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Home My WebLink About11-16-98 " Hastings, Minnesota November 16, 1998 The City of Hastings, Minnesota met in a regular meeting on Monday, November 16, 1998 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Johnson, Simacek, Moratzka, Hicks and Mayor Wemer Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Tom Montgomery, Public Works Director; Matt Weiland, Zoning Administrator; Nick Wasylik, Police Chief; Joyce P. Hottinger, Administrative Assistant/City Clerk; and Shawn Moynihan, City Attorney Approval of Minutes Mayor Werner asked whether there were any corrections or additions to the regular meeting of November 2, 1998, Special Meeting on November 4, 1998 and Special Meeting on November 9, 1998 and hearing none, approved the minutes as presented. Council Items to Be Considered Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to add Resolution No. 11-13-98, Prohibiting Parking on the south side of 9th Street west of Pine Street as Item No. 10 to the consent agenda, add payment request for a total of$29,495.85 for the Hastings Civic Arena as Consent Item No. 11, and to add parking sign on East 3rd Street parking request as Item No.2 under Public Works Director. 7 Ayes; Nays, None. Consent Agenda Moved by Councilmember Simacek, seconded by Councilmember Hicks, to approve the Consent Agenda as amended. 1. Pay All Bills as Audited 2. Application for Tobacco License-Tobacco Warehouse, 1250 Frontage Road 3. Grant Sewer & Water Extension Request, Robert Melson & Vicki Breitschwerdt- 413 West 2nd Street, and Michael Keirn - 915 West 1 st Street. Resolution No. 11-14-98 - Adopt Assessment, Skweres, 3620 Red Wing Boulevard, Sewer & Water Connection Resolution No. 11-15-98 - Appoint Representative, Vermillion River WMO Pay Estimate No.6, 1998 Improvement Program, Richard Knutson, Inc., $108,007.46 Pay Estimate No. 10, 1997 Improvement Program, Richard Knutson, Inc., $85,708.67 Accept Trac Driver Resignation Trac Driver Job Description and Request for Authorization to Advertise for Regular/Part- Time Trac Driver Resolution 11-13-98, Prohibiting Parking on the South side of 9th Street West of Pine Street. 4. 5. 6. 7. 8. 9. 10. Special Use (Grot john storage) Moved by Councilmember Simacek, seconded by Councilmember Yandrasits, to approve the Special Use Permit for the storage facility located at 2699 Commerce Drive subject to the following conditions: 1. The site plan shall be approved contingent on the issuance of a special use permit for the storage facility and the vacation of the northwestern drainage and utility easement. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. The applicant shall widen the driveway in front of the building at least 10 feet to allow vehicles to maneuver around parked vehicles in front of the proposed storage facility. This extended driveway must be indicated on the site plan. The applicant shall install curbs on the drives surrounding the building and the drainage shall flow down the driveway to the spillways on Commerce Drive. This proposed bituminous curbing and drainage must be indicated on the site plan. If the applicant proposes outdoor storage in the future, the outdoor storage area will have to be screened with an opaque fence. The location and style of the fence shall be approved by the Community Development Department. 7 Ayes; Nays, None. 4. ~s CitI£mm..cil Ming!.es for M~ of N~mber 16. 1998 Pa..&.e 2 of 7 PaYment request for a total of $29,409.85 for Hastings Civic Arena Graus Contracting, Inc. $ 379.15 Swanson Plumbing & Heating $19,000.00 Miller Electric $ 5,709.15 Gartner Refrigeration $ 4,321.55 7 Ayes; Nays, None. 11. Public Hearing - Easement Vacation (Industrial Park) Mayor Werner opened the Public Hearing at 7:02 p.m. Matt Weiland introduced the item noting the first three items under Community Development Director related to the Grot john storage facility in the Industrial Park. Mayor Werner asked if there were any public comments on the issue, and hearing none, closed the public hearing at 7:03 p.m. Public Hearing - Special Use (Grot john storage) Mayor Werner opened the Public Hearing at 7:04 p.m., and asked if there were any public comment on the issue, and hearing none, closed the public hearing at 7:05 p.m. Resolution No. 11-16-98 - Easement Vacation (Industrial Park) Moved by Councilmember Johnson, seconded by Councilmember Riveness, to approve Resolution No. 11-16-98, a Resolution vacating drainage and utility easements of Lot 7, Block 1, Industrial Park No.4. 7 Ayes; Nays, None. 2. 3. 5. Site Plan - Jerry Grot john (storage facility) Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to approve the site plan for the storage facility located at 2699 Commerce Drive subject to the following conditions: Council Minutes for Meetin of November 16 1998 Pa e 3 of 7 The site plan shall be approved contingent on the issuance of a special use permit for the storage facility and the vacation of the northwestern drainage and utility easement. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. The applicant shall widen the driveway in front of the building at least 10 feet to allow vehicles to maneuver around parked vehicles in front of the proposed storage facility. This extended driveway must be indicated on the site plan. The applicant shall install curbs on the drives surrounding the building and the drainage shall flow down the driveway to the spillways on Commerce Drive. This proposed bituminous curbing and drainage must be indicated on the site plan. If the applicant proposes outdoor storage in the future, the outdoor storage area will have to be screened with an opaque fence. The location and style of the fence shall be approved by the Community Development Department. 