Ph: (651) 480-2392 Fax: (651) 437.-5396 Youth First 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W loth St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us "Creating Community Through People, Parks, and Programs" Date: 5/7/08 To: Natural Recreation and Resources Commission From: Barry Bernstein, Parks and Recreation Director Subject: Tuttle Park I haye been in communication with a Jesident whose property adjoins property along Tuttle Park. I have enclosed an aerial photo for your reference. This resident has informed me that when ,organized activities are being played at the park, the people utilizing the park have not been as respectful to private property as they should be. For instance, this resident has informed me. that people using the park block driveways, play in her yard, play on her driveway, park in her driveway, ask her to use her bathroom, and baseballs continually travel in her yard. This resident mentioned to me that she embraces the activities in the park, but there is no defining line that indicates park property and private property. I sent a letter to HY AA (enclosed) that indicated her issues and the President of HY AA assured me she would mention these concerns to players, parents and coaches. TIlis residellt 111entioned to file tll~t sIle is seekillg if tile City would assist ill purcIlasing a fence to define her property al1d park property. 1 had a fen~e contractor look at this issue and his ball park figure was $3,000. I am requesting direction from the NRRC to seek City Councils approval to place a fence between City park .property and this private homeowner. Thank you! Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396. Youth First 920 W 10th Street Ph: (651) 480-6182 . Fax: (651) 437-5396 Dakota County Real Estate Inquiry Dakota County R~al Estate Inquiry Data Updated 5/1/2008. _N.eed,__H.e.lp_? Wbat'_$ .New? Map navigation Select option and click on map: @ Zoom In 0 Zoom Out 0 Pan 0 Identify ....., . -' ---' """ ,'>' "11 ", ,.......................:......,. ........ .. Page 1 of 1 Legend Air photos may be displaced by up to 60 feet ShadolAlS may cause ad ditio n al a pp a rent d isp la cern ent. B uil din gs may appearto lean due to camera angle. Date of photography: 2006 o Tax Parcels o Market Value o Recent Sales o Year Built @ Air Photo o Torrens Choose ONE search method, enter criteria, and click Go or hit enter key. House #:L-__.__._._._.______.J II OR I 'II PIN: i ~ ....~n... L" .....n...~ ..........n~ ~~.............~. n.hU'~.'. +u,~. I........ u~. LI.~'.' .~.~~~....~~...u.....;;. . PLEASE READ QJS_C.LAJM.E.B This application was developed by the Dakota CountyQffi.c..~~Qf..(3.Js. in cooperation with Assessing se;,,;<{' the Prooertv Taxation & Records Departments ~ . . o c~ . Click on the Dakota County Logo above to return to the home page http://207.171.98.200/scripts/esrimap.dl1?Name=webq 1 &Left=625782.123614126&Bottom... 5/7/2008 City of Hastings Parks & Recreation 920 W 10th St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 'Web: www.ci.hastings.rnn.us "Creating Community Through People, Parks, and Programs" Cindy, I would like to bring an issue to the attention of the Hastings Youth Athletic Association. It has been brought to my attention that when organized activities are being held at Tuttle Park, participants are not being respectful to the surrounding homeowners. Most recently I have been told that participants are parking along the street and blocking driveways along Shannon and Thomas Ave., people viewing the activities are even parking in driveways adjacent to the park to view games, people who are watching are allowing their children to play in neighboring yards and on private property, and these issues tell me that more education is needed to ensure that everyone is respectful to one and another and respects private prop~rty. The homeowners mentioned to me that they embrace the activity in the park, but would appreciate some education to the activity users and spectators to be curtsy to the homeowners who reside adjacent to .the park. I mentioned to the homeowners that I would notify the President of HY AA to see if HY AA could inform the participants and spectators who utilize Tuttle Park to be sure to be respectful to the adjacent homeowners. I hope we are able to minimize this issue in this manor or otherwise more drastic action may be employed such as not scheduling this park for organized activities. I am certain we will be able to work through these issues by working together now that I have made you aware of the present issues. " I thank you for your immediate action by informing coaches, players and spectators. If you have any questions or concems, please feel free to contact my office at 651-480-6176 or b bernstein@ci.hastings.mn..us. Thank you once again! Sincerely, Barty Bernstein, Parks and Recreation Director REF: HYAA Tuttle Park 1 2008/athlectic associations Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 A-quatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W 10th Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W loth St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastil1gs.ml1.us .Creating Community Through People, Parks, and Programs" Park~and Equipment Rental Permit Application Application Date: Applicant: (Please print): Phone: Day) Address: Rental