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Home My WebLink AboutVI-08 City Council Memorandum To: Mayor Hicks & City Council Members From: Bryan D. Schafer, Chief of Police Date: September 4, 2018 Item: Resolution – Agreement by and between the City of Hastings Police Department and the State of Minnesota – Department of Public Safety. Council Action Requested: Approval of resolution authorizing the Chief of Police to execute the 2019 DWI Officer grant agreement as may be required for the efficient performance of duties as required or authorized by the grant. Background Information: Alcohol-impaired crashes kill one person every 50 minutes in this country. The Hastings Police Department is committed to aggressive DWI/Traffic Enforcement to combat this epidemic. In 2017 officers made over 5500 traffic stops resulting in 120 DWI arrests. Our top two performing officers produced 2/3 of those arrests. The DWI Officer in this grant is a Drug Recognition Expert (DRE) who graduated top of his class in 2017 and led our agency with 962 traffic stops resulting in 41 DWI arrests last year. We realize the importance of this function and support it as integral part of community safety. Lastly, our geographic location relative to 3 major highways (MN 55, MN 316, US Hwy 61), lends itself to a transient impaired driving pool, especially when confronted with active traffic from area attractions. If approved, the MN Department of Public Safety will award the Hastings Police Department a two-year grant reimbursing wages and fringe up to $102,131 annually for a DWI Officer to combat this problem. Financial Impact: Positive Impact Advisory Commission Discussion: None Council Committee Discussion: None Attachments:  Resolution  Grant Agreement VI-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION XX-XX-18 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT BETWEEN MINNESOTA DEPARTMENT OF PUBLIC SAFETY (DPS) AND THE HASTINGS POLICE DEPARTMENT WHEREAS, alcohol-impaired crashes kill one person every 50 minutes or 29 people per day in this country; and WHEREAS, the MN Department of Public Safety has awarded the Hastings Police Department a two-year grant reimbursing up to $102,131.00 annually for wages and fringe for a DWI Officer; and WHEREAS, the Hastings Police Department is committed to removing impaired drivers from the road; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the Hastings Police Department enter into a grant agreement with the MN Department of Public Safety for the DWI Officer grant during the period from October 1, 2018 through September 20, 2019. 2. That Chief of Police, Bryan D. Schafer, or his successor, is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Hastings Police Department and to be the fiscal agent and administer the grant. I certify that the above resolution was adopted by the City Council of Hastings, MN on this 4th day of September 2018, _______________________________ Paul Hicks, Mayor Attest: _____________________ Julie Flaten, City Clerk VI-08 Grant Agreement Page 1 of 2 DPS Grant Agreement non-state (OTS 06/16) Minnesota Department of Public Safety (“State”) Office of Traffic Safety 445 Minnesota Street, Suite 150 St. Paul, MN 55101-5150 Grant Program: 2019 NHTSA; 2019 DWI Officers Project No.: 19-03-15 Grant Agreement No.: A-OFFICR19-2019- HASTGSPD-039 Grantee: Hastings Police Department 150 3rd Street East Hastings, MN 55033-1210 Grant Agreement Term: Effective Date: 10/1/2018 Expiration Date: 9/30/2019 Grantee’s Authorized Representative: Chief Bryan Schafer 150 3rd Street East Hastings, MN 55033-1210 (651)480-2306 bschafer@hastingsmn.gov Grant Agreement Amount: Original Agreement $102,131.00 Matching Requirement $ 0.00 State’s Authorized Representative: Duane Siedschlag 445 Minnesota Street, Suite 150 St. Paul, MN 55101-5150 (651)201-7078 Duane.Siedschlag@state.mn.us Federal Funding: CFDA 20.608 & CFDA 20.616 FAIN: 18X9205465MN18 and FAIN: 18X920405DMN18 State Funding: None Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2019 NHTSA: 2019 DWI Officers Application (“Application”) which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street, Suite 150, St. Paul, MN 55101-5150. The Grantee shall also comply with all requirements referenced in the 2019 NHTSA: 2019 DWI Officers Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the VI-08 Grant Agreement Page 2 of 2 DPS Grant Agreement non-state (OTS 06/16) Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. By: _______________________________________________ (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Agreement No. A-OFFICR19-2019-HASTGSPD-039 PO No. 3-55317 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________ By: ________________________________________________ Distribution: DPS/FAS Title: ______________________________________________ Grantee State’s Authorized Representative Date: _______________________________________________ VI-08 2019 DWI Officers EXHIBIT A Organization: Hastings Police Department A-OFFICR19-2019-HASTGSPD-039 Budget Summary Budget Budget Category State Reimbursement Local Match DWI Officer Salary Salary and Fringe for of FTE DWI Officer $101,831.00 $0.00 Total $101,831.00 $0.00 Administrator Salary The is no administrative salary for this grant.$0.00 $0.00 Total $0.00 $0.00 TZD Conference Required attendance for this grant.$300.00 $0.00 Total $300.00 $0.00 Operating Expenses No Operating expenses permitted in this grant.$0.00 $0.00 Total $0.00 $0.00 Total $102,131.00 $0.00 Page 1 of 108/01/2018 VI-08