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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday June 4, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. DETERMINATION OF QUORUM
Pleasant Hill Library Update – Mary Scheide
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting and Council Workshop on May
21, 2018.
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be
acted upon by the City Council in a single motion. There will be no discussion on these items
unless a Councilmember or citizen so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution – Approve Tobacco License for Rudy’s at the Pines, 2015 Westview
Drive, Hastings, MN
3. Resolution – Approve Temporary 1-Day Gambling Permit for YMCA of the Greater
Twin Cities for the Annual Duck Race on July 22, 2018
4. Resolution – Accept Donation for Memorial Bench from Frances and Joseph
Knollmaier
5. Approve Advance Resignation Notice Program
6. Designate Relay for Life as a Special Event on August 3, 2018
7. Accept Resignation of Heritage Preservation Commissioner Nikki Johnson Ussatis
8. Declare Excess Property in Police Department
9. Conduct First Reading and Order Public Hearing for June 18, 2018 for Ordinance
Amendments to Chapter 34: Fees and Chapter 91: Animals
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of
the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Community Development
Sign up to receive automatic notification of Council agendas
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City Council packets can be viewed in searchable format on the City’s website at
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1. Resolution – Amended Site Plan – Wise Funeral Home (400 Spring St)
C. Administration
1. Special Events Policy
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the
agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, June 18, 2018 7:00 p.m.
Hastings, Minnesota
City Council Minutes
May 21, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday
May 21, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Hicks, Councilmembers Folch, Braucks, Leifeld, Lund, Vaughan
Members Absent: Councilmember Balsanek
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
Attorney Ben Colburn
Community Development Director John Hinzman
Public Works Director Nick Egger
Parks & Recreation Director Chris Jenkins
City Planner Justin Fortney
Proclamation – National Public Works Week in the City of Hastings May 20-26
Egger introduced the item and Council read the proclamation.
Presentation – Heritage Preservation Commission Annual Awards
Fortney introduced Amy Martin of the Heritage Preservation Commission who
presented the 2018 awards to the 5 recipients who were selected by the Heritage
Preservation Commission for their work on maintaining or restoring their historic
properties.
Presentation – Emerald Ash Borer - Jeff Hafner with Rainbow Tree Care
Jenkins introduced Jeff Hafner who gave an update on the status of Emerald Ash
Borer in Hastings.
Council requested statistics on number of residents who are taking advantage of
Rainbow Tree Care’s services.
Council thanked Mr. Hafner for the information.
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the
Regular City Council Meeting on May 7, 2018
Minutes were approved as presented.
Consent Agenda
Councilmember Braucks moved, seconded by Councilmember Lund to approve as
presented.
Ayes, 6; Nays, none.
1. Pay Bills as Audited
2. Resolution 05-05-18 – Approve Fireworks License for Cub Foods, 1729 Market
Boulevard, Hastings
3. Resolution 05-06-18 – Approve Fireworks License for Walmart, 1752 N. Frontage
Road, Hastings
City of Hastings May 21, 2018
City Council Minutes Page 2 of 3
4. Accept Resignation and Authorize Advertisement: Planning Commissioner Mike
Harvey.
5. Approve 2018 Fire Captains Union Contract
6. Approve 2017 Carryovers into 2018 Budget
7. Resolution 05-07-18 – Providing for the Competitive Negotiated Sale of $3,460,000
General Obligation Improvement Bonds, Series 2018A
8. Resolution 05-08-18 – Approve Riverfront Renaissance Charter Bonds
9. Approve Pay Estimate #1 – Riverfront Renaissance Phase 3.1
10. Approve Change Order #1 – Riverfront Renaissance Phase 3.1
11. Accept Quotes & Authorize Work – 2018 Crack Sealing Program
12. Resolution 05-09-18 – Award Contract – 2018 Mill and Overlay Program
13. Resolutions 05-10-18, 05-11-18, 05-12-18 – Accept Donations from Bell Bank,
Duffs, and River City Popcorn for Police Week
14. Resolution 05-13-18 – Accept Donation of $800 from Greten Family for Memorial
Bench
15. Resolution 05-14-18 – Accept Donation of $50 from Catholic United Financial for
Arbor Day
16. Rescheduling July 2018 City Council and Planning Commission Meetings
Public Hearing – Sidewalk Café License and Liquor License Amendment for Spiral
Brewery
Flaten introduced the item requesting Council conduct a public hearing for consideration
of Spiral Brewery’s Sidewalk Café and Liquor License amendment.
Public hearing opened at 7:39 pm.
No comments
Public hearing closed at 7:40 pm.
Resolution 05-15-18 – Reauthorize Special Use Permit – Automotive Repair (223 West 11th
Street)
Hinzman introduced the item requesting council reaffirm a previously approved Special
Use Permit for automotive repair at the former Mileage Station located at 223 West 11th Street.
Council discussion on history of fence.
Councilmember Braucks moved, seconded by Councilmember Leifeld to approve as presented.
Ayes, 6; Nays, none.
2nd Reading/Approve Sidewalk Café License and Liquor License Amendment for Spiral
Brewery
Councilmember Folch moved, seconded by Councilmember Vaughan to approve as
presented
Ayes, 6; Nays, none.
Mayor Hicks and Councilmembers made the following announcements:
Red Rock Corridor meeting scheduled for May 24 has been cancelled.
Community Development Tour on Tuesday, May 22 at 5:30 p.m.
Filing opens Tuesday, May 22 and runs through Tuesday, June 5 for the seats of Mayor
and At-Large Councilmember.
City offices are closed Monday May 28 in observance of Memorial Day.
Planning Commission meeting Tuesday, May 29 at 7:00 p.m. at City Hall.
Candidate informational meeting on Monday, June 4 at 6:00 p.m.
Parks & Recreation Director Chris Jenkins was wished a Happy Birthday on May 25.
City of Hastings May 21, 2018
City Council Minutes Page 3 of 3
Motion to adjourn the meeting was made by Councilmember Braucks, seconded by
Councilmember Vaughan. Meeting was adjourned at 7:46 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
Hastings, Minnesota
CityCouncilWorkshop
May21, 2018
TheCityCounciloftheCityofHastings, MinnesotametinaworkshoponMonday, May21,
th2018at5:30p.m. intheVolunteerRoomattheHastingsCityHall, 101East4 Street, Hastings,
Minnesota.
MembersPresent: MayorHicks, CouncilmembersBraucks, Folch, Leifeld, Vaughan, Lund
Absent: CouncilmemberBalsanek
StaffPresent: CityAdministratorMelanieMeskoLee
AdministrativeServicesDirectorJulieFlaten
PublicWorksDirectorNickEgger
CommunityDevelopmentDirectorJohnHinzman
Parks & RecreationDirectorChrisJenkins
Fire & EMSDirectorMikeSchutt
BuildingOfficialTomBakken
CommunicationsCoordinatorLeeStoffel
MayorHickscalledtheworkshoptoorderat5:35p.m.
