HomeMy WebLinkAboutPCMinutes-20060925City of Hastings
Planning Commission Minutes – September 25, 2006 Page 1 of 10
Hastings Planning Commission
September 25, 2006
Regular Meeting
7:00 p.m.
Chairman Twedt called the meeting to order at 7:02 p.m.
1.Roll Call
Commissioners Present:
Peine, Zeyen, Truax, Twedt, Schmitt, McInnis, Hiedeman
Staff Present:
Planning Director John Hinzman, Associate Planner Kari Barker,
Planning Intern Larry Phillips
2. Approve September 11, 2006 Planning Commission Meeting Minutes
Motion by Commissioner Truax to approve the minutes of the September 11, 2006
Planning Commission meeting as presented, seconded by Commissioner Schmitt.
Upon vote taken, Ayes: 7, Nays 0. Motion passed.
Public Hearings
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3. Monica Olson –
Minor Subdivision\Variance #2006-32 – 809 West 11 Street.
Staff Report by Larry Phillips.
Chairman Twedt opened and closed the public hearing at 7:06
Chairman Twedt clarified that there were two variances that needed to be passed and wanted to
know if they could combine them.
Director Hinzman said if the Commission feels comfortable combining the two separate
variances they could.
In regards to condition #3, Commissioner Schmitt asked if the two existing buildings on the
subject properties were currently sharing sanitary sewer lines.
Director Hinzman stated that the two existing buildings were currently sharing sewer lines.
Commissioner Schmitt asked how the number of units on the apartment would be regulated.
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Planning Commission Minutes – September 25, 2006 Page 2 of 10
Director Hinzman said a rental license is required for rental properties. Hinzman went on to say
that now the apartment building is only allowed to have two units, in order for there to be more
than two units they must come before the Planning Commission again.
Commissioner Truax asked if the lot line could be changed to make the size requirements.
Director Hinzman said changing the lot line would meet the size requirement but not the width
requirements.
Planning Commission Action:
Commissioner Schmitt motioned and Commissioner McInnis seconded approval of the
Minor Subdivision with the following recommendations:
1.Certification to the Building Official that the building meets all applicable building codes
relating to fire separation.
2.No more than two units shall be allowed within the apartment building without further
approval from the Planning Commission.
3.Direct individual sanitary sewer and water services must be established for both
properties; from the street; to the structure, and shall not encroach on neighboring
properties.
4.Approval is subject to a one year Sunset Clause; if significant progress is not made
towards construction of the proposal within one year of City Council approval, the
approval is null and void.
Upon vote taken, Ayes: 7, Nays 0. Motion passed.
After voting on the minor subdivision, Commissioners voted on the variances
Commissioner Schmitt motioned and Commissioner McInnis seconded approval of the
combined lot width and lot size variance which was recommended by staff based on the
following:
1.The plats pre-date current residential lot regulations.
2.The primary buildings were constructed prior to current residential lot regulations.
3.The current lot size and lot width are circumstances not created by the property owner.
Upon vote taken, Ayes: 7, Nays 0. Motion passed.
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Planning Commission Minutes – September 25, 2006 Page 3 of 10
OTHER ACTIONS
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3.YMCA –
Site Plan #2006-43 – New YMCA Building – Pleasant Drive and 1 Street.
Associate Planner Barker presented the Staff Report.
Chairman Twedt stated that this is not a public hearing but the Planning Commission will listen
to any comments.
Commissioner Truax pointed out that there is 50’ between the building and the walking path and
as far as he knows Excel Energy requires the power poles to be 42’ from a building. Truax felt
that once the walking path was put in the YMCA building would not meet the 42’ requirement.
Mike Lavin, YMCA Director, said that this issue would have to be addressed.
Commissioner Schmitt pointed out, in regards to recommendation #18, if the Regina expansion
doesn’t go through, there is doesn’t appear to be room on the YMCA property that will be able to
collect rain water.
Director Hinzman stated that the YMCA would be able to handle their storm water on site.
Commissioner Zeyen inquired about pedestrian access along County Road 42. Zeyen asked if it
would be the YMCA’s responsibility to put a side walk on their site only.
