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Home My WebLink About20091116 - VI-07City of Hastings Parks & Recreation th 920 W 10 St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us “Creating Community Through People, Parks, and Programs” MEMO Date: November 10, 2009 To: Honorable Mayor and City Council Members From: Barry Bernstein, Director of Parks & Recreation Subject: 2010 Community Funding Recycling Grant Application Background Each year the City receives funding from Dakota County to assist with promotion and administration of the recycling program. The administration of this program rests with the Parks & Recreation Department. Recommended City Council Action It is recommended that the City Council take action authorizing the submittal of the attached 2010 Dakota County Funding Recycling Grant Application. Civic ArenaAquatic CenterYouth First th 2801 Red Wing Blvd. 901 Maple Street 920 W 10 Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 Dakota County 2010 Large Community Funding Application Funding Period: January 1, 2010 - December 31, 2010 Application Submittal Due Date: November 25, 2009 Dakota County, Physical Development Division Environmental Management Department September 2009 Please return completed Application with your Board Resolution and/or letter to the following: Dakota County Physical Development Division Tammy Drummond 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information Mike Trdan: Guidelines, Application, or Annual Report 952-891-7021 or mike.trdan@co.dakota.mn.us Tammy Drummond: Application process 952-891-7003 or tammy.drummond@co.dakota.mn.us PART 1: APPLICATION FOR 2010 LARGE COMMUNITY FUNDING BASE FUNDING AND WORKPLAN BASE FUNDING INFORMATION: Program: January 1, 2010 through December 31, 2010 Hastings City/Township (select): Population (2008 Est.): 22,488 # of Households (2008 Est.): 8,464 Date Submitted: November 17, 2009 Amount of Funds Eligible for: $21,900 th Address: 920 W 10 Street, Hastings, MN 55033 Funds Applied for: $21,900 E-mail Address: kbehrens@ci.hastings.mn.us Phone Contact: Kristin Behrens Number: 651-480-6175 Fax Number: 651-437-5396 1.Is your City Manager or Administrator interested in hosting a Household Hazardous Waste Event Collection in conjunction with Dakota County in 2010? Yes No 2.If the answer to question 1 is “yes,” then indicate the type of city support to be provided at the Event Collection – identify location, equipment, amount/type of city publicity and approximate number of staff assistance (city, volunteer, STS). We generally have at least 4 city employees available to assist with the HHW, with other city staff involved in collecting electronics, appliances, etc. at our annual Spring Clean Up Day. The clean-up is held at the City's Public Works facility (1225 Progress Dr.) 3.What percent of staff time (in Full Time Equivalents – F.T.E) is allocated to waste abatement activities? 10% F.T.E. 4.Does your City intend to host one or more “clean-up” days in 2010? Yes No 5.If the answer to question 4 is “yes,” then when will the “clean-up” day(s) be held? Our Annual Spring Clean Up is normally held the last Saturday in April – April 24, 2010 Note: If the answer above is “yes,” then be certain to obtain data on collection amounts because, at the end of 2010, the Annual Report for 2010 requires cities report this data. Printed on 35% post-consumer recycled content paper 6.In 2010 does your city anticipate a community-sponsored event to collect residential electronic devices? Yes No Note: If the answer above is “yes,” then be certain to obtain data on collection amounts. The Annual Report for 2010 requires that cities report this data. 7.I certify that this document was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Name of person completing document Kristin Behrens Include: A copy of the Official Resolution or of Proceedings (an official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). Printed on 35% post-consumer recycled content paper ????? PART I. 2010 WORK PLAN – LARGE COMMUNITY BASE FUNDING. Identify and describe the proposed activities (mandated and optional) that your community will undertake in the current application year in each of the following areas of Government Leadership, Operations and Education for 2010 Community Base Funding. The Work Plan shall include a description of annual activities, partners, timeline to complete the activities, and post-activity outcome measurement. The 2010 Results column should be completed at the end of the