MeskoLeeprovidedahistoryofvariousplansinexistenceregardingStrategicPlanning. There
arethemesthatcross-overfrompastCityCouncilsandalignwithgoalsfromthecurrentCity
Council. TheNationalCitizenSurveywasalsodiscussed.
CouncilmembersprovidedtheirthoughtsonwhatthefocusoftheCouncilshouldbeandthe
directiontheCityshouldbetakingregardingissuesincluding, transportation, economic
development, housing, residentretention, theVermillionStreetCorridor, Parks, TransitTaxing
District, andpublicsafety.
ADJOURNMENT
MotiontoadjournbyCouncilmemberVaughan, secondedbyCouncilmemberFolchat6:55
p.m.
PaulHicks, Mayor JulieFlaten, CityClerk
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 05/31/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of weekly routine disbursements issued 05/29/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
06/05/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
Disbursement checks, EFT, & Hedra issued on 05/29/2018 $ 146,105.46
Disbursement checks, EFT, & Hedra to be issued on 06/05/2018 $ 32,557.74
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
05-31-2018 09:39 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL AVESIS JUNE 2018 VISION INSURANCE 167.75_
TOTAL: 167.75
ADMINISTRATION GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 392.56
COPIER LEASE/COPIES 297.19
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 111.38_
TOTAL: 801.13
CITY CLERK GENERAL RATWIK, ROSZAK & MALONEY, P.A. LEGAL SERVICES 120.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 120.66_
TOTAL: 240.66
FINANCE GENERAL TYLER WORKS INCODE DIVISION TRAINING - PREP POOLED CAS 125.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 295.16_
TOTAL: 420.16
FACILITY MANAGEMENT GENERAL DALCO CLEANING SUPPLIES CREDIT 74.57-
CLEANING SUPPLIES CREDIT 74.57-
CLEANING SUPPLIES 21.90
CLEANING SUPPLIES 21.90
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISH SVC 73.00
ANNUAL FIRE EXTINGUISH SVC 179.90
ANNUAL FIRE EXTINGUISH SVC 567.60
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 1,113.80
2ND QTR INSURANCE 861.34
MILLER ELECTRICAL INC ELECTRICAL WORK AT FD 225.00
ELECTRICAL WORK AT CH 270.00
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 1,329.22
GAS SERVICE FOR CITY DEPTS 593.52
GAS SERVICE FOR CITY DEPTS 46.86_
TOTAL: 5,154.90
COMMUNITY DEVELOPMENT GENERAL MSA PROFESSIONAL SERVICES, INC. COMPREHNESIVE PLAN - PAYME 13,660.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 55.69_
TOTAL: 13,715.69
I.T. GENERAL LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 163.36
2ND QTR INSURANCE 191.20_
TOTAL: 354.56
POLICE GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 459.58
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 8,576.23
2ND QTR INSURANCE 358.27
2ND QTR INSURANCE 1,540.75
MN DEPT OF PUBLIC SAFETY REG. TABS 2010 CHEV IMPALA 11.00_
TOTAL: 10,945.83
BUILDING & INSPECTIONS GENERAL LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 18.56
2ND QTR INSURANCE 183.78
2ND QTR INSURANCE 55.69
2ND QTR INSURANCE 37.13_
TOTAL: 295.16
SAFETY GENERAL HMONG AMERICAN FARMERS ASSOC. 1ST SHARE OF CSA FROM HAFA 350.00
2ND SHARE OF CSA FROM HAFA 350.00_
TOTAL: 700.00
VI-01
05-31-2018 09:39 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS GENERAL VALLEY CHEVROLET OF HASTINGS, INC. #101 BATTERY 125.00
NAPA AUTO PARTS #101 2 SWAY BAR LINKS 43.66
GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 84.41
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 155.93
2ND QTR INSURANCE 293.30
2ND QTR INSURANCE 79.82_
TOTAL: 782.12
PUBLIC WORKS STREETS GENERAL ROAD MACHINERY & SUPPLIES CO ROLLER RENTAL 290.00
ISOLATORS, FREIGHT 421.56
ISOLATORS, FREIGHT 530.50
ISOLATORS, NUTS, SCREWS CR 657.06-
NAPA AUTO PARTS UNDERCOAT SPRAY 10.49
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00
GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 84.41
ANDERSEN, EARL F. SIGNAGE 282.10
SIGNAGE 88.00
DALCO CLEANING SUPPLIES CREDIT 33.14-
CLEANING SUPPLIES 9.73
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 271.02
2ND QTR INSURANCE 2,376.10
ZARNOTH BRUSH WORKS, INC. GUTTER BROOMS 855.50_
TOTAL: 4,549.21
PARKS & RECREATION GENERAL LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 18.56
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 172.62_
TOTAL: 191.18
MISCELLANEOUS GENERAL LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 9,912.79
2ND QTR INSURANCE 1,483.21
2ND QTR INSURANCE 9.28_
TOTAL: 11,405.28
NON-DEPARTMENTAL PARKS MISCELLANEOUS V TOM WRIGHT TOM WRIGHT: PARK RENT REFU 21.38_
TOTAL: 21.38
PARKS & RECREATION PARKS INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 48.65
SOPHIA GREEN SAND VOLLEYBALL REF 240.00
TAELER MCVICKER SAND VOLLEYBALL REF 144.00
JOSIE JEAN WOJTOWICZ SAND VOLLEYBALL REF 240.00
GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 272.00
PARMAN ENERGY GROUP 5/W-30 MOROR OIL FOR JMF 317.17
ARROW BUILDING CENTER POINTED STAKES 19.80
PLYWOOD & SUPPLIES 38.56
MISCELLANEOUS V TOM WRIGHT TOM WRIGHT: PARK RENT REFU 300.00
DALCO CLEANING SUPPLIES CREDIT 60.76-
CLEANING SUPPLIES 17.86
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISH SVC 254.40
ANNUAL FIRE EXTINGUISH SVC 14.20
GRAPHIC DESIGN FLYER PRINTING FOR PAVILLI 60.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 523.48
2ND QTR INSURANCE 5,439.04
2ND QTR INSURANCE 7,997.06
2ND QTR INSURANCE 865.05
2ND QTR INSURANCE 909.60
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 408.47
VI-01
05-31-2018 09:39 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
GAS SERVICE FOR CITY DEPTS 792.52_
TOTAL: 18,841.10
PARKS & RECREATION AQUATIC CENTER HORIZON COMMERCIAL POOL SUPPLY CHEMICAL TEST 2,013.60
TILE, SIKAFLEX, POLI VOID 1,594.39
DALCO CLEANING SUPPLIES 206.77
ELECTRO WATCHMAN, INC WATER ALARM FEE 305.36
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 250.60
2ND QTR INSURANCE 2,053.10
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 165.65
MN DEPARTMENT OF HEALTH 2018 HFAC CONCESSION LICEN 670.00
WEBBER RECREATIONAL DESIGN INC ROCKS FOR CLIMBING WALL 131.00_
TOTAL: 7,390.47
CABLE CABLE TV LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 7.43_
TOTAL: 7.43
HERITAGE PRESERVATION HERITAGE PRESERVAT TROPHIES PLUS OF HASTINGS LLC MISC - PLAQUES 87.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 18.56_
TOTAL: 105.56
FIRE FIRE & AMBULANCE FIRE SAFETY USA INC THOROGOOD - BOOT 305.00
GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 292.05
ASPEN MILLS UNIFORMS FOR KWIATKOWSKI 860.40
EMERGENCY APPARATUS MAINT REPAIR TO FIRE ENGINE #2 6,171.16
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 371.27
2ND QTR INSURANCE 1,011.70
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 919.84
TERRYS HARDWARE, INC. FLEXZILLA HOSE FOR STATION 36.99
WALMART COMMUNITY STATION SUPPLIES 233.44_
TOTAL: 10,201.85
AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 298.31
MEDICAL SUPPLIES 1,020.75
MEDICAL SUPPLIES 528.28
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 926.31
2ND QTR INSURANCE 191.20
MEDICAL DISPOSAL SYSTEMS 32 GAL. CONTAINER HAZARDOU 125.15
PRAXAIR DISTRIBUTION-409 OXYGEN 114.76
OXYGEN 152.12_
TOTAL: 3,356.88
LEDUC LEDUC HISTORIC EST MACDONALD & MACK ARCHITECTS LTD PROFESSIONAL SERVICES FOR 2,040.00
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISH SVC 16.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 12.99
2ND QTR INSURANCE 328.57
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 548.79_
TOTAL: 2,946.35
EDA/HRA HRA REDEVELOPMENT LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 1,615.01
2ND QTR INSURANCE 146.65_
TOTAL: 1,761.66
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. EHLERS & ASSOC GENERAL TIF CONSULTING 360.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 111.38_
TOTAL: 471.38
VI-01
05-31-2018 09:39 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS 2018 IMPROVEMENTS BARR ENGINEERING CO. RR PH 3.1 ALLEY PROJ. RE-B 2,731.84_
TOTAL: 2,731.84
NON-DEPARTMENTAL WATER MN DEPARTMENT OF HEALTH 2ND QTR MN TESTING FEE 11,797.00_
TOTAL: 11,797.00
PUBLIC WORKS WATER STANTEC CONSULTING SERVICES INC. WATER COMPREHENSIVE PLAN 7,632.00
CORE & MAIN LP BALL VALVE 122.77
METER WASHERS 112.87
HASTINGS HEATING AND COOLING REPLACE AC - WELL #6 8,700.00
GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 84.41
DALCO CLEANING SUPPLIES CREDIT 33.14-
CLEANING SUPPLIES 9.73
ELECTRO WATCHMAN, INC ELECTRO WATCHMAN, INC 852.00
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISH SVC 460.35
JUDGE APPLIANCE & REFRIG JAZZ BOARD, LABOR 321.18
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 1,299.43
2ND QTR INSURANCE 426.96
2ND QTR INSURANCE 426.96
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 867.69
GAS SERVICE FOR CITY DEPTS 444.45
US POSTMASTER CYCLE BILLING 962.26
CYCLE BILLING 107.16_
TOTAL: 22,797.08
PUBLIC WORKS WASTEWATER GREATAMERICA FINANCIAL SERVICES CORP. COPIER LEASE/COPIES 84.41
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 2,357.54
2ND QTR INSURANCE 222.76
2ND QTR INSURANCE 315.55
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 630.83_
TOTAL: 3,611.09
PUBLIC WORKS STORM WATER UTILIT LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 2,227.59_
TOTAL: 2,227.59
PARKS & RECREATION ARENA GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISH SVC 81.00
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 1,280.87
2ND QTR INSURANCE 92.82
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTS 2,947.11_
TOTAL: 4,401.80
PUBLIC WORKS HYDRO ELECTRIC 1ST AYD CORPORATION PADS, SNAKES, BRUSHES 172.86
LEAGUE MN CITIES INSURANCE TRUST 2ND QTR INSURANCE 148.51_
TOTAL: 321.37
NON-DEPARTMENTAL ESCROW - DEV/ENG/T KLM ENGINEERING, INC. AT&T ANTENNA DRAWING REVIE 1,500.00
MISCELLANEOUS V AT&T MOBILITY & SUBSID ESCROW CLOSEOUT - INDUSTR, 1,890.00_
TOTAL: 3,390.00
VI-01
05-31-2018 09:39 AM 10-02 COUNCIL REPORT PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 49,723.63
200 PARKS 18,862.48
201 AQUATIC CENTER 7,390.47
205 CABLE TV 7.43
210 HERITAGE PRESERVATION 105.56
213 FIRE & AMBULANCE 13,558.73
220 LEDUC HISTORIC ESTATE 2,946.35
404 HRA REDEVELOPMENT 1,761.66
407 ECONOMIC DEV-IND. PK 471.38
478 2018 IMPROVEMENTS 2,731.84
600 WATER 34,594.08
601 WASTEWATER 3,611.09
603 STORM WATER UTILITY 2,227.59
615 ARENA 4,401.80
620 HYDRO ELECTRIC 321.37
807 ESCROW - DEV/ENG/TIF-HRA 3,390.00
--------------------------------------------
GRAND TOTAL: 146,105.46
--------------------------------------------
TOTAL PAGES: 5
VI-01
05-31-2018 09:52 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
FINANCE GENERAL ASHLEY PARKER MILEAGE, ETC. 33.03
MILEAGE, ETC. 20.00_
TOTAL: 53.03
FACILITY MANAGEMENT GENERAL PBBS EQUIPMENT CORP PRESSURE CONTROLLER-CH BOI 277.80
COLLABORATIVE DESIGN GROUP, INC. PROFESSIONAL FEES-CH STRUC 3,125.75
BATHRICK'S APPLIANCE INC REPLACEMENT FURNACE & AC-F 4,505.00_
TOTAL: 7,908.55
COMMUNITY DEVELOPMENT GENERAL FORTNEY, JUSTIN REFRESHMENTS-COMP PLAN OH 22.31_
TOTAL: 22.31
I.T. GENERAL PRESIDIO NETWORKED SOLUTIONS GROUP LLC NETWORK ENGINEER 3,997.50
NETWORK ENGINEER 3,022.50
NETWORK ENGINEER 780.00_
TOTAL: 7,800.00
POLICE GENERAL SYMBOLARTS, LLC BADGE - CHIEF ALLOWANCE 145.00
NET TRANSCRIPTS, INC. TRANSCRIPTION SERVICES 185.07
