HomeMy WebLinkAbout01082008
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastings.mn.us
.Creating Community Through People~---Parks; andnprograms.
Natural Resources and Recreation Commission Agenda
PARKS &. RECREATION CONFERENCE ROOM
Tuesday, January 8, 2008 - 6:00 PM
1) Call to Order:
2) Roll Call:
3) Approval of Minutes from December 2007:
4) Setting Agenda:
5) Open Mike:
IQpics of Discussion:
6) Departmental Updates
7) Term Limit Discussion
8) Mississippi River Overlook Review
9) Field Priority
. - 10) Vet's Field Lighti_ng
11) Arena Floor Replacement Project
12) Trail Clearing Procedure
13) New Business
14) Old Business
15) Next meeting: Tuesday, February 12, 2008
16) Adjourn:
All times are approximate
6:00 PM
6:05 PM
6:10 PM
6: 15 PM
6:20 PM
6:25 PM
6:30 PM
6:35 PM
6:40 PM
6:45 PM
6: SO PM
6:55 PM
7:00 PM
7:05 PM
NRRC/NRRC agenda for January 200S.doc
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastinRs.mn.us
.Creating (~c.)mmunity~rhrough l)eoplc, Parks, and l)rograms"
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Natural Resources and Recreation Commission
Departmental Updates - January, 2008
Parks Maintenance Activities
· The preparation and maintenance of the skating rinks started on December 6th. Each rink has been
flooded at least 35 times between the start and the end of 2007.
· The warming houses were prepared for the opening on December 17th. This is an earlier than normal
date for opening. Staff checks on the warming houses daily throughout the skating season.
· The aeration system at Lake Rebecca was started up on December 10th. Staff monitors the pump and
thin ice signs daily until ice out.
· Trails and sidewalks have been cleared of snow each working day that over 2 inches falls. The month
of December has had numerous snow events that required staff attention.
· Donated benches are being placed along the Mississippi River Trail for Gerald & Mary Ann Amelse and
in memory of Dan Peterson from the Hastings SNO-MOS.
· The preventive maintenance on vehicles in our fleet is being performed by the, staff.
Warmina Houses
· Having a "normal" Minnesota winter has created great skating conditions!
· We opened on December 17, 2007. This is one of the 3 earliest opening dates in the last 25 years.
Rinks are scheduled to close on February 18th.
· Attendance has been very good so far this year. Below are the current skater totals from 12/17/07 -
1/1/08.
Arena - 64
Kennedy - 285
Lions - 257
Pioneer - 759
Wallin - 330
Isabel - 55
Wilson - 64
TOTAL - 1,814
Civic Arena
· The Arena staff is keeping busy - Eveorything is running good.
· Sliv says they're keeping the buildings cool and the fans happy.
Civic Arena
2801 Red Wing Blvd.
Ph: (651)480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651) 480- 2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastinRs.mn.us
.Creating CORltnunily Through People, Parks, and IJrograms"
............ ..
Date:
1/4/08
To:
Natural Resources and Recreation Commission
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Term limits
There has been some discussion regarding the commission term limit provisions. In the City's attempt to be as
uniform as possible, I have been asked to seek your opinion on the current term and term limits for the NRRC.
I have enclosed the current City policy regarding term limits for the NRRC
Questions:
1. Should the NRRC continue with the current policy regarding term limits?
2. Should the NRRC 'eliminate the term limit provision?
3. Should the NRRC adjust the term limits on members?
After our discussion, I will bring any recommendations forward to City Administration
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940 -
Aquatic Center
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
review and comment on proposed ordinances and regulations that may have an impact on the economic
development and redevelopment opportunities in the City of Hastings. This would include, but not be
limited to, design standards, zoning, land use, commercial property, signs, and other the ordinances and
regulations that might be considered from time to time.
(Ord. 481, passed 7-15-2002)
. - - ~ ,- .. -. '
? .. -
f~~_.30'~05~'-"PLANNIN(j;COMMIS'SION~ :-
(A) Establishment and composition. The Planning Commission of the city is hereby continued.
The Commission shall consist of 7 members, all of whom are non-Council members. These persons
shall be appointed by the City Council.
(1) Staff advisor. The Planning Director shall serve as an advisor to and recorder for the
Planning Commission.
(2) Commission Chairperson. The Chairperson shall be selected from among. the
Commission members. Should the Chairperson resign, the vacancy shall be filled by the Commission
for the balance of the term. The Chairperson or another representative shall report to the Council at
each meeting, either orally or in writing.
~i-B),i::~"Teiin Membe~-;of', othe.(((3omm1:-ssil)nit~appointed';>.~bY~i"the-'-~@It1fiefF::ia&{provi<<edic\in-~',::di~~ian'r;~'A)
~~~;slilliIY~e~e.for'a?tel'111of~yctlFSi1)e~~tlttIfe~m;~f:;rm~\:ofit1'1e;;3'ea:t;iJf;a~iD.1m~i'
~;:z'Pers,On?~Bpp'ointetl :,~t()':-;-tilI-t-:a'!Yacancyrdue?io7,Tesi8H3ti(lDQQi~;~'memb~~!>'Rr:{f!~rwi~~~:~~'::~~Qmpl~~~~~e:-
-';.teJm.~'of:the?'p'ers(mrreplaem. -. -"~'"-"',,"---" .
(C) Removal. The Commission Chairperson shall notify the Council should any member of the-.