Associate Planner Barker stated there could be a recommendation to require on the YMCA’s
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portion of property that goes along West 1 Street to connect with County Road 42.
Commissioner Schmitt inquired about recommendation #13 and #17, if joint access and parking
agreement need to be recorded against the YMCA and Regina Hospital to allow for cross
parking and access, if the Regina Hospital expansion did not happen.
Director Hinzman stated that it can be re-written to specify that only if both sites are constructed
then the parking will and access will be joint.
Commissioner Zeyen asked about the requirements for exterior materials in the P-I Zoning
District.
Chairman Twedt inquired to what the building would look like and also voiced concern about the
amount of black top on site if the YMCA and Regina were to construct. Twedt wanted to make
sure there would be a big enough pond basin.
Director Hinzman clarified that the amount of impervious surface is proportional to the use.
Also there is green space in and around the parking lot and there is separation from the roadways
and parking lot.
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Planning Commission Minutes – September 25, 2006 Page 4 of 10
Chairman Twedt requested to see architectural drawings.
Mark Wentzell, Architect, presented examples of other buildings that were made out of similar
material the YMCA is proposing. Wentzell stated they want to introduce color and variety.
Chairman Twedt inquired about other YMCAs in the metro area that were built out of the same
materials.
Wentzell said the Burnsville location YMCA and St. Paul looked similar.
Commissioner McInnis inquired about the light and dark pre-cast concrete. He wanted to know
what percentage of the building would be pre-cast concrete verses metal.
Wentzell said the building would be approximately 50% pre-cast concrete, 25% corrugated metal
and 25% glass.
Commissioner McInnis inquired about the height of the building.
Wentzell stated that it would be from 30’-32’ at the highest point and the low portion of the
building would be facing the road.
Commissioner McInnis questioned if the YMCA were to expand would it go up or out.
Wentzell said future expansions would go out and there would be no third floor.
Commissioner McInnis inquired about metal objects in close proximity to the power lines and if
this could be a potential problem.
Wentzell stated that the corrugated metal siding would be on the bottom of the building while the
pre-cast concrete would be on the top.
Chairman Twedt inquired about the cost of metal exterior siding and wanted to know if is was a
substitute for a better siding material.
Wentzell stated that they figured the cost of metal and pre-cast concrete into the cost of internal
building materials as well as external building materials. Pre-cast concrete and corrugated metal
was the best choice for material for their situation.
Commissioner Truax voiced concern about the south and west sides of the building which appear
to be approximately 60% metal.
Commissioner McInnis felt the YMCA should consider other exterior building materials.
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Planning Commission Minutes – September 25, 2006 Page 5 of 10
Wentzell
stated that they did consider exterior materials such as rock-face block, brick, and
stucco. They did not want stucco because it resembled the corrugated metal too much. They also
felt that pre-cast concrete was a good choice because its texture and shadow lines give it
variation.
Commissioner McInnis felt a material known as hardi-plank would be a good material to use in a
combination with other exterior materials and would price out similar to metal panels.
Wentzell
stated that hardi-plank will not be a proper fit for an institutional building as hardi-
plank is more commonly used for residential buildings. Also hardi-plank requires much more
maintenance than corrugated metal panels or pre-cast concrete.
Mike Lavin, YMCA Director, stated that the YMCA does not have a large budget and has to take
into account what materials would be viable from a maintance standpoint.
Mark Szusek, Community Board Member, stated that the YMCA had a neighborhood meeting
the previous week and people who attended the meeting were more concerned with what the
YMCA had to offer in terms of programs and fees than what the building would look like.
Chairman Twedt asked when the building was scheduled to begin construction.
Lavin said they would like to put in the sidewalk and utilities this fall and have the rest of the
materials ready for spring.
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Rose Teppella, 120 1 Place, stated that she was at the neighborhood meeting and had questions
about the look of the exterior corrugated metal panels and if it will be the predominant building
materials on the west side.
Commissioner Schmitt asked what class building material the metal siding was.
