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HomeMy WebLinkAboutPCMinutes-20060612Hastings Planning Commission June 12, 2006 Regular Meeting 7:00 p.m. Chairman Twedt called the meeting to order at 7:04 p.m. Roll Call 1. Commissioners Present: Peine, Zeyen, Truax, Twedt, McInnis, Hiedeman Commissioners Absent: Schmitt Staff Present: Planning Director John Hinzman, Associate Planner Kari Barker, Planning Intern Larry Phillips 2. Approve May 22, 2006 Planning Commission Meeting Minutes Motion by Commissioner , second by Commissioner to approve the minutes of the May 22, 2006 Planning Commission meeting as presented. Upon vote taken, Ayes: 6, Nays 0. Motion passed. PUBLIC HEARINGS 3. Jorgenson, Bruce – Preliminary Plat #2006-24 – Jorgenson Addition – Tierney Drive. Associate Planner Kari Barker presented the staff report. Chairman Twedt opened and closed the public hearing at 7:08 p.m. Commissioner Truax asked if there is an existing shed on Outlot A, Truax questioned the first recommendation under staff’s recommendation for approval. Associate Planner Barker stated that there is an existing shed. Chairman Twedt asked if Outlot A had already been sold. Director Hinzman stated staff would not support the creation of Outlot A unless it was tied to an adjoining lot of record; it has to be attached to another property because the City doesn’t want an unusable parcel. Chairman Twedt asked if this was ordering parties to a purchase agreement. City of Hastings Planning Commission Minutes – June 12, 2006 Page 2 of 8 Director Hinzman stated that the creation of Outlot A is acceptable as long as it’s attached to a property. Commissioner Zeyen asked why we are even having an Outlot if it’s going to be attached to another parcel. Bruce Jorgenson said that it will not remain an Outlot and he is comfortable leaving it with Lot One for now. Chairman Twedt asked for clarification as to whether or not Outlot A was large enough to build on. Director Hinzman reiterated Outlot A was not large enough to build on and the City doesn’t want to create a landlocked parcel. Chairman Twedt asked if Director Hinzman was comfortable leaving the wording of the staff recommendations as stands. Director Hinzman said he was and further stated that it can be attached to the property at 1690 Tierney Drive. Commissioner McInnis asked Director Hinzman if it was his fear that these lots will become subdivided. He also asked if it mattered if Lot 1 and Outlot A were combined. Director Hinzman said he was not afraid these lots would become subdivided and that it wouldn’t matter if Lot 1 and Outlot A were combined. Mr. Jorgenson said it wouldn’t matter if Outlot A and Lot 1 were combined. Commissioner McInnis asked if it would make it cleaner to have Outlot A and Lot 1 as one lot. Director Hinzman stated that the property would go through a final plat, when the final plat goes though, there will be a covenant combining Outlot A with another parcel. Commissioner McInnis asked if it made sense to combine the lots so in the future a potential buyer couldn’t build on it. Mr. Jorgenson replied by saying that it wouldn’t be possible for a future potential buyer to build on Outlot A because it is landlocked and doesn’t meet zoning requirements. City of Hastings Planning Commission Minutes – June 12, 2006 Page 3 of 8 Director Hinzman reiterated that the plat cannot be recorded unless there is a home for Outlot A. Chairman Twedt asked if the verbiage will do as it stands. Director Hinzman said it would. Planning Commission Action: Commissioner Zeyen moved and Commissioner Hiedeman second the motion to pass the preliminary plat with the following recommendations by staff in addition to the landscaping requirements presented in the memo: 1. The creation of Outlot A is acceptable under the following condition: Outlot A shall have a covenant between the adjoining parcel at 1690 Tierney Drive (Lot 1, Block 4 of Dakota View First Addition) as to be one parcel. Outlot A cannot be sold as an individual lot. 2. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 3. The disturbed areas of the site shall be maintained to the requirements of the City’s property maintenance ordinance. 4. Final review of the stormwater plan. The developer shall be responsible for any costs incurred by the city as a result of consultant review of the stormwater plan. 5. Cash in lieu of land in the amount of $6,600 ($2,200 x 3 lots) shall be paid to satisfy park dedication requirements. Payment must be made before release of the Final Plat Mylar for recording. 6. Sewer interceptor fees of $1,155 ($85 x 3 lots) are payable prior to the release of the final plat mylars. 7. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 8. Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. 9. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. City of Hastings Planning Commission Minutes – June 12, 2006 Page 4 of 8 10. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Upon vote taken, Ayes: 6, Nays 0. Motion passed. Other Actions 4. Lawrence Builders – Site Plan #2006-15 – Office Building – Bahls Drive. Director Hinzman presented staff report. Some changes that occurred were the setback on the southern end went from 20 feet to 30 feet and more landscaping will be implemented on the southern end. Director Hinzman went on to state that staff is in favor of recommending approval. The plan meets zoning specifications and comprehensive plan designation. Chairman Twedt said the last time the Commission looked at this there were four issues and now these issues are resolved. These issues are as follows: 1.Provide a minimum 30 foot setback from the rear property line abutting the adjacent townhomes. 30 foot setback is now provided. 2.Provide greater detail on the proposed shrubs adjacent to the southern property boundary including height and spread at initial planting and maturity as well as specific locations of plantings. The current plan does not provide sufficient detail on shrub planting. Greater planting quantities and details have been added and reviewed by the City Forester. 3. An architectural elevation of the south elevation (facing the residential area) is required. Elevations have been submitted and are adequate. 