Commission be absent from 4 consecutive regularly scheduled meetings. The Council may by
majority vote take the action as it deems appropriate. ,The Council shall appoint a replacem~nt for any
member who misses 6 consecutive regularly scheduled meetings in any 1 calendar year. The
-replacement shall be made pursuant to division (A) above. A member may petition the Council to
name a replacement for himself or herself due to his or her unwillingness or inability to continue.
seIVice on the Commission. The Commission may, by a 2/3 vote of its membership, request the.
Council to name a replacement for 1 of its members for reasons other than non-attendance, which
reasons shall be made known to the Council with the request. The Council may then remove the
member by a 2/3 vote of its membership. Replacement shall be made pursuant to division (A) above.
(D) Meetings and expenses. The Commission shall hold at least 1 re~lar meeting each month.. It
shall adopt rules and keep a record of its resolutions, transactions, and findings along' with the vote of
each member thereon. This record shall be a public record. Commission members shall serve without
pay but may be reimbursed for expenses if authorized by City Council. A majority of members of the
Commission shall constitute a quorum. Each member-of the Commission shall have 1 vote on each-
.
Issue.
(E) Preparation of city plan. It shall be the function and duty of the Planning Commission to
review a comprehe~ive plan for the development oof the city, including propose4 public buildings,
street arrangements and improvements, public utility services, parks, playgrounds,- and other similar
developments, the use of property, the density of population, subdivision codes and other city codes -
and matters relating to the development of the city. The -plan may be prepared in sections, each of-
which shall relate to a major subject of a plan, as outlined in the Commission'_s program of work.
11
,.
(F) Procedure for adoption of plan. The plan or any amendment thereof shall be adopted by the
City Council. Before the Council adopts the plan, any section of it or any amendment thereof, the
Commission shall hold at least 1 public hearing thereon, notice of the time and place of which shall be
given by publication in a newspaper of general circulation at least 10 days before the day of hearing.
The adoption of the city plan, or any section or amendment thereof, shall be by resolution of the City
Council, approved by the affmnative votes of not less than 2/3 of its total membership. The Council
may from time to time amend or add to the city plan or any section thereof as herein provided for the
adoption of the original plan whenever changed conditions or further studies authorized by the Council
indicates that the amendment or addition is necessary.
(G) Means of executing plan. 'Upon the adoption of the city plan or any section thereof, it shall be
the duty of the Planning Commission to recommend to the Council reasonable and practicable means
for putting into effect the plan or section thereof in order that the same will serve as a pattern and guide
for the orderly development of the city and as a basis for the efficient expenditure of the funds thereof
relating to the subjects of the city plan. The means shall consist of a zoning plan, city codes, the
control of subdivision plats, a plan of future streets, coordination of the normal public improvements of
the city, a long-term program of capital expenditures and the other matters as will accomplish the
purposes of this section~ .
(H) Zoning plan. The Planning Commission upon its own motion may and upon instructions by
the Council shall prepare a proposed zoning plan for the city. Before recommending the plan to the
Council, the Planning Commission may and upon request of the Council shall hold at least 1 public
hearing thereon after a notice similar to that required by division (F) above. The same procedure shall
apply for the preparation of any plan of proposed rights-of-way for future streets or highways, or the
. future widening of existing streets or highways, or for the reservation of lands for other pu1:?lic
purposes.
(I) Official map of street extensions. The Planning Commission, with the assistance of the City
Engineer, may and upon instruction by the Council shall, prepare an official map of the platted and
unplatted portions of the city and adjoining territory, or portions thereot: indicating upon the map the
proposed future extension or widening of streets of the city within the existing platted and developed
territory or across the unplatted territory. After the map has been prepared and a hearing on it has been
held as provided in. ~J.ivisiQn (H) above, it shall be- submitted to the Council, which shall thereupon
consider the map and may adopt it or any part of it with the amendments as it deems advisable. Before
the adoption by the Council, a public hearing may and upon request of the Council shall be held upon
the proposal at least 10 days after a notice thereof has been published in a-newspaper published in the
city. - After the map has been adopted by the Council and fued with the Register of Deeds, whenever
any existing street or highway is widened or improved, or any new street is opened, or lands for other
public purposes are ~cquired by action of the city it shall not be required in the proceedings to pay for
any building or structure placed without a permit or in violation of conditions of a permit after the
filing of such a map within the Jim.its of the mapped street, or outside of any buildings line that may
have been established upon the existing street, or wjthin any area thus reserved for public purposes.
(1) Procedure for changes. No change shall be made in the zoning plan, future street and public
lands plan, or regulations governing the platting of . land after the plans or regulations have been
a~opted by the Council, until th~ proposed. change has b~en referred to. the. Plann~ng Commis.sion for
report thereo~ and an,.~tte.sted copy of.the report-ha~ been.flied with.the. Council;_and-no ordinance or
resolution establishing any of the plans or sp~cific,~tions shall be adopted by the Council until the
ordinance or resolution has been referred to the Planning Commission for a report thereon and an
attested copy of the report has been filed with the Council~. Failure of the Planning Commission so to
report within 30 days or the longer period as may be designated by the Council after the reference shall
12
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be deemed to be approval of the proposed change.
(K) List of recommended public works. Each officer, department, board, or commission of or in
the city whose functions include recommending, preparing plans for, or constructing public works
shall, at least three months, before the end of each fiscal year, submit to the Planning Commission a list
of the proposed public works recommended by the officer, department, board or commission for
planning, initiation, or constructing during the ensuing fiscal year. The program shall be recommended
by the Commission to the Council and to the other officer, department, board, or public bodies as have
jurisdiction over the recommending, planning or construction of the public works. A copy of the
recommended program of public works shall be included in the annual report of the Planning
Commission provided in division (D) above.