Planning Director Hinzman stated that if the metal panels were Class II building materials, it
would meet standards.
Commissioner Hiedeman said she felt the building had a nice appearance and felt the exterior
material was acceptable.
Commissioner Peine stated he liked the exterior materials and the materials matched the use of
similar structures and use of the project. Peine said he was in support of the Site Plan.
Commissioner Zeyen pointed out that on the west side of the building there would be the
entrance to the parking lot to buffer the view and on the south side of the building would be a
pond basin to buffer the view. Zeyen agreed with Commissioner Peine.
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Planning Commission Minutes – September 25, 2006 Page 6 of 10
Chairman Twedt stated that he would like to see the time taken for alternative for exterior
building materials to be researched and then they YMCA could come back to Planning
Commission. Twedt felt that we can do better than a metal sided building.
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Wentzell
said that they had hoped to have all the documents from the city by October 15 so
they could put the footings in the ground and that any delay is a serious delay.
Commissioner Zeyen stated that in light of that information we should have a recommendation
for pedestrian access and building classification requirements.
Planning Commission Action:
Commissioner McInnis motioned and Chairman Twedt seconded to table the Site Plan to
come back to Planning Commission in two weeks.
Commissioner Schmitt clarified that if the motion does not pass then it will be reopened.
Schmitt stated that if the building meets architectural standards than they should pass the Site
Plan.
Upon vote taken, Ayes: 3, Nays 4. Motion failed. Truax, Twedt, and McInnis
voted Aye; Peine, Zeyen, Schmitt, and Hiedeman voted Nay.
After the vote to table the Site Plan failed, the item was back up for discussion.
Commissioner Zeyen motioned to pass the Site Plan with additional recommendations to
provided pedestrian access and the building must meet architectural standards.
Commissioner Truax made a friendly amendment to include a recommendation to address
the Excel Energy requirements for power pole setbacks.
Commissioner Zeyen accepted the friendly amendment.
Commissioner Schmitt seconded the motion.
Commissioner McInnis felt that we still should look into other exterior building material
alternatives.
Chairman Twedt stated that he will not support the motion because he believed that we can to
better that this Site Plan.
The motion and seconded were contingent upon the following recommendations by staff:
1.Conformance with the plans submitted with the City Council staff report of October 2,
2006.
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Planning Commission Minutes – September 25, 2006 Page 7 of 10
2.All parking and drive aisle areas shall be constructed to City standards including
bituminous surfacing and concrete curb and gutter.
3.All disturbed areas on this property shall be stabilized with rooting vegetative cover to
eliminate erosion problems.
4.The disturbed areas of the site shall be maintained to the requirements of the City’s
property maintenance ordinance.
5.Monument signs shall be architecturally consistent with the buildings on site and
incorporate similar materials into their construction.
6.Lighting must incorporate cut-off shields and be directed onto parking lot areas.
7.All landscaping and plantings shall be irrigated.
8.Outside dumpsters are prohibited. All waste and recycling shall be located within the
building or within an accessory building or enclosure matching architectural
appearance.
9.Any rooftop equipment must be completely screened from the front elevation, any part
of the roof top equipment that is visible from any other elevation must be painted to
match the building on which the equipment sits.
10.An escrow account or letter of credit must be established to ensure completion of
outstanding site improvements, including landscaping prior to certificate of occupancy.
11.Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to
issuance of certificate of occupancy.
12.Approval is subject to a one year Sunset Clause; if significant progress is not made
towards construction of the proposal within one year of City Council approval, the
approval is null and void.
13.If both properties are developed, a joint access and parking agreement shall be
recorded against the YMCA and Regina Hospital to allow for cross parking and access.
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14.Boulevard trees need to be planted every 50 feet along Pleasant and 1 Street West.
15.The Northern Pin Oak needs to be substituted for a different type of tree per the
approval of the City of Hastings Forester.
16.Approval of the Grading and Utility Plans by the Public Works Director.
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Planning Commission Minutes – September 25, 2006 Page 8 of 10
17.If the Regina Hospital access road is not constructed, another access to First Street
must be provided to the satisfaction of the Planning Director.
