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HomeMy WebLinkAbout19900412 Charter MinutesMINUTES CHARTER COMMISSION C1TY OF HASTINGS, MINNESOTA APRIL 12, 1990 Present: Judy Gilbert Edith Kaiser Tom Novak Device Kehn Bob Stoneberg Agnes Kobierowski Virginia Brown Absent: Rick Law Earl Beltz Dick Lee Dick Bond Lucille Sieben Pat Mathison Guests: Mayor Lou Stoffel Dave Dsberg, City Administrator Presiding: Vice-Chairperson Edith Kaiser Call To Order The meeting was called to order at 7:30 p.m., by Vice-Chairperson Edith Kaiser and & Quorum: she declared a quorum to be present. Approval of Minutes of January 11, ].990 meeting approved. Minutes: Motion: Bob Stoneberg Second: Judy Gilbert Motion passed. Election of Vice-Chairperson Edith Kaiser opened nominations for Chairperson. The motion was Officers: made by Judy Gilbert and seconded by Device Kehn for the appointment of Vice- Chairperson Edith Kaiser to the office of Chairperson. No other nominations were received and nominations were closed. All Commissioners present voted for Vice- Chairperson Edith Kaiser's appointment. Nominations were then opened for the position of Vice-Chairperson. The motion was made by Commissioner Judy Gilbert and seconded by Virginia Brown for the appointment of Commissioner Bob Stoneberg to the office of Vice-Chairperson. No other nominations were received and nominations were closed. Motion was unanimously adapted. Item I Dave Dsberg, City Administrator, addressed the Commission to offer comments or Items for Study suggestions for items that the Commission might consider for amendments to the or Review: Charter. Section 3.8, 2nd paragraph -This states that the council shall provide for a biennial audit of all funds. Mr. Dsberg stated that state law requires an annual audit and he felt that this was something that the Charter Commission should take into consideration for either an amendment or deletion. Section 3.10, pertaining to the City Administrator - Mr. Dsberg felt that this section was not consistent with state law and he felt that the Commission should take this matter under consideration also. Section 3.11 pertaining to the Powers and Duties of the City Administrator - Mr. Dsberg called the Commission's attention to several parts in this section that referenced "Department Head". He felt that that "title" or "heading" and/or perhaps the entire definition should be addressed. Subdivision 5 -not consistent with state law and he suggested that it be removed. Subdivision 8 - Mr. Dsberg suggested that this should read..."that the `FINANCE DIRECTDR' shall submit a financial report...." Subdivision 11 -this was outdated and suggested it be eliminated. Section 4.01 relates to public address/voice amplifying system and he felt that this was not appropriate in the City Charter. The Section titled "Other Appointed Officer, etc." might be confusing as it relates back to other Sections and may contradict with Section 3.11 Subdivision 3. City of Hastings Charter Commission Minutes April 12, 1994) Page 'I~vo Item I Section 4.035, Mr. Osberg felt, needed clarification. Mr. Moynihan suggested that the (eantinued) commission look at the word "consider" in this section. It should be clarified. Section S, Taxation and Finance--changing "Budget Official" to "Director of Finance". Several dates as deadlines should be eliminated or reworded to "as to comply with state law". Section 5.416, subdivision C -clarification/rewording needed. Sectlon 7.01 -redundant. Section 7.4}4 -suggested that this section read "as to comply with state law." Item II Assistant City Attorney Shawn Moynihan pointed out that primarily Chapters T & II Discussion. of are introductory type chapters to the charter. He suggested that the Cammission Chapters I & II familiarize themselves with these chapters as Section L03 pertains to ward boundaries. City Charter: Mr. Moynihan advised the Commission that according to State Law ward boundaries cannot be changed until the State Districts have been redesigned. Mr. Moynihan continued with his explanation/discussion on these chapters with the suggestion that Section 2.04, which deals with at-large council seats, be clarified. Mr. Moynihan brought to the Commission's attention the quickest way to enact a charter amendment would be to make a recommendation to the City Council that they adopt it by ordinance and after three readings it becomes law. The State Law states that if it is done in this manner it does not became effective until 90 days have passed. Discussion was held concerning Council seals at-large and what areas are affected. It was suggested that the provision for primaries for the At-large Council Seats be changed. A determination will be made for the City Administrator and the City Clerk before primaries open on how the At-large seats will be dealt with. Item III Shawn Moynihan reported that April 1, 1991 the final count should be available. Census Preliminary counts may be available as early as August, 1990. No immediate action Information needed for ward boundary changes. Item N Mayor Lou Stoffel addressed the Commission anal suggested that a panel of three Discussion of people be appointed to review complaints, etc. concerning Code of Ethics. Discussion Goals: was held on the advantages and disadvantages of this suggestion. The Cammission felt that this needed further consideration and would again be addressed at the next meeting. Item V Chairperson Edith Kaiser addressed the Commission concerning the status of the Unfinished number of Commission members and asked what the Commission felt should be done. Business: Motion was made by Commissioner Bab Stoneberg that a recommendation be made to the City Council Co not add any new members to the Cammission. Commissioner Kobierowski seconded. Motion carried. Item VI As per discussed in Items I, II, and IV. New Business: Item VII Motion: Denise Kehn Adjournment: Seconded: Virginia Brown Motion Carried. Meeting adjourned at 9:16 p.m. Next Meeting: July 12, 1990. Respectfully submitted: