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December 12, 2005
Regular Meeting
7:00 pm
Chairman Greil called the meeting to order at 7:01 pm.
1. Roll Call
Greil, Hollenbeck, McInnis, Schmitt, Truax, Twedt,
Commissioners Present:
Zeyen.
None.
Commissioners Absent:
Planning Director John Hinzman, Associate Planner
Staff Present:
Kris Jenson.
2. Approve November 14, 2005 Planning Commission Meeting Minutes
Motion by Commissioner Twedt, second by Commissioner McInnis to
approve the minutes of the November 14, 2005 Planning Commission meeting
as presented by Staff. Motion passed unanimously.
PUBLIC HEARINGS
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City of Hastings
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Director Hinzman presented background information on the request.
Chairman Greil opened the Public Hearing at 7:02 pm. Hearing no comments,
the hearing was closed at 7:03 pm.
Commissioner Truax verified that both lots, after the proposed lot line
rearrangement, would meet minimum lot sizes.
Director Hinzman stated they would.
Commissioner Zeyen clarified as to whether there would be two or four lots after
the lot line rearrangement.
Director Hinzman stated there would be two lots.
Commissioner Twedt asked what the City looks at when considering a rezoning
from Commercial to Residential.
'LUHFWRU+LQ]PDQVWDWHGWKDWWKHYLDELOLW\RIWKHDUHDIRUFRPPHUFLDODQGLW·V
proximity to other commercially guided areas are considered. In this case, even
though it backs up to a commercial area, the property owner is using it in a
Minutes - Hastings Planning Commission
December 12, 2005 – Page 2 of 8
residential manner.
Commissioner Truax questioned how the rear property would have access if the
commercially guided-property were developed as such.
'LUHFWRU+LQ]PDQVWDWHGWKDWLWKDVQ·W been a concern because of the joint
ownership, but if they were to be owned separately it could create problems for
access.
Commissioner Schmitt clarified whether the motions should be separate or could
be combined.
Director Hinzman requested separate motions.
Commissioner McInnis asked about future re-use of Cooper School across the
street and impacts on commercial use in the area.
Director Hinzman stated that currently Cooper School was being used as a day
care center known as Stepping Stones. The zoning on the property is actually
residential, so any future use as a commercial use would require a rezoning. Its
current comp plan designation is Public.
Commissioner Truax questioned why the SDUFHOZDVQ·WEHLQJUH]RQHGWR5
since it seemed that R-2 was a district that caused issues with neighbors.
Director Hinzman stated that the surrounding area is zoned R-2, all the way to
Pine Street, plus the adjoining parcel was already zoned R-2.
Planning Commission Action:
Commissioner Schmitt moved and Commissioner Hollenbeck seconded the
motion to recommend approval of the comp plan amendment at 115 17 St W
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from C Commercial to U-I Urban Residential (1-3 units/acre) to the City
Council.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
Planning Commission Action:
Commissioner Hollenbeck moved and Commissioner Schmitt seconded the
motion to recommend approval of the rezoning at 115 17 St W from C-3
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Community Regional Commerce to R-2 Medium Density Residence to the City
Council.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
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City of Hastings
Director Hinzman presented the Staff report on the proposed Amendment.
Chairman Greil opened the public hearing at 7:12 pm. Hearing no comments, the
public hearing was closed at 7:13 pm.
Planning Commission Action:
Minutes - Hastings Planning Commission
December 12, 2005 – Page 3 of 8
Commissioner Zeyen moved and Commissioner Twedt seconded the motion
to recommend approval of the proposed ordinance amendment for Chapter 11
regarding final plat recording deadline to the City Council.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
OTHER ACTIONS
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Planner Jenson updated the Commission on this request.
Commissioner Schmitt questioned whether it was reasonable to require the
DSSOLFDQW·VWRQRWFOHDQWKHLUHTXLSPHQWon site, and whether this would just
transfer the problem to a different location.
Director Hinzman stated that this would EHDQLVVXHWKHDSSOLFDQW·VZRXOGQHHG
to deal with, and that this was a condition requested by the Public Works
Director. He suggested that perhaps they could clean the equipment at a
commercial car wash or the like.
Planning Commission Action:
Commissioner Twedt moved and Commissioner Zeyen seconded the motion
to recommend approval of the Type II Home Occupation License request for
Jeff and Corrine Stricker at 3615 Malcolm Ave to the City Council, with the
following conditions:
1)A fire safety inspection by the Fire Marshall.
2)That the business be operated in compliance with the information
provided by the applicant. The applicant shall provide the Planning
Department notice of changes that expand the business (i.e. additional
outside employees, etc.) to determine if the business is operating within
the confines of the code.
3)That the sealcoat tanker be stored within the garage on a hard surface
when not in use.
4)That the site will be inspected annually to verify that the garage has no
floor drain and to check for spills or other possible environmental
concerns relating to the home occupation.
5)That cleaning of the tanker and supplies is prohibited at the home site to
protect against possible negative effects to the Wellhead Protection Area.
6)That the business will be operated in compliance with the Home
Occupation regulations as established by the Hastings City Council.
Minutes - Hastings Planning Commission
December 12, 2005 – Page 4 of 8
7)That the Type II license will be in a probationary status for one year.
When the year is up, the Council will review the license and determine
whether it should be issued for the remaining two years.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
6²6LWH3ODQ²&RQVWUuction of Warehouse Office
. Midwest Products
Building at the Northeast corner of Enterprise and 31 Street.
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Director Hinzman presented the Staff report on the proposed site plan.
Commissioner Zeyen noted the Class 2 material and that it would be either
sealed or painted and questioned whether it would be a colored product.
Bill Warner of Durand Building Services stated it would be a sealer with color.
Commissioner Twedt questioned what the sprinker regulations were for this
type of business.
Mr. Warner stated that the sprinkling requirements are driven by the use of the
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sprinkling of a building is required, the number and location of the sprinkler
heads is driven by the use of the building, height of ceilings, etc. It is expected
that this building will be required to be sprinkled.
Commissioner Schmitt stated that if that were the case and it was likely that the
FXOGHVDFZRXOGQ·WEHUHTXLUHGRQVLWH for emergency access, then this would
open additional areas for landscape plantings. Commissioner Schmitt also
questioned whether this project perhapVZDVQ·WUHDG\WRPRYHIRUZDUGVLQFH
there were 18 conditions of approval.
Director Hinzman stated that many of those were boilerplate language that is
included on all site plan staff reports and that he was comfortable with the
project moving ahead.
Planning Commission Action:
Commissioner Schmitt moved and Commissioner McInnis seconded the
motion to recommend approval of the site plan for Midwest Products at the
Street to the City Council, with the
Northeast corner of Enterprise and 31
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following conditions:
1)Adherence to the Site Plan, Landscape Plan, and Architectural Elevations
as presented to the City Council.
2)All disturbed areas on this property shall be stabilized with rooting
vegetative cover to eliminate erosion problems.
3)The disturbed areas of the site shall be maintained to the requirements of
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Minutes - Hastings Planning Commission
December 12, 2005 – Page 5 of 8
4)The limestone drive aisle area east of the building is not acceptable. All
drive aisle and parking areas must be built to city standards including
bituminous surfacing and concrete curb. The driveway is not required
provided a NFP 13 fire suppression system is installed per requirements
of the Fire Marshall.
5)Midwest Products shall submit a letter outlining its parking needs for the
site and must agree to construct designated proof of parking spaces if
needed in the future at the discretion of the Planning Director.
6)The site must meet minimum tree planting and shrub planting
requirements of the Landscape Ordinance.
7)Additional shrub plantings shall be added along 31 Street to meet
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minimum quantity requirements. The City Forester suggests groupings of
Ashley Spirea or equivalent planted in groups 4 feet on center.
8)Additional tree plantings shall be added east of the building in lieu of the
fire lane provided an acceptable fire suppression system is installed.
9)White Pine plantings shall be planted in place of Blue Spruce. White Pine
has a greater longevity.
10)Rain Garden Plantings must be identified and approved by the City
Forester.
11)Final approval of the development grading and utility plans by the City of
Hastings. The applicant shall be liable for any costs involved in consultant
review of the plans.
12)All rooftop equipment shall be screened by a parapet wall from areas
facing a public right-of-way, and painted to match the building elsewhere.
13)All parking and drive aisle areas shall be constructed to city standards
including concrete curb and bituminous surfacing.
14)Lighting must not exceed 0.5 foot candles at the property line.
15)Any uncompleted site work (including landscaping) must be escrowed at
125 percent of the estimated value prior to issuance of a certificate of
occupancy.
16)Submission of an electronic copy of all plan sets (TIF, PDF, or similar
format) prior to issuance of certificate of occupancy.
17)Any signage on the site is required to obtain a sign permit from the
Planning Department prior to being erected on site.
