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HomeMy WebLinkAbout19890112 Charter MinutesMINUTES CHARTER COMMISSION CITY Olt HASTINGS, MINNESOTA .IANUARY 12, 1989 Present: Winton Hartman Judy Gilbert Rick Law Dick Lee Dick Dobrick Agnes Kobierowski Mike Hovgaard Earl Beltz Absent: Jeanne McGree Janice Johnson Guest: Shawn Moynihan Presiding: Winton Hartman, Chairperson Call To Order The meeting was called to order at 7:3Q p.m. by Chairperson Winton Hartman, and the and Quorum: chairperson declared a quorum to be present. Item III Minutes of May 5, 1988 meeting approved. Approval of Motion Rick Law Minutes: Second Agnes Kobierowski So ordered. Item IV Chairperson Wirt Hartman reviewed the accomplishments of the Commission. Opening {Items Iisted on attached sheet). Chairperson Hartman pointed out the right of each State~nen~ member to take considerable satisfaction from these accomplishments. He stated that today, he had Bled his resignation from the Commission with the Chief Judge and after tonight he will no longer be a member of the Commission. Chairperson Hartman thanked the commission members for their support and hard work during the course of his tenure. Item V Motion was made by Earl Beltz nominating Dick Dobrick for Chairperson. Seconded Election of by Judy Gilbert. There being no other nominations, Judy Gilbert moved to close the Officers: nominations, seconded by Dick Lee. So ordered, Dick Dobrick is Chairperson of the Charter Commission. Motion was made by Dick Lee and seconded by Rick Law to nominate Judy Gilbert for Vice-Chairperson. There being no other nominations, Mike Hovgaard moved to close the nominations for Vice-Chairperson, seconded by Rick Law. So ordered, Judy Gilbert is Vice-Chairperson of the Charter Commission. Chairperson Wint Hartman then turned the control of the meeting over to the new Chairperson, Dick Dobrick. Item VI .Discussion was held on the possibility of looking into a Code Of Ethics far the ofrcials Discussion of - of the city, department heads and possibly commission members of any kind of the city. Agenda Items: It was felt that- the Charter Commission should examine those issues, including disclosure of any property owned, businesses involved with, etc. Rick Law made a motion that a study of the standards of ethics for council members, officials and employees of the city and its commissions be put on the agenda for 1989. Seconded by Judy Gilbert. After a short discussion the motion was passed. Chairperson Dobrick made a suggestion that each of the members should try to recruit additional members. He also suggested that the commission's membership list be updated. l 1 'l 'f . Charter Commission Meeting January 12, 1989 Yage 'I~vo Chairperson Dobrick opened the discussion concerning the new rates and exclusive permit for Waste Management. He stated that, in his opinion, the citizens of Hastings deserve better than anon-competitive contract regardless of the company's reputation. After soma discussion Rick Law made a motion that a study concerning the position of the City of Hastings in relation to contract refuse haulers be put an the Charter Commission's Agenda for 1989. Seconded by Dick Lee. So ordered. Shawn Moynihan suggested that the Commission Iook at the Charter provision concerning how many day's notice required for special meetings of the City Council. Also, the matter of the wording of the Charter concerning when the first Council meeting of the year will be held. After some discussion motion was made by Earl $eltz to put on the Agenda for 1.989, a study of these two issues, seconded by Judy Gilbert. So ordered. Rick Law volunteered to chair a committee to study the item of contract refuse haulers. Dick Lee and Earl Beitz will also serve on this committee. Shawn Moynihan volunteered to draft a proposed change for the items of "Council Meeting Dates" and "Notice of Special Meetings". In the matter of "Code of Ethics", Judy Gilbert volunteered to serve as a member of a wmmittee to study this issue. Chairperson Dobrick will appoint the full committee at an early date. Shawn Moynihan stated that he will update the Charter, including the latest amendments and will distribute the new copies. The next meeting of the Charter Commission of the City of Hastings will.be April 13, 1.989. Item VII - I~To other business. Other Business Item VIII Motion was made by Earl Beltz and seconded by Rick Law For adjournment. Adjournment: Meeting adjourned at 8:44 p.m. Respectfully submitted, January 12, 1959 Significant achievements of the Hastings City Charter Commission over the past 5 years. A. Changes in the City Charter recommended to and approved by the electorate. 1. Reduced the size of the City Council -nine to seven members. 2. Provided for At-Large representation on the City Council while still preserving the ward representation. 3. Extended the term of the Mayor from two to four years. 4. Mayor became a full participating member of the Council, and a voting member of the Council on all issues before that body. S. Provided for the automatic appointment of the Acting-Mayor from the Council Members At-Large in the event of a Council dead-lock. 6. Clarified the relationship of the Mayor to the Chief of Police and Far the direct accountability of the Chief to the Mayor in all matters of administration, deployment of forces and discipline of personnel. 7. Defined specificaIIy the condrtions of tenure of the City Administrator and for the Administrators removal for cause. S. Defined the powers and duties of the City Administrator and defined the City Administrator's relationship to the Council and Council's relationship to the City Administrator. 9. Provided for the employment of Ciry Department Heads by contract only and for a Job Description and Annual Performance Review of the work of each Department Head. 10. Provided for a minimum of five days notice of Agenda Items for any and every City Council meeting. 11. Provided that the make-up of any and every Council Committee must be~iess than the majority of the City Council. 12. Provided that the City Employees shall not accept gifts or gratuities as a result of their employment with the City. 13. Provided that no member of the City Council may take part in the Council's discussion of or voting on any matter in which the Council Member has a financial interest. 14. Frovided that r_o Elected Official be appointed or be compensated for a City position during that Council Member's term of office or for one year thereafter. 15. Provided that no City Employee may take part in a negotiation of any City Contract in which the employee has a personal financial interest. B. Changes in the City Charter developed by the Charter Commission and subsequently adopted by the City Council: 16. Provided for the filling of vacancies on the City Council by Special Election in the event of a Council dead-lock. 17. Provided for the transfer of City Funds by Electronic Funds Transfer upon the authorization of the Mayor and the City Administrator. 18. Provided for an effective Voice Amplifying System at all meetings of the City Council and its Committees and the Commissions. C. Developed and adopted by the Charter Commission: 19. By--laws and rules of procedure for the work and conduct of the Charter Commission.