(Prior Code, ~ 2. 10)
(L) Act as Board of Design Control. The Planning Commission shall serve as the Board of
Design pursuant to ~ 30.03.
~O'..."<'_ __w -.'- ",~",._._,--".-,~o--.- ,- " .-'- , ,...~-':'-.." "-'- " ..- .',"-':.::'-" '-:";"" .:,.c; ,-', '..-.., ,-"",-, - ..- .,>,'V, : ":,~ .... ,.,'",,-' "-'-'-< '-. '--",.'. ':-,..,.. .,-,'.' - "A~i'." " :.:{,.,.,', " ."-' ,:. -". :':--'.' '-'., -',,:"'. -' "-' '-.. ,--
g~~3ji,~O~" 'NiATIJRAIi RE:S()ER€ES~:AND;"R:E(}REAT''1uJ.~~()OMMISSI0N;:~~2
,grlJ~!:-'<b':,. ,~~"'\:"J--,~~,:r':i~:'-'~.:',:'J-~-,,~~\"', -,--'-'.'; -;'-; ~- '!.:..-.:t,--:-_,_": ~;~,.;,--,--<;_.,,--<,,: :",~-,-'. ',_-,::,,,~';>J-':' ~:>:.:'<" "-:;:;;:j.,;';:.._,~~~::.,;:;:"::')'- ,-~ . :__:---:, -.-' - -' - '. -, ..' _.' -', ,- y
(A) Establishment. The Natural Resources and Recreation Commission is hereby created.
(B) Powers and duties. It shall be the duty of the Commission to hold regular meetings to
consider the matters pertaining to land acquisition and other open space system programs and to park
and public recreation programs in the city as shall be referred to the Commission by the Councilor as
the members of the Commission deem proper. -
(C) Composition. The Commission shall co~sist of 7 members, all of whom shall be non-Council
persons. They shall b'e elected as follows: When a vacancy occurs or is about to occur, applications
shall be requested from the residents of the city. All applications shall be submitted to the Natural
Resources and Recreation Commission for review and recommendation. The majority choice of this
Commission shall be presented to the Council for approval. A member or members of this
Commission may present a minority choice to the Council for consideration and approval. If the
Council by a majority of its total membership is unable to agree upon a person to fill the vacancy, the
matter shall be referred back to the Commission tor a different recommendation. This process shall -
continue until the vacancy or vacancies are filled.
(1) Staff advisor. The Director of Parks and Recreation shall serve as an advisor and recorder
to the Natural Resources and Recreation Commission.
(2) Commission Chairperson. The Chairperson shall be selected from among the
membership. Should the Chairperson resign, the vacancy shall be filled by the Commission for the
- balance of the term. The Chairperson, or his or her designee, shall report to the Council orally or in
writing at each meeting. -
(3) ~~~~~IAtWssieBr~~~'1Jf;~~~..-'~ ~:tI~~,~~
5,- ._-. ~.~~ ~ ~~~:c~ ~': ~
A..3U:It.....~.~i..i6~~he.t,,(\Lnt'hpnI{.ise C! 'hg lJ:bl"u~ft1~l~.a,~Le;1tDlDr~l.Jfdlu,~n~r}?""~~,,
~>"lW"~"t.&~~~a:.a;~'t. .. _~.. :l~~~~~~~~~~~~~~~.:~..l.~~~~'''i': . __ ~ .."..... ~;~A~~ L-:"aiQ~~~i~;..
(4) Meetings and the like. The Commission shall hold at least 1 regular meeting each month.
It shall adopt rules and shall keep a record of its resolutions, transactions, and findings, along with the
13
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vote of each member. This record shall be a public record:~..:A,:maj.orityof.members-ofthe Commission_
~.~all constitute a quorum. Each member of the Commission shall have 1 vote on each issue.
(D) Expenses of members. The members of the Commission shall serve without pay, but may be
reimbursed for actual expenses if authorized by the City Council.
(Prior Code, ~ 2.12)
~ 30.07 POLICE CIVIL SERVICE COMMISSION.
(A) Establishment. The Police Civil Service Commission, composed of 3 members, is hereby
established.
(B) Duties. The Commission shall have absolute control and supervision over the employment,
promotion, discharge, and suspension of all officers and employees of the Police Department. The
Commission shall grade and classify all of the employees and a service register shall be prepared for
the purpose, in which shall be entered, and their classes, the names, ages, compensation, period of past
employment, and the other facts and data with reference to each employee as the Commission may
deem useful. The Commission shall also keep a second register to be known as the application register
in which shall be entered the names and addresses, in the order of the date of application, of all
applicants for examination and the offices or employments they seek. All applications shall be upon
forms prescribed: by the Coinmission and contain the data and information as the Commission deems
necessary and useful.
. .
(C) Rules for Police Department. The Commission -shall make, amend, alter, and change ~es to
promote efficiency in the Police Department selVice and to carry out the purposes of this section.