18. If the Regina Hospital Site Plan does not receive approval, the YMCA must provide
adequate storm sewer capacity to the satisfaction of the Public Works Director.
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19. A sidewalk is required on the YMCA’s portion of property that goes along West 1
Street to connect with County Road 42.
20. Building materials must meet the City of Hastings Architectural Standards.
21. The YMCA must adhere to power pole setbacks for areas of potential relocations of
poles.
Upon vote taken, Ayes: 4, Nays 3. Motion passed. Peine, Zeyen, Schmitt, and
Hiedeman voted Aye; Truax, Twedt, and McInnis voted Nay.
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4.Jeff Langenfeld –
House Move #2006-44 – Relocation of an existing house to 319 West 14
Street (existing home to be removed).
Planning Intern Larry Phillips presented the Staff Report.
Commissioner Truax wanted to clarify that the proposed house is a single home and not a double
home.
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Jeff Langenfeld, owner of 319 14 Street West, stated that although he had discussed the idea of
moving in a double home, this application was for a single home only.
Director Hinzman clarified that if Langenfeld wanted to apply to move in a double home, he
would have to come though Planning Commission again and that this application was for a
single home only.
Commissioner Schmitt asked if there needs to be a Sunset Clause or something that states the
applicant must apply for the permit and move with in a year.
Director Hinzman stated that staff will include a Sunset Clause or include in a recommendation
to accomplish the same thing.
Planning Commission Action:
Commissioner Schmitt motioned and Commissioner Truax seconded to recommend to City
Council to approve the house move with the following recommendations:
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Planning Commission Minutes – September 25, 2006 Page 9 of 10
1.A permit certified by the building official to move/build the house, and that the
building be congruent to building codes.
2.Applicant must apply for a building permit and move the house within one year of
approval by the City Council, or the approval is null and void.
3.The new house must meet all Residential District Lot Regulations.
4.A Tree Preservation Plan along with approval of the City Forester or Parks
Superintendent will be required prior to approval of the application.
Jeff Majeski, 1420 Ashland Street, came before the Commission and wanted to ensure the
project was done in a timely fashion.
Langenfeld said the existing house would be gone before the new house is moved in.
Upon vote taken, Ayes: 7, Nays 0. Motion passed.
5.Discussion:
Accessory Structure Ordinance Changes - Car Port Structures.
Director Hinzman presented the Staff Report and asked the Commission what their consideration
was.
Commissioner Schmitt said we must define what a car port is before we can regulated it and felt
it should fall under the same rules as the accessory structure it is attached to. If it is not attached
to another accessory structure it should still have the same rules apply to it.
Chairman Twedt asked what happens if we currently have a complaint about a car port.
Director Hinzman stated that the City’s Code Enforcement Officer will investigate and respond
to the situation if needed.
Commissioner McInnis and Chairman Twedt felt that questions to consider #1 placement of car
port, and #2 Materials of Car Port were overbearing. McInnis also felt that the height of a car
port is a concern.
Commissioner Truax stated that if the car port was 10’ by 12’ or bigger it may need to require a
building permit, he also said that most car ports are bigger than this dimension.
The Commission felt that Car Ports should be dealt with administratively.
6.Discussion:
Sign Ordinance Changes – Regulation of LCD\Video Screens.
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Planning Commission Minutes – September 25, 2006 Page 10 of 10
Director Hinzman will present this information at a later date.
7. Other Business
A.Glendale Heights Fourth Addition –
The Site Plan was approved by City Council on the
September 18, 2006 meeting. The issue with the Full 13 System was resolved.
B.2030 Comprehensive Plan –
City Council adopted MRFA as the consultants for the 2030
Comprehensive Plan at the September 18, 2006 meeting.
C.Vermillion Street Master Plan – A
draft for the Vermillion Street Master Plan should be
out soon.
5. Adjourn
Commissioner Truax motioned and Commissioner Zeyen seconded. Motion passed
unanimously.
The meeting was adjourned at 8:51 p.m.
Respectfully submitted,
_____________________________
Larry Phillips
Planning Intern