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HomeMy WebLinkAboutPCMinutes-20060626Hastings Planning Commission June 26, 2006 Regular Meeting 7:00 p.m. Chairman Twedt called the meeting to order at 7:01 p.m. 1.Roll Call Commissioners Present: Peine, Twedt, Schmitt, McInnis, Hiedeman, Zeyen (arrived 7:06) Commissioners Absent: Truax Staff Present: Planning Director John Hinzman, Associate Planner Kari Barker, Planning Intern Larry Phillips 2. Approve June 12, 2006 Planning Commission Meeting Minutes Motion by Commissioner Mclnnis, with the corrections of the date in the June 12 minutes, seconded by Commissioner Hiedeman to approve the minutes of the June 12, 2006 Planning Commission meeting. Upon vote taken, Ayes: 5, Nays 0. Motion passed. Commissioner Zeyen joined the Planning Commission meeting at 7:06 p.m. Public Hearings Other Actions 3. Todd Siewert –Final Plat #2006-30 – Fountain Meadows. Director Hinzman presented Staff Report. Chairman Twedt asked if park dedication was routinely asked for from the NRRC. Director Hinzman said it was. Planning Commission Action: Commissioner Schmitt moved and Commissioner Peine second the motion to pass the Final Plat with the following recommendations by staff: 1. Conformance with the plans submitted with the Planning Commission Staff Report dated June 26, 2006. City of Hastings Planning Commission Minutes – June 26, 2006 Page 2 of 7 2. Adherence to the conditions of Preliminary Plat and Site Plan approval for Fountain Meadows. 3. A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars for recording to ensure maintenance of open space, median plantings, cul- de-sac plantings, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. (b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. (c) Membership in the association shall be mandatory for each owner and any successive buyer. (d) Any open space restrictions must be permanent and may not be changed or modified without city approval. (e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. (f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. (g) The association may adjust the assessment to meet changing needs. 4. Creation of Pedestrian access connections to surrounding properties at the discretion of the Planning Director. 5. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 6. The disturbed areas of the site shall be maintained to the requirements of the City’s property maintenance ordinance. 7. That the developer shall have separate water meter and water line installed for all irrigation systems. 8. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. City of Hastings Planning Commission Minutes – June 26, 2006 Page 3 of 7 9. Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan activities prior to issuance of any building permits. 10. Any uncompleted site work (including landscaping) must be escrowed for at 125 percent of estimated valuation prior to issuance of a certificate of occupancy. 11. The Final Plat must be submitted for recording with Dakota County within one year of City Council approval, or the approval is null and void. 12. Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $55,000 (48 townhomes @ $1,100 per unit + 1 single family home at $2,200 per unit). Park dedication must be paid prior to recording of the Final Plat. 13. Sewer interceptor fees in the amount of $18,480 (48 townhomes at $385 per unit) shall be paid prior to recording of the Final Plat. 14. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. Upon vote taken, Ayes: 6, Nays 0. Motion passed. Amcon Construction 4. –Site Plan #2006-26 – Office Building – South Frontage Road. Associate Planner Barker presented the Staff Report. Commissioner Schmitt asked if the 300 square feet of off street loading in the recommendations is represented on the site plan. If this recommendation is not in the site plan does it still need to be added. Associate Planner Barker stated it still needs to be added in the site plan. Commissioner Schmitt reiterated that trucks need to be able to get in for loading and there must be adequate room for that. He asked if this is something that can be worked out prior to approval. Director Hinzman said it was. Nancy Wolf, Amcon, also reiterated that the loading identification and construction would be included. In regards to recommendation #1, Commissioner Zeyen raised the concern of pedestrian access. He felt the pedestrian access was inadequate. City of Hastings Planning Commission Minutes – June 26, 2006 Page 4 of 7 Commissioner Schmitt also felt there is a need for better pedestrian access. Director Hinzman suggested using a bump out for pedestrian access. Chairman Twedt said that if this was in the works, City Council would support it. Planning Commission Action: Commissioner Schmitt moved and Commissioner Zeyen second the motion to pass the Site Plan with the following recommendations: 1. A joint access and parking agreement shall be recorded against both properties to allow for cross parking and access. 