Copies of the rules shall-be kept posted in a conspicuous place at each police station, and no rules of
general application with reference to employment, promotion, discharge, or suspension shall be
effective until so posted. The roles shall provide among other things for the following:
(1) The classification of all offices and employments in the Police Department;
(2) Public competitive examinations to test the relative fitness of applicants;
(3) Public advertisements of all examinations at least 10 days in advance in a newsp~per of
general circulation in the city and posting the advertisement for ten days in the City Hall and at each
station house;
(4) The creation and maintenance of lists of eligible candidates after successful examination
in order of their standing in the examination and without reference to the time of examination, which
must be included in an eligible register;
(5) Provide by role for: striking any name from the eligible register after it ,has been 2 years
thereon;
(6) The reje~tio~ of candidates or eligibles,. who, after the entry of their na~es, fail to- comply
with the reasonable rules and requirements of the COJ:11mission in respect to age, residence, physical
condition, or otherwise, or who have been guilty of criminal, infamous or disgraceful conduct, or of
any willful misrepresentation, deception, or fraud in connection with their applications for
employment;
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City of Hastings Parks & Recreation
920 W loth St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastinRs.mn.us
.Creating Community Through People, Parks, and Programs"
Date:
1/4/08
To:
Natural Resources and Recreation Commission
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Mississippi River Overlook
I have enclosed preliminary design and cost estimates for the proposed redevelopment of the former fuel dock
station.
In the design, you will notice a sun canopy for $25,000. I have instructed our architect to eliminate this feature
due to cost. In addition, I have spoken to our City Electrician for purchase an~ installation of the effect lighting
to minimize further cost. Finally, the City Maintenance staff of the Public Works and Parks Divisions removed
the blue building which stood on the site for a number of years. This saved the City a considerable amount of
resources. As you recall, we received a $50,000 grant to complete this project.
I am looking for recommendations from the NRRC to present to the City Council to allow me to execute the
bidding process.
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
, Fax: (651) 437-4940 '
Aquatic Center
901 Maple Street
, Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
SCHEMATIC COST ESTIMATE
I
I
No.
Section Description
Est Qty.
Unit
Unit Price
Total (unit x qty)
Sub-Totals
NOTES
100 D J I rk
~p
V
. emo sa vage wo
Remove Chain link fencing 650.00 LF $ 1.50 $ 975.00
Remove attached walkway on north side 1.00 LS $ 900.00 $ 900.00
~ Remove/salvage hand railings 160.00 LF $ 10.00 $ 1,600.00
~d ~ Remove light pole 1.00 LS $ 800.00 $ 800.00
Clean conc. dock surface 1.00 LS $ 800.00 $ 800.00
Saw cut and remove rorb sections 1.00 LS $ 1,500.00 $ 1,500.00
E
Remove conc and bituminous at trestle edge 1.00 LS $ 1,500.00 $ 1,500.00
Remove selected brush 1.00 lS $ 800.00 $ 800.00
Remove paint from boIlard 1.00 LS $ 900.00 $ 900.00
2.00 Concrete Pavement
I $ - 9,775.00 I
misc patching if req 0.00 SF $ 20.00 $ -
fill holes in conc deck 3.00 EA $ 50.00 $ 150.00
conc. pad at trail edge 35.00 SF $ 20.00 $ 700.00
3.00 GaR · steel ADA
25ft ADA gangway with handrails
I $ 850.00 I
1.00 - lS
$ 6,000.00 $
6,000.00
4.00 Hand rail
1$
6,000.00 I
Handrail type 1 - refurbished trestle 100.00 LF $ 45.00 $ 4,500.00
Handrail type 2 - refurbished dock 37.00 LF $ 45.00 $ 1,665.00
Handrail type 3 - new 86.00 LF $ 75.00 $ 6,450.00
1$
12,615.00 I
5.00 Mise metal work
metal plate over trestle thresholds 1.00 lS $ 200.00 $ 200.00
6inch dia pipe 36.00 LF $ 30.00 $ 1,080.00
derick post and interpretive frame 1.00 lS $ 4,500.00 $ 4,500.00 install problematic
1$ 5,780.00 I
b- 6.00 Shade structure
arbor 1.00 LS $ 25,000.00 $ 25,000.00 same as L&D overlook
1$ 25,000.00 I optional
7.00 seating
ax8 timber platform over concrete pump area 1.00 LS $ 5,000.00 $ 5,000.00
Drift log secured to dock deck 1.00 EA $ 1,500.00 $ 1,500.00
'$ 6,500.00 I
8.00 Lighting
LED along trestle walkway (material cost only) 3.00 EA $ 1,000.00 $ 3,000.00 install by city
LED on derick post (material cost only) 4.00 EA $ 900.00 $ 3,600.00 install by City: .
LED at timber platform (material cost only) too LS $ 2,OOO.~0 $ 2,000.00 install by citY .::
flood under dock (material cost only) 2.00 lS $ 500.00 $ 1,000.00 install by city
1$ 9,600.00 I .
9.00 interpretive
sign panel -. . .~- f1jo lS $ 1,800.00 $ 1.800.00
'$ 1.800.00 I
I TOTAL 1$ 77,920.00
Contengency 10% $ 7,792.00
rS 85,712.00 ~
Design feelconsbuction admin $ 12,600.00
HASTING RIVER FLATS - PIER RENOVATIONS
Page 1 of1
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City of Hastings Parks & Recreation
920 W loth St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.cLhastings.mn.us
.Creating Community Through People, Parks, and Programs.
Date:
1/4/08
To:
Natural Resources & Recreation Commission
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Field Reservation Policy
I have enclosed the previously approved policy on reserving fields within Hastings. I am bringing this forward
for review by the NRRC to ensure that our residents needs are being met.
I
I would encourage you all to review the organizations that have priority use and please let me know if this
procedure needs some adjustment.
Thank you!
