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HomeMy WebLinkAbout11/25/02HASTLN S PL A NNLNfi COMMI SSION November 25th, 2002 Regular Meeting 7:00 pm Chairman Anderson called the meeting to order at 7:00 pm. 1. Roll Call Commissioners Present: Alongi, Anderson, Greil, Hollenbeck, and Truax Commissioners Absent: Michno Staff Present: Planning Director John Hinzman, Associate Planner Kris Jenson, Grossman, HRA Director John 2. Approve November 12, 2002 Planning Commission Minutes Commissioner Greil questioned the word 'can' in Commissioner Twedt's comments on page 3 of the minutes. The comments are immediately before the Planning Commission Action. Commissioner Twedt's comments say, "... simply because they can afford a major upgrade." Commissioner Greil wondered if the word 'can' should actually be 'can't'. Planner Jenson responded that it was, indeed, an error, and made a notation. With that change, the minutes were accepted by a unanimous vote. Schoolhouse Square - Preliminary Plat/Final Plat/Site Plan #2002-85 - 12 Townhouse lots and outlots located at the former Hastings Middle School Site by Camegaran, LLC (Pat Regan). Director Hinzman presented background information on the project. Pat Regan, owner and developer of Schoolhouse Square, passed out information to the Planning Commission regarding the aiming of headlights exiting onto Ramsey Street. He also pointed out that the location of the tot lot had moved slightly, displayed building elevations for the townhomes, noting that the rooflines would step down to follow the grade. Chairman Anderson opened the public hearing at 7:17 pm. Paul Swanstrom, 807 Vermillion Street, commented that he hoped the grading in front of the townhomes wasn't like the grading in front of the townhomes at Guardian Angels, where there is a bank from the sidewalk up to the front of the home. Mr. Swanstrom also questioned how the homes along Vermillion Street would gain access to their homes. Chairman Anderson closed the public hearing at 7:19 pm. Commissioner Greil asked about the home proposed to be moved to 8th Street, and where that home would access the garage. Mr. Regan stated that access would come from 8th Street, and that the driveway would line up with the existing drives on 8th Street. Commissioner Greil asked what affect that pork chop at the access on Ramsey would have on the sidewalk and driveway. Mr. Regan stated that the driveway would not be any wider. He also stated that he hoped to construct the pork chop with surmountable curb and/or pavers, which would be more snow plow friendly. The drive width will remain at 36' wide. Commissioner Truax expressed concern about the condition of the temporary cul-de-sac at the end of the townhomes. He wondered if it wasn't just easier to build the island as planned. Mr. Regan stated that it is their intent to build the island, and the condition is just cautionary should circumstances change. Planning Commission Action: Commissioner Alongi moved and Commissioner Hollenbeck seconded a motion to recommend approval of the Preliminary Plat, Final Plat, and Site Plan of Schoolhouse Square to the City Council, with the following conditions: All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. Lot 13, Block 1 must be reconfigured to encompass the entire private service drive to the townhomes, including a five foot boulevard directly west of the roadway to incorporate the entire road and utilities on the platted lot of record. A temporary cul-de-sac or turn around point needs to be established at the south end of the townhome service drive to the provide adequate emergency services turn-around. Development of the platted outlots shall be prohibited until replatted as lots of record. Blanket drainage and utility easements shall be recorded against all outlots, unless they are further delineated to the satisfaction of the Public Works Director. Reconfiguration of the Ramsey Street townhomes to reduce the impact of vehicle headlight glare upon existing residences. All streets, drives and utilities within the plat of Schoolhouse Square shall be privately owned and maintained. The City of Hastings will not assume any ownership or liability of infrastructure within Schoolhouse Square. A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars to ensure maintenance of open space, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. (b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or 10. 11. 12. 13. 14. 15. 16. 17. corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. (c) Membership in the association shall be mandatory for each owner and any successive buyer. (d) Any open space restrictions must be permanent and may not be changed or modified without city approval. (e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. (f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. (g) The association may adjust the assessment to meet changing needs. Final approval of the grading, drainage and utility plans by the Public Works Director. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. Adherence to the conditions of the "School House Square Utilities" memorandum to the City Council, dated November 14, 2002 by Tom Montgomery, Public Works Director (attached). Adherence to the conditions of the November 11, 2002 "School House Square Review" memorandum from Scott Sobiech, Barr Engineering (attached). The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Park land dedication as determined by the Natural Resources and Recreation Committee. All park land dedication shall be satisfied before release of the final plat mylars. Payment of sewer interceptor fees in the amount of $4,095 (13 services at $315 per service) before release of the final plat mylars. Further exactions may be required as a condition of replatting outlots. That the final plat is subject to MNDOT approval and that the Developer shall incorporate any MNDOT's comments into the final plat. The following changes shall be made on the final plat mylars prior to signature by the City: a) Add signature line for Planning Commission Secretary b) Lot 1, Block 2 - dedicate perimeter drainage and utility easements of 10 feet along 8th Street, and 5 feet along all other sides. C) 9th Street shall be shown on the Final Plat as existing, it has not been vacated. d) Reconfigure drainage and utility easement across the northwest corner of Lot 12, Block 1 so as not to encroach upon the proposed building. e) Blanket drainage and utility easements shall be recorded against all outlots, unless they are further delineated to the satisfaction of the Public Works Director. f) The plat references a Sheet 3, which has not been submitted. 17. 18. 19. 20. Foundation plantings shall be added in front of the rowhouse entrance and shrub plantings at the boulevard, in lieu of front yard tree planting requirements. All plantings species and sizes shall be identified. All waste storage must be accommodated within the building or within an enclosed waste storage building constructed of similar exterior materials as the primary building. Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan activities. Upon vote taken: Ayes: 5; Nays: 0. Motion carried. Brad Kupser- Minor Subdivision #2002-96 - Subdivide a parcel into two lots at 218 10th Street East. Planner Jenson presented background information on the variance. Chairman Anderson opened the public hearing at 7:29 pm. Hearing no comments from the audience, the public hearing was closed at 7:30 pm. There were no comments from the Commission on this item. Planning Commission Action: Commissioner Hollenbeck moved and Commissioner Alongi seconded the motion to recommend approval of the minor subdivision of 218 10th Street East to the City Council, based on the following conditions: 1) 2) 3) 4) 5) 6) 7) Driveway access from 10th Street is prohibited. A 10' drainage and utility easement be dedicated, centered on the newly created property line. Approval of a resolution waving platting requirements. The resolution waving platting requirements and a certificate of survey shall be recorded with the County at the applicant's expense. A copy of the certificate of survey shall also be filed with the City. The applicant shall pay $1700.00 in park dedication fees, prior to the release of the resolution. This is calculated at $850.00 per unit, based on the proposed twinhome. The applicant shall pay $630.00 in sewer interceptor fees, prior to the release of the resolution. This is calculated at $315.00 per unit, based on the proposed twinhome. The developer shall plant two front yard trees at the time of home construction. Upon vote taken: Ayes: 5, Nays: 0. Motion carried. 5. Randy Peters - Variance #2002-91 - Rearyard Setback - 616 West 18th Street Planner Jenson presented background on the information. She also noted that this same variance was applied for in 2000, and was denied by the City Council. There were no comments from the Planning Commission on this item. Planning Commission Action: Commissioner Greil moved and Commissioner Alongi seconded a motion to recommend denial of the variance, due to the fact that the applicant knew, prior to the issuance of his building permit that he was not permitted to build into the setback. Upon vote taken: Ayes: 5, Nays: 0. Motion carried. 6. Cathy Stevens - Variance #2002-97 - Fence in Right-of-Way - 309 18th Street West. Planner Jenson presented background information on the item. Commissioner Alongi asked for clarification on the reasons why Staff was recommending approval. Planner Jenson stated that the right-of-way in front of Ms. Steven's home is wider than typical, and the actual front yard setback of the home is very small. Thus if the fence were placed at the property line, the applicant would have very little usable front yard space. Planning Commission Action: Commissioner Greil moved and Commissioner Hollenbeck seconded a motion to recommend approval of the variance to the City Council, with the following conditions: 1) 2) 3) The property owner is responsible for all maintenance of the fence. The property owner agrees to hold the City harmless against any damages caused by, or as a result of the fence in the right-of-way. The City reserves the right to have the fence removed at the property owner's expense should work need to be done within the 18th Street right of way. Upon vote taken: Ayes: 5, Nays: 0. Motion carried. City of Hastings HRA - Modification to Downtown Redevelopment Area and TIF District. John Grossman, HRA Director, presented background information on the item. Commissioner Hollenbeck commented that likes what Sherman & Associates has done with the Guardian Angels site, and feels that the concept plan for the space at 4th & Sibley Street is a good use of the site. Chairman Anderson agreed, saying that it was consistent with the neighborhood. Commissioner Greil stated that the comments in the Staff report about parking and apartments raised some flags for him. Director Hinzman clarified that the parking isn't intended so much for the tenants of the apartment building as it is for the students attending the adult education classes in the lower level. HRA Director Grossman stated that the parking would also be used by the residents of the apartments that face Vermillion Street. Commissioner Greil expressed concern with Sherman & Associates track record with the Guardian angels project, and that the City has to buy the land so that Sherman can meet it's requirements (at Guardian Angels). The Guardian Angels site also doesn't have a performing arts center or preschool as intended, and that perhaps another project with Sherman & Associates is not in the best interest of the City. Commissioner Alongi asked for clarification that the resolution is not for Sherman & Associates. HRA Director Grossman stated that the resolution was to amend the TIF areas. Planning Commission Action: Commissioner Hollenbeck moved and Commissioner Alongi seconded a motion to recommend approval of the resolution to the City Council. Upon vote taken: Ayes: 4, Nays: 1, Greil dissenting. Motion carried. Adjournment With no further business, the meeting was adjourned at 7:55 pm.