2. Any rooftop equipment must be completely screened from the front elevation, any part of the roof top equipment that is visible from any other elevation must be painted to match the building on which the equipment sits. 3. An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 4. All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 5. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 6. The disturbed areas of the site shall be maintained to the requirements of the City’s property maintenance ordinance. 7. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 8. Final approval of the development plans by MN Dot and adherence to any MN Dot conditions of approval. 9. Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 10. Lighting must incorporate cut-off shields and be directed onto parking lot areas. City of Hastings Planning Commission Minutes – June 26, 2006 Page 5 of 7 11. A designated off street loading area of at least 300 square feet is required for all buildings between 5,000 and 20,000 square footage and must be identified on the Site Plan as stipulated in the Zoning Ordinance 12. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 13. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 14. All landscaping and plantings shall be irrigated. 15. No substitutions can be made to the ‘Madonna’ Flowering Crab selection. If the ‘Madonna’ Flowering Crab is not available, a substitution can only be made with staff approval. 16. Outside dumpsters are prohibited. All waste and recycling shall be located within the building or within an accessory building matching architectural appearance. 17. Shrubs must be planted along retaining wall that faces Highway 55, similar to the landscaping completed on the first building. 18. There shall be a pedestrian crossing at the bump out in the middle of the parking lot. Upon vote taken, Ayes: 6, Nays 0. Motion passed. Wold Architects 5. – Site Plan #2006-28 – Kennedy Elementary School Addition – 1175 Tyler Street. Planning Intern Phillips presented the Staff Report. Commissioner Schmitt asked if a tree in the site plan would be removed as the result of the new building. Planning Intern Phillips said it would but it would be replaced with three new trees. th Schmitt felt that there should be a 7 recommendations to the existing 6, stating that the tree that will be cut down will be replaced with three new trees. Commissioner Peine said the rain garden was a great application of landscaping. Planning Commission Action: City of Hastings Planning Commission Minutes – June 26, 2006 Page 6 of 7 Commissioner Schmitt moved and Commissioner Peine second the motion to pass the Site Plan with the following recommendations: 1. Conformance with the plans submitted with the Planning Commission Staff Report dated June 26, 2006. 2. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 3. Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the development. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. 4. Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. 5. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. 6. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 7. The tree that will be cut down will be replaced with three new trees; this will be contingent upon the City Forester or the Parks Superintendent decision to approve the tree preservation plan. 6. Other Business Director Hinzman informed the Commission that City Council passed the Jorgenson – Preliminary Plat #2006-24 and Lawrence Builders – Site Plan Review #2006-15 on June th 19. Director Hinzman also informed the Commission that Request for Proposals were sent out to qualified development firms to assist with the 2030 Comprehensive Plan. The time frame on this is to begin work on September 1, 2006 and to get it into Metropolitan Council by 2008. Director Hinzman announced that the next Planning Commission meeting with be July thst 17 and the following meeting will be on July 31. Chairman Twedt asked how the Vermillion corridor project was coming along. City of Hastings Planning Commission Minutes – June 26, 2006 Page 7 of 7 th Director Hinzman told the Commission that on June 15 there was an open house held at City Hall and public comments were taken. Some of the major points to redeveloping the corridor would be concentrating traffic on major intersections to break up the constant flow and then concentrating major development along these major intersections. Some of the medians along Vermillion Street may be closed off. There will be another public hearing in July or August. Chairman Twedt asked about the City’s website progress. Director Hinzman informed the Commission that it is coming along slowly but steadily. Chairman Twedt inquired about the progress of the Pulte annexation. Director Hinzman said that there were two documents for the purpose of the Pulte annexation. One is going to Nininger Township and the second is a master development agreement to memorialize the concept plan. 7. Adjournment Meeting adjourned at 7:35 p.m. Respectfully submitted, ________________________________ Larry Phillips Planning Intern