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651)480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
City of Hastings Parks & Recreation
920 W 10th 8t, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: wwwaci.hastings.mn. us
"Creating Community Through People, Parks, and Programs"
Outdoor Athletic Use Policy
Purpose and Intent:
The purpose of this policy is to establish a system for the orderly distribution of the limited City of
Hastings' athletic facilities. The City of Hastings Parks and Recreation Department oversees and
governs the use of these fields by the athletic facilities and use by city activities, athletic
organizations, community groups and the general public.
It is the intent of this policy to classify potential users (residents of Hastings as defined in this
information) of these facilities that may wish to use these facilities exclusively for their activity for a
specific amount of time into a priority system that best meets the ever changing needs of the City of
Hastings_
Requirements/Procedures:
The Parks and Recreation Depart ent will coordinate all athletic facilities under the general
su erv-lsl.on of the C-Ity of Hast.ln ',''''J~~,~.~ ":;>>'-".'&r-"l'~--~\:~~:~':-!"'~~<~q,~~.w:~~~~ - ;~~~"':. - . {. -- ' '~"-~';:'~~~'.' .~~. ."?~~'- F~~~~ '."\~7"':'-,~~~,i
"",_,_' ..' - ''': .'.,-- - .. ,. - . -~ ~'.I1l1~ , ._~""-"':'4-",-:l >:-'a-:f',,~~,~,,".~~,*r
'. ':<''', ,'"t~t~7~~~;"J~~~f~~j~j;'1l~-IR~r~:: ~~~~W~~~f.'~'~~ ~ ....- .' '~I1'~.~iI' ~~';: '. ':..~'<Il'-~, ~ .'~'* 'Zl:. ' ~~:- . ~~~ . :......Ii ,..... . .,'- ~A' ". ~""- h' ,. -=1" d' ': t.-- -~ 't~""-"fi "~Id<' -, ~ >>-' t
' . , '... . '" ."'~..I:tl ~:!~%-0l~~1!I1.' ~Y.\J.' " \. : '. "t'.-- : :..-' _,' - ." - ,~ ~"'. - ,.': - : -.- ~'.": "~',: '~.' ",: _".' ,'.:: ;~1:.. --_ '~:-~ n sc 00 IS fie Ie s are no
< ~.""~,~,I~"!.;~';<"""',(,o,~-"".~~!'.",,!Il....,,,~it,;. '.""'" ,,"<:. .. .';:;. -~'.'1;. ,.. . _v~_. .i'J, ~"'\"'''''''.~", ~""" . ~" :~...~ ,,;<., ,"-~ ~ "_ ',' _'~ ~~, ,.... ~."._, -.''''5"".,." ~,t< .,,. ~ w Y
covered under this policy. A timeline will be developed by the Parks and Recreation Department
which your organization must complete and return with your requests in order to have your
reservation requests processed. After the timeline submission dates, fields will be reserved on a first
come-first served basis.
For the benefit of communication, it is imperative to have one field coordinator per sport/activity where
all requests and field communication is relayed between the city and the appointed field coordinator.
If an organization or group are vying for the same fields and have the same priori level, a
com romise will be attem ted to be worked out. '. . .
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651)437-4940
Aquatic Center
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
Any and all groups wishing to utilize fields in Hastings must submit a schedule of games/tournament
to ensure proper field maintenance and avoid double-booking.
Any organization or group which fails to provide the requested information or fails to follow guidelines
set forth in this information, is subject to revocation of your field reservations and further field use.
No group or organization is allowed to sublease athletic fields without City approval.
Inclement Weather Procedures:
In the event of inclement weather and/or fields that are saturated with water - To ensure safety, it may
be determined by the Parks and Recreation Department that activities be canceled.
Priorities:
The intent of this policy is to attempt to satisfy the needs of Hastings' residents. A Hastings' resident
is classified as a person who lives or works within Hastings.
Priorit'l.1
Any City sponsored activities or activities co-sponsored by the City of Hastings.
.-
Priorit'l.2.
Public or Private schools
Schools must be located within the boundaries of the City of Hastings. Generally speaking, any
school district activities will be scheduled prior to 5:30 PM on weekdays, although there may be
situations where times, days and dates would need to be modified because of interference with
maintenance, priority 1 or priority 2 users.
"- At Veterans Park, fees will be charged for tournaments and/or play outside of your regular season
schedule.
Priority-1
Non-Profit Youth and Adult Organizations or Groups
These groups must be located in Hastings and also serve Hastings residents. Non...profit is defined
by State of Minnesota State Statues and proof of your non-profit status may be requested by the City
of Hastings.
Public Service groups are defined as a group organized to provide a public service to the entire city of
Hastings, or all individuals in the City of Hastings. Specific requirements are as follows:
. Participation shall be for the participants 18 years old or younger and a minimum of 90%
Hastings residents. Participatory rosters will be' submitted to the Parks and Recreation
Department upon request.
. A financial statement, bylaws, meeting schedule and minutes (except those meetings which
deal with personnel or litigation), election procedures and other information the City determines
to be beneficial in determining your status will be submitted upon request.
. All Hastings residents have equal access to participate.
. The organization must have policies and procedures to deal with persons who may have
individual needs whether they may be physical, mental or financial. This policy is to be
distributed throughout your organization and submitted to the City upon request.
. This organization must have in place a program to train coaches that addresses conduct,
sportsmanship, safety and liability.
. The organization shall have liability insurance coverage equal to the statutory maximum
liability of a government unit with the State of Minnesota as set forth in state law also naming
the City of Hastings as an additional insured. A copy of your policy must be made available
upon request by the City of Hastings.
