HomeMy WebLinkAbout20090615 - VII-1
City of Hastings Parks & Recreation
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920 W 10 St, Hastings MN 55033
Ph: (651) 480-6175
Fax: (651) 437-5396
Web: www.ci.hastings.mn.us
“Creating Community Through People, Parks, and Programs”
Date: 6/11/09
To: Honorable Mayor and City Council
From: Barry Bernstein, Parks and Recreation Director
Subject: HFAC Plastering Project
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On June 9, the City of Hastings conducted a public open bid for the Hastings Family Aquatic Center plaster
project. This project received two bids.
Company Base Bid Alternate Bid
Mid-America Pool Renovations $259,965 $288,800
Pool Construction, Inc. $206,000 $196,000
The base bid includes a fall completion for the entire project. The alternate bid indicates a fall demolition with a
spring completion date.
It is staff’s recommendation to accept the Pool Construction, Inc. base bid as it is felt there would not be any
concern with weather and possibly a delayed opening. With this said and understanding financial issues the City
is currently dealing with, staff would be able to work with the alternate bid. In addition, it is suggested to retain
a project engineer for $5,000 to oversee the construction of this project.
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This has been discussed at the NRRC meeting on June 9, and the NRRC’s recommendation was to retain Pool
Construction, Inc. and go with the alternate bid.
Course of action:
?
Accept bidder
?
Determine base bid or alternate bid
?
Decide to retain construction engineer
Thank you!
Civic ArenaAquatic CenterYouth First
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2801 Red Wing Blvd. 901 Maple Street 920 W 10 Street
Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182
Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396
HFAC Plaster Project
City of Hastings Bid Opening
June 9, 2009 2:00 p.m.
ContractorTimeBase BidAlternate Bid
AddendumBid Bond
1
Mid-America Pool Renovations9:43 AMXX$259,965.00$288,800.00
2
Pool Construction, Inc.12:56 PMXX$206,000.00$196,000.00
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6/11/2009
AQUATIC DESIGN
SOLUT/ONS, LLG
17921 Fulda Trail, Lakeville, MN 55044
June 10, 2009
City of Hastings
Parks and Recreation Department
920 W. 10th Street
Hastings, MN 55033
Attention: Mr. Barry Bernstein, Parks and Recreation Director
Subject: Hastings Family Aquatic Center
Pool Refinishing Project -Rebid
Bid Opening Results and Recommendation
Dear Mr. Bernstein:
On Tuesday June 9, 2009, we had the publicly read bid opening for the Hastings Family Aquatic
Center Pool Refinishing Project -Rebid. There were two bidders for the project, Pool
Construction Inc. and Mid-America Pool Renovation, Inc. The bid results table is attached to
this letter.
Pool Construction Inc. had submitted the low bid for the base bid as well as Alternate Bid #1.
The base bid for the project, which has a Substantial Completion date of October 31, 2009, is
$206,000. The Alternate Bid #1, which changed the Substantial Completion date to May 14,
2010, was a deduct to the base bid amount for the amount of $10,000.
Aquatic Design Solutions, LLC recommends that the base bid be awarded to Pool Construction
Inc. The main reason for this recommendation over accepting the Alternate Bid #1 is due to
weather concerns. With the base bid, the project will be completed in 2009 and there will not
be any impact on opening the facility in May 2010. Whereas if the Alternate Bid #1 were
selected, there is significant concern on what the weather may bring causing significant delays
in opening the facility. There is a good possibility of a delay for two reasons:
2. The pool vessel needs to be 50 degrees prior to application. With a coal spring, this
will become a problem. The City will not want to install the new plaster if the
conditions do not meet the manufacturers requirements as this will lead to the
plaster failing.
2. Work needs to be completed without rainfall. The contractor needs to have several
days of good weather to install the plaster without failures. With the typical springs
in Minnesota, rain is common and will affect the contractors' ability to perform the
work on time.
Because of these likely weather situations, I have recommended the base bid for this project to
insure that the residents of Hastings will have a pool to use at the expected beginning of the
season.
If you have any other questions, please feel free to contact me at 952-356-6047.
Thank you.
Sincerely,
Aquatics Design Solutions, LLC
Jody A. Dahms, P.E.
President
Enc.
Hastings Family Aquatic Center
Pool Refinishing Project -Rebid
Bid Opening
Date: June 9, 2009
Time: 2:00 pm CST
Where: Hastings City Hall
Bidder's Name Base Bid Alternate Bid 1
Mid-America Pool Renovation Inc.
Pool Construction Inc.
$259,965 $288,800*
$206,000 Deduct $10,000
*Note that contractors number written out in words versus numerals did not match and "ADD"
or "DEDUCT" not selected. Alternate Bid 1 assumed to be full amount of work for that bid
including the base bid.