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Home My WebLink About20091207 - VI-08City of Hastings Parks & Recreation 920 W lOt" St, Hastitlgs MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 [Neb: ~n~~n~~n~.ci.llasti~l~s.~n~l:us "Creating Community Through People, Parks, and Programs" Date: 11/30/09 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Park and Equipment Rental Periodically during the winter season, the Parks and Recreation Department receives requests for the use of shelter buildings for family events, birthday parties and neighborhood gatherings. To capture this market, the Parks and Recreation Department put together a rental application and fees associated with rental of facilities. Since this is a new initiative, the fees to rent city facilities have not been brought forth before Council. This issue was discussed at the November NRRC meeting. The NRRC recommended its approval and to be brought before City Council. I am seeking City Council approval to begin to publicize and execute this new program. Thank you! Civic Elrena 2801 Red I~Iin~ Blvd. Ph: (651) 480-6195 Fax: (657) 43~~-940 Elquatic Center 901 Maple Street Ph: (651) 480-2392 Fax: (651) 43~ 5396 Youth First 920 W 10`x' Street Ph: (651) 480-6182 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W 10 St, Hastings MN 55033 Ph: {651) 480-b175 Fax: (651) 437-5396 Web: wwtiv.ei.hastinas.mn.t~s "Creating Community Through People, Parks, and Programs" Winter Season Park and Equipment Rental Permit Application Application Date: Applicant: {Please print): Phone: Day) Address: Street Email: For Park Rentals: Type of Event: Requested Start Time: Requested End Time: Zip Approx. # in attendance: PARK RENTALS: Please check the facility you wish to rent PlOneer (beforelafter scheduled hours on(y) Wallin (beforelafter scheduled hours only) Lions (beforeJafterscheduled hours only) OIJtdOOr Arena (beforelafter scheduled hours only) Wilson Isabel RENTAL FEES (plus sales taxi f2 hour minimum) Resident Non-Resident * Shelters with enclosed restroom (Wallin, Pioneer, Lions} $30.00 $40.00 * Shelters with port-o-lets (Outdoor Arena, Wilson, Isabel) $25.00 $35.00 NQTF: Rentals of ice/shelter are exclusive to you and your group. There is a minimum 2 hour rental. Please check facility hours and reserve accordingly. tMlson and Isabel Ice/shelters can be reserved anyfime during open hours whereas the remaining ice/shelters can be reserved 2 hours prior to opening for fhe day and/or 2 hours after closing hours for fhe day. Any requests outside of these times should be discussed with the City of Hastings Parks & Recreation Staff at 657-480-8175 (Rental includes rink attendant) EQUIPMENT for Rent (plus sales tax) Deposit on any equipment is $1p0 (please include different form of payment, cash, check, credit card) Hockey Set = 8 sticksl2 pucks $25.00 Hockey Set Rental: Total Cost: $ Broomball Set = 8 sticks/'I broomball $25.00 Braomball Set Rental- ~Totai Cost: $ : Birthday Party Package ; Cost (not including birthday cake) _ $75.0 (plus sales tax) Have the Hastings Parks & Recreation Department Staff organize your next birthday party. Package includes invitations : for 70 guests, two hours exclusive use of rink shelfer and ice, (including shelter attendant}, paper products, decorations, optional birthday cake, and a gift for the birthday guest of honor. Birthday ca ~ gri,cps vary de nding on nurn_4e~f.~. party guests. Up to 24 servings=$15.00 and up #0 40 servings=$25.00 .-~,, ~ --__ ,~'~ ~ ; Add Birthday Party Package Yes No ~ f , Additional costs. Please add cake; $15A0 $Z5.0p ~yv ' • - F~~".f ~" _ _ t:ti ~ _ fir.- f Tntal Ri ri-l~riav Party Par•karsa ~ $ - _ . i f f 1 f f~ f f f f f! I f• •'• •• f!• f f f f 1 1^^ f f! I f f f!!• f! I f f f{• f f f I f f f 1! f 1 1 f•• f f I f f f f f f 1 1 1 f f f f 1 1• f f f f I f f f f{ I f f f f 1 1 f f ~f • f f i f f! Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`~ Sri-cet Ph: (651) 480-6195 Ph: {651) 480-2392 Ph: {651} 480-6182 Fax: (651) 437-4940 Fax: {651} 437-5396 Fax: {651} 437-5396 Rental Date: Eve) City General Guidelines for Facility Reservations .Applicants who live or work in Hastings will receive priority reservations. • Liquor, wine, intoxicating and non-intoxicating malt liquor cannot be consumed or possessed in city parks between the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet's Park where only non-intoxicating malt liquor can be consumed or possessed and then only between the hours of 8:00 a.m. and 10:00 p.m. • Parking is allowed in parking lots only. Na unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. • Park closing time is 10:00 PM • If the facility you have reserved is being used by another group, and they refuse to leave, please call 911 non- emergencies {651-480-2300}. • The City of Hastings reserves the right to deny or revoke a permit for non-compliance or if it is believed to be in the best interest of City facilities or park users. • All recycling, waste paper, and other rubbish must be deposited in the appropriate receptacles, • No group may set up a tent or other temporary shelter without authorization from the Parks and Recreation Department. Please contact Kevin Smith at 480-6178 for authorization. • Rentals far equipment and facilities are subject to applicable Minnesota State sales Tax. • Cancellation Policy: There will be no refunds made due to inclement weather. However, full refunds will be available for cancellations made at least two working days (Mon-Fri) prior to the scheduled event. No refunds will be issued if cancellation is not made at least two working days prior to the event. • Certain events may require proof of insurance in a minimum amount to be determined based on event type. This generally does not apply to standard park reservations. Shelter Rules • Winter Rental does not include exclusive use of the park facilities. Rentals are limited to shelter and ice rink. • Renters may not display anything on park property without authorization from the Parks and Recreation Director. • Do not discard any hot charcoal in garbage receptacles. • You must have thus permit with you as proof of your reservation. • Effective June 1, 2007, aTobacco-Free policy has been approved in al[ city-owned or operated parks or outdoor recreational facilities. Users shalE refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. The persons andlor organizations renting the facilities within the City of Hastings, by signing this and accepting the terms and agreements on this application, agree to defend, indemnify, and hold harmless the City of Hastings, its officers and employees, for any damages to City property by participants or public Involved In the use of the rented facility and agrees to assume all liability for the injury or death of any participant and public involved. Any damage to the facility or equipment shall be reported immediately. 8y signing this form, I acknowledge 1 have read, understand and agree to any and all conditions set forth by the City of Hastings and the Parks and Recreation Department. Applicant Signature Parks and Recreation Staff Signature Office Use Only: Park Fee paid Deposited date Deposit Returned Any issues? Form of Payment:. (circle nne} .. _. VISA - MASTERCARD -CASH -' -CHECK _ Card # _ ' _- _ _ , Exp Date: _ .. _. .Name on Card:.` {Checks can be made payable to " Cityof Hastings",]