7 Ayes; Nays, None. 1. 2. 3. 4. 5. County Road No. 42 Parking Request Public Works Director Tom Montgomery introduced the item noting the Dakota County Highway Department Traffic Engineer, Mr. Pete Sorenson, stated the County would be amenable to a permit process that would involve "hooding" or covering the "no parking" signs for temporary situations, and indicated the City would be assuming liability should an accident occur with a vehicle parked in a "hooded" no parking zone. Police Chief Nick Wasylik indicated the Police Department would be able to administer the permitting process for permitted parking on a temporary basis on County Road 42/Nininger Road west of Pleasant Drive. Moved by Councilmember Simacek, seconded by Councilmember Yandrasits, to direct the Police Department to create a permit process for permitting parking on a temporary basis on County Road 42/Nininger Road, west of Pleasant Drive. 6 Ayes; Nays, 1 Johnson. East Third Street Parking Moved by Councilmember Yandrasits, seconded by Councilmember Moratzka, to table the item until the December 7, 1998 City Council meeting to notify all affected property owners on that portion of3rd and Washington Streets of the request. 6 Ayes; Nays, 1 Hicks. Site Plan - Marilu Husman-Woodward (Special Tees - 1206 North Frontage Rd.) Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve the Special T's site plan for the development of 1206 North Frontage Road subject to the following conditions: 1. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. The two water and sanitary services on the property shall be tied together. A driveway access and shared parking agreement/easement shall be recorded with the property. 7 Ayes; Nays, None. 2. 3. Council Minutes for Meetin of November 16 1998 Pa e 4 of 7 Resolution No. 11-17-98 - Bohlkens 5th Addition Final Plat Moved by Councilmember Johnson, seconded by Councilmember Simacek, to approve Resolution No. 11-17-98 approving the Bohlkens 5th Addition Final Plat. 7 Ayes; Nays, None. Westview Center Substation Police Annex Police Chief Nick Wasylik introduced the item. Councilmember Moratzka inquired if the Police Department could use mobile phones and/or portable radios within the proposed sub- station Police Annex. Councilmember Riveness explained his opposition to the request. Councilmember Yandrasits inquired about Police presence at the sub-station Police Annex. Police Chief Nick Wasylik responded the agreement included no required Police presence or minimum time to be spent by Police at the location. Councilmember Riveness inquired about complaints at Westview Mall. Police ChiefWasylik responded the City has received a number of skateboarding and loitering complaints. Moved by Councilmember Moratzka, seconded by Councilmember Simacek, to authorize the City of Hastings Police Department to enter into a six-month agreement with the Westview Center for the use of a "sub-station" at the Westview Center facility. Councilmember Yandrasits offered a friendly amendment to direct staff to maintain a log of time spent for evaluation purposes. City Council vote on authorization for the City of Hastings Police Department to enter into a 6 month agreement with the Westview Center for use of a sub-station at the Westview Center facility and to direct staff to maintain a log of time spent for evaluation purposes. 6 Ayes; Nays, 1 Riveness. Consideration of Chapter 9, Subdivision 15 - Limit of Cats and Dogs per Parcel - Ammie Fenlon, 409 Cari Park Lane Administrative Assistant/City Clerk Hottinger introduced the item. Councilmembers Yandrasits and Moratzka indicated they had received several calls opposed to the request by Ms. Fenlon due to the fact that the property is not in compliance with City Code and is a small sized lot. Mayor Werner stated he had received several calls regarding the petition provided by Miss Fenlon. Councilmember Hicks stated concerns about setting precedence if the request was allowed for an exception. Moved by Councilmember Yandrasits, seconded by Councilmember Moratzka, to support the letter generated by Staff on October 27, 1998 requiring compliance with the City Code. 7 Ayes; Nays, None. Authorize Preparation of Position Descriptions for Organizational Structure Moved by Councilmember Simacek, seconded by Councilmember Hicks, to authorize the preparation of position descriptions for the following positions: 1. Inspections & Code Enforcement Director 2. City Planner 3. HousingjBuilding Inspector Moved by Mayor Werner, seconded by Councilmember Yandrasits, to amend the motion to read: 1. Inspections & Code Enforcement Supervisor 2. City Planner 3. HousingjBuilding Inspector Council Minutes for Meetin ofNovemher 16 1998 Pa e 5 of 7 City Council vote on the motion to authorize the preparation of position descriptions for the following positions: 1. Inspections & Code Enforcement Supervisor 2. City Planner 3. HousingjBuilding Inspector 7 Ayes; Nays, None. Interim Assignment as Community Development Director Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve the temporary appointment of Matt Weiland to the position of Interim Community Development Director and authorizing adjustment in compensation by an amount of$500.00 per month, effective September 14, 1998. 