year, and submitted as part of the 2010 Annual Report. Please Note: Program priorities include: ? Increased residential recycling, and ? Increased participation at The Dakota County Recycling Zone by both residents and businesses Identify and describe the proposed that your community will undertake in the current application year in each of the following mandated areas. A. Government Leadership –Responsibilities. PROPOSED OUTCOME MEASUREMENT 2010 RESULTS GOVERNMENT LEADERSHIP RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED (Qualitative and/or quantitative)(to be completed when submitting 2010 Annual TIMELINE Report) Example: Manage Public Entity Waste. - Verify disposal location is a processing facility ongoing - City Maintenance staff - 100% of the MSW, that is not reduced, recycled on waste hauling invoices. or composted, from city buildings, will be - Waste hauler for city delivered t o RRT Newport for waste processing. buildings/parks 1. Identify Contact Person - Each community 4 must identify in its annual Application a Kristin Behrens responsible party for eligible activities and Hastings Parks & Recreation Contact person has been identified and County inform Dakota County within thirty days of any -- ongoing 651-480-6175 notified of any changes within 30 days. changes in the designated individual. kbehrens@ci.hastings.mn.us 2. Ensure Recycling Programs - Ensure that 4 recycling programs are established for facilities Conduct review of City’s Recycling/Waste under its control in accordance with MN Stat. § City compliance with MN State Statute regarding - Waste Management Jan, 2010 Hauling contract to ensure compliance with MN 115A.151 (i.e., must assure program in place waste hauling/recycling in City facilities. Stat 115A.151. for recyclable materials). 3. Manage Public Entity Waste – Manage waste 4 from its facilities as outlined in the Verify disposal location with hauler and verify 100% of the MSW that isn’t reduced or recycled Regional/Dakota County Solid Waste Master - Waste Management ongoing that location is in accordance with public from city buildings will be delivered to NRG Plan (i.e., must assure program in accordance entities law. Newport for waste processing. with public entities law – MN Stat. § 115A.471). 4. LSWS Meetings Actively participate and 4 Recycling Coordinator will attend LSWS contribute to Local Solid Waste Staff meetings -- ongoing -- meetings on a regular basis. (one excused absence.) 5. Enhanced Government Leadership. Plan for 4 Promotion of Rethink Recycling campaign Distribute more educational materials to City expanding or enhancing government materials through employee newsletter, city - City Communications Staff employees and residents/businesses in ongoing leadership in 2010. newsletter, direct mailers, and city website. - Dakota County community. Continue Technotrash service and Recycling of City “technotrash” and CFL’s from CFL recycling drop-off at City Hall. residents. A. TOTAL POINTS (add 1 – 5) = 20 Points (20 points total) Recycling and Solid Waste Operations –ResponsibilitiesIdentify and describe the proposed that your community will undertake in the current application year in each of the following mandated areas. . B. PROPOSED OUTCOME MEASUREMENT 2010 RESULTS OPERATIONS RESPONSIBLITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED (Qualitative and/or quantitative)(to be completed when submitting 2010 Annual TIMELINE Report) 6. Support Recycling Goal - Attain a level of waste reduction, reuse, and recycling that supports Strive to maintain the City’s past recycling Dakota Counties 2010 recycling goal to increase participation rates of 85-97%. Offer a shred residential recycling by two percent (as part of - Dakota County Ongoing & Spring, High participation rates for residential recycling and 4 event in conjunction with Spring Clean Up to the countywide recycling goal of 50% focusing - City staff 2010 (shred event) increased tonnages for recycling. recycle more paper. Work with County to efforts on new and existing residences and drop- identify ways to increase the recycling rate. off events. 7. Curbside Recycling Materials - Continue the curbside recycling of the following materials: Verify that City’s hauler, Waste Management, is All stated materials will be recycled in our single- newspaper, magazines, mixed mail, corrugated 4 - Waste Management Ongoing accepting stated materials for recycling. sort curbside system. cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. 