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Home My WebLink About11-10-2009 NRRC 08 Winter Application ProposalCity of Hastings Parks & Recreation th 920 W 10 St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us “Creating Community Through People, Parks, and Programs” Date: November 5, 2009 To: NRRC Members From: Darbie A.D. Johnson, Aquatic Manager Jared Flewellen, Recreation Coordinator Subject: Winter Season Park and Equipment Rental Permit Application In an effort to provide more opportunities for our community to utilize our warming houses and ice skating rinks, the Hastings Parks and Recreation staff would like to propose the approval of the Winter Season Park and Equipment Rental Permit Application and process. With the approval of this process, residents and non-residents will have the opportunity to reserve a minimum 2 hour exclusive staff supervised time period of the ice skating rink and warming house. Rental hours vary depending on location. Wallin, Pioneer, Lions, and the Outdoor Arena rinks are all available for rental 2 hours prior or 2 hours after general public hours. Wilson and Isabel are available for rental before, after or during general public hours. In addition to the exclusive use of facility and ice, the Parks and Recreation Department staff will make available both hockey and broomball rental equipment, including sticks, pucks, and balls. A deposit will be required for those wishing to rent equipment. Another option to enhance the facility rental is to include the birthday party package which includes everything you need to host a party for 10 guests from invitations and party decorations to a gift for the guest of honor and optional birthday cake. As you review the attached application, the Hastings Parks and Recreation Staff welcomes any suggestions and/or comments on this process in great hopes to enhance opportunities for the community’s outdoor ice skating experience. Thank you, Darbie A.D. Johnson Jared Flewellen Aquatic Manager Recreation Coordinator 651-480-6179 651-480-6181 djohnson@ci.hastings.mn.us jflewellen@ci.hastings.mn.us Civic ArenaAquatic CenterYouth First th 2801 Red Wing Blvd. 901 Maple Street 920 W 10 Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 City of Hastings Parks & Recreation th 920 W 10 St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us “Creating Community Through People, Parks, and Programs” Winter Season Park and Equipment Rental Permit Application Application Date: _____________________________ Rental Date: ____________________________ Applicant: (Please print): ________________________________________________________________ Phone: Day) _______________________________ Eve) ______________________________________ Address: _____________________________________________________________________________ Street City Zip Email: _______________________________________________________________________________ For Park Rentals: Type of Event: ____________________________________________ Requested Rental Time: ________________________ Approx. # in attendance: _____________ PARK RENTALS: Please check the facility you wish to rent Pioneer _____ Wallin _____ (before/after scheduled hours only) (before/after scheduled hours only) Lions _____ (before/after scheduled hours only) Outdoor Arena _____ (before/after scheduled hours only) Wilson _____ Isabel _____ RENTAL FEES (all prices include sales tax – 2 hour minimum) Resident Non-Resident * Shelters with enclosed restroom (Wallin, Pioneer, Lions) $30.00 $35.00 * Shelters with port-o-lets (Outdoor Arena, Wilson, Isabel) $25.00 $30.00 Rentals of ice/shelter are exclusive to you and your group. There is a minimum 2 hour rental. Please check facility hours and NOTE: reserve accordingly. Wilson and Isabel ice/shelters can be reserved anytime during open hours whereas the remaining ice/shelters can be reserved 2 hours prior to opening for the day and/or 2 hours after closing hours for the day. Any requests outside of these times should be discussed with the City of Hastings Parks & Recreation Staff at 651-480-6175 (Rental includes rink attendant) EQUIPMENT for Rent (all prices include sales tax) Deposit on any equipment is $100 (please include separate check) Hockey Set = 8 sticks/2 pucks $25.00 Hockey Set Rental: Total Cost: $ Broomball Set = 8 sticks/1 broomball $25.00 Broomball Set Rental: Total Cost: $ Birthday Party Package (all prices include sales tax) Cost (not including birthday cake) = $75.00 Have the Hastings Parks & Recreation Department Staff organize your next birthday party. Package includes invitations for 10 guests, two hours exclusive use of rink shelter and ice; including shelter attendant. paper products, decorations, optional birthday cake, and a gift for the birthday guest of honor. Birthday cake prices vary depending on number of party guests. Up to 24 servings=$15.00 and up to 40=$25.00 Yes No Add Birthday Party Package Please add cake: $15.00 $25.00 Additional costs. Total Birthday Party Package: $ Civic ArenaAquatic CenterYouth First th 2801 Red Wing Blvd. 901 Maple Street 920 W 10 Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 General Guidelines for Facility Reservations ? Applicants who live or work in Hastings will receive priority reservations. ? Liquor, wine, intoxicating and non-intoxicating malt liquor cannot be consumed or possessed in city parks between the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet’s Park where only non-intoxicating malt liquor can be consumed or possessed and then only between the hours of 8:00 a.m. and 10:00 p.m. ? Parking is allowed in parking lots only. No unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. ? Park closing time is 10:00 PM ? If the facility you have reserved is being used by another group, and they refuse to leave, please call 911 non- emergencies (651-480-2300). ? The City of Hastings reserves the right to deny or revoke a permit for non-compliance or if it is believed to be in the best interest of City facilities or park users. ? All recycling, waste paper, and other rubbish must be deposited in the appropriate receptacles. ? No group may set up a tent or other temporary shelter without authorization from the Parks and Recreation Department. Please contact Kevin Smith at 480-6178 for authorization. ? Rentals for equipment and facilities are subject to applicable Minnesota State sales Tax. ? Cancellation Policy: There will be no refunds made due to inclement weather. However, full refunds will be at least two working days (Mon–Fri) available for cancellations made prior to the scheduled event. No refunds will be issued if cancellation is not made at least two working days prior to the event. ? Certain events may require proof of insurance in a minimum amount to be determined based on event type. This generally does not apply to standard park reservations. Shelter Rules ? Winter Rental does not include exclusive use of the park facilities. Rentals are limited to shelter and ice rink. ? Renters may not display anything on park property without authorization from the Parks and Recreation Director. ? Do not discard any hot charcoal in garbage receptacles. ? You must have this permit with you as proof of your reservation. ? Tobacco-Free policy Effective June 1, 2007, a has been approved in all city-owned or operated parks or outdoor recreational facilities. Users shall refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. The persons and/or organizations renting the facilities within the City of Hastings, by signing this and accepting the terms and agreements on this application, agree to defend, indemnify, and hold harmless the City of Hastings, its officers and employees, for any damages to City property by participants or public involved in the use of the rented facility and agrees to assume all liability for the injury or death of any participant and public involved. Any damage to the facility or equipment shall be reported immediately. By signing this form, I acknowledge I have read, understand and agree to any and all conditions set forth by the City of Hastings and the Parks and Recreation Department. _______________________________________ _______________________________________ Applicant Signature Parks and Recreation Staff Signature Office Use Only: Park Fee paid __________ Deposited date______________ ___ Deposit Returned______ Any issues? ______________________________ REF: Forms/park shelter rental application 9 2009 Form of Payment: (circle one) VISA MASTERCARD CASH CHECK Card # Exp Date: Name on Card: (Checks can be made payable to “City of Hastings”)