SHRED RIGHT DESTRUCTION CHARGES 41.60
SAMANTHA CHAVEZ PHOTOGRAPHY OPEN HOUSE PHOTOGRAPHY 300.00
VITALS AWARE SERVICES, INC. VITALS AWARE SERVICES, INC 1,500.00
VITALS AWARE SERVICES, INC 666.67
ELECTRO WATCHMAN, INC ALARM MONITORING 6/2018-5/ 480.00_
TOTAL: 3,318.34
SAFETY GENERAL CHEF MARSHALL OBRIEN LLC SAW DAY-PRESENTATION CHEF 500.00_
TOTAL: 500.00
PUBLIC WORKS STREETS GENERAL EXPRESS AUTO PARTS LAMPS 7.59
AIR FILTERS, BLEACH 60.82_
TOTAL: 68.41
PARKS & RECREATION PARKS WATSON COMPANY VET'S CONCESSION STAND 244.18
CYNTHIA SMITH REIMBURSEMENT-HIST. BIKE D 75.00_
TOTAL: 319.18
HERITAGE PRESERVATION HERITAGE PRESERVAT CYNTHIA SMITH REIMBURSEMENT-HIST. BIKE D 75.00_
TOTAL: 75.00
FIRE FIRE & AMBULANCE TROPHIES PLUS OF HASTINGS LLC ACCOUNTABILITY TAGS 72.00
ALEX AIR APPARATUS INC REPAIR TO AIR COMPRESSOR 211.00
ASPEN MILLS STEENKAMP UNIFORMS 110.00
CYSIEWSKI UNIFORMS 678.05
TERRYS HARDWARE, INC. 1/4 X 3' ROUND STEEL ROD-E 2.99
5YD RED ADHESIVE FASTENER 18.49
ZEP MANUFACTURING CO. STATION CLEANING SUPPLIES 85.48_
TOTAL: 1,178.01
AMBULANCE FIRE & AMBULANCE EMERGENCY CARE INSTRUCTING LLC ON-SITE EDUCATION-NCCP TOP 100.00
ARROW INTERNATIONAL, INC. MEDICAL SUPPLIES 1,112.74
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 142.80
MEDICAL SUPPLIES 20.50
NINETY-FOUR SERVICES INC. TOWING-AMB/MEDIC #1 916.00
PRAXAIR DISTRIBUTION-409 OXYGEN 133.45
ZOLL MEDICAL CORP CPR STAT-PADZ ELECTRODE 840.00
VI-01
05-31-2018 09:52 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
RESQPOD ITD 10 1,242.00_
TOTAL: 4,507.49
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. MORGAN HILL MILEAGE, TRANSPORTATION/PK 69.54
MILEAGE, TRANSPORTATION/PK 6.50_
TOTAL: 76.04
PUBLIC WORKS 2018 IMPROVEMENTS BARR ENGINEERING CO. RR PH 3.1 ALLEY PROJECT 320.00
BROCK WHITE COMPANY 14 WOOD FILLED SILTSOCKS 586.32_
TOTAL: 906.32
INVALID DEPARTMENT 2007 A GO BONDS SPRINGSTED PUBLIC FINANCE SERIES 2007B - ARBITRAGE C 3,100.00_
TOTAL: 3,100.00
NON-DEPARTMENTAL WATER MISCELLANEOUS V SHEA, DELORES 06-227000-01 60.00
LITSCHKE, CARL A SR 07-050000-00 29.28
WILLIAMS, MATTHEW/DO 08-227000-04 79.86
MAJESKI, JOSEPH 08-307000-01 35.36
BENDER, MICAH 16-022000-02 41.06
PFEFFER, RICHARD 08-312000-00 54.24
MILLER, STEVE 11-222000-02 10.91_
TOTAL: 310.71
PUBLIC WORKS WATER EXPRESS AUTO PARTS WIPER BLADES 34.95
SEH ENGINEERS WATER METER REPLACEMENT PR 1,464.85_
TOTAL: 1,499.80
PUBLIC WORKS WASTEWATER FLEXIBLE PIPE TOOL COMPANY LABOR, SOCKETS, O-RINGS, E 808.50_
TOTAL: 808.50
PARKS & RECREATION ARENA HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 48.97
SHERWIN-WILLIAMS PAINT 57.08_
TOTAL: 106.05
=============== FUND TOTALS ================
101 GENERAL 19,670.64
200 PARKS 319.18
210 HERITAGE PRESERVATION 75.00
213 FIRE & AMBULANCE 5,685.50
407 ECONOMIC DEV-IND. PK 76.04
478 2018 IMPROVEMENTS 906.32
527 2007 A GO BONDS 3,100.00
600 WATER 1,810.51
601 WASTEWATER 808.50
615 ARENA 106.05
--------------------------------------------
GRAND TOTAL: 32,557.74
--------------------------------------------
TOTAL PAGES: 2
VI-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Adeline Schroeder, Deputy City Clerk
Date: May 29, 2018
Item: Tobacco License for Rudy’s at the Pines
Council Action Requested:
Approve the attached resolution approving a Tobacco License for Rudy’s at the Pines, 2015
Westview Drive.
Background Information:
Charles Burrows of Rudy’s at the Pines, 2015 Westview Drive, Hastings, MN has made
application for a Tobacco License. Applicant has been made aware of City Ordinance
requirements; and will need to comply with any future Federal, State, or Local
regulations implemented in the establishment. Staff recommends approval of this
license, as the required paperwork and background investigation required by City and
State Code have been successfully completed
Financial Impact:
Fees of $100.00 for background check and prorated annual license have been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 6-____-18
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A TOBACCO LICENSE FOR
RUDY’S AT THE PINES
WHEREAS, Charles Burrow of Rudy’s at the Pines, 2015 Westview Drive, Hastings, MN
55033 has applied for a Tobacco License.
WHEREAS, all paperwork has been submitted, a background check completed, and the
required fees paid.
WHEREAS, the applicant will be subject to, and will need to comply, with any future
Federal, State, or Local regulations implemented in the future which may regulate the use of
Tobacco Products.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS;
That the Mayor and the City Clerk be authorized to sign a Tobacco License authorizing the
above applicant to sell Tobacco at Rudy’s at the Pines, unless revoked by the City Council.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 4th
DAY OF JUNE, 2018.
Ayes:
Nays:
Absent: ___________________________
Paul J. Hicks, Mayor
ATTEST:
_____________________________
Julie Flaten, City Clerk (SEAL)
VI-02
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Adeline Schroeder, Deputy City Clerk
Date: May 30, 2018
Item: Temporary One-Day Gambling Permit for YMCA of the Greater Twin Cities on
July 22, 2018 for the Annual Duck Race as Part of the Rivertown Days
Council Action Requested:
Approve the attached resolution approving a one-day temporary gambling permit for the
YMCA of the Greater Twin Cities Duck Races to be held at Vermillion Falls Park, 215
21st East Street, Hastings on July 22, 2018 as part of the Rivertown Days Celebration.
Background Information:
The YMCA of the Greater Twin Cities has submitted an application for a one-day
temporary gambling permit for July 22, 2018.