8. Multi-family Recycling - Assure recycling service - Waste Management Check with Waste Management to verify that is available in all multi-family buildings that - Other local commercial All multi-family housing in Hastings will have they are offering recycling to their multi-family 4 Jan-Feb, 2010 includes all recyclables collected through the haulers recycling service available. buildings. Check with other haulers who may curbside collection program. - Apartment Building have multi-family accounts. Management 9. Waste Collection Service - Promote Current Waste Management contract and City implementation activities that comply and Ordinance mandates all residences to have The City is in compliance with State Law regarding 4 - City Code Enforcement Ongoing enhance State law that requires all residences to waste collection/recycling service. Enforce codes waste collection service. have waste collection service. that require all residents to have waste collection service. 10. Enhanced Operations. Plan for expanding or Focus on businesses in Hastings and educate Businesses will receive more materials in 2010 - Chamber of Commerce enhancing solid waste or recycling management 4 Ongoing about their ability to recycle, use the Recycling regarding the City’s ability to help them to green - LSWS members operations in 2010. Zone, VSQG program, etc. their business. 20 Points B. TOTAL POINTS (add 6 – 10) = (20 points total) Printed on 35% post-consumer recycled content paper Education –ResponsibilitiesIdentify and describe the proposed that your community will undertake in the current application year in each of the following mandated areas. C. . PROPOSED OUTCOME 2010 RESULTS EDUCATION RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED MEASUREMENT (to be completed when submitting 2010 TIMELINE (Qualitative and/or quantitative)Annual Report) 11. Recycling Communication to Households - Produce at least one electronic (when applicable) and written Include recycling information in city newsletter published two media communication and distribute to every new and City newsletters will contain information 5 - City Communications Staff ongoing times a year and distributed to all households in Hastings. existing household, including multi-family buildings with regarding the Rethink Recycling campaign. Emphasize Rethink Recycling messages. Rethink Recycling messages as a top priority. 12. Household Hazardous Waste Communication to Households - Produce at least one electronic (when Include HHW information in city newsletter published two applicable) and written media communication and City newsletters and the Solid Waste Guide - City Communications Staff times a year and distributed to all households in Hastings. 5 ongoing distribute to every new and existing household, will contain information regarding HHW and - Waste Management Emphasize The Recycling Zone messages. Include Recycling including multi-family buildings with The Recycling Zone The Recycling Zone. Zone information in the annual Solid Waste Guide. messages as a top priority. 13. Program Messages - Support and promote the region’s Solid Waste Coordination Board and Solid Waste Master Utilize Rethink Recycling & Electronics campaign toolkit Promote Rethink Recycling and Electronics 5 Plan integrated solid waste management program - City Communications Staff ongoing materials in communications to residents/businesses. Recycling campaigns at events and in messages. Participate in SWMCB meetings if requested. written/electronic communications. 14. Website/pages for Recycling and Household Hazardous Waste Management. Maintain community’s with solid waste pages that link to Continue to update and maintain Recycling pages on City - City IT Staff City website will be kept current with most 5 http://www.co.dakota.mn.us/EnvironmentRoads/defaulongoing website with current information and links to County website. - City Communications Staff accurate recycling information available. t.htm . Topic(s) must be consistent with the annual work plan process. C. TOTAL POINTS (add 11 – 14) = 20 Points ( 20 points total) Printed on 35% post-consumer recycled content paper Education – Choose Any Five (5)describe the proposed that your community will undertake in the current application year. The community chooses to complete any five activities. Identify and D. . 