Date: Eve) Street City Zip For Park Rentals: Type of Event: Requested Rental Time: Approx. # in attendance: PARK RENTALS: Please check the facility you wish to rent Roadside Wallin Vermillion Falls C.P. Adams Lions Other _ Please specify: Rental includes delivery of up to 5 extra tables -Please specify number of extra tables if needed: RENTAL FEES (all Drices include sales tax:) Resident Non-Resident * ,Parks (C.P. Adams, Other City Parks) $26.63 $53.25 * Open air shelters (Roadside, Vermillion Falls) $26.63 $53.25 * Enclosed shelter (Wallin, Lions) $37.28 $58.58 NOTE: A $100 deposit is required for the rental of Wallin & Lions Park shelters. The deposit can be paid at the time you pick up the key for this shelter and will be returned to you upon the return of the key and inspection of the facility by the Parks and Recreation Department. The shelter key for Wallin or Lions Park must be picked up by 3:00 PM 24 hours prior to your rental date~ . EQUIPMENT for Rent (all prices include sales tax:) Deposit on any equipment is $50 (please include separate check) Volleyball or Badminton Set $21.30 Softball Equipment Croquet Set $15.98 Bocce ball Set Horseshoes (6) $5.33 Picn.ic grab bag $21.30 $10.65 $37.28 (Picnic grab bag includes - playground balls, ftisbees, horseshoes, bocce ball, balls, bats, bases, helinels, and volleyball set, football, elc.) ** PLEASE READ THE REVERSE SID-E- OF THIS FORM BEFORE SIGNING ** Civic Arena 2801 Red Wing Blvd. Ph: (651) 480-6195 Fax: (651) 437-4940 Aquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 437-5396 Youth First 920 W 10th Street Ph: (651)480-6182 Fax: (651) 437-5396 General Guidelines for Facility Reservations . Applicants who live or work in Hastings will receive priority reservations. . Liquor, wine, intoxicating and non-intoxicating malt liquor cannot be consumed or possessed in city parks between the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet's Park where onlv non-intoxicating malt liquor can be consumed or possessed and then only between the hours of 8:00 a.m. and 10:00 p.m. . Parking is allowed in parking lots only. No unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. . Park closing time is 10:00 PM (10:30 PM at Vet's Park) . If the facility you have reserved is being used by another group, and they refuse to leave, please call 911 non- emergencies (651-480-2300). . The City of Hastings reserves the right to deny or revoke a permit for non-compliance or if it is believed to be in the best interest of -City facilities or park users. . All recycling, waste paper, and other rubbish must be deposited in the appropriate receptacles. . No group may set up a tent _or other temporary shelter without authorization from the Parks and Recreation Department. . Rentals for equipment and facilities are subject to applicable Minne~ota State sales Tax. . Cancellation Policy: There will be no refunds made due to inclement weather. However, full-refunds will be available for cancellations made at least two working days (Mon-Fri) prior to the scheduled event No refunds .. will be issued if cancellation is not made at least two working days prior to the event . Proof of insurance in the minimum amount of $ must be provided. . Effective June 1, 2007, a Tobacco-Free policy has been approved in all city-owned or operated parks or outdoor recreational facilities. Users shall refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. Shelter Rules . Rental of an open air shelter does not include exclusive use of the park facilities. . Renters may not display anything on park property without authorization from the Parks and Recreation Director~ . The City of Hastings will provide additional picnic tables at an additional cost of $10 per table plus sales tax. . Do not disca~d any hot charcoal in garbage receptacles. . You must have this permit with you as proof of your reservation. . Most shelters have electricity available. Please contact the Parks and Recreation Department prior to your event if electricity is needed. . If you reserve the Wallin or Lions Park shelter, a walk through with a Parks and Recreation employee prior to your event is required. Please contact Kevin Smith at 480-6178 to schedule your walk through. . Effective June 1 J 2007, a Tobacco-Free policy has been approved in all city-owned or operated parks or outdoor recreational facilities. Users shall refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. lhe persons and/or organizations renting the facilities within the City of Hastings, by signing this and accepting the terms and agreements on this application, agree to defend, indemnify, and hold harmless the City of Hastings, its officers and employees, for any damages to City property by participants or public involved in the use of the rented facility and agrees to assume all liability for the injury or death of any participant and public involved. Any damage to the facility or equipment shall be reported immediately. By signing this form, I acknowledge I have read, understand and agree to any and all conditions set forth by the City of Hastings and the Parks-and Recreation Department Applicant Signature Parks and Recreation Staff Signature Office Use Onlv. Park Fee paid _.Key _ Deposit Deposited date checked out Returned Returned Any is,sues? REF: Forms/park shelter rental application 5 2008