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HomeMy WebLinkAbout19900111 Charter MinutesMINUTES Present: Absent: ir"afx;:~t ~ : Presiding: Call to Order and Quorum: Approval of Minutes: CHARTER COMMISSION CITY OF HASTINGS MINNESOTA JANUARY 1Z, 1990 Judy Gilbert Edith Kaiser Denice Kehn Pat Mathison Bob Stoneberg Lucille Sieben Virginia Brown Rick Law Earl Beitz Ch~awn FAn~n i hen _~. Tom Novak Agnes Kobierowski Dick Bond Dick Lee ~!arelc+- ~~athar~tnn~ Judy Gilbert, Vice-Chairperson and Dick Bond, Chairperson The meeting was called to order at 7:30 p.m., by Vice- Chairperson Judy Gilbert and she declared a quorum to be present. Minutes of October 12, 1989, meeting approved with correction to the spelling of Denice Kehn. Motion: Edith Kaiser Second: Bob Stoneberg The motion was unanimously adopted. Election of The first order of business was the election of officers Officers as to the positions of Chairperson and Vice-Chairperson. Required by Vice-Chairperson Gilbert opened nominations for the the Bylaws: position of Chairperson. Bob Stoneberg nominated pick Bond. Other commissioners were nominated but the i3uiiiii~ieG~ asked to hnye ~iteir notiil~[atiti~i5 wit~itiraiNn. nir. Novak asked that nominations be closed. The motion was made by Commissioner Stoneberg and seconded by Commissioner Kehn for election of Commissioner Bond to the position of Chairperson. Eight votes were cast for Commissioner Bond. One nay vote was cast by Mr. Bond himself. The motion passed. Nominations were then opened for the position of Viee~ Chairperson. The motion was ~~ade by Commissioner Novak and seconded by Commissioner Sieben it~r the appointment of Commissioner Kaiser to the position of Vice- Chairperson. No other nominations were received and nominations were closed. All commissioners prese~~t voted for Commissioner Kaiser's appointment. At this paint in the meeting, Chairperson Bond took over the meeting from Commissioner Gilbert. Item II Chairperson Band called for any discussion on unfinished Unfinished business. Commissioner Kehn asked if Charter Business: Commissioners need to be formally sworn in to office. Assistant City Attorney Shawn Moynihan pointed out that all commissioners have already been sworn into office when they sign the Acceptance of Appointment and Oath when they were first appointed to the Commission. Commissioner Kaiser complimented the Charter Commission's Secretary on the form and content of the Charter Commission`s Minutes. Na other unfinished business was discussed. Item III Chairperson Bond called for any suggestions from the New Commission regarding new business to be addressed in the Business: upcoming year. Commissioner Novak felt it would be appropriate for the City Administrator to attend the next meeting of the Charter Commission to address any comments or concerns that the. City Administrator or the City Council may have regarding the present form of the Charter. Commissioner Novak further suggested that a letter be sent to the Mayor and the City Administrator asking them to provide the Charter Commission with suggestions on items which may need to be addressed by the Charter Commission. Commissioner Stoneberg spoke in support of Commissioner Novak's suggestion and pointed out that the Charter Commission must be careful that it does not invade the legislative process which is the domain of the City Council. Commissioner Kaiser also supported Commissioner Novak's suggestion and pointed out a recent article in the local newspaper in which the City Administrator is reported to be exploring a possible reorgan~zat~yn ~f C:t,y~ stiff. C~m;E:~st~iic~ ~i~ls~s fctt i t appropriate for the City Administrator to address the Charter Commission on that proposal to make sure that the new proposal does not conflict with any provisions of the Charter. The motion was made by Commissioner Novak and seconded by Commissioner Kaiser to invite the City Administrator to the next meeting to address concerns that the City Administrator feels need to be addressed by the Charter Commission in the upcoming year. The motion was unanimously adopted. Chairperson Bond suggested that the Charter Commission begin planning far its upcoming work in possibly redrawing the ward boundaries as a result of the 1990 census. Chairperson Bond suggested that any ward boundary changes be completed prior to the 1992 elections. There was discussion as to when the 1990 census information would be available to the Charter Commission so that it could begin its work an changing the ward boundaries, if necessary. The Assistant City Attorney said he would check with the City Planner, Tom Harmening, the Census Director far the City of Hastings, to find out when he expected the census information to be available. Chairperson Band also suggested the Charter Commission purchase name plates for each commissioner to be used at commission meetings. The motion was made by Commissioner Stoneberg and seconded by Commissioner Sieben authorizing the purchase of name plates for Charter Commission members, to be used at commission meetings. The motion was unanimously adopted. Chairperson Bond asked Vice-Chairperson Kaiser to check with City staff regarding ordering these name plates and to select a style as she deems appropriate. Chairperson Bond asked the Charter Commission to give thought in the next three months as to goals they wau1d like the Charter Commission to work towards this year, Chairperson Bond suggested that at its next meeting, the Commission review Chapters 1 and 2 of the Charter for the purpose of determining if any changes need to be made in those provisions. Chairperson Band also asked Assistant City Attorney Moynihan to be at the next commission meeting to answer any questions commissioners may have regarding Chapters 1 and 2 of the Charter. Commissioner Kaiser suggested the Charter Commission review any proposed changes in the rearganizwtian in City staff to make sure that it does not conflict with any Charter provisions. Item IV Flotion: Commissioner {Novak Adjournment: Second: Commissioner Kaiser Motion Passed Meeting adjourned at 8:16 p.m.