2010 RESULTS EDUCATION RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED PROPOSED OUTCOME MEASUREMENT (to be completed when submitting 2010 Annual (8 pts each)TIMELINE (Qualitative and/or quantitative)Report) 15. Make presentation(s) to city employees (minimum of 10) regarding a government leadership activity. Topic(s) must be consistent with the annual work plan process. 16. Provide environmental education to Continue to promote the Youth Green Team community group(s) (minimum of 10 people.) Four youth groups participate during 2010. - Terry’s Ace Hardware ongoing - Recycling Box at Terry’s Ace Hardware; Provide 8 Topic(s) must be consistent with the annual Amount of materials recycled is usually about 10% - Waste Management quarterly classroom training on advantages of recycling work plan. of City’s total tonnage. to youth groups. 17. Provide environmental education in schools or Crayon recycling program at Tilden Nov, 2009 for other public entities (minimum of 10 people), - Tilden Kindergarten Center Number of crayons recycled (has been about 200 Kindergarten Center; Provide crayon recycling initial collection; 8 with schools a top priority. Topic(s) must be - Crayon Recycling Program pounds in the past.) bins, educational flyers, shipping of crayons to ongoing for rest of consistent with the annual work plan. recycling center, and recycled crayons for kids. school year th 18. Sponsor a community event for Earth Day (if Hold park & trail clean up on April 24 for Earth 8 - City Parks Staff Large clean up of city parks and trails; Number of attended by over 100 people – counts as two. Day; Invite Adopt-A-Park participants and April, 2010 - Waste Management participants community; Follow up with food and environmental fair. 19. Sponsor a community event for America Recycles Day (if attended by over 100 people - counts as two). 20. Sponsor a community event for Pollution Prevention Week (if attended by over 100 people – counts as two). 21. Provide recycling at community sponsored Provide clear stream recycling containers for - Maintenance Staff Increase items recycled at this 3-day event in July. event or festival, including recycling containers 8 July, 2010 Rivertown Days community event. Provide - Rivertown Days Organizers Number of participants. and recycling labels. educational materials for distribution. 22. Rethink Recycling –In addition to completing mandated education activity #11, incorporate an additional electronic and/or printed Distribute utility bill insert with Rethink Rethink Recycling insert will be distributed to 8 - City staff Fall, 2010 materials provided by the regional Rethink Recycling campaign information to residents. approximately 8,000 households. Recycling campaign into communications distributed in your community. 23. The Recycling Zone - In addition to completing mandated education activity #12, incorporate an additional electronic and/or printed materials provided by the region’s Rethink Recycling campaign into communications distributed in your community. 24. Enhanced Education Plan for expanding or enhancing internal or external education or promotional efforts in 2010. 40 Points D.TOTAL POINTS (Add 15 - 24) = ( 40 points total) Printed on 35% post-consumer recycled content paper Performance- Based Funding E.. The Community Funding program is performance-based, meaning payments for expenditures will be awarded based on points received for proposed activities in the 2010 Work Plan. Total the points from each activity your community proposed to undertake in 2010. PERFORMANCE-BASED BASE FUNDING TOTAL POINTS Adjustments to community payments for expenditures or activities that were not consistent will be based on a point scale and upon the following Performance-Based (add total points for A + B + C + D) = Funding Schedule: _____ Points (100 points total) 25 points or less = 25% of net eligible costs reimbursed 26 – 50 Points 50% of net eligible costs reimbursed 51 – 84 Points = 75% of net eligible costs reimbursed 85 – 92 Points = 95% of net eligible costs reimbursed 100% of net eligible costs reimbursed 93 – 100 Points = Printed on 35% post-consumer recycled content paper Printed on 35% post-consumer recycled content paper PART II. APPLICATION FOR RECYCLING CONTAINER FUNDING The Recycling Container Fund will be used for public area containers. Communities should indicate the number of recycling containers anticipated for public area recycling at community and RSWC buildings in the coming funding year. Environmental Management Department staff will arrange for total quantities, ordering, and distribution to communities. Communities must provide education to support reuse, reduction, and recycling for users of public area recycling containers. 