7 Ayes; Nays, None. Concessions and Vending Request for Proposal Moved by Councilmember Riveness, seconded by Councilmember Moratzka, to begin preparation of a request for proposals for all interested private parties to provide for concession and vending services at the Aquatic Center and the Civic Arena for the 1999/2000 season. Moved by Councilmember Riveness, seconded by Councilmember Moratzka, to provide a friendly amendment to the motion to table the issue to the Park and Recreation Committee of the Council to define the scope of the RFP and to determine appropriate leasing, franchising, or concession sale and vending opportunities to be included within the proposal. 7 Ayes; Nays, None. Insurance Services Request For Proposal Moved by Councilmember Yandrasits, seconded by Councilmember Hicks, to continue with the City's Agent of Record, the David Agency, Dave Dotson, to provide services for Property and Casualty Insurance and Worker's Compensation, and to direct the Administrative Committee to establish a method and schedule for determining the agents of record for the City's casualty insurance and workers' compensation insurance. 7 Ayes; Nays, None. Solid Waste Collection Holiday Schedule Mayor Werner left the meeting at 8: 10 p.m., Councilmember Hicks presided as Acting Mayor for the remainder of the meeting. Moved by Councilmember Simacek, seconded by Councilmember Riveness, to approve a Resolution authorizing a collection of residential solid waste on certain holidays. Moved by Councilmember Simacek, seconded by Councilmember Johnson, to table for clarification the proposed change for collection of residential solid waste on certain holidays. 6 Ayes; Nays, None. Council Minutes for Meetin o(November 16 1998 Pa e 6 of 7 Resolution No. 11-18-98 Request for Extension for Comprehensive Plan Completion Moved by Councilmember Riveness, seconded by Councilmember Johnson, to approve Resolution No. 11-18-98, a resolution requesting a six month extension of the December 31, 1998 date for review of the City of Hastings Comprehensive Plan for consistency with amended Metropolitan Council Policy Plans. 6 Ayes, Nays, None. Compensation System Consultant Selection Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to authorize the hiring of Riley, Dettman and Kelsey to provide Compensation Consultant services for the City of Hastings in an amount not to exceed $19,800.00. 6 Ayes; Nays, None. Human Resources Consultant Selection Moved by Councilmember Simacek, seconded by Councilmember Johnson, to authorize the hiring of Personnel Decisions, Inc. to perform a Human Resources Audit for the City of Hastings in the amount of$12,850.00, with the funding from the Legislative-Miscellaneous account. 6 Ayes; Nays, None. Snow Removal Agreement Moved by Councilmember Johnson, seconded by Councilmember Moratzka, to approve the agreement for snow removal services with Mr. Ross Albertson for the 1998-1999 snow removal season. 6 Ayes; Nays, Riveness. Comments from Audience Lori Peterson, on behalf of her parents who reside at 922 East Third Street, requested removal of the no parking signs along East Third Street. She indicated her property was the only home without parking access. Councilmember Hicks clarified the Council had tabled action on the parking issue on East Third Street until December 7, 1998 to allow notification of the request to all affected property owners on the portion of3rd and Washington Streets. Reports from City Councilmembers City Administrator Dave Osberg announced the Planning Committee meeting on Tuesday, November 17, 1998 at 5:00 p.m; the Citizens Budget Committee joint meeting with the Finance Committee on Wednesday, November 18 at 7:00 p.m.; and Joint Powers Representatives Meeting on Wednesday, November 18 at 7:30 a.m. New Business Councilmember Yandrasits expressed concerns with the Council chambers audio equipment and the difficulty of audience members hearing the Council speak. Councilmember Moratzka stated Staff should attach a lapel microphone for presentations at Council meetings. ~in2s City Council ¡\1inu~in2 of November 16" 1998 Pa2e 7 of 7 Adjourn to Closed Door Session - Patrol Officers Union Labor Negotiations Moved by Councilmember Moratzka, seconded by Councilmember Riveness, to adjourn to Closed Door Session at 8:25 p.m. for the purpose of discussing Patrol Officers Union Labor Negotiations. 6 Ayes; Nays, None. Convene Closed Door Session The Closed Door Session, for the purpose of discussing the Patrol Officers Union Labor Negotiations was called to order at 8:29 p.m. All Councilmembers with the exception of Mayor Werner were present. Councilmember Hicks presided as Acting Mayor. Staff members present included City Administrator Dave Osberg; Administrative Assistant/City Clerk Joyce P. Hottinger; and Shawn MoYnihan, City Attorney Adjourn Closed Door Session Moved by Councilmember Moratzka, seconded by Councilmember Johnson, to adjourn the Closed Door Session at 8:47 p.m. 6 Ayes; Nays, None. Reconvene Regular Meeting! Adj ournment of Regular Meeting Moved by Councilmember Johnson, seconded by Councilmember Riveness to reconvene the Regular City Council meeting of November 16, 1998 at 8:45 p.m. and to adjourn immediately thereafter. 6 Ayes; Nays, None. ATTEST ~tí¿d-/-'l Yvf;;//7/1~~ City Clerk Mayor