Financial Impact:
The $25.00 fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 6- -18
RESOLUTION APPROVING THE APPLICATION BY
THE YMCA OF THE GREATER TWIN CITIES FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the YMCA of the Greater Twin Cities has presented an application to the City
of Hastings for a one day temporary gambling permit on July 22, 2018 to be held at Vermillion Falls
Park, 215 21st East Street, Hastings; and;
WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a
resolution be passed to approve these request; and
WHEREAS, an application for a one day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that
the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the
appropriate agency, showing the approval of this application.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 4th day of June,
2018.
__________________________
Julie Flaten, City Clerk _______________________
Paul J. Hicks, Mayor
(SEAL)
VI-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Frances and Joseph Knollmaier have presented to the City
Parks & Recreation Department a donation of $800.00 and has designated that
this donation be used for a memorial bench to be placed in a City Park or on a
City Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends Frances and Joseph Knollmaier for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 4th day of June, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VI-04
VI-05
VI-05
VI-05
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Sarah Hodder, Deputy Clerk/HR Tech
Date: May 29, 2018
Item: Special Event Request – American Cancer Society – Relay for Life
Council Action Requested: Consider the request by American Cancer Society for
Special Event Designation on Friday, August 3rd, 2018 for a community Relay For
Life walk and activities at Levee Park.
Background Information:
The American Cancer Society’s event planners are requesting use of the Rotary
Pavilion, Amphitheater and surrounding area at Levee Park to host a Relay For Life
event. The event will include: a band at the Rotary Pavilion, luminary bags along
sidewalks within the park, activity tables near the memorial, donation based
fundraisers near the pavilion green space, survivor tent on the private adjacent lot,
event registration table and canopy near the Ramsey street entrance of the park,
food, and a controlled access beer and wine tent near the labyrinth area. The
request and walking route is included for Council review.
Last year, the Relay for Life group held their event at Levee Park and it was a great
success. They would like to continue to hold their event at Levee Park for 2018 and
years to come. The Parks & Recreation staff are supportive of the 2018 event.
Recommended conditions to be included in the proposed Special Event
Designation to include:
The Rotary Pavilion, Amphitheater and surrounding area shall be for the
exclusive use of Relay for Life Event during the requested extended hours
of 6:00 p.m. – midnight on Friday, August 3rd, 2018 for an estimated
attendance of 200-250 people and the public is welcome to join.
Amplified music requested to be played until 11:00 p.m. within a reasonable
volume in consideration of the downtown residents and businesses.
Event organizers will use portable fencing to enclose the beer/wine tent
indicated on the attached map.
VI-06
Event organizers must have their beverage vendor obtain a temporary
liquor license for the event and appropriate fees paid to the City Clerk at
least two weeks prior to the event.
Event organizers must have their food vendor obtain a food vendor license
and appropriate fees paid to the City Clerk at least two weeks prior to the
event.
The beer/wine tent will be enclosed with a controlled entrance where trained
volunteers/staff will check ID and issue a wrist band. Access points to the
enclosed beer/wine serving area must be staffed with private security
personnel at all times during the service hours. Security personnel need not
be uniformed but must wear some type of shirt or outerwear that identifies
them as security. Security personnel may be employees of the events’ liquor
licensee or volunteer staff from the American Cancer Society.
On the attached map, event organizers indicate the Relay for Life walk
utilizing a portion of the Mississippi River Trail. They do not need the trail
closed as walkers will be in small sporadic groups, allowing for general use
of the Trail to continue.
The City restroom facilities will remain open during the event and will be
serviced by Parks & Recreation staff Friday afternoon. Arrangements will
be made with event organizers to periodically check the condition of the
facilities, extra supplies will be provided and event staff will re-stock and
clean as necessary during the event.
Portable toilets are recommended to be placed on City property.
All garbage generated from the event will be hauled off site by event
organizers in coordination of their hauler.
It is required to work with a hauler for trash and recycling containers on-
site. Containers must be paired and visually labeled as Trash and
Recycling.
Any tent or additional “structures” used within the park will need to be
anchored with weights. No stakes due to irrigation.
A pre-event meeting will be conducted with event organizers and P&R staff
no less than 1 week prior to the event date via phone or in person.
Remaining logistics will be worked through at this meeting.
Event organizers agree the site will be left in at least the condition it was pre
event.
Insurance certificate listing the City of Hastings as additionally insured will
be provided prior to the event date.
Any other reasonable conditions as determined by staff.
Financial Impact:
This event, although requesting designation as a Special Event, will also be
subject to a Park Rental Fee in accordance with the City’s fee schedule for
exclusive use of areas.
Rotary Pavilion, Amphitheater and surrounding area: $300.00
Labyrinth area: $35.00
Total Charges: $335.00
Advisory Commission Discussion:
VI-06
None
Council Committee Discussion:
None
Attachments:
American Cancer Society – Relay for Life request & event schedule
Relay for Life – Event Map
VI-06
February 28, 2018
Dear Mayor and City Council Members,
As you all know, cancer affects the lives of so many people close to us. In fact 1.6 million people in the US
will be newly diagnosed with cancer this year alone. It is a staggering statistic. But there is hope. Each of
these survivors has access to the most trusted information, patient programs and services, and support
from the community because people like you join our fight.
On Friday August 3rd, members of the Hastings community team up to fight back against cancer through
the American Cancer Society Relay For Life movement, the world’s largest and most impactful fundraising
event to end cancer.
This year we once again plan to hold our event at Levee Park. We are so excited after last year’s great
success at our new venue. We will have updated information regarding food and beverage plans in the
near future.
Second Street Deport is once again sponsoring our food and beer area. They will be providing license
information in the near future.
An outline of our timing is as follows:
12pm – 5pm Event Set-up
Band Load In
Set up of activity tables/tents: Silent Auction, Volunteer/Participant check-in
Raffle Tickets and Relay Store
Food and Beverage setup
Sound Check
Banners and Signage
Luminaria Bag Setup on Walking Route
5pm – 6pm Volunteer Check-in
6pm – 11pm Relay For Life of Hastings
11pm Event Clean-up
We appreciate your support and thank you for your consideration. We look forward to working with you.
Together we will finish this fight!
Linda Kampa, Volunteer Event Lead
651-442-7960
Linda.kampa1@gmail.com
Relay For Life of Hastings, MN
VI-06
RELAY FOR LIFE OF HASTINGS, MN
Levee Park
=
= Walking Route
YMCA
SURVIVOR
TENT
Registration
TEAMS
Entertainment
Band/Emcee
Entertainment
Band/Emcee YMCA SURVIVOR
TENT
Registration
BEER
BEER
+fence/security
Food
Food
VI-06
City Council Memorandum
To: Mayor Hicks & City Councilmembers From: Justin Fortney, City Planner
Date: June 4, 2018
Item: Heritage Preservation Commission- Resignation Council Action Requested:
The City Council is asked to accept the resignation of HPC Commissioner Nikki Johnson
Ussatis. Background Information: Commissioner Ussatis has served on the HPC since filling a vacancy in February, 2017. The
current term which just began in January will be up on 12/31/2020.
