HomeMy WebLinkAbout20180904 - CC Entire PacketHastings, Minnesota
CityCouncilWorkshop
August16, 2018
TheCityCounciloftheCityofHastings, MinnesotametinaworkshoponThursday, August
th16, 2018at6:00p.m. intheCommunityRoomattheHastingsCityHall, 101East4Street,
Hastings, Minnesota.
MembersPresent: MayorHicks, CouncilmembersBalsanek, Folch, Lund, andVaughan
Absent: CouncilmembersBraucks, Leifeld
StaffPresent: CityAdministratorMelanieMeskoLee
AdministrativeServicesDirectorJulieFlaten
FinanceManagerMelanieLammers
SeniorAccountantAshleyParker
MayorHickscalledtheworkshoptoorderat6:00p.m.
MeskoLeeandLammerspresentedareviewofthebudgetprocesstodate, proposedtaxlevy,
correspondingtaxrate, 2019operatingbudgetrecommendationsandcapitalitems.
DiscussiononfundingforfutureRoadsideTennisCourtneeds, LakeIsabelshelter, Glendale
Heightsneighborhoodpark, futureofArtsTaskForce, futureofLoopBusservice, CityCouncil
interns, lightpolereplacementsandaestheticsalongHighway61, assetmanagementsoftware,
leasingoftechnologyneeds, Cityapp, HEDRAbudget, unfundedinfrastructureandcapital
items, andFireReliefpensionincreaserequest.
Councilrecommendedbringingforwardtheproposedtaxrateof59.425% andcorrespondingth5.6% levyincreasetotheSeptember4CityCouncilmeeting. TheHEDRAlevywillalsobeset
atthistime.
thNextstepsincludesettingthepreliminarylevyattheSeptember4CityCouncilmeeting, rdfinalizingbudgetnumbers, Truth-in-TaxationmeetingonDecember3andfinalbudgetthadoptiononDecember17.
ADJOURNMENT
MotiontