The URL can be used to link to this page

Home My WebLink About11-01-04 CITY OF HASTINGS COUNCIL MEETING Monday, November 1,2004 7:00 P.M. I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on October 18, 2004 Presentation-Ruth Doffing Trust re: Library Donation V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Approve Change Order #3-Project 2003-10: Highway 61 & 10th Street Intersection at SE Corner (Pember Construction, Walgreens Sprinkler System Replacement): $4,174.50 3. Pay Estimate #3-project 2003-10: 10th Street & Highway 61 Turn Lane (Pember Excavating): $4,174.50 4. Approve Snow Removal Agreement 5. Resolution-Pioneer Park Donation 6. Resolution-Vermillion Falls Park Donation 7. Liquor License Ownership Transfer 8. Budget Adjustment VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Public Hearing-2003 Improvements Assessment Hearing 2. Public Hearing-Renewal of Currency Exchange License 3. Public Hearing-Declaration of Excess City Property and Property Exchange with Hastings HRA VIII. REPORTS FROM CITY STAFF: A. Public Works 1. Resolution-Adopting 2003 Improvement Program Assessments B. Planning .. C. Administration 1. Resolution-Renewal of Currency Exchange License 2. Declaration of Excess City Property and Property Exchange with Hastings HRA 3. Appointment of Building Official/Code Enforcement Supervisor IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next City Council Meeting on Monday, November 15,2004 Hastings, Minnesota October 18, 2004 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 18, 2004 at 7:00 p.m., in the City Hall Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Council Members Moratzka, Schultz, Riveness, Hazlet, Yandrasits and Hicks Members Absent: None Staff Members Present: City Attorney Shawn Moynihan, Public Works Director Tom Montgomery, HRA Director John Grossman, Planning Director John Hinzman, Parks and Recreation Director Barry Bernstein Approval of Minutes Mayor Werner asked ifthere were any corrections or additions to the minutes of the regular meeting of October 4, 2004. Hearing none, the minutes were approved as presented. Recognition-2004 Treescaping Award Barry Bernstein presented to the council a 2004 Treescaping Award for the project the city did on Arbor Day in 2004. This was a partnership project between the Parks and Recreation Department, Hastings Middle School and the Department of Transportation. Council Items to be Considered Mayor Werner asked if there were any additional council items to be considered. There were no additional items to be added to the agenda. Consent Agenda Council Member Yandrasits asked to have item 12 pulled from the Consent Agenda and placed under planning. Moved by Council Member Yandrasits, seconded by Council Member Moratzka to approve the Consent Agenda as amended. 7 Ayes; Nays, None. 1. Pay Bills As Audited 2. Approve Extension of Unpaid leave of Absence 3. Order Public Hearing-Renewal of Currency Exchange License . 4. Resolution-Requesting 35 MPH Speed Limit on Highway 316 to the'South City Limits 5. Approve Facility Maintenance Agreement Minutes ofthe Regular Meeting of October 18, 2004 Page 2 of 5 6. Pay Estimate #4-Project2004-1: Westwood Reconstruction (3 Rivers Construction) $172,605.91 7. Pay Estimate #3-Project 2004-2: 31st Street Reconstruction (A-l Excavating) $104,671.02 8. Pay Estimate #3-Project 2004-3: Vermillion River Trail Underpass (Mattison Contractors) $926.25 9. Pay Estimate #3-Project 2004-4: 10th Street & Highway 61 (Ace Blacktop) $230,545.17 10. Pay Estimate #lO-Project 2003-2: Riverwood South Oaks (Contractor's Edge) $16,450.49 11. Resolution-Grant Extension to Site Plan Approval #2003-77: Dakota SUlllmit (Nick Conzemius) 12. (This was moved to City Planner as #9) 13. Declaring Excess Property for Auction 14. Waive Internal Construction Fees-Wallin Park 15. 2004 Gobble Gait Request 16. Order Public Hearing for November 1, 2004-Declaring City Property Excess and Approving Exchange 17. Approve Accounts Receivable Write-Offs 18. Approve Credit Card Policy 19. Resolution-Approve Grant Submittal: Jiffy Gas Station Clean-Up Public Hearing-Modification of the Hastings Downtown Redevelopment Plan and Establishment of Tax Increment Financing District #4 Mayor Werner opened the public hearing at 7:07 p.m. HRA Director Grossman explained the proposed new TIF district and the reasons for creating the new district. Jessica Cook, from Ehlers Associates discussed reasons for creating the new TIP districts and the regulations covering the proposed district. Dan Cornejo, from Short Elliott Hendrickson, explained the study his company did of the area proposed to be in the new district to determine the need for reinvestment and renewal. SEH also studied the eligibility of the area for TIF. SEH concluded the proposed district met state law requirements. Mayor Werner questioned assumptions made in the SEH study such as relocating the VFW, American Legion, post office, UBC and the Excel substation. Cornejo explained that even if these properties were not relocated the proposed district would still satisfy the "but for" test. HRA Grossman told the council they could remove properties from the proposed rIP district. Mayor Werner stated that he did not understand how this proposed TIF district expanded beyond what the council preliminarily approved. Councilmember Yandrasits explained that some of these properties were included for the purpose of providing TIF funds to do streetscapes. Minutes of the Regular Meeting of October 18, 2004 Pagt: 3 oj' 5 Councilmember Hicks stated that he would like the council to study further the need to include or not include the parcels of property the Mayor was concerned about. Councilmember Riveness wanted to know if the American Legion had been notified about is inclusion in the new proposed TIF district. The owner of the Gardner House building explained that the valuation on her building has gone up over the years. Diane Metcalf, First Vice Commander of the American Legion, explained that the creation of the new TIF district will have direct impact on the American Legion. The very survivability of the Legion may depend upon what action the council takes on the new TIF district. The loss of parking nearby the Legion will affect the Legion. The public hearing was stopped at 8:00 p.m. so that the council could hold an awards presentation for the Mississippi River rescue. The public hearing was reconvened at 8:05 p.m. Barb Hollenbeck, 212 ~ 2nd Street East, thanked the mayor and the council for their work and their willingness to consider TIF for the downtown. Bill Boler, 402 West 7th Street, stated that he shared the mayor's frustrations as to how various things have happened over the course of this downtown redevelopment project. He stated that the city should have picked a plan and then sought out a developer instead of picking a developer and then a plan. Jackie Boler, 402 West 7th Street, read to the council her recent letter to the editor. She did not want the council to extend the agreement with Sherman & Associates. Ron Craft, 216 2nd Street East, stated concerns about TIF and who will use it, where it will be used, and how it will be used. Hearing no further comments, Mayor Werner closed the public hearing at 8: 17 p.m. Public Hearing-Annexation #2004-51: South Frontage Road Extension (0.5 Acres) Mayor Werner opened the public hearing at 8: 18 p.m. Planning Director Hinzman provided a brief background on the action to be considered. There were no comments from the audience. Hearing no comments, Mayor Werner closed the public hearing at 8:19 p.m. Adopting a Modification to the Hastings Downtown Area Redevelopment Plan and Establishing Tax Increment Financing District #4 and Approval ofthe Elimination of Parcels from Downtown TIF District #1 Moved by Councilmember Hicks, seconded by Councilmember Moratzka to table both of these items until the council can get further clarifications on the boundaries of the proposed TIP District and to refer this item to the planning committee of the council to get these clarifications. 7 Ayes; Nays, None. Minutes of the Regular Meeting of October 18, 2004 Page 4 of 5 Approve Sherman & Associates Master Development Plan and Approve and Authorize Execution of Master Preliminary Development Agreement Moved by Councilmember Moratzka and seconded by Councilmember Yandrasits to extend the expiration ofthe existing agreement to January 20,2005 so that questions on TIF district #4 can be resolved first. 7 Ayes; Nays, None. Second Reading/Resolution-Annexation #2004-51: South Frontage Road Extension (0,5 Acres) Moved by Councilmember Hicks; seconded by Councilmember Hazlet to approve the resolution as presented. 7 Ayes; Nays, None. Copy of resolution on file. Resolution-Site Plan #2004-52: Plastic Printers Expansion (2750 Millard Avenue) Moved by Councilmember Schultz; seconded by Councilmember Riveness to approve resolution as presented. 7 Ayes; Nays, None. Copy of resolution on file. Resolution-Minor Subdivision #2004-56: Subdivide Lot 1, Block 3, Hastings Industrial Park No, 3 (Spiral & Enterprise) Moved by Councilmember Schultz; seconded by Councilmember Riveness to approve the resolution as presented. 7 Ayes, Nays, None. Copy of resolution on file. Resolution-Site Plan #2004-54: Westview Packaging (Southwest Corner of Spiral & Enterprise Boulevards) Moved by Councilmember Yandrasits; seconded by Councilmember Hicks to approve the resolution as presented. 7 Ayes; Nays, None. Copy of resolution on file. Resolution-Approve Roof Sign #2004-60: Pizza Hut (1330 South Frontage Road) Moved by Councilmember Yandrasits; seconded by Councilmember Hazlet to approve the resolution as presented. 7 Ayes; Nays, None. Copy of resolution on file. Minutes of the Regular Meeting of October 18, 2004 Page 5 of 5 Appeal of 24-Foot Driveway with Ordinance (765 River Street) The applicant, Dwayne Curl, addressed the council on why he was appealing staff's denial of his request to widen an existing common driveway serving a twin home on River Street from 24 feet to 32 feet in width. Moved by Councilmember Yandrasits; seconded by Councilmember Schultz to uphold staff s decision. 7 Ayes; Nays, None. Adjournment Moved by Councilmember Schultz; seconded by Councilmember Riveness to adjourn the meeting at 8:39 p.m. 7 Ayes; Nays, None. ATTEST Mayor City Clerk MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator October 28, 2004 Ruth Doffing Library Trust Fund The City Council will recall from previous correspondence that the City of Hastings has received approximately $86,000 from the Ruth Doffing estate that will be used for Library purposes at the Dakota County Library. At the meeting on Monday November 1, 2004 Jeff Carlson from Carlson Capital Management will be in attendance to provide a brief presentation on the donation and to recognize the donation by Ruth Doffing. A short video presentation is being prepared. Date: 10/28/2004 Time: 13:56:44 Operator: BECKY KLINE CITY OF HASTINGS PM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ COUNCIL AND MAYOR COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING CNA INSURANCE NOV PREMIUMS Total for Department DELTA DENTAL PLAN OF OCT PREMIUM REGINA MEDICAL CENTE OCTOBER WELLNESS Total for Department 000 FILTERFRESH SPRINT COFFEE SERVICE MONTHLY TELEPHONE Total for Department 102 FARMER BROS CO. COFFEE IKON OFFICE SOLUTION QTRLY MAIN CHARGE NEOPOST LEASING MAILPRO RENTAL/ NOV OSBERG, DAVID M. EXPENSE REIMBURSEMENT SPRINT MONTHLY TELEPHONE Total for Department 105 DARTS ELDERCARE SEMINARS/SEPT GRAPHIC DESIGN SUMMER/FALL NEWSLETTER HASTINGS STAR GAZETT 601 VERM/SPEC USE PERM HASTINGS STAR GAZETT ANNEX SO FRONTAGE RD HASTINGS STAR GAZETT LEGAL 1 ELECTIONS/PUB AC HASTINGS STAR GAZETT LEGALI ELECTIONS HASTINGS STAR GAZETT LEGAL/ELECTIONS/PRIMARY HASTINGS STAR GAZETT ORD 11521 HASTINGS STAR GAZETT PRELIM PLAT/ VITT HASTINGS STAR GAZETT PRIMARY BALLOT HASTINGS STAR GAZETT SUBDIV SPIRAL BLVD HASTINGS STAR GAZETT VACATE ALLEY/2ND BAILLY HASTINGS STAR GAZETT WALLIN PARK SHELTER BIDS MESKO LEE, MELANIE EXPENSE REIMBURSEMENT OFFICE MAX - A BOISE ELECTION SUPPLIES SCHROEDER, ADELINE ELECTION MILEAGE SPRINT MONTHLY TELEPHONE STAR TRIBUNE JOB POSTINGI ENG SUPER VERIFIED CREDENTIAL BACKGROUND CHECK/ A SANN Total for Department 107 SPRINT MONTHLY TELEPHONE Total for Department 120 RYAN COMPANY, INC. BOILER CONTROL UNIT SPRINT MONTHLY TELEPHONE T . D. 'S CLEANING OCTOBER CLEANING TERRY'S ACE HARDWARE SUPPLIES XCEL ENERGY SEPT ELECTRICITY Total for Department 140 SPRINT MONTHLY TELEPHONE Total for Department 150 VI-1 Page: 1 Amount ------------ 236.92 236.92* 2,084.20 150.00 2,234.20* 100.00 13.41 113.41* 54.64 1,104.74 233.58 826.18 198.34 2,417.48* 200.00 2,534.00 25.20 93.30 46.65 31.10 77.75 336.00 42.00 93.30 25.20 33.60 62.20 171. 03 169.70 54.75 13 .41 175.00 47.00 4,231.19* 101.50 101.50* 32.96 43.67 1,150.80 126.50 2,894.23 4,248.16* 67.07 67.07* Date: 10/28/2004 Time: 13:56:45 Operator: BECKY KLINE Page: 2 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ M.!.S. NORNES, STEPHANIE ENGINEERING/HARD DRIVE 83.78 M.!.S. NORNES, STEPHANIE EXPENSE REIMBURSE/BOXES 8.39 M.!.S. NORNES, STEPHANIE EXPENSE REIMBURSE/MANUAL 183.07 M.1.S. NORNES, STEPHANIE EXPENSE REIMBURSE/SHIPPI 7.95 M.!.S. NORNES, STEPHANIE EXPENSE REIMBURSE/SOFTWA 62.84 M.!.S. SPRINT MONTHLY TELEPHONE 26.83 Total for Department 160 372.86* POLICE GRAFIX SHOPPE SPEED TRAILER GRAPHICS 525.05 POLICE HICKS WAYNE EXPENSE REIMBURSEMENT 84.96 POLICE JOHNSON, DOROTHY CLOTHING ALLOWANCE 46.98 POLICE MCGRATH, BRENDA UNIFORM ALLOWANCE 84.97 POLICE MN D.A.R.E OFFICERS DARE CONFERENCE 50.00 POLICE NEXTEL COMMUNICATION CELL PHONE BILL 51. 04 POLICE PUCH, CRAIG MEAL REIMBURSEMENT 8.85 POLICE SPRINT (CELL PHONES) MDT VISION CARD CONNECTI 802.62 POLICE SPRINT MONTHLY TELEPHONE 718.48 POLICE TERRY'S ACE HARDWARE KEYS 8.48 POLICE TERRY'S ACE HARDWARE SHIPPING 10.83 POLICE XCEL ENERGY SEPT ELECTRICITY 36.11 Total for Department 201 2,428.37* BUILDING AND INSPECT MATTHEW DANIELS INC DUP PERMIT/123 DUCKWOOD 135.50 BUILDING AND INSPECT 10,000 LAKES CHAPTER 10,000 LAKES CHAPTER DUE 100.00 BUILDING AND INSPECT GRAPHIC DESIGN CORRECTION FORMS 295.01 BUILDING AND INSPECT SPRINT MONTHLY TELEPHONE 67.07 BUILDING AND INSPECT SPRINT TELEPHONE 13.41 BUILDING AND INSPECT STATE OF MN BOARD OF ELEC INSPECT CERTIFICATE 50.00 Total for Department 230 660.99* PUBLIC WORKS ANDERSEN, E.F. &. ASS PLATES / SIGNS 639.34 PUBLIC WORKS ASPEN EQUIPMENT CO RESHARPEN BLADES 37.00 PUBLIC WORKS COpy EQUIPMENT INC. PAPER 53.45 PUBLIC WORKS GREENlMAGE SUPPLIES 168.14 PUBLI C WORKS H &. L MESABI BLADES/ BOLTS/ NUTS 511.60 PUBLIC WORKS HOSE/CONVEYORS INC. HOSE / FITTINGS 67.35 PUBLIC WORKS MAHONEY, PAUL SAFETY BOOTS 118.15 PUBLIC WORKS MEYER COMPANY SCHUTT / UNIFORM 183.96 PUBLIC WORKS MONTGOMERY, THOMAS EXPENSE REIMBURSEMENT 101.13 PUBLIC WORKS SCHMIDTKE SAMANTHA PAPER 6.68 PUBLIC WORKS SPRINT TELEPHONE 223.82 PUBLIC WORKS SPRINT VOICE/DATA CONNECTIONS 149.29 PUBLIC WORKS TERRY'S ACE HARDWARE COUPLING/ CONDUIT 7.54 PUBLIC WORKS TERRY'S ACE HARDWARE HOSE 1. 80 PUBLIC WORKS TERRY'S ACE HARDWARE POST 34.07 .. PUBLIC WORKS TERRY'S ACE HARDWARE SUPPLIES 30.46 PUBLIC WORKS TERRY'S ACE HARDWARE WASHERS 2.13 PUBLIC WORKS TOTAL TOOL AIR COMPRESSOR 824.86 PUBLIC WORKS UNIVERSITY OF MINNES CONFERENCE REGISTRATION 680.00 PUBLIC WORKS XCEL ENERGY SEPT ELECTRICITY 12,992.02 Date: 10/28/2004 Time: 13:56:45 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 3 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ Total for Department 300 PARKS AND RECREATION HASTINGS STAR GAZETT FALL HOME IMPROV Total for Department 401 MISCELLANEOUS LEAGUE/MN CITIES INS DEDUCTIBLE / B BEYER Total for Department 600 Total for Fund 101 PARKS AND RECREATION FERGUSON ENTERPRISES PVC FITTINGS/ VETS COMP PARKS AND RECREATION IKON OFFICE SOLUTION QTRLY MAIN CHARGE PARKS AND RECREATION IND. SCHOOL DISTRICT PAPER/ FILTERS PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE SERVICE PARKS AND RECREATION SPRINT TELEPHONE PARKS AND RECREATION SPRINT VOICE/DATA CONNECTIONS PARKS AND RECREATION TERRY'S ACE HARDWARE DEHUMIDIFIER SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE ELBOW PARKS AND RECREATION TERRY'S ACE HARDWARE IRRIGATION PARTS PARKS AND RECREATION TERRY'S ACE HARDWARE IRRIGATION PARTS/ VETS C PARKS AND RECREATION TERRY'S ACE HARDWARE IRRIGATION PARTS/ VETS C PARKS AND RECREATION TERRY'S ACE HARDWARE IRRIGATION PARTS/VETS CO PARKS AND RECREATION TERRY'S ACE HARDWARE PAINT / ROLLER PARKS AND RECREATION TERRY'S ACE HARDWARE SHOP SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE SHOVEL HANDLE PARKS AND RECREATION TERRY'S ACE HARDWARE SHOVELS PARKS AND RECREATION TERRY'S ACE HARDWARE SPRAYER PARTS PARKS AND RECREATION TERRY'S ACE HARDWARE TARP PARKS AND RECREATION TOWER CLEANING SYSTE CLEANING SERVICE PARKS AND RECREATION XCEL ENERGY SEPT ELECTRICITY PARKS AND RECREATION YOCUM OIL CO INC DIESEL FUEL Total for Department 401 Total for Fund 200 PARKS AND RECREATION SPRINT TELEPHONE PARKS AND RECREATION TERRY'S ACE HARDWARE FOAM PARKS AND RECREATION TERRY'S ACE HARDWARE POOL SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE ROLLERS/ ACID/TAPE PARKS AND RECREATION XCEL ENERGY SEPT ELECTRICITY Total for Department 401 CABLE Total for Fund 201 SPRINT TELEPHONE Total for Department 420 Total for Fund 205 HASTINGS ACCESS CORP ACCESS SUPPORT CABLE 16,832.79* 560.00 560.00* 115.78 115.78* 34,620.72* 4.26 517.59 133.76 246.78 274.92 298.58 3.05 .78 6.91 18.08 34.13 16.82 26.91 53.28 10.64 25.54 24.90 23.42 500.55 1,581.83 1,568.19 5,370.92* 5,370.92* 124.42 5.31 131.43 59.14 228.42 548.72* 548.72* 13.41 13.41* 13.41* 30,000.00 Date: 10/28/2004 Time: 13:56:45 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 4 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ Total for Department 420 Total for Fund 206 HERITAGE PRESERVATIO IKON OFFICE SOLUTION QTRLY MAIN CHARGE HERITAGE PRESERVATIO SPRINT TELEPHONE Total for Department 170 Total for Fund 210 REGINA MEDICAL CENTE OCTOBER WELLNESS Total for Department 000 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE CARLSON AUTO TRUCK 1490/ REPAIR FAIR OFFICE WORLD OFFICE SUPPLIES FAIR OFFICE WORLD SUPPLIES GALLS, INC. KNIT SHIRTS GORDY'S GLASS WINDSHIELD CHIP REPAIRS GRAPHIC DESIGN LETTERHEAD HOLMES, MARK MSFCA CONF / LODGING & PA IKON OFFICE SOLUTION QTRLY MAIN CHARGE SPRINT TELEPHONE TERRY'S ACE HARDWARE REDUCER/ELBOWS TERRY'S ACE HARDWARE SUPPLIES WALMART COMMUNITY DVD RECORDER WALMART COMMUNITY SUPPLIES XCEL ENERGY SEPT ELECTRICITY Total for Department 210 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE MEDICARE REFUNDS CALL 20040226/ GLORIA BA BLUE CROSS & BLUE SH CALL 20040226/GLORIA BAR EMERGENCY MEDICAL PR LATEX FREE TOURNIQUET EMERGENCY MEDICAL PR RESCUE OXYGEN CYLINDER S PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTE SEPT AMBULANCE SUPPLIES Total for Department 220 Total for Fund 213 DEBT BRIGGS & MORGAN ISSUANCE FEES/ 2004C Total for Department 700 Total for Fund 390 PARKS AND RECREATION MUSCO LIGHTING INC PIONEER PARK LIGHTING Total for Department 401 Total for Fund 401 EQUIPMENT REVOLVING INSIGHT PUBLIC SECTO MONITORS 30,000.00* 30,000.00* 522.67 13.41 536.08* 536.08* 150.00 150.00* 188.58 178.09 454.81 150.91 100.00 77.75 409.16 541.49 457.17 15.61 77.78 317.37 735.58 718.70 4,423.00* 253.78 63.45 23.88 59.56 203.18 786.39 1,390.24* 5,963.24* 3,515.48 3,515.48* 3,515.48* 13,716.14 13,716.14* 13,716.14* 267.61 Date: 10/28/2004 Time: 13:56:45 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ Total for Department 800 Total for Fund 403 HOUSING AND REDEVELO SPRINT TELEPHONE Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT HASTINGS STAR GAZETT WESTVIEW PCKG LAND SUBS I Total for Department 180 Total for Fund 407 PUBLIC WORKS PEMBER EXCAVATING IN 10TH & HWY 61/CHANGE ORD Total for Department 300 Total for Fund 493 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BDM CONSULTING ENGIN WESTWOOD SURVEYING BRIGGS & MORGAN ISSUEANCE FEES/ 2004B GURNEY, DAVID EMILY'S DONUTS Total for Department 300 Total for Fund 494 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BAHLS SERVICE OIL DPC INDUSTRIES, INC. HYDROFLOUROSILICIC ACID ECOLAB PEST ELIM.DIV ODOR UNITS IKON OFFICE SOLUTION QTRLY MAIN CHARGE MEYER COMPANY DUBE/ OUTERWEAR MN PIPE & EQUIPMENT HYDRANT EXTENSION MN PIPE & EQUIPMENT MARKING PAINT REGINA MEDICAL CENTE OCTOBER WELLNESS SPRINT TELEPHONE SPRINT VOICE/DATA CONNECTIONS T.D.'S CLEANING OCTOBER CLEANING XCEL ENERGY SEPT ELECTRICITY Total for Department 300 Total for Fund 600 Page: 5 Amount ------------ 267.61* 267.61* 13.41 13 .41 * 13.41* 16.80 16.80* 16.80* 4,174.50 4,174.50* 4,174.50* 7,277.00 5,029.37 22.39 12,328.76* 12,328.76* 37.92 599.87 12.25 593.95 137.70 134.46 193.33 30.00 129.93 149.29 319.50 8,255.61 10,593.81* 10,593.81* PUBLIC WORKS BRAUN PUMP & CONTROL INSTALL ROTATING ASSEMBL 10,023.59 PUBLIC WORKS GUSTAFSON, ANDREA MAP BINDERS 108.00 PUBLIC WORKS QUALITY FLOW SYSTEMS SENSOR TRANSDUCER 772.56 PUBLIC WORKS TERRY'S ACE HARDWARE SUPPLIES 34.94 PUBLIC WORKS XCEL ENERGY SEPT ELECTRICITY 932.47 Total for Department 300 11,871. 56* Total for Fund 601 11,871.56* Date: lO/2B/2004 Time: 13 :56:46 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 6 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ CITY CLERK CITY CLERK CITY CLERK CITY CLERK CHOICE POINT SERVICES TRAC DRUG TESTING/ RANDO NEXTEL COMMUNICATION CELL PHONE SERVICE SPRINT TELEPHONE TERRY'S ACE HARDWARE KEYS/ GARAGE Total for Department 107 Total for Fund 610 PARKS AND RECREATION CRAMER BLOG SERVICE ADJ/ REPAIR DESICCANT UN PARKS AND RECREATION FARMER BROS CO. COFFEE/ COCOA PARKS AND RECREATION FERGUSON ENTERPRISES GASKET PARKS AND RECREATION FIRST LINE BEVERAGES CONCESSION SUPPLIES PARKS AND RECREATION MIDWEST COCA-COLA BT POP/ JUICE PARKS AND RECREATION R & R SPECIALITIES, ZAMBONI BLADE SHARPENING PARKS AND RECREATION REGINA MEDICAL CENTE OCTOBER WELLNESS PARKS AND RECREATION SPRINT TELEPHONE PARKS AND RECREATION SPRINT VOICE/DATA CONNECTIONS PARKS AND RECREATION TERRY'S ACE HARDWARE 7/8 BITE DEWALT PARKS AND RECREATION TERRY'S ACE HARDWARE ADHESIVE/TOOLS PARKS AND RECREATION TERRY'S ACE HARDWARE BLADES/ TIES PARKS AND RECREATION TERRY'S ACE HARDWARE CAMERA BATTERIES PARKS AND RECREATION TERRY'S ACE HARDWARE DRY WALL SCREWS PARKS AND RECREATION TERRY'S ACE HARDWARE PARTS/ PARKS AND RECREATION TERRY'S ACE HARDWARE RAMP SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE SCREWS PARKS AND RECREATION TERRY'S ACE HARDWARE TAPE PARKS AND RECREATION TERRY'S ACE HARDWARE VARNISH PARKS AND RECREATION XCEL ENERGY SEPT ELECTRICITY Total for Department 401 Total for Fund 615 PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS SPRINT TELEPHONE UNITED CONSTRUCTION GEAR BOX REMOVAL XCEL ENERGY SEPT ELECTRICITY Total for Department 300 Total for Fund 620 Grand Total 4B.00 41.11 15.41 2.75 107.27* 107.27* 412.50 218.54 3.53 302.80 299.65 56.00 30.00 95.91 29B.60 39.39 10.51 12.09 7.43 8.50 15.19 24.34 -4.78 30.32 19.15 4,B32.61 6,712.28* 6,712.28* 43.67 14,273.75 2,203.95 16,521.37* 16,521.37* 156,892 .08* November 1, 2004 ~(t^J.~ &nM< FinanCeD~ t7~ 1 ~e azlet h ~ Councilmember atyof J-bstigs Nerrami.m To: City Council From: Becky Kline, Finance Department Date: 10/19/2004 The attached Department Report itemizes vouchers that were paid on October 19, 2004. Thank you. Date: 10/19/2004 Time: 09:16:26 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS UNITED STATES TREASU IRS LEVY (PAYROLL 10/22) Total for Department 000 AGGREGATE INDUSTRIES SAND Total for Department 300 Total for Fund 101 Grand Total 644.20 644.20* 2,332.41 2,332.41* 2,976.61* 2,976.61* Q1yof J-bsfi~ Merrmnim To: City Council From: Becky Kline, Finance Department Date: 10/26/2004 The attached Department Report itemizes vouchers that were paid on October 26, 2004. Thank you. Date: 10/26/2004 Time: 09:21:53 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ ADMINISTRATION FINANCE LEGAL MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE M.I.S. M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE PUBLIC WORKS PUBLIC WORKS CNA INSURANCE OCT LONG TERM CARE PREMI Total for Department L.E.L.S. PAYROLL DEDUCTIONS LOCAL UNION 49 PAYROLL DEDUCTIONS LOCAL 320 PAYROLL DEDUCTIONS MINNESOTA NCPERS PAYROLL DEDUCTIONS MN CHILD SUPPORT PMT CASE 00138614701 MN CHILD SUPPORT PMT CASE 001435452601 TEAMSTERS 320 WELFAR PAYROLL DEDUCTIONS Total for Department 000 CANNON OLD WEST SOCI GRAND EXCURSION - 3 PERF Total for Department 105 MN GOV'T FINANCE OFF MNGFOA CLASS/ BENSON Total for Department 120 FLUEGEL & MOYNIHAN P LEGAL FEE Total for Department 130 ALPHA VIDEO & AUDIO VIDEOTEK BULBS DAKOTA ELECTRIC ASSN ELECTRIC SERVICE GRAINGER, W.W. INC. LIGHT BALLASTS H & H INDUSTRIES INC LIGHT BULBS MENARDS SHELVING MENARDS WATER PAD NORTH STAR SOUND INC REPAIR PD INTERCOM SCHILLING PAPER CO. PAPER SUPPLIES STATE SUPPLY CO SEAL KITS TOWER CLEANING SYSTE OCT CLEANING SERVICES TROPHIES PLUS SIGN Total for Department 140 INSIGHT PUBLIC SECTO RACK EQUIP INSIGHT PUBLIC SECTO RACK SHELVES Total for Department 160 CITY OF MPLS. AUTOMATED PAWN SYSTEM DAKOTA ELECTRIC ASSN ELECTRIC SERVICE GRAPHIC DESIGN BUKKlLA/ BUS CARDS GRAPHIC DESIGN WARNING TICKETS KISSNER, CARY L. 1402 / REPAIR VEH OFFICE MAX - A BOISE OFFICE SUPPLIES SHAMROCK ANIMAL CLIN ANIMAL POUND STORAGE SOLBREKK INC MDT SERVER/ TECH SERVICE TELEMEDIA SOLUTIONS MDT TERMINAL SERVICES Total for Department 201 AGGREGATE INDUSTRIES SAND APWA MEMBERSHIP TRANSCRIPT FORM/ MONTGOM 236 . 92 236.92* 592 . 00 750.00 921. 00 144.00 438.39 238.57 520.00 3,603.96* 350.00 350.00* 65.00 65.00* 10,838.33 10,838.33* 62.95 19.48 39.78 218.60 74.53 10.64 194.00 125.49 516.67 1,196.21 11.50 2,469.85* 439.62 174.32 613.94* 170.00 10.98 72.42 402.57 269.83 11. 27 788.04 480.00 2,786.47 4,991.58* 2,662.83 20.00 Date: 10/26/2004 Time: 09:21:54 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page :. 2 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS CEMSTONE PRODUCTS CO SILICA SAND COMMERCIAL ASPHALT C HOT MIX ASPHALT DAKOTA ELECTRIC ASSN ELECTRIC SERVICE KIMBALL-MIDWEST PAINT MN DEPT/LABOR & INDU COMPRESSOR REGISTRATION NORTHERN SAFETY TECH LIGHT SPRING CITY ELECTRIC LIGHT POSTS/ BASES Total for Department 300 Total for Fund 101 PARKS AND RECREATION IND. SCHOOL DISTRICT CARPET SHAMPOO/JT MAINT PARKS AND RECREATION LEEF BROTHERS, INC. SHOP/LAV TOWELS PARKS AND RECREATION MN RECREATION /PARK STATE CONFERENCE REGISTR PARKS AND RECREATION MOTOR PARTS SERVICE TURN LAMP PARKS AND RECREATION RENT 'N' SAVE PORTAB TOILET UNIT BURNED Total for Department 401 Total for Fund 200 MINNESOTA NCPERS PAYROLL DEDUCTIONS Total for Department 000 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE ALEX AIR APPARATUS I COMPRESSOR MAINT AMERIPRIDE LINEN & A TOWELS CUB FOODS COOKIES/OPEN HOUSE EMERGENCY APPARATUS REPAIRS 1480 EMERGENCY APPARATUS REPAIRS 1482 EMERGENCY APPARATUS REPAIRS 1483 EMERGENCY APPARATUS REPAIRS 1492 MOTOR PARTS SERVICE 1497/ PARTS MOTOR PARTS SERVICE PAID TWICE-CREDIT MOTOR PARTS SERVICE SEAFOAM PT MOTOR PARTS SERVICE SUPPLIES NEXTEL COMMUNICATION CELLULAR CHARGES OSI BATTERIES PAGER BATTERIES Total for Department 210 Total for Fund 213 HOUSING AND REDEVELO MINNESOTA NAHRO CONF REGISTRATION HOUSING AND REDEVELO SEH ENGINEERS TIF STUDY FOR #4 Total for Department 500 Total for Fund 404 PUBLIC WORKS BRAUN INTERTEC 2003-2 RSO TEST SERV Total for Department 300 Total for Fund 493 50.10 71.44 1,716.48 78.87 30.00 115.39 4,899.00 9,644.11* 32,813.69* 418.36 49.95 340.00 25.33 532.50 1,366.14* 1,366.14* 64.00 64.00* 627.29 27.72 200.00 1,291.92 2,938.88 559.00 5,178.79 45.81 -59.64 5.31 13.77 123.45 153.92 11,106.22* 11,170.22* 125.00 3,387.69 3,512.69* 3,512.69* 65.00 65.00* 65.00* Date: 10/26/2004 Time: 09:21:54 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK SAWYER DON PARTIAL/ REPLACEMENT OF BRAUN INTERTEC 31ST ST RECONSTRUCT BRAUN INTERTEC SCHOOL HOUSE SQ BRAUN INTERTEC VRTU PROJ BRAUN INTERTEC WWOOD TEST SERVICES SEH ENGINEERS 2004-4 10TH & HWY 61 SIG Total for Department 300 Total for Fund 494 BONESTROO & ASSOC PROF SERVICES DAKOTA ELECTRIC ASSN ELECTRIC SERVICE DOCUMENT RESOURCES UTILITY BILL FORMS G & K SERVICES MAT / TOWEL RENTAL MINNESOTA NCPERS PAYROLL DEDUCTIONS MOTOR PARTS SERVICE FLASHER U.S. POSTMASTER WATER BILLING POSTAGE Total for Department 300 Total for Fund 600 DAKOTA ELECTRIC ASSN ELECTRIC SERVICE MACQUEEN EQUIPMENT, AIR CYLINDER Total for Department 300 Total for Fund 601 MINNESOTA NCPERS PAYROLL DEDUCTIONS MOTOR PARTS SERVICE AUTO LAMP/ T-4 MOTOR PARTS SERVICE FILTER STOCK MOTOR PARTS SERVICE MARKERS MOTOR PARTS SERVICE SWING HANGER/ T-1 Total for Department 107 Total for Fund 610 PARKS AND RECREATION MINNESOTA NCPERS PAYROLL DEDUCTIONS Total for Department 401 PUBLIC WORKS Total for Fund 615 MINNESOTA NCPERS PAYROLL DEDUCTIONS Total for Department 300 Total for Fund 620 HOUSING AND REDEVELO BRADLEY & DEIKE PA SHERMAN DOWNTOWN DEV HOUSING AND REDEVELO EHLERS & ASSOC SHERMAN AGREEMENT/ESCROW HOUSING AND REDEVELO HOISINGTON KOEGLER G REVIEW SHERMAN PLAN Total for Department 500 Page: 3 Amount ------------ 600.00 1,399.50 1,532.50 40.75 2,988.25 368.07 6,929.07* 6,929.07* 1,959.78 38.46 1,071.42 106.26 32.00 30.99 997.18 4,236.09* 4,236.09* 136.31 63.89 200.20* 200.20* 16.00 6.83 33.72 7.10 6.50 70.15* 70.15* 16.00 16.00* 16.00* 16.00 16.00* 16.00* 550.00 1,756.25 437.50 2,743.75* Date: 10/26/2004 Time: 09:21:54 Operator: BECKY KLINE Page: 4 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ Total for Fund 807 2,743.75. Grand Total 63,139.00. VI-2 MEMO To: From: Date: Re: Honorable Mayor and City Council David Gurney October 27,2004 Add Item to Consent Agenda- Change Order #3, Project 2003-10, 10th & 61 Council is requested to add to the consent agenda, approval of Change Order #3 to the 2003-l0th & 61 Intersection Project. The Change Order involves expanding the project's scope to include modification and relocation of the Walgreen's lawn sprinkler system in that area. This work was completed after Walgreen's granted the City an easement for the project work at no charge. The estimated Change Order cost is $4,174.50. - ern' OF HASTINGS \\Cityha1l2\company\CityDocuments\City Council\Agenda Items\2004\November I, 2004\Consent Agenda\Change Order 3 , 2003-10 Council Memo.doc VI-3 City of Hastings - Engineering Department CHANGE ORDER #3 Contractor: Address: Pember Excavating N4449 469th Street Menomonie, WI 54751 City Project No.: 2003-9 Contract Name: 10th StreetffH 61 Intersection Improvements Location: Hastings, MN 55033 In accordance with the terms of this contract, you are hereby authorized and instructed to perfonn the Work as altered by the folIowing provisions The existing sprinkler system for the Walgreens property needs to be modified and relocated. Item No. Item Quantity Unit Unit Price Amount 2104.601 Modify and Relocate Sprinkler System 1 LS $4,174.50 $4,174.50 CHANGE IN CONTRACT TIME Due to this change the Contract Time: a. Is increased ( ) by _ Working Days Is decreased ( ) by _ Working Days Is increased ( ) by _ Calendar Days Is decreased ( ) by ~ Calendar Days Date b. Is not changed ( X ) c. Is changed to d. May be revised if the work affected the controlling operation ( ) The prices for additional project quantities are to remain the same as in the bid per City Specifications, Section 100-302: Increased or Decreased Quantities of Work. Approved By: City Engineer Date: 10 /19/o~ X:\FJ\Hasti\020400\ 7 -Construction\Payment\C03sprinkler .doc - 1 - VI-4 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator October 28, 2004 Agreement for Snow Removal Recommended City Council Action It is recommended that the City Council take action approving the enclosed agreement for Snow Removal for 2004-2005 with Ross Albertson. No changes are proposed from the prior year agreement. CITY OF HASTINGS AGREEMENT FOR SNOW REMOVAL 2004-2005 This Agreement and fee schedule specify the work to be completed by Ross Albertson, 1332 Featherstone Road, Hastings, Minnesota, and the payments for the work to be made by the City of Hastings. The terms of this Agreement shall begin on November 15, 2004 and continue until May 1, 2005. 1.) Mr. Albertson shall be considered an independent contractor and shall provide evidence of comprehensive, liability and collision motor vehicle insurance, on all vehicles that wi II he Llsed for snow removal operations, in amounts no less than that which is required by Law. The City of Hastings and the City Housing and Redevelopment Authority shall be named as additional insureds on the policy. The insurance, must include, at a minimum, public liability, personal injury liability and motor vehicle insurance, all in the amounts of at least $1,000,000 per occurrence, and per year. This shall include an endorsement identifying the City of Hastings and the City Housing and Redevelopment Authority as an additional insured. Additionally, Mr. Albertson will be required to provide an agreement, holding harmless and agreeing to indemnify the City of Hastings and the City Housing and Redevelopment Authority, for damages that either may suffer, due to the negligence ofMr. Albertson. 2.) Contractor shall plow all snow, including sanding, de-icing and salt, from all sidewalks, steps and parking lots described on the attachment, and identified on the attached map. This does include the sidewalk on the north side of the Public Square, adjacent to the street, west of the main sidewalk (which runs north/south leading to the City Hall.) 3.) Any snowfall of2" or more must be plowed from sidewalks and steps within 12 hours, and from parking lots within 24 hours. Iced areas on sidewalks and steps must be cleared and sanded as soon as possible, and in all cases within 12 hours. 4.) Contractor shall provide all equipment and supplies, except for de-icer for concrete and calcium chloride for all other areas, which is available at the Street Department. Contractor shall be responsible for pick up at the Street Department. 5.) IfMr. Albertson is disabled, or otherwise unable to perform these services, the agreement will be canceled, and the retainer shall be pro-rated accordingly for the month in which services are unable to be performed. .. SNOW REMOVAL AREAS AND FEES AREA ONE Sidewalks adjacent to Oliver's Grove Park, abutting Second Street and Ramsey Street. Sidewalks adjacent to the old grain elevator site, abutting Second Street and Tyler Street, and the sidewalks adjacent to the Parking lot at Third Street and Tyler Street. Sidewalks adjacent to the municipally owned parking lot. Sidewalks adjacent to the vacant lot and sidewalk at 3rd and Ramsey Street. This area does include the steps behind the Johnson Hardware Parking Lot. In addition, clear snow and ice buildup at the sidewalk adjacent to 222 Ramsey Street. Snow Season Retainer: Per Event Charge: $1,100.00 $ 180.00 AREA TWO The sidewalks on the south and west of the parking lot at Sibley and 4th Street, and the sidewalks on all four sides ofthe block bounded by 3rd Street, 4th Street, Sibley Street and Vermillion Streets. This does not include the Police Parking Lot (apron) in front ofthe garage doors. Snow Season Retainer: Per Event Charge: $1,100.00 $ 165.00 AREA THREE The sidewalks inside the four sides of the block bounded by 3rd Street, 4th Street, Sibley Street and Vermillion Street. This includes all sidewalks leading to the doors of both the Police Station and City Hall, and three sets of steps: a.) adjacent to Vermillion Street; b.) the entire step area on the north side of City Hall; c.) adjacent to the Police Station. Snow Season Retainer: Per Event Charge: $1,100.00 $ 150.00 The Snow Season Retainer shall be paid as follows: a.) b.) c.) Execution of the Agreement: January 1,2005 March 1, 2005 $1,100.00 $1,100.00 $1,100.00 Michael D. Werner, Mayor Ross Albertson Melanie Mesko Lee, City Clerk (SEAL) '" . ". " ... , . .. I' - '. ~oooof-..... ~~. " -- . . - ..-_. elf . . "'~ .~; r -~,.-. o ' e -. - ... '. . . . . . ~ l 0 ; Ib5 . . : " ;0 .. oa 0.. ~ . - .i I ( ""' , ~ J,)~...~ :I,,!HlS ~.. - ~. ~. ~~-<:..~ . 7'"~ .'. . ....~ -,' ~ -j. ,;;i~ . . ~\"'~"":'::".''.',:''.,;:. .,',.-:t.;': .~...,.:.' ':. VI-5 - CITY OF HASTINGS Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6176 Fax 651-437- 7082 Date: 10/20/04 To: Honorable City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Smead Manufacturing Company Donation Backaround Information: The Smead Manufacturing Company has generously donated $1,500 for a new flag pole at the Pioneer Park memorial. If this donation is accepted by City Council, a budget adjustment is requested for the purchase of the flag pole out of fund 200-401-4122-6590. Council Action Reauested: 1) Accept this donation REF: city council/memo of smead donation October 2004 .. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 11- -04 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION FOR DONATION FROM SMEAD MANUFACTURING FOR PIONEER PARK WHEREAS, Smead Manufacturing Company has presented to the City a donation of $1 ,500, and have designated that this donation be used for a flag pole at the Pioneer Park memorial and WHEREAS, the City Council is appreciative of the donation and commends the Smead Manufacturing Company for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a new flag pole at Pioneer Park memorial Adopted this 1 st day of November, 2004 Michael Werner, Mayor Attest: Melanie Mesko Lee, Administrative Assistant/City Clerk VI-6 - CITY OF HASTINGS Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6176 Fax 651-437- 7082 Date: 10/20/04 To: Honorable City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: James Reinardy and Joan Anderson Donation Backaround Information: James Reinardy and Joan Anderson has generously donated $400for a memorial park bench to be placed at Vermillion Fall Park. If this donation is accepted by City Council, a budget adjustment is requested for the purchase of the memorial bench out of fund 200-401-4101-6450. Council Action Reauested: 1) Accept this donation as recommended REF: city council/memo of Anderson and reinardy donation October 2004 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 11- -04 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION FOR DONATION FOR MEMBORIAL BENCH AT VEMILLlON FALLS PARK THE RECREATION PROGRAM WHEREAS, Joan Anderson and James Reinardy has presented to the City a donation of $400.00, and have designated that this donation be used for a memorial bench at vermillion Falls Park; and WHEREAS, the City Council is appreciative of the donation and commends Joan Anderson and James Reinardy for their civic efforts. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a new memorial bench. Adopted this 1 st day of November, 2004 Ayes: Nays: Absent: Michael Werner, Mayor Attest: Melanie Mesko Lee, Administrative Assistant/City Clerk VI-7 MEMORANDUM I To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Administrative Assistant/City Clerk October 27, 2004 Transfer of On-Sale Liquor License at 1223 Vermillion Street Council Action Requested: Approve the transfer of on-sale liquor, Sunday on-sale at Trattoria daVinci to Mangia Roma, and amending the license from a full, on-sale liquor to a strong beer/wine license. Backaround: Staff received an application from Angelo Volpicelli to transfer the current on-sale, Sunday on-sale, and off-sale liquor license. He has completed all applicable application materials and staff recommends the transfer. Attachments: 1. Resolution Application materials on file CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 11- -04 RESOLUTION APPROVING APPLICATION FOR TRANSFER OF LIQUOR LICENSE AT TRATTORIA DaVINCI WHEREAS, Angelo Volpicelli, current co-licensee of a liquor license at Trattoria daVinci, 1223 Vermillion Street, has made application to the City of Hastings to transfer the liquor license from Italian Fare, Inc (d/b/a Trattori daVinci) to a strong beer/wine license to MangiaRoma, Inc. (d/b/a Mangia Roma); and WHEREAS, all necessary paperwork has been received. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution transferring the liquor license at 1223 Vermillion Street from Italian Fare, Inc. to Mangia Roma, Inc., and to transfer liquor license to a strong bee/wine license. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 1 st DAY OF NOVEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, Administrative Assistant/City Clerk (SEAL) VI-8 Date: October 27,2004 To: Honorable Mayor and Council members From: Charlene Stark Re: Budget Adjustment Background: In the 2004 budget there is an intern position that was hired to split her time between planning and HPC. That position has been an invaluable help to both departments. However the budgeted amount has been expensed and the two departments are still in need of her services. They are asking for an additional $1,200 to employ her for one day a week until the end of the year. The amount is nominal and fund balance in the HPC fund is sufficient to cover it. Council Action: Staff asks for a budget adjustment of$I,200 to be funded by fund balance from the HPC fund. VII-2 MEMORANDUM To: From: Date: Re: Mayor Werner & City Councilmembers Melanie Mesko Lee, Administrative Assistant/City Clerk October 26, 2004 Currency Exchange Application Council Action Reauested: Conduct a public hearing and pass a resolution approving a currency exchange license for Wal-Mart. Backaround Information: The City has received an application from the Minnesota Department of Commerce, from Wal-Mart to renew their currency exchange business at their Hastings location. While currency exchange is not specifically addressed in our code book, MN State Statute 53A.04 (s) requires that a local jurisdiction hold a public hearing and adopt a resolution either approving or denying the request. There is no corresponding City license or fee that goes along with this request. Should the Council choose to approve this request, the appropriate resolution and supporting paperwork will be sent up to the State Department of Commerce. If you have any questions, please do not hesitate to let me know. VII-3 VIII-C-2 October 27,2004 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: Public Hearing and Resolution for the declaration of excess property and exchange of property with the HRA. The HRA has acquired and cleared all the property on Block 1, north east of the comer of Second and Tyler Street, for eventual redevelopment. One parcel remains in City ownership as shown on the attached map (B). It is not a buildable parcel by itself, but together with the adjacent HRA parcels, would enable new construction. The HRA proposes exchanging the City parcel for a parcel the HRA owns on the adjacent Block 2, also shown on the attached map (A). The HRA parcel was a portion of East First Street until vacated in 1965 for use of a creamery then located on Lot 1. The HRA will consider the sale of Lot 1 Block 2 for redevelopment. However, selling the piece extending into First Street could interfere with future public access and improvements in the park. The HRA believes that public purpose will be served by deeding that piece back to the City. City property has to be found excess and disposed of in a commercially reasonable manner. The Assessor's market value for the City parcel is $19,400 and for the HRA parcel is $5,148. The City Administrator and The City Attorney recommend that the exchange, without additional payment, be considered commercially reasonable in that the City will benefit from both redevelopment and the recovery of right-of-way on First Street. ACTION: The attached resolution declares the property excess and the exchange reasonable and authorizes execution of a deed for exchange for the HRA parcel. The contingency is that the HRA also prepare a deed for the City. SITE MAP 17,200 2,300 19,500 200 LOT SIZE (EXCLUDES ROAD EASEMENTS) ~SQFT .~ -0.09 ACRES 2004 BUILDING INFORMATION (PAYABLE 2005): NO DATA AVAILABLE 2004 ESTIMATED MARKET VALUES (PAYABLE 2005) PROPERTY 10 NUMBER: 19-321~1 FEE OWNER: CITY OF HASTINGS 1014THSTE HASTINGS MN 55033-1944 PAYABLE 2004 TAXES LAND: BUILDING: TOTAL: SCHOOL DISTRICT: LOCATION: NE1/4 NW1/4 SECTION 27-115-17 NETTAX: 0.00 SPECIAL ASSESSMENTS: 0.00 TOTAL TAX & SA: 0.00 PAYABLE 2005 ASMNT USAGE:EXEMPT PAYABLE 2005 HOMESTEAD STATUS: NON HOMESTEAD WATERSHED DISTRICT: VERMILLION RIVER LAST QUALIFIED SALE: DATE: AMOUNT: --------- L~'\J e~ p a vie. -/.J \(> i ~ 15- 'f-' i ~ 'f"l\rSt- S~ 15841;6 ~. t+rzA 4 013 t/J i e ~ ! HiM -4- A Lot- I 'Blade.. Ib \+aA --> i . ! I ___L____._______._.__._______.____________+----2~ c2:YJ.d___S'!:;._--,-__ I r ! ! l I ITI NOTE: Dimensions rounded to nearest foot. Copyright 2004, Dakota County - This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information and data located in various city, county, and state oIIices and other sources, affecting the area shown, and is to be used for reference purposes only. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are found, please contact Dakota County Survey and Land Information Department Map Date: October 12, 2004 Parcels Updated: 08I19i2004 Aerial Photography: 1991 - -------~----~- \ PLAT NAME: TOWN OF HASTINGS BLKS 1 THRU 99 TAX DESCRIPTION: PT OF LOTS 7 & 8 BLK 1 COM SW COR BLK 1 EON 5 LINE 219.26 FT TO BEG NW ON CUR 131.25 FTN 00 01M51S E 15.63 FT TO N LINE LOT 7 E ON N LINE LOTS 7 &631.32 FTTO INTLlNE PARR TO & 10 FT W OF CIl MOST W SPUR TRACT RR SE ON SAID PARR LINE TO S LINE BLK W 35.23 FT TO BEG 61 N i CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA Council member resolution and moved its adoption. introduced the following RESOLUTION NO. RESOLUTION DECLARING PARTS OF LOTS 7 & 8, BLOCK 1, TOWN OF HASTINGS EXCESS CITY PROPERTY AND AUTHORIZING ITS EXCHANGE FOR HRA PROPERTY NORTH OF BLOCK 2, TOWN OF HASTINGS. WHEREAS The City of Hastings owns parts of Lots 7 & 8, Block 1, Town of Hastings (TH), approximately 4,093 square feet in size, with legal description shown on Exhibit A; and WHEREAS The Housing and Redevelopment Authority in and for the City of Hastings (HRA) owns a part of vacated East First Street right-of-way, adjacent and north of Lot 1, Block 2, and the East 1 foot of Lot 2, Block 2, TH, approximately 1,584 square feet in size; and WHEREAS The HRA proposed the exchange for the purpose of facilitating redevelopment on Block 1, TH and for the purpose of returning the vacated part of First Street to the public use to facilitate access along the riverfront; and WHEREAS The City of Hastings conducted a public hearing on November 1, 2004 to hear public comment on the proposed declaration of parts of Lots 7 & 8, Block 1, TH excess and authorizing exchange for HRA property north of Block 2, TH; and WHEREAS the City Council of the City of Hastings has determined that it is in the public interest that parts of Lots 7 & 8, Block 1, OTH, be declared excess and finds that the exchange of the property for the HRA property north of Block 2 is commercially reasonable; NOW THEREFORE BE IT RESOLVED by the City Council that the Mayor and City Clerk are authorized to execute a deed to the Hastings HOl,lsing and Redevelopment Authority, including the following provisions: A. City will convey the property by quit claim deed. B. City will reserve all easements platted on this property. C. Deeds will be exchanged when The Housing and Redevelopment Authority has executed a deed to the City of Hastings for the parcel north of Block 2, TH, formerly part of East First Street. The motion for the adoption of the foregoing resolution was seconded by Council Member and upon a vote being taken, the following voted in favor: And the following voted against: Absent: ADOPTED BY THE CITY COUNCIL OF HASTINGS, This 1 ST day of November, 2004. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (seal) EXHIBIT A Legal Description of City property on Block 1, Town of Hastings ---- - That part of Lots Seven (7) and Eight (8), Block One (1), of the Town (now City) of Hastings", according to the plat thereof now on file and of record in the office of the County Recorder in and for said Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of Block One (1) of said Town (now City) of Hastings; thence North 89 degrees 59 minutes 58 seconds East, bearing assumed, along t~e South line of said Block One (1) a distance of 219.26 feet to the point of beginning of the land to be described; thence Northwesterly, along a non-tangentia~ curve,' concave to the South- west. having a radius of 365.28 feet, a central angle of 20 degrees, 35 minutes, 16 seconds, a chord bearing of North 17 degrees 10 minutes 19 seconds West, a distance of 131.25 feet; thence North 00 degrees 01 minutes 51 seconds East a distance of 15.63 feet to the North line of said Lot Seven (7); thence S~uth 89 degrees 58 minutes 09 seconds East, along the North line of Lot Seven (7), a distance of 16.94 feet to the Northwest corner of Lot Eight (8); thence Southeasterly to a point on the South line of said Lot Eight (8), distant 10.00 feet West of the Southeast corner of said Lot Eight (8); thence West along the South line of said Lot Eight (8), to the point of beginning. '. VIII-A-1 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION ADOPTING THE ASSESSMENT FOR THE 2003 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council ofthe City of Hastings has met, heard, and passes upon all objections to the proposed assessments for the improvements of: . 2003-6 General Sieben Dr. Extension - from Carleton Lane to CR #46 . 2003-7 Spiral Blvd & 31st St. Extensions - from Enterprise Ave to CR #91, Glendale Road . 2003 RSO - Riverwood ih and South Oaks 2nd Addition Improvements These improvements include street, sidewalk, bituminous trail, sanitary sewer, watermain, utility services and storm sewer construction. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The proposed 2003 Improvement Program assessments, a copy of which is filed with the Hastings Engineering Department, are hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the constructed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2005, and shall bear interest at the rate of 5.0% per annum from December 1, 2004. To the first installment shall be added interest on the entire assessment from December 1,2004 until December 31, 2005. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole or part of the assessment on sLlch property with interest accrued to the date of the payment to the City Clerk, except that no interest or Dakota County assessment certification fee shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the County Treasurer the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before December 30, or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists ofthe Count, and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The amount specially assessed is hereby declared to be $5,349,845.25. \\Cityha1l2\company\CityDocuments\City Council\Agenda Items\2004\November 1, 2004\Public W orks\AdoptAsmtResolution03 .doc ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 1st DAY OF NOVEMBER, 2004. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) \\Cityha1l2\company\CityDocuments\City Council\Agenda Items\2004\November 1, 2004\Public W orks\AdoptAsmtResolution03.doc VIII-C-1 CITY OF HASTINGS Dakota County, Minnesota Resolution 11-_-04 Resolution Approving the Application for Renewal of a Currency Exchange License at Wal-Mart Store #1472,1752 North Frontage Road, Hastings, Minnesota WHEREAS, Wal-Mart Store #1472, located at 1752 North Frontage Road has presented an application to the State of Minnesota to renew their currency exchange license; and WHEREAS, The State of Minnesota requires that a resolution be passed by governing body of the local unit of government, approving or denying the application. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF HASTINGS AS FOllOWS; that the Mayor and City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Commerce, showing approval of this application for a currency exchange license renewal at Wal-Mart Store #1472, located at 1752 North Frontage Road, Hastings, Minnesota. ADOPTED BY THE CITY COUNCil OF HASTINGS, MINNESOTA, THIS 1st DAY OF NOVEMBER 2004. Ayes: Nays: Absent: Attest: Michael D. Werner Mayor Melanie Mesko Lee Administrative Assistant/City Clerk (SEAL) VII-3 VIII-C-2 October 27, 2004 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: Public Hearing and Resolution for the declaration of excess property and exchange of property with the HRA. The HRA has acquired and cleared all the property on Block 1, north east of the corner of Second and Tyler Street, for eventual redevelopment. One parcel remains in City ownership as shown on the attached map (B). It is not a buildable parcel by itself, but together with the adjacent HRA parcels, would enable new construction. The HRA proposes exchanging the City parcel for a parcel the HRA owns on the adjacent Block 2, also shown on the attached map (A). The HRA parcel was a portion of East First Street until vacated in 1965 for use of a creamery then located on Lot 1. The HRA will consider the sale of Lot 1 Block 2 for redevelopment. However, selling the piece extending into First Street could interfere with future public access and improvements in the park. The HRA believes that public purpose will be served by deeding that piece back to the City. City property has to be found excess and disposed of in a commercially reasonable manner. The Assessor's market value for the City parcel is $19,400 and for the HRA parcel is $5,148. The City Administrator and The City Attorney recommend that the exchange, without additional payment, be considered commercially reasonable in that the City will benefit from both redevelopment and the recovery of right-of-way on First Street. ACTION: The attached resolution declares the property excess and the exchange reasonable and authorizes execution of a deed for exchange for the HRA parcel. The contingency is that the HRA also prepare a deed for the City. ., SITE MAP PROPER1Y 10 NUMBER: 19-32150-084-{)1 2004 ES1lMATED MARKET VALUES (PAYABLE 2005) 2004 BUILDING INFORMATION (PAYABLE 2005): NO DATA AVAILABLE FEE OWNER: CITY OF HASTINGS 10141H STE HASTINGS MN 55033-1944 LAND: BUILDING: TOTAL: SCHOOL DISTRICT: PAYABLE 2004 TAXES NET TAX: 0.00 SPECIAL ASSESSMENTS: 0.00 TOTAL TAX & SA: 0.00 PAYABLE 2005 ASMNT USAGE:EXEMPT 17,200 2,300 19,500 200 LOT SIZE (EXCLUDES ROAD EASEMENTS) ~3SQFT.-::::> -O.09'ACRES LOCATION: NE1/4 NW1/4 SECTION 27-115-17 PAYABLE 2005 HOMESTEAD STATUS: NON HOMESTEAD WATERSHED DISTRICT: VERMILLION RIVER LAST QUALIFIED SALE: DATE: AMOUNT: --------- l ' I Lc::." e.e p a vie. Fl'rcst- S~ 1584~ I I i ~ r I Hi2A ~ A Lot- I 'f3 lode. ~ \fQA I I I. .t '0 ~ !V ~ r ~. t+1'2A - i I 6 ~cr/V\ d_'S_~ _____________._____._f--________.._....._.._""...L_'--' - ! m NOTE: Dimensions rounded to nearest foot. Copyright 2004, Dakota County - This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information and data located in various city, county, and _ offices and other sources, affecting the area shown, and is to be used for reference purposes only. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are found, please contact Dakota County Survey and Land Information Department. Map Date: October 12, 2004 Parcels Updated: 0811912004 Aerial Photography: 1991 PLAT NAME: TOWN OF HASTINGS BLKS 11HRU 99 TAX DESCRIPTION: PT OF LOTS 7 & 8 BLK 1 COM SW COR BLK 1 EON S LINE 219.26 FTTO BEG NW ON CUR 131.25 FT N 0001M51S E 15.63 FTTO N LINE LOT 7 E ON N LINE LOTS 7 & 8 31.32 FTTO INTLlNE PARR TO & 10 FT W OF CIl MOST W SPUR TRACT RR SE ON SAID PARR LINE TO S LINE BLK W 35.23 FT TO BEG 8 1 q 013 t/; \ N i CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA Council member resolution and moved its adoption. introduced the following RESOLUTION NO. RESOLUTION DECLARING PARTS OF LOTS 7 & 8, BLOCK 1, TOWN OF HASTINGS EXCESS CITY PROPERTY AND AUTHORIZING ITS EXCHANGE FOR BRA PROPERTY NORTH OF BLOCK 2, TOWN OF HASTINGS. WHEREAS The City of Hastings owns parts of Lots 7 & 8, Block 1, Town of Hastings (TH), approximately 4,093 square feet in size, with legal description shown on Exhibit A; and WHEREAS The Housing and Redevelopment Authority in and for the City of Hastings (HRA) owns a part of vacated East First Street right-of-way, adjacent and north of Lot 1, Block 2, and the East 1 foot of Lot 2, Block 2, TH, approximately 1,584 square feet in size; and WHEREAS The HRA proposed the exchange for the purpose of facilitating redevelopment on Block 1, TH and for the purpose of returning the vacated part of First Street to the public use to facilitate access along the riverfront; and WHEREAS The City of Hastings conducted a public hearing on November 1, 2004 to hear public comment on the proposed declaration of parts of Lots 7 & 8, Block 1, TH excess and authorizing exchange for HRA property north of Block 2, TH; and WHEREAS the City Council of the City of Hastings has determined that it is in the public interest that parts of Lots 7 & 8, Block 1, OTH, be declared excess and finds that the exchange of the property for the HRA property north of Block 2 is commercially reasonable; NOW THEREFORE BE IT RESOLVED by the City Council that the Mayor and City Clerk are authorized to execute a deed to the Hastings HOl.lsing and Redevelopment Authority, including the following provisions: A. City will convey the property by quit claim deed. B. City will reserve all easements platted on this property. C. Deeds will be exchanged when The Housing and Redevelopment Authority has executed a deed to the City of Hastings for the parcel north of Block 2, TH, formerly part of East First Street. The motion for the adoption of the foregoing resolution was seconded by Council Member and upon a vote being taken, the following voted in favor: And the following voted against: Absent: ADOPTED BY THE CITY COUNCIL OF HASTINGS, This 1 ST day of November, 2004. Michael D. Werner, Mayor ATIEST: Melanie Mesko Lee, City Clerk (seal) EXHIBIT A Legal Description of City property on Block 1, Town of Hastings -- --- That part of Lots Seven (1) and Eight (8), Block One (I), of the Town (now City) of Hastings~ according to the plat thereof now on file and of record in the office of the County Recorder in and for said Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of Block One (1) of said Town (now City) of Hastings; thence North 89 degrees 59 minutes 58 seconds East, bearing assumed, along the South line of said Block One (1) a distance of 219.26 feet to the point of beginning of the land to be described; thence Northweste-rly, along a non-tangential. cu-rve,' concave to the South- west, having a radius of 365.28 feet, a central angle of 20 degrees, 35 minutes, 16 seconds, a chord bearing of North 17 degrees 10 minutes 19 seconds West, a distance of 131.25 feet; thence North 00 degrees 01 minutes 51 seconds East a distance of 15.63 feet to the North line of said Lot Seven (7); thence Sputh 89 degrees 58 minutes 09 seconds East, along the North line of Lot Seven (7), a distance of 16.94 feet to the Northwest corner of Lot Eight (8); thence Southeasterly to a point on the South line of said Lot Eight (8), distant 10.00 feet West of the Southeast corner of said Lot Eight (8); thence West along the South line of said Lot Eight (8), to the point of beginning. ., VIII-C-3 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council members Dave Osberg, City Administrator October 28, 2004 Appointment of Building Official/Code Enforcement Supervisor Recommended City Council Action It is the recommendation of the Administrative Committee that the City Council take action authorizing the appointment of current "Interim Building Official/Code Enforcement Supervisor, Tom Bakken to the position of Supervisor of Inspections and Building Safety, with an effective date of November 2, 2004. Background On Thursday October 14, 2004 Administrative Committee members Lynn Moratzka and Ed Riveness, Melanie Mesko Lee, John Hinzman and I conducted interviews with four candidates for the position of Building Official/Code Enforcement Supervisor. After completion of the interviews, it is the recommendation of the members of the Administrative Committee along with City Staff involved in the interviews that Tom Bakken be appointed to the position. The recommended conditions of employment that I am suggesting be approved include: --Start at the Level "0" rate, moving to the Level "C" rate, after six months, provided a successful probation period has been completed. --An adjustment to the "After 6 Years" vacation rate upon appointment, with an adjustment to the "After 8 Y ears" va~ation rate after successful completion of the six month probationary period. Subsequent adjustments in both compensation and vacation would be completed at the normal rate and schedule. A copy of Tom Bakken's resume has been attached for your review. Thomas R. Bakken 8775 80th Street North Stillwater, Minnesota 55082 651-426-7990 Objective: To be a Building Official promoting public safety through code awareness and compliance. To effectively communicate and work with contractors, the public and other city departments in the coordination and completion of projects. To utilize my strong organization and people skills, being creative and dependable while remaining attentive to details. Experience: City of Hastings May, 2000 - Present Senior Building Inspector Perform inspections for sewer & water, plumbing, mechanical and building codes on residential and commercial buildings. Review plans for residential and commercial projects. Use PTWin computer program competently to process permits. Provide assistance to contractors and the public with all aspects of the permitting process. Work closely and effectively with the engineering, water, public works, fire marshal and planning departments. Served as Chief Inspector on the new, state-of-the-art, Hastings Senior High School from start to finish. In the past four years, have worked closely with the present Building Official on many large scale projects and have demonstrated the ability to perform Building Official duties in his absence. City of White Bear Lake Mar., 2000..., May, 2000 Worked on all aspects of building inspections Building Inspector Intern City of South St. Paul Jan., 2000 - Mar., 2000 Building Inspector Intern Inspected sewer & water, plumbing, mechanical and building codes on residential and commercial projects. Performed site counseling, structural, fire and termite damage assessments. Did code compliance inspections, i.e. garbage houses, zoning ordinances, and worked with Mental Health Services. Experienced in boiler inspections and gave final inspections of fire alarm installations (including the new Pirana system). Reviewed plans for residential and commercial projects, wrote code compliance letters, requested on-site meetings, sent warnings and issued citations. Worked with the public on permits at the city counter City of Bloomington Sept., 1999 - Dec., 1999 Building Inspector Aide Performed residential building inspections on roofs, siding, foundations, plumbing and also plan reviews. St. Paul Public Schools Spring - Fall, 1993 - 1999 Analyzed and performed structural repair of existing schools. Bricklayer Adolfson & Peterson Construction 1998 -1999 Bricklayer Knutson Construction 1987 - 1997 BricklayerlForeman Responsible for tasks involved with construction of commercial buildings from blueprints to completion Bakken Construction 1979 -1984 Co-owner/Supervisor/Mason Partner in home building construction business - masonry, carpentry, roofing, etc. Achievements: Certified Building Inspector - International Conference of Building Officials Certified Building Inspector - State of Minnesota Individual Sewage Treatment Inspector - Minnesota Pollution Control Agency Education: Certificates earned in on-going continuing education classes pertaining to the various aspects of Building and Code enforcement. (Listing available upon request.) Inver Hills Community College 1998 - 200.0 Graduated with Honors earning Building Inspection Degree (A.A.S.). Courses completed included knowledge and interpretation of State of Minnesota Building Codes and Uniform Building Codes, the legal and ethical aspects of Building Inspection Administration, etc. School of Communication Arts 1991 -1992 Computer Graphic Design - Graduate Lakewood Community College 1990 -1991 Studies in business, computers and art St. Paul Technical Vocational Institute 1978 - 1980 BricklayingIBlueprint Reading/Journeyman Certificate - Graduate St. Cloud State University Studies in technical illustration 1973 - 1975 Additional Achievements: Built home - Researched, designed and constructed, brick and stone country home for family. Supervised subcontractors to get jobs done correctly and on time. Performed well under pressure of full time job and six month completion deadline. Worked and supervised many architecturally interesting structures and buildings around St. PaullMinneapolis area - Impressive structures such as U of M's Engineering, Raptor Center, ALG, and Applebee buildings, masonry artistic churches, libraries, schools and Children's Museum.