1. Is your community applying for Recycling Container Funding for public area containers at community or RSWC buildings? Yes No If no, skip to next page - PART IV. APPLICATION FOR LOCAL NEGOTIATED INITIATIVE FUNDING. 2.Quantity. Number of public space recycling containers requested. 3.Distribution Location. List the location and address for container delivery. 4.Distribution Method. Indicate the distribution method for the containers. Communities must supply environmental education messages (i.e., labels, posters, etc.) that identify the type(s) of materials collected in the recycling containers and adhere them to the containers. PART III. APPLICATION FOR LOCAL NEGOIATED INIATIVE FUNDING 1.Is your community applying for Local Negotiated Initiative Funding? Yes No If no, skip remainder of application for LNIF. Local Negotiated Initiative Funding (LNIF) projects and programs must identify best practices to readily implement LNIF efforts in other communities. Eligible LNIF projects include: ? Provide recycling education and infrastructure in educational institutions. ? Develop recognition program for businesses that implement waste reduction, reuse and recycling. ? Develop waste reduction, reuse and recycling education/communication program for businesses. ? Develop activities to increase residential recycling, including reaching community residents that are currently underserved with waste reduction, reuse and recycling messages/activities. ? Provide reduction, reuse and recycling at community-sponsored events, such as parades, community celebrations, or other short duration events. ? Facilitate and promote a community service project that promotes waste reduction, reuse and recycling (e.g., It’s In the Bag Program). ? OTHER activity that enhances residential recycling or residential or business participation at The Recycling Zone, as negotiated with the Department during the work planning process. Final Report: Please note that a Final report for the LNIF project must accompany the opportunities and challenges encountered and how the initiative can be replicated in other communities. 1.Please identify the cost and type of LNIF project from the above list of eligible projects that your community would like to complete. Cost: Type of LNIF project: 2.Please summarize in two or three paragraphs the work that your community would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the community need. Printed on 35% post-consumer recycled content paper ???? 3.Briefly describe how the LNIF project will have a long-term impact for your community. How do you see this work continuing after the LNIF project is complete? 4.Local Negotiated Fund Work Plan, for each selected Initiative -- Describe your community’s proposed plan for 2010 Local Negotiated Initiative Fund below: ACTIVITY PARTNERS TIMELINE BUDGET BREAKDOWN PRE-MEASUREMENT AND AND POST-MEASUREMENT RESOURCES Printed on 35% post-consumer recycled content paper PART IV. 2010 BUDGET FOR BASE FUNDING AND LOCAL NEGOTIATED INITIATIVE FUNDING NOTE: To be considered a complete application, cities must enter estimated costs in appropriate sections of both A.1 & A.2. A. 1. TOTAL County Share ** Administrative Costs * Community Share (at $2.00 per HH) (County/Community combined) Direct Salaries 5000 3800 1200 Direct Mileage 250 250 Direct Membership & Training & 50 Subscriptions 50 Consultant Services 0 and/or Temporary Help Software 0 Other (List & Describe 0 Admin Subtotal 4100 1200 5300 A. 2. TOTAL County Share Promotional/Educational Costs * Community Share (at $2.00 per HH) (County/ Community combined) Design/Printing Costs 6200 6200 Distribution Costs 2000 2000 Advertisements 600 600 Videos/Billboards 0 Promotional Items 1000 1000 Special Events (Displays, 8000 8000 Performance fees) 5000 Other (List & Describe) 5000 (Spring Clean Up) Printed on 35% post-consumer recycled content paper Promo/Ed Subtotal 17800 5000 22800 B. Total Budgeted Amount 21900 6200 28100 C. 2010 Base Funding *** 21900 Requested from County 21900 D. Total LNIF Amount 0 0 Requested From County * Communities list city contributions for program in this column, (contributions are not mandated) ** Communities must enter budget amounts per line item *** Base Funding Request may not exceed the amount authorized by County Board. **** Unexpended 2010 Base Fund and LNIF amount may not be carried over to 2011 21900 Total 2010 Amount Requested **** Printed on 35% post-consumer recycled content paper