Commissioner Ussatis was a valuable new commissioner, but is unfortunately moving to Arizona. Staff will advertise for a new HPC commissioner.
Financial Impact:
None Advisory Commission Discussion: None
Council Committee Discussion: None Attachments:
None
VI-07
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: June 4, 2018
Item: Declare Abandoned/Surplus Property
Council Action Requested:
Authorize abandoned/surplus bicycles for public auction and recycling.
Background Information:
The Hastings Police Department has twenty one (21) bicycles that are classified as abandoned or police
surplus. Upon declaration that they are abandoned/surplus property, eleven (11) will be made available
for public sale via a commercial online auction service. The remaining ten (10) which are unserviceable,
will be recycled. I request that twenty one bicycles be declared abandoned/surplus property.
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Property Listing
VI-08
List Authorized for sale
Case Number/Serial Number
Recycled
12-001626
12-001837
13-002985
17-900108
17-002281
17-001686
17-001691
17-001722 (2-Items)
17-001920
17-002034
Surplus
17-001839/SNXDS11D04432
17-00974/M1J09615
17-001096/5659602416JR
17-900336/ACA08E006252
17-002166/CC7GB333
17-001274/FSD1OC43033
17-001409/H3314K47883
17-001536/01TD394137
17-002859/GS32038
17-002859/614120820
17-002880/C35FU677
VI-08
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: June 4, 2018
Item: Animal Impound Ordinance Amendment
Council Action Requested:
Approve first reading and order a public hearing for June 18, 2018 to consider an ordinance amendment
to Ordinance 34.03 Fee Schedule for Dog Pick Up and Ordinance 91.26 Animal Pound.
Background Information:
On May 17, 2018, the Hastings Police Department was notified by Shamrock Animal Hospital they were
discontinuing impound services effective June 1st. Staff sought out a number of possible facilities in the
area and only found one who could meet our needs. To that end, an agreement was made with the
Humane Society of Goodhue County, Red Wing, to accept our stray and dangerous dogs. In order to
align operational costs and services with our new vendor, it is necessary to increase the cost of pick-up
and reduce the amount of time required before an unclaimed animal can be offered for adoption. Aside
from the requested ordinance change and new location, all other policies and procedures relative to
handling impounds remain the same.
Financial Impact:
No budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Animal Ordinance Amendment
VI-09
CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2018-___, THIRD SERIES
An Ordinance of the City of Hastings Amending City Code
Chapter 34: Fees and Chapter 91: Animals
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS:
HASTINGS CITY CODE CHAPTER 34, SECTION 34.03 IS AMENDED AS FOLLOWS (new
language is underlined, strikethrough language is deleted):
§ 34.03 FEE SCHEDULE.
Dog Pick Up Fees
Basic $60.00 $70.00
Storage $20.00/day
HASTINGS CITY CODE CHAPTER 91, SECTION 91.26 IS AMENDED AS FOLLOWS (new
language is underlined, strikethrough language is deleted):
§ 91.26 ANIMAL POUND.
Any dog found in the city without a license, or running at large shall be placed in an animal pound, and an accurate record of the time of the placement shall be kept on each dog. Every dog placed in the animal pound shall be retained for a period of 10 5 days, and if unclaimed shall become the property and responsibility of the animal pound. Notwithstanding the provisions of this section, if a dog is found at large in the city and its owner can be identified and located, that animal need not be impounded but may, at the discretion of a peace officer or animal control officer, be taken to its owner. In this event, the animal shall not be returned to its owner until the owner pays the impound fee provided for by § 91.27. (Prior Code, § 9.21)
This Ordinance shall be effective upon its passage and publication.
Council member _____________________ moved a second to this Ordinance, and upon being put to a
vote it was adopted by a majority of all Council members present.
Adopted by the Hastings City Council on this 18th day of June, 2018, by the following vote:
Ayes
Nays:
Absent:
CITY OF HASTINGS
Paul J. Hicks, Mayor
VI-09
ATTEST:
___________________________________
Julie A. Flaten
City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of June, 2018, as
disclosed by the records of the City of Hastings on file and of record in the office.
City Clerk
VI-09
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Justin Fortney, City Planner
Date: June 4, 2018
Item: Resolution: Site Plan Revision – Funeral Home and Crematory - 400 Spring
Street Council Action Requested:
Review and take action on a proposed amendment to the April 16th site plan
approval of a funeral home and crematory addition.
A simple majority vote is necessary for a site plan approval.
Background Information:
The applicants are proposing to expand the approved 28’ by 14’ addition to 28’ by 33’ for
the purpose of including a garage. The garage will face their driveway to the west rather than directly to 4th Street.
The added size and driveway will require the removal of two pine trees, which will be
replaced with new plantings per the tree preservation policy.
The amended site plan civil drawing will be finished prior to the Council meeting. Please
see the proposed building plans and elevation drawings along with an edited civil site
plan.
Please see the attached April 9, 2018 Planning Commission staff report for the original request.
Financial Impact:
N/A
Advisory Commission Discussion: None for the proposed amendment.
The Planning Commission voted 6-0 to recommend approval of the action at the April 9, 2018 meeting for the original request. Only the applicants spoke to the item at the public
hearing. Property owners within 350-feet of the proposal were notified of the hearing
and no comments have been submitted.
VIII-B-1
Council Committee Discussion: The City Council approved an amendment to the zoning ordinance in December, 2017
that allowed funeral homes and crematories in the R-2, Medium Density Residence
district by SUP.
Attachments:
• Resolution
• Revised Plans
• Planning Commission Memo – April 9, 2018 (original proposal)
VIII-B-1
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING REVISED SITE PLAN APPROVAL FOR CONSTRUCTION OF A NEW PARKING LOT AND CREMATORY ADDITION ON AN EXISTING
BUILDING LOCATED AT 400 SPRING STREET
Council member ___________________________ introduced the following
Resolution and moved its adoption:
WHEREAS, Stotko Speedling, agent for Michael Wise had petitioned for Site Plan approval to construct a 400 s.f. crematory addition on to an existing funeral home and a
new parking lot generally located at 400 Spring Street, legally described as Lots 1, 2, 3,
7, and 8, Block 26, TOWN OF HASTINGS BLKS 1 THRU 99, Dakota County,
Minnesota; and
WHEREAS, on April 9, 2018, review was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter, and city
ordinance; and
WHEREAS, The Planning Commission recommended approval of the request subject to the conditions hereunder; and
WHEREAS, The City Council has reviewed the request and recommendation of the
Planning Commission; and
WHEREAS, The City Council granted site plan and special use permit as outlined in
Chapter 155.51 and 155.23 (C)(4) respectively on April 16, 2018;and
WHEREAS, The applicant has requested approval of a site plan revision to increase
the addition from 400 Sq Ft to 924 Sq Ft. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
VIII-B-1
That the City Council hereby approves the Site Plan revision as presented subject to the
following conditions:
1) Conformance with the Planning Commission Staff Report and plans dated April 9, 2018.