Use by these groups shall be based on the needs of the program and shall not interfere with Priority 1
and 2 use of fields. It will be attempted to schedule a time table by the Parks and Recreation
Department for an efficient process of scheduling each priority.
Fees will be assessed for tournaments at Veterans Park or if other specia'l requests are made over
and beyond routine maintenance.
Priori~
Hastings Organizations and Groups
Your group or organization is based in Hastings, but is limited to a minimum of 75% or more Hastings
residents.
The organization shall have liability insurance coverage equal to the statutory maximum liability of a
government unit with the State of Minnesota as set forth in state law also naming the City of Hastings
as an additional insured. A copy of your policy must be made available upon request by the City of
Hastings.
-, Use shall be filled based upon requests and availability of fields after priority 1, 2 and 3.
.,
. -
Priority~
Non-Resident Groups, Camps and Clinics
Your group, team or league may use (reserve) fields within Hastings if available and priority groups 1-
4 needs' are met.
Any fees will be based on the established fee schedule adopted by the City Council and/or time and
material costs.
City of Hastings Parks & Recreation
920 W lOth St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastings.mn.us
"Creating Community Through People, Parks, and Programs"
Baseball/Multi-Use ban fields
Level A (fields either have off street parking or irrigationl.;.
Veterans Park Baseball Field
Veterans Park Adult Softball Fields
Wallin Park East & West Fields
Leyel B (fields have, aggregate infields).
Cannon Park
Conzemius Park
Crestview Park
Lions Park
Pioneer Park East
Pioneer Park West
Riverwood Park
Tuttle Park
Wilson Park
Level C (fields have grass infields}
Dakota Hills
Featherstone Ponding Basin
Lake Isabel
Sunny Acres Park
Westwood Park
Multi-Purpose Fields
Level A (fields 4ave off street.parkingl
Veterans Park Baseball Field
Veterans Park Adult Softball 14'ields
Veterans Park Multi-Purpose Fields
Level B (fields have open green spacel
Featherstone Ponding Basin
Sunny Acres Park
Tuttle Park
Conzemius Park
"
Civic Arena
280 I Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651)480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
City of Hastings
Parks & -Recreation
Dcp'attment .
920 W 10th St.
- .
Hasnrigs,. MN.$5033
Ph: (651j'4g0~115
Fax: (6$1}437-5396
M\'W ..cj..Ju~stlngs~_mn.us
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Ph:,,(65lJ4~O..2392
Fax: (6$1} 43-?:"S396:
.-- -CiVic Arena.
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Field Rental Aw1ication
Contact Name:
Group/Organization:
Contact Phone:
E-Mail Address:
Address:
City/State:
Zip:
Rental Requests:
o Softball
o Baseball
o Football
o Volleyball
o Hockey Rink
o Temris
o Basketball
o Disc Golf Course
Field / Facility:
League Play: Tournament:
Other:
Date Time Fees (if aRPlicablel
1
2
3
4
5
6
7
8
..
.fuJecial Requests: (Field Lined, Base'Distance, Pitching Distance, Etc.) Be Specific!
.....4"'-
'-
The ~rsons and/or organizations renting the facilities within the City of Hastings, by signing this and
accepting the terms and agreements on this application, agree to defend, indemnify, and hold harmless the
City of Hastings, its officers and employ~s, for any damages to. City property by participants or public
involved in the use of the rented facmty and agrees to assume all liability for the injury or death of any
. participant and pu.blle involved. Any damage to the facility or equipnie..t shaD be reported immediately. -
By signing this form, I acknowledge I have read, understand and agree to any and all conditions set forth by the
City .of Hastings and the Parks and Recreation Department.
Signature
Date
Office Use Only:
Amount Due:
Res~rvation Approved?:
Payment Method:
Staff Signature:
City of Hastings
Pa:rks & Recreation
Department
920. W 10th St.
Hastings~.MN, 55033
.Ph:' (051)'480-6115
Fax: (651)437-5396
· h......~:
WWW.Cl.~w:ngs.mn..us
Aquatic Cellter
901 UaPle::St..
Hastings~.MN 5503:3
Ph: (651) 4_80~~92
.Fax: (651)"437-5396
Cirit-~re,,:
280i .Red\\11{. :Blvd~-
'.',' ,'. ,_...,g"". -',-
'.'H";"". -.. ....'At.S..'.S..-.04:~.
; . : ,', .;astings,..~~:,:;, :'.: ~?"
. '~h-:.{6~-iJ .~O~6:195
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, ;
Outdoor Athletic Use Policy
Purpose and Intent:
The purpose of this policy is to establish a system for the orderly distribution of
the limited City of Hastings' athletic facilities. The City of Hastings Parks and
Recreation Department oversees and governs the use of these fields by the
athletic facilities and use by city activities, athletic organizations, community
groups and the general public.
It is the intent of this policy to classify potential users (residents of Hastings as
defined in this information) of these facilities that may wish to use these
facilities exclusively for their activity for a specific amount of time into a priority
system that best meets the ever changing needs of the City 'of Hastings.
Requirements/Proced ures:
The Parks and Recreation Department will coordinate all athletic facilities
under the general supervision of the City of Hastings. Any school district fields
are not covered under this policy. A timeline will be developed by the Parks
and Recreation Department which your organization must complete and return
with your requests in order to have your reservation requests processed. After
the timeline s,ubmission dates, fields .will be reserved on a first come-first
served. basis.
