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Home My WebLink About20180820- CC MinutesSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Minutes August 20, 2018 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday August 20, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Hicks, Councilmembers Braucks, Folch, Leifeld, Lund and Vaughan. Members Absent: Councilmember Balsanek. Staff Present: City Administrator Melanie Mesko Lee Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Approval of Minutes Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City Council meeting, the Council Workshop meeting on August 6, 2018, or the Special City Council meeting on August 16, 2018. Minutes were approved as presented. Consent Agenda Councilmember Braucks motioned to approve a presented, seconded by Councilmember Folch. Ayes, 6; Nays, 0. 1. Pay Bills as Audited 2. Approve Pay Estimate #1 – LeDuc House Roofing (1629 Vermillion St.). 3. Approve Pay Estimate #2 – 2018 Mill & Overlay Project ($354,062.07) 4. Approve Pay Estimate #3 - 2018 Neighborhood Infrastructure Improvements 5. Approve Pay Estimate #4 – Riverfront Renaissance Improvements Phase 3.1 ($200,220.76) 6. Resolution No. 08-07-18: Accept $400.00 Memorial Tree Donation from Sue Schmoller to the City Parks & Recreation Department 7. Approve Utility Disconnection Agreement – United Methodist Church (1525 Maple Street) Public Hearing – Vacation of Easement #2018-39 – Wallin 17th Addition Hinzman introduced the item asking Council to hold a public hearing and consider vacation of drainage and utility easement located on Outlot A, Wallin 17th Addition. This public hearing requires no action by Council until the Preliminary and Final Plat returns to City Council. Public Hearing Opened at 7:04 p.m. Todd Rapp, counsel for Wallin Development, stated that the Vacation of Easement is for the 16th Addition, and not the 17th. He explained that the drainage will be moved from this addition to the 18th Addition. Hinzman stated that he would look into verifying this is for the 16th Addition and not the 17th Addition. Public Hearing Closed at 7:09 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Resolution No 08-08-18 –Variance – Vermillion Shores Apartments – WAI Continuum (950 31st St. W.) Hinzman introduced the item asking Council to approve a Variance to allow a 60 unit apartment building to be built at 950 31st St. W. that would be within the Shoreland Overlay District. The building would be built within the 350 feet of Vermillion River and would be over the 35 foot height allowed by the Ordinance. The WAI Continuum and Siewert Construction is requesting the building height to be 60 feet. Mayor Hicks asked if this Ordinance was drafted by the DNR. Hinzman stated that the DNR did draft this Ordinance as a template Ordinance and cities had to adopt it. It was mainly for protecting views of the more scenic part of rivers. Councilmember Braucks asked what the justification for the height ordinance being drafted was. Hinzman stated it was for to protect views of scenic areas of the river. Councilmember Lund asked if the developer could rotate the building 180 degrees so that it would follow the curvature of the plat and not have to go into the 350 foot shoreline area. Hinzman stated that it would cause the impervious areas to go into the shoreline more than the building would be and it would also cause the building to have to be built closer to 31st Street. This idea would not allow the building to look quite large against the road and would not fit the neighborhood. Councilmember Vaughan asked if there were other property or potentially any other properties that would have the same request for the same request. He is concerned about precedence. Hinzman stated that in this subdivision there would not be any other properties that would need the 350 foot variance. Councilmember Folch had concerns about rain water coming off of the roof and surface lot, she wanted to make sure that the water basin could handle it and to ensure that no water runs directly into Vermillion River. Hinzman stated that the water basin there can handle the water and that it is far enough from the Vermillion River to prevent water flowing directly into the river. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Braucks. Ayes, 6; Nays, 0. Resolution No. 08-09-18 – Special Use Permit – Vermillion Shores Apartments – WAI Continuum (950 31st St. W.) Hinzman introduced the item asking Council to approve a Special Use Permit to allow a 60 unit apartment building to be built at 950 31st. St. W. This permit is required for any multiple family dwelling with more than 5 units. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Leifeld. Ayes, 6; Nays, 0. Resolution No. 08-10-18 – Site Plan – Vermillion Shores Apartments – WAI Continuum (950 31st St. W.) Hinzman introduced the item asking Council to approve the Site Plan for a 60 unit apartment building to be built at 950 31st St. W. Councilmember Folch asked about playground for children. She did not see any plans for a playground. Hinzman stated that the developer has met their park dedication requirements by paying cash. Mayor Hicks commented that he is very supportive of this development and about a letter that was written about how City Council has not done due diligence with the developer. He believes that the City did a great job working with the developer. Todd Siewert, owner of Siewert Construction, commented that the letter created a dialogue and he was appreciative about the outcome. He stated that it seems to be difficult to develop in the city. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Leifeld. Ayes, 6; Nays, 0. Resolution No. 08-11-18 – Preliminary and Final Plat – South Pines 9 – Greg J. Homes (Sandpiper Circle) Hinzman introduced the item asking Council to approve the Preliminary and Final Plat for South Pines 9. The plan is for 25-single family homes and one outlot. The development is generally along Sandpiper Circle, north of Tuttle Drive. Councilmember Vaughan wanted to emphasize the developer knows to complete the road before starting to build the homes to minimize disruption to existing homeowners. Councilmember Vaughan motioned to approved as presented, seconded by Councilmember Folch. Ayes, 6; Nays, 0. Comments from Audience Matt Begich, 718 West 14th Street, asked about tree trimming. He wants to trim tree branches that are over 14th Street. Inquiring if he can get a variance. Staff to follow up with Mr. Begich. Dan Peterfesso, 109 Sandpiper Circle, hoping the City Council gets involved with MNDOT and the Hwy. 316 improvement project. Asked how much influence City Council has over MNDOT with what happens with Hwy. 316. He also asked if there have been any discussions with Marshan Township about extending Tuttle Drive to Hwy. 61. Mayor Hicks and Councilmembers made the following announcements:  Highway 316 Improvements – Public Open House on Tuesday, August 21, 2018 from 5:00 p.m. to 7:00 p.m. at Crossroads Church.  Parks and Recreation Commission meeting on Tuesday, August 21, 2018 at 6:30 p.m. at City Hall.  Heritage Preservation Commission meeting on Tuesday, August 21, 2018 at 7:00 p.m. at City Hall.  Planning Commission will meet on Monday, August 27, 2018 at 7:00 p.m. at City Hall.  City Offices will be closed on Monday, September 3rd in observance of Labor Day. Motion to adjourn the meeting was made by Councilmember Vaughan, seconded by Councilmember Braucks. Meeting was adjourned at 7:39 p.m. ____________________________ ______________________________ Paul Hicks, Mayor Julie Flaten, City Clerk