2) Resubmittal of the photometric plan showing .5 foot-candles or less at the property
lines.
3) All disturbed areas on the property shall be stabilized with rooting vegetative cover
to eliminate erosion problems. 4) Any uncompleted site work must be escrowed at 125 percent of the estimated value
prior to issuance of a certificate of occupancy.
5) The perimeter of the site must have erosion control, as approved by the City
Engineering Department.
6) The City Engineering Department must approve any required drainage plan. 7) The elevation materials of the addition will resemble the existing structures material
as closely as possible.
8) Approval is subject to a one year Sunset Clause; if significant progress is not made
towards construction of the proposal within one year of City Council approval, the
approval is null and void.
Council member ______________________ moved a second to this resolution and
upon being put to a vote it was adopted by the Council Members present.
Adopted by the Hastings City Council on June 4, 2018, by the following vote:
Ayes:
Nays:
Absent:
ATTEST: __________________________
Paul J. Hicks, Mayor
________________________________ Julie Flaten,
City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution
presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on
the 4th day of June, 2018, as disclosed by the records of the City of Hastings on file
and of record in the office.
________________________________
Julie Flaten, City Clerk
(SEAL)
VIII-B-1
This instrument drafted by:
City of Hastings (JJF)
101 4th St. E. Hastings, MN 55033
VIII-B-1
Approved Proposal
Revised Proposal
VIII-B-1
Revised proposal
VIII-B-1
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Approved Plan Showing Revision
VIII-B-1
To: Planning Commission
From: Justin Fortney, City Planner
Date: April 9, 2018 Does not reflect the proposed revision
Item: Site Plan and Special Use Permit Review – 2018-14 – Wise Funeral Home
Crematory addition – 400 Spring Street
Planning Commission Action Requested: The Planning Commission is asked to review
the proposed site plan and SUP (Special Use Permit) and make a recommendation to the
City Council.
Background Information:
The applicant is proposing to expand the parking lot over the site of a demolished
house. The existing building will also be expanded by about 400 SF. Within the building
addition there will be a crematory. In December, the City Council passed an ordinance
amendment allowing funeral homes and crematoriums in R-2, Medium Density
Residence zoning districts. This consideration was at the request of Wise funeral home,
which had been planning for this expansion.
Without this ordinance amendment, the addition, parking lot expansion, and
crematorium would not have been allowed to occur on what had previously been
considered a nonconforming use.
Comprehensive Plan Classification
The 2030 Comprehensive Plan designates the property as commercial.
Zoning Classification
The subject property is zoned R-2, Medium Density Residence. This district now allows
funeral homes with cremation facilities by SUP.
Adjacent Zoning and Land Use
Direction Existing Use Zoning Comp Plan
North Residential R-2 Res. Low-dens. Res.
East Park R-2 Res. Park
South Residential R-2 Res. Low-D Res.
West Residential R-2 Res. Low-D Res.
Planning Commission Memorandum
VIII-B-1
SITE PLAN REVIEW
Access and parking
The existing drives are not proposed to change. The expanded parking lot will go from
23 parking stalls to 50. Additional parking stalls exist in front of the facility and along 4th
Street. Parking requirements are based on seating capacity for funeral homes. One
parking space for every three chairs is required. 140 seats/ 3= 47 required parking
spaces.
Lighting
One double light fixture is proposed in the center of the parking lot. The photometric
plan must be revised to show the light levels at the property lines, particularly on the
west side to assure .5 Foot-candles or less. City code requires a timer or similar cutoff
for lighting during off peak use.
Setbacks
The setbacks meet the requirements of the zoning ordinance. Ten feet minimum is
required from the property line adjacent to a side street.
Landscaping Plan
The landscaping ordinance requires a 10-foot wide landscape strip between a parking
lot and property line adjacent to a street or residential property. Only 5-feet are
proposed adjacent to the Spring Street property line. Staff believes this is adequate as
the site is a constrained redevelopment site and proposes a greater setback than exists
on the existing parking lot. The 5-foot landscape strip will include a hedge for additional
screening.
Design Standards
The existing structure is painted wood siding with stone veneer wainscoting. This meets
the current design standards of the zoning ordinance as they are class II (65%) and I
(25%) respectively. The proposed elevations of the addition will match the existing
materials as closely as possible.
SPECIAL USE PERMIT REVIEW
Ordinance Requirement
City Code Chapter 155.23, allows funeral homes in the R-2 district with a SUP. Uses
allowed by SUP are those that could function well in a zoning district if they are given
special review to look for potential issues that could be avoided with special conditions.
SUP Review Criteria
City Code Chapter 30.02, Subd. E.2 – Board of Adjustment and Appeals - Special Use
Permits outlines specific rules and review criteria for the issuance of SUPs, including:
VIII-B-1
• Ingress and Egress\Off-Street Parking and Loading – Much of the proposed use
has previously been in operation without issue. The parking is being expanded,
which will alleviate on street parking and the entrances will remain unchanged.
• Utilities – The site utilizes an existing building with utility services. Proposed
changes in operation will not substantially affect utility capacity.
• Screening and Buffering – All uses will be contained within the existing and
proposed building addition.
• Signs and Exterior Lighting – Signage is approved via an administrative permit. A
modified photometric plan is required as part of the site plan review. The
proposed parking lot is partially below grade, which will help screen the lot and
vehicles.
• General Compatibility with Adjacent Properties and the Surrounding Area –
The property is located in a residential area. The appearance of the site is very
residential and is operated with little traffic and intensity for most of the week.
• Crematory – Staff has researched crematories with industry representatives,
Minnesota Department of Health, and the Chair of the University of Minnesota
Mortuary Science Department. Staff has also visited an operational unit of the
same make and model proposed for both funeral home proposals in Hastings.
This research has leads staff to believe this modern unit should provide a
negligible impact to the surrounding area. The only noticeable effect was a very
low fan noise coming from the chimney exhaust and faint heat waves above it.
There is no visible smoke from a properly operated modern crematory.
Attachments:
• Aerial Photograph
• Photographs
• Site Plans
VIII-B-1
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S
p
r
i
n
g
S
t
VIII-B-1
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VIII-B-1
Photometric Plan (currently being revised)
VIII-B-1
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Sarah Hodder, Deputy Clerk/HR Tech
Date: June 4, 2018
Item: Special Events Policy
Council Action Requested:
Consider and adopt the attached policy relating to Special Events held in the City of Hastings
Background Information:
With increasing interest in hosting events in Hastings, City staff were directed to formulate a policy
designed to define what and how much the City will contribute in resources to each event organizer who
requests to hold a special event on public property.
The Administrative Committee of the Council (Braucks*, Lund, Folch) met on April 25, 2018 via
conference call to discuss the policy and offer guidance on level of City support for each event based on a
tiered system that events would be categorized in by meeting certain criteria. The feedback from that
meeting has resulted in the attached policy.