For the benefit of communication, it is imperative to have one field coordinator
per sport/activity where all requests and field communication is relayed
between the city and the appointed field coordinator.
If an organization or group are vying for the same fields and have the same
0':-, priority level, a compromise will be attempted to be worked out. If a
compromise cannot be worked out, then the organization who serves the most
.. Hastings residents will have the higher priority of use.
.. Any organization or group which fails to provide the requested information or
, , .'Y. fails to follow guidelines set forth in this information, is subject to revocation of
,''''-;;: your field reservations and further field use.
+ - ~ , :-
Any and all groups wishing to utilize fields in Hastings must submit a sched'ule
'.' "". of games/tournament to ensure proper field maintenance and avoid double-
booking.
'" No group or organization is allowed to sublease athletic fields without City
.- - approval.
."0. ,"
..': Inclement Weather Procedures:
.. In the event of inclement 'weather and/or fields that are saturated with water -
.- , To ensure safety, it may be determined by the Parks and Recreation
... -) Department that activities be canceled.
. -.;
- .-
The intent of this policy is to attempt to satisfy the needs of Hastings'
residents. A Hastings' resident is classified as a person who lives or works
within Hastings.
Priorit'L1
Any City sponsored activities or activities co-sponsored by the City of
Hastings.
Priorit'l.2.
Public or Private schools
Schools must be located within the boundaries of the City of Hastings.
Generally speaking, any school district activities will be scheduled prior to 5:30
PM on weekdays, although there- may be situations where times, days and
dates would need to be modified because of interference with maintenance,
priority 1 or priority 2 users.
At Veterans Park, fees will be charged for tournaments and/or play outside of
your regular season schedule.
Priori~
Non-Profit Youth and Adult Organizations or Groups
These groups must be located in Hastings and also serve Hastings residents.
Non-profit is defined by State of Minnesota State Statues and proof of your
non-profit status may be requested by the City of Hastings.
Public Service groups are defined as a group organized to- provide a public
service to the entire city of Hastings, or all individuals in the City of Hastings.
Specific requirements are as follows:
.
).
'. Participation shal.l be for the participants 18 years old or younger and a
minimum of 90% Ha$tings residents. Participatory rosters will be
submitted to the Parks and Recreation Department upon request.
.A financial statement, bylaws, meeting schedule and minutes (except
those meetings which deal with personnel or litigation), election
procedures and other i,nformation the City determines to be beneficial in
determining your status will .be submitted upon request.
· All Hastings residents have equal access to participate. -
· The organization must have policies and procedures to deal with
persons who may have individual needs whether they may be phys'ical,
mental or financial. This policy is to be distributed throughout your
organization and submitted to the City upon: requ-est.
· This organization must have in place a program to train coaches that
addresses conduct, sportsmanship, safety and liability.
· The organization sha.1I have liability insurance coverage equal to the
statutory maximum liability of 8' government unit with the State of
Minnesota as set forth in state law also namin-g the City of Hastings as
an additional insured. A copy of your policy must be made available
upon request by the City of Hastings.
Use by these groups s.hall be based on the needs of the program and shall- not
interfere with Priority 1 and 2 use of fields. It will be attempted to schedule a
time table by the Parks and Recreation Department for an efficient process of
scheduling each priority. .
Fees will be assessed for tournaments at Veterans Park or if other special
requests are made over and beyond routine maintenance.
Priorit'L1:.
Hastings Organizations and Groups
Your group or organization is based in Hastings, but is limited to a minimum of
75% or more Hastings residents.
The organization shall have liability insurance coverage equal to the statutory
maximum liability of a government unit with the State of Minnesota as set forth
in state law also naming the City of Hastings as an additional insured. A copy
of your policy must be made available- upon request by the City of Hastings.
Use shall be filled based upon requests and. availability- of fields after priority 1 ,
2 and 3.
PrioritY-Q
Non-Resident Groups, Camps and Clinics
Your group, team or league may use (reserve) fields within Hastings if
available and priority groups 1-4 needs' are met.
Any fees will be based on the established' fee schedule adopted by the City
Council and/or time and material costs.
VII-2
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: ,^T\V\V .ci.hastings.mn. us
-"Creating Community Through People, Parks, and Programs"
Date:
1/2/08
To:
Honorable Mayor and City Council
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Veterans Athletic Field Lighting
As part of the budget request for 2008, the Parks and Recreation Department is requesting from the City
Council to authorize the purchase and installation offield athletic lighting for one of the soccer fields at Vet's
Park.
The lighting would be a tool to utilize a field more extensively and it would be anticipated to reduce the use of
an alternate site location for athletic type of use.
Quotes:
Sports Technology Inc.
Electro Mechanical Contracting Inc.
Seating and Athletic Facility Enterprises
$86,683
$93,750
$96,700
All quotes do not lllclude el~ctric s~rvic" or underground hookup. '1 'his service will bo provided by our City
Electrician.
It is my recommendation to the City Council to proceed with the purchase of this lighting project from Sports
Technology Inc.
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W lOth Street
Ph: (651) 480-6182
Fax: (651) 437-5396
VI-12-.~'
City of Hastings Parks & Recreation
920 W 10th 8t, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: Vl\VWrci.hastings.mn..lls
- ~,....~
"Creating Community Through People, Parks, and Programs"
Date:
1/2/08
To:
Honorable Mayor and City Council
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Hastings Civic Arena Floor Replacement Project
As you are aware ot: the Hastings Civic Arena is planning on replacing the refrigerated floor in the east rink:
over the course of the summer. This has been a three year planning and preparation process and now we feel
comfortable in asking authorization from the City Council to seek qualified bidders for this restoration project.
Scott Ward from Stevens Engineering, whom the City has retained to be our consulting engineer on this project,
is in the final stages of his preparation of the specifications of this project to provide to interested parties. If
authorized by council, it is anticipated to seek bidders and come before City Council in February to :authorize
the c~ntracting firm.
I have enclosed a preliminary schedule and proposed budget for this project. This est~ate does not include the
engineering costs of approximately $17,700 and a possible purchase of artificial turf to replace our current 20
year old turf.
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aqua_DF ~enter
901 Maple Street
Ph: (651)480-2392
Fax: (651) 4J7-5396
Youth First
920 W 10th-Street
Ph: (651) 480-6182
Fax: (651) 437-5396
I
.
~Stevens
ENGINEERS & PLANNERS
1656 Livingstone Road
Hudson, Wisconsin 54016
www.stevensengineers.com
715.386.5819
651.436.2075
715.386.5879 fax
Memo
To:
Barry Bernstein, City of Hastings
From:
Scott Ward
Re:
.
Civic Arena - Ice Rink Floor Replacem~nt Project - Schedule and Budget
Date:
12/20/2007
Cc:
Barry, .
Please find below prOject schedule and budget for this project.
~
January, 7, 2008
January 29
February 4
March 31
October!7
I ~
Council approves final plans and to advertise for bids. City submits to paper.
Open Bids'
Council awards bid.
Shut down system, start ~nstruction
End Construction, start cooling down ice rink.
First day of ice use.
Removal and reinstallation of dashers
Demolition of floor, etc.
Ice Rink Floor
Subsoil Heat System Equipment
Perimeter Concrete + sand
Trim Impellers (3 total)
Subtotal
5% contingency
Tota'
( ,
$30,000
$45,000
$270,000
$15,000
$10,000
$6,000
im..OOO
iJ8,~Q
$394,000
Let me know if you have any questions, 651.436.2075.
Scott
<;,
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.cthastings.mn.us
.Creating Community Through People, Parks, and Programs.
Date:
1/4/08
To:
Natural Resources and Recreation Commission
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Trail Snow Removal Practice
I have been requested to inform the NRRC on the manner in which the Parks and Recreation Department
organizes our removal of snow from our trails.
Here is a breakdown of our procedure:
If the snow event is over 2 inches in accumulation, the Parks and Recreation Department will remove snow
from portions of our trail system.
1 st Priority
Remove snow from trails that lead to schools
Remove snow from City Hall and HRA property
2nd Priority
Remove snow in and around our loop trail system Y -fp S ch 00 I s--
3rd Priority
Removal of snow from our outdoor ice rinks
In general, we do not remove snow from interior park trail segments or trails that do not connect or lead to other
trail segments. At times, the Parks Maintenance staff is called upon to assist in snow removal working with the
Public Works Department. It is felt public safety should supersede all ot.her snow removal functions. Dllring
the season if wind does blow snow onto trail segments, the Parks and Recreation Department will clear problem'
areas on trails where we normally remove snow.
Please let me know if you have any questions.
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
City of Hastings Parks & Recreation
920 W 10th St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastings.mn.us
"Creating Community Through People, Parks, and Programs"
Monday, January 7,2008
Doug Johnson
Hastings Huskies Semi-Pro Football Organization
Dear Doug,
I hope you holiday season went well. I have been remiss in thanking you and other
m.embers of the Hastings Huskies Semi-Pro Football Organization from attending a meeting
of the Hastings Natural Recreation and Resources Commission in November. I hope you
found this meeting both informational and educational for you and your club members.
At the request of the NRRC, they wish for me to contact you regarding several unanswered
questions that still remain and that we would be able to use in our discussion with other
City administrative leaders.
Questions:
Land acquisition
. Has there been any movement on land identification from our last meeting?
. If located in Hastings, are you still eyeing the property just to the west of Veterans
Park?
. If not, have you identified other parcels of property?
.. Do you intend on purchasing the property?
. Are you looking for assistance (financial) from the City of Hastings in purchasing the
property?
Facility Construction I operation
. Have you contacted the building department on all of the requirements for your
grandstand?
. Have you given more thought as how you would make this field available to the
public?
. Have you had any further conversations with the Hastings School District regarding
the use of a field for this season?
. Are you looking for financial assistance from the City of Hastings to construct and
operate this facility? Are you looking at owning the property or leasing the property?'
Civic Arena
2801 Red Wing Blvd.
Ph: (651) 480-6195
Fax: (651) 437-4940
Aquatic Center.
901 Maple Street
Ph: (651) 480-2392
Fax: (651) 437-5396
Youth First
920 W 10th Street
Ph: (651) 480-6182
Fax: (651) 437-5396
. Are you still optimistic you are able to construct and operate this field this season?
. Have you contacted the City about any liquor sales and consumption requirements?
. Have you contacted the City about a vendor's license?
. You must contact the Minnesota Health Department regarding your concession stand
operations and be a fully licensed operation by the MN Department of Health.
. Have you inquired about insurance coverage of this facility?
. Have you received any further figures on estimates on the overall construction costs?
I realize this list of questions seems lengthy, but I certainly hope that you understand that
this type of request in unique and it is my intention as you address each question; I will be
prepared to respond accordingly.
If you have any questions, please feel free to contact my office 651-480-6176 or'
bbernstein@ci.hastings.mn. us