18)Outdoor storage of materials shall be prohibited unless screened to the
satisfaction of the Planning Director.
19)Additional drainage and utility easements may be needed at the
discretion of the Public Works Director.
Minutes - Hastings Planning Commission
December 12, 2005 – Page 6 of 8
20)Approval is subject to a one year Sunset Clause; if significant progress is
not made towards construction of the proposal within one year of City
Council approval, the approval is null and void.
21)Future expansion of the building may require additional fire access.
22)The applicant shall consult with the Fire Marshall in locating the building
fire connection.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
²6LWH3ODQ²*OHQGDOH+HLJKWV Addition.
7. MW Johnson
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Planner Jenson presented background information on this request.
Commissioner McInnis stated that he was pleased with the color schemes as
presented.
Tom Ryan, developer of Glendale Heights, stated that he likes the changes to the
buildings and thinks this will be a positive change for the site.
Commissioner McInnis added that while he likes the rambler/two-story units, he
GRHVVKDUH6WDII·VRSLQLRQRIWKHUHDURIthe Trillium units. His concern is that the
residents of the 8-unit buildings will be looking out at a flat wall.
Trent Johnson, representative of MW Johnson, stated that the different style units
represented different price points, and that the Trillium units are geared toward
1 time or young home buyers.
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Commissioner Truax stated that color and structural changes work the best to
provide variety. The Planning CommissionKDVVHHQWKDWFRORUDORQHGRHVQ·W
work. He requested that the applicants work with Staff to provide differentiation
on the rear of the trillium units.
Commissioner Schmitt questioned whether the landscape plan meets the new
landscape ordinance requirements.
Director Hinzman stated that Staff has not compared it to the new ordinance
because there were no changes proposed and therefore it is not subject to the
ordinance.
Planning Commission Action:
Commissioner Truax moved and Commissioner McInnis seconded the motion
to recommend approval of the site plan for MW Johnson at GLENDALE
HEIGHTS 3 ADDITION to the City Council, with the following conditions:
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1)All disturbed areas on this property shall be stabilized with rooting
vegetative cover to eliminate erosion problems.
2)Any modifications to the approved grading, drainage, erosion control,
and/or utility plans must be approved by the Public Works Director.
Minutes - Hastings Planning Commission
December 12, 2005 – Page 7 of 8
3)Applicant agrees to reimburse the City for any fees incurred in review of
the development.
4)An escrow account must be established for all uncompleted site items
(including landscaping) prior to certificate of occupancy.
5)All landscaped areas must be irrigated.
6)Construction of units must conform to the color schemes provided by the
applicant. No two adjacent buildings may have the same color scheme.
Color information must be provided on the building permit for approval
by the Planning Director.
7)Construction of the units must include details included on color elevations
such as trim around windows and doors, use of shake and horizontal
siding, varying styles or brick and stone as accents on the front and sides
of the buildings, as well as varying shingle colors.
8)The rear elevation as proposed by Staff and the Planning Commission
must be implemented into the design of the unit. Also, each building shall
have one half setback an additional 3-5 feet to provide additional relief on
the front and rear elevations.
9)All adjacent driveways must be separated by a minimum three-foot wide
landscape strip from the house out to the curb.
10) Submission of an electronic copy of all plan sets (TIF, PDF, or similar
format) prior to recording of the Final Plat mylars.
11)Approval is subject to a one year Sunset Clause; if significant progress is
not made towards construction of the proposal within one year of City
Council approval, the approval is null and void.
Upon vote taken, Ayes: 7, Nays: 0. Motion passed.
8.
Other Business
Director Hinzman updated the Commission on Council actions since the last
Commission meeting. He also formally thanked Chairman Greil and Vice Chair
Hollenbeck for their service to the Planning Commission.
Commissioner Truax moved and Commissioner Schmitt seconded a formal
motion to thank Chairman Greil and Vice Chair Hollenbeck for their service to
the Planning Commission and the City. The vote was unanimous.
Chairman Greil thanked his fellow Commissioners for their service, thanked
Staff for their guidance, and thanked the members of the public who attended
meetings and participated in the process. He also encouraged people to apply to
serve on any of the City Commissions.
Minutes - Hastings Planning Commission
December 12, 2005 – Page 8 of 8
Vice Chair Hollenbeck thanked her fellow Commissioners and Staff for their
work and effort over the years.
9
. Adjourn
The meeting was adjourned at 8:08 pm.
Respectfully submitted,
_________________________________
Kris Jenson
Recording Secretary