Defining the level of City support will assist staff in determining when and what to charge for services
provided by City staff in association with a special event. Events that have previously been hosted in
Hastings will be supported at the level that they have received in past years as long as the request does
not increase the amount of City services that need to be provided to ensure a safe event.
Financial Impact:
Varies based on event type
Advisory Commission Discussion:
N/A
Council Committee Discussion:
Available for review in attached follow-up agenda
Attachments:
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Administrative Committee Follow-Up Meeting Notes
Special Events Policy
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350
www.hastingsmn.gov
Administrative Committee Meeting
April 25, 2018 12:00 pm
Conference Call
SPECIAL EVENTS
Follow-Up
Members Present via Conference call: Braucks*, Lund, Folch
Staff Present: Melanie Mesko Lee, Julie Flaten, Sarah Hodder
Other Attendees: Tom Montgomery representing the Hasting Rotary Club
Mesko Lee introduced the subject of the meeting and encouraged committee members to discuss fees
and City resources allocated to organized events. City staff is frequently asked to waive fees/charges as
part of an event sponsored by a local group. Staff has periodically brought requests forward which
include a fee waiver. Staff summarized the various impacts of these requests and look for Council
feedback on the philosophy of doing so.
Committee members discussed the draft policy that was provided and had the following
feedback:
Employ a tiered system of providing support to various event categories rather than
using terms like “sponsored” or “co-sponsored”
o Tiers based on amount of City involvement and general public interest
o Could assign a percentage range of City support for each tier
o Make the qualifications to fit into each tier very clear to reduce confusion for
staff and event organizers when classifying where the event fits in the policy
o Provide documentation/information on where event organizers can find
policies/ordinances relating to events
Providing an invoice outlining the cost incurred by the City to organizers to document
the financial impact the event has on City funds.
o Could help organizers to understand the impact and deter requests to waive
o Create a formal agreement that organizers signs signifying they understand the
cost
Provide event organizers with alternative resources that would reduce the cost
incurred/owed to the City (ie. Private security vs. paying for police officers)
Mr. Montgomery addressed the Committee on behalf of the Rotary regarding their concert
event. It is the intent of the Rotary to grow this event each year and they would like to have as
much City financial support as possible.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
SPECIAL EVENT POLICY
1. Purpose
The purpose of this policy is to set forth procedures to be followed by organizer of Special Events who wish
to exclusively use City property and/or require City services to ensure safety and coordination. Any
organization wishing to sponsor or hold a Special Event will be required to complete a Special Event Permit
Application no less than 60 days prior to the event. The City will conduct a thorough review, request City
Council approval, and inform the applicant if the event is approved.
A Special Event is defined as any race, concert, community celebration, fundraiser, dance, car show, large
assembly, or other Special Event on City property that has received City Council approval.
2. City Services Provided for Special Events
Tier 1: Tier 1 events are those events that are larger scale for which the City provides some basic services
without charge. Tier 1 events are those events that the City Council has determined have a broad interest to
the public and a broad duration and impact on public resources. This could include multi-day events and/or
events which require significant impacts on street/trail/public infrastructure. The City may provide financial
support to these events as determined in the annual budget appropriation up to 100% of related personnel
costs and/or City equipment. Licensing costs are not included in City supported funding. The City must be
listed as a key co-sponsor of the event on promotional materials and may promote through various media
outlets. The event organizer may be asked to provide reimbursement for costs in excess of the support level
authorized in the budget appropriation.
Criteria to qualify as a Tier 1 event:
Event is organized by a local group, association, or non-profit organization
Attendance is open to all members of the public
Admission is free for all or a majority of the event
An established event (10 + years) with demonstrated ongoing community value
Significant impact of public facilities/resources
Event expenses are appropriated annually during the budget process
Tier 2: The City may provide up to 75% of related personnel costs and/or City equipment to assist Special
Events operated by Tier 2 organizations. Tier 2 events are those events that the City Council has determined
are in the general interest to the public and have limited duration and impact on public resources. The City
may provide financial support to these events as determined in the annual budget appropriation. Licensing
costs are not included in City supported funding. City support may include Police Reservists, blocking of
streets, barricades etc. These events must be approved by City Council and the organizer must reimburse
the City for any costs in excess of this support level. Approval of an event does not require the City to
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
approve similar events or even the repeat of the same event in subsequent years. Each event will be
reviewed and approved separately.
Criteria to qualify as a Tier 2 event:
Event is organized by a local group, association, or non-profit organization
Attendance is open to all members of the public
Admission is free for all or a majority of the event
Limited impact on public facilities/resources
Event expenses are appropriated annually during the budget process
Tier 3: The City may provide up to 50% of related personnel costs and/or City equipment to assist Special
Events operated by Tier 3 organizations. Licensing costs are not included in City supported funding. These
events must be approved by City Council and the organizer and must reimburse the City for any costs in
excess of this support level. Approval of an event does not require the City to approve similar events or
even the repeat of the same event in subsequent years. Each event will be reviewed and approved
separately.
Criteria to qualify as a Tier 3 event:
Event is organized by a non-profit organization
Attendance is open to all members of the public
Admission/participation fee may be charged with significant portion of proceeds intended for
charitable cause
Lower impact on public facilities/resources
Tier 4: Approval of all other events is at the sole discretion of the City of Hastings. Events must be
determined to be in the general interest of the public. These events are subject to a fee for use of public
property and must pay 100% of City costs related to the event. Approval of an event does not require the
City to approve similar events or even the repeat of the same event in subsequent years. Each event will be
reviewed and approved separately.
Criteria to qualify as a Tier 4 event:
Event is organized by private business or for profit organization
Attendance may/may not be open to the public
Admission/participation fee may be charged and proceeds intended for organizing entity/cause
Lower impact on public facilities/resources
Waiving Fees
The City understands the value of each of the Special Event applications and the true community and
economic value of the events. We also appreciate the dedication of these individuals to their causes. The
City is aware of balancing the public purpose to support individual event needs with overall resources
dedicated to privately run events. This policy affords for most Special Event organizers to receive a
discounted service for City services.
The level of support most recently provided for any event held in the past 12 months will remain as is going
forward, unless specifically approved by the City Council as part of the budget and/or event approval
process.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
New events or previous events that have not been held in the last 12 months will be categorized according to
this policy.
3. Fees For Special Events
a. Hourly Rate is the hourly cost for any employee working on a Special Event. These rates are
charged according to City Ordinance §34.04 (a) which lists a rate of two (2) times the hourly rate
paid to the staff person who is performing services. These fees are reviewed annually.
b. Purchased or Rented Materials includes all direct costs for materials provided by the City of
Hastings for use at the event.
c. Equipment Charges include current equipment usage rates as established by the City fee
schedule.
4. Alternatives to City Services
a. Applicants have the option to hire qualified private security to satisfy any public safety
requirements identified by staff during review of the event request.
b. Posting of signage relating to street closures, parking restrictions, lot closures, etc. may be done
by event volunteers based on a timeline identified by staff during review of the event request.
Placement will be reviewed by the proper City authorities for accuracy.
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