4. A photometric plan must be submitted showing the foot-candle illumination along the southern property line abutting the residential area. Illumination may not exceed 0.5 foot candles at the property line. Photometric plan provided and adequate. Commissioner Truax asked if the current dead end sidewalk is going to end up another dead end side walk after it is extended. Director Hinzman stated we want to provide future pedestrian opportunity. In the future it may hook up with other sidewalk systems. City of Hastings Planning Commission Minutes – June 12, 2006 Page 5 of 8 Commissioner Hiedeman asked if the building size changed with the setback. Director Hinzman answered that it did but only slightly. Planning Commission Action: Commissioner Truax moved and Commissioner Zeyen second the motion to pass the site plan with the following recommendations by staff: 1. Conformance with the plans submitted with the Planning Commission Staff Report dated June, 12 2006. 2. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 3. Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the development. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. 4. A sidewalk must be constructed along Bahls Drive. 5. Materials, color, and appearance of the guard rail along the west light well must be identified. 6.Trash and recycling enclosure materials and colors shall be consistent with the main office building. 7. The trash and recycling enclosure must be fully enclosed on all four sides with a roof. The enclosure would be in close proximity and located below adjacent residential areas. 8. An orange snow fence must be installed around all trees identified for preservation on the Tree Inventory prior to commencement of any grading on site, and shall be maintained until final grade. The fence shall be installed out to the drip line of all trees marked for preservation, unless approved by the City Forester. 9. Removal of significant trees requires the identification and planting of replacement trees. 13 replacement trees are required. 10. Any fencing and walls must not encroach into the 25 foot site triangle requirement at street intersections. City of Hastings Planning Commission Minutes – June 12, 2006 Page 6 of 8 11.All parking areas must be constructed of bituminous surfacing and concrete curb and gutter. 12. Illumination levels are limited to 0.5 foot candles at the property line as required in the Zoning Code. 13. All lighting shall be downcast and incorporate cut-off shielding to direct light onto parking areas, and away from adjacent properties 14. Parking lot entrances must meet a minimum 2 foot candle illumination. 15. Any modification of exterior lighting must be approved by the City. 16. All landscaped areas must be irrigated. 17.A landscape surety for providing, installing and warranting typical landscaping and screening materials must be submitted in the amount of 125 percent of the value of the proposed landscaping prior to certificate of occupancy. The surety will be released within one year from planting upon inspection by the City to ensure the health of the plantings. 18. Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. 19. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. 20. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Upon vote taken, Ayes: 6, Nays 0. Motion passed. 5Presentation – Hastings Environmental Protection . George May and Phil Veith gave their presentations on strormwater runoff on behalf of the Hastings Environmental Protection group (HEP). The Hastings Environmental Protection group feels the Planning Commission and Planning Department should be the first in line to deal with stormwater runoff. Commissioner McInnis asked if limiting density would be an issue with developers who would need to implement rain gardens. City of Hastings Planning Commission Minutes – June 12, 2006 Page 7 of 8 Mr. Veith said that there are many ways to use rain gardens and it wouldn’t necessarily have an impact on how dense a development can be. Commissioner Truax stated that the water in rain gardens would need to keep moving and that if the water would continue to stand for a two day period that would be a down side to the rain gardens. Mosquitoes are a large detriment to rain gardens that don’t function correctly. Mr. Veith responded by saying Hastings has excellent soils for rain gardens. There are also certain types of vegetation that can be implemented in rain gardens to improve infiltration. Commissioner Zeyen stated that it would help development if funding information was available to developers. Commissioner Truax said that we need to know what types of plants help infiltration in rain gardens in Minnesota. Mr. Veith assured that there is already a ready mix of elements for successful rain gardens in Minnesota. Mr. May said that that maybe in the mailing the Hastings Environmental Protectors will send out. Commissioner Truax pointed out that the City of Lakeville has used rain gardens. Director Hinzman brought up two points. One is that the City Council is scheduled to th approve a RFP for the 2030 comprehensive plan on June 19. The second is that public works will be implementing new MS4 requirements. He went on to say we can use other cities as templates in terms of ways to mitigate stormwater runoff. Commissioner Peine asked if the Hastings Environmental Protection group has been in contact with any garden clubs that maybe able to help with rain gardens. Mr. Veith said that they are on their way to do that. Director Hinzman stated that we can plan on having this as a comprehensive plan component. Chairman Twedt stated that we should encourage the City Council to take note of this. Director Hinzman stated that we should take note of this in the Planning Commission minutes. City of Hastings Planning Commission Minutes – June 12, 2006 Page 8 of 8 6. Other Business Director Hinzman informed Commission that City Council did resolve the School House Square traffic problems. One of the entrances was taken out of the plans to eliminate traffic flow confrontation. In regards to the entrance off Vermillion Street, in order to accommodate the traffic turning radius, the driveway width was increased to 30 feet resulting in the patio in font of the Green Mill being reduced. Director Hinzman informed the Commission of an open house Thursday night at 6:30 at City Hall to present to the public the preliminary concept plans for the Vermillion Street corridor. 7. Adjournment Meeting adjourned at 8:22 p.m. Respectfully submitted, ________________________________ Larry Phillips Planning Intern