HomeMy WebLinkAbout20090504 - VI-12
MEMO
TO: Honorable Mayor and City Council members
FROM: Charlene A. Stark, Finance Director
RE: Preliminary Year end-2008 and 1st Quarterly Financial Report -2009
DATE: April 28, 2009
I have put together a brief report on the activity to date for the governmental and
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enterprise funds for 2008 and for 1 qtr 2009.
Included is the following:
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Summary of the City’s governmental and enterprise funds activity.
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Graphs depicting revenues and expenditures for the governmental and
enterprise funds.
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Summary of the Investment portfolio as of March 31, 2009.
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Debt Management Policy as of March 31, 2009.
If there is any other information you would like to see or for more details on this report,
please feel free to call me at 651-480-2354.
Council Action
:
No action is needed.
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This report is a final summary of the governmental and enterprise funds for 2008. The
Comprehensive Annual Financial Report (CAFR) will be presented in June for Council’s
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review. 1 qtr 2009 is presented at the end of this report.
Summary of Governmental Funds-Revenues
The following charts compare the governmental funds revenues for 2008 to the 2008
budget. All funds achieved budgeted revenues except for the general fund.
With the decrease in permits, planning reviews, interest income and state aid, the general
fall fell short of expected revenues. Below is a detail breakdown of the general funds
actual revenues compared to the budget. The areas of large variances are License-
Permits, Intergovernmental (i.e. state aids), and Investment earnings. The category of
property taxes shows a substantial variance and this is due to uncollected taxes for 2008.
Historically the city has had a low rate of delinquency of property tax. While this amount
is nearly a quarter of a million dollars the percentage is less then 4.5%.
Summary of Governmental Funds-Expenditures:
The following chart compares the expenditures and budget for the fourth quarter ending
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December 31.
All funds met this year’s expenditure budget target. Over spending was not the cause of
the decline in the general fund’s fund balance for 2008.
Summary of Enterprise Funds-Revenues:
The next couple of graphs depict the revenues and expenses of the enterprise fund which
include the utility funds, TRAC and the hydro fund.
Revenues for 2008 are higher then 2007 in all enterprise funds. Water and TRAC did not
meet budget expectations. The lower revenues in water is due to the decrease in WAC
charges on new homes and development which did not occur in 2008 and lower
investment income. Sewer and the Hydro fund met or exceeded budget expectations for
2008.
Summary of Enterprise Funds-Expenses:
The capital outlay in the Enterprise fund is largely comprised of the public works
expansion that was completed in 2008.
Investment Portfolio
The next following three graphs show the City’s Investment portfolio diversification in
length of maturity, types of investment vehicles, and brokers. The portfolio value is at
$25,844,743. The City’s portfolio is structured to have investment mature in varying
length to maximize revenue and maintain appropriate cash flows to meet city obligations.
The City’s portfolio is diversified out to 7 brokers in order to ensure the portfolios safety
and to allow for competition among the brokers for the trades.
It is the practice of this city to diversify the portfolio by not keeping more then 40% with
any one broker. As you can see by the above graph the portfolio is kept with 7 different
brokerage firms and no brokerage firm has more then 25% of the total portfolio.
In the chart below the investments are diversified by the types of investment vehicles.
The CD market has become the investment vehicle that provides the highest yield and
safe investment. Corporate commercial paper is still not held in the city’s portfolio. It
will take some time for this sector to gain back its security ratings in order to meet the
guidelines of the city policy.
In summary the fourth quarter for all funds allowed fund balance to increase or remain on
target except for the general fund. Below is a table showing the fund balance for the
major funds of the city. The general fund is below the expected 40% and plans are being
considered on how to correct this underage at this time. Continued monitoring of the
general fund will occur to keep the council informed of the 2009 revenue collections.
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2009 1 Quarter Revenues
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The following graphs show how 1 quarter 2009 compares to 1 quarter 2008. The
general fund is showing more revenues for 2009 then in 2008. Antenna lease revenue is
the revenue source that has the largest increase for the reporting period. Parks Operation
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is considerable lower and the difference is due to a donation received in the 1 qtr of
2008 for the parks operations fund. Debt funds are less then 2008 as investment income is
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down when compared to 1 quarter 2008. A look at second quarter will give us a clearer
picture on the outlook of the fund balance for each fund.
Expenditures
2009 expenditures are on target. Each of the categories is less then the 25% target with
the exception of debt service which is near 100%. The City’s debt obligations principal
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is due Feb 1 of each year.
City of Hastings
Key Financial, Economic, and Debt Ratios
As ofAfter
Limit12/31/2008Feb Payments
Total annual debt service for G.O.
will not exceed 35% of total
budgeted expenditures.
Debt service
20079,293,471
20088,857,597
20099,254,2315,257,703
Percentage Rate19.614%
Net Bonded debt outstanding will not
exceed (3.5%) of Assessor's Market
Value of taxable property
31,785,00025,475,000
Maximum debt outstanding limit64,548,876.0
Assessor's Market Value (08/pay 09)-Final1,844,253,600
Percentage3.500%1.723%1.381%
Maximum debt outstanding limit60,859,351
Assessor's Market Value (09/pay 10)-Preliminary1,738,838,600
Percentage3.500%1.828%1.465%
Gross bonded debt will not exceed
$1,800 per capita.
Outstanding debt (G.O.)31,785,00025,475,000
Population 2007/08 estimated22,50022,500
$ Value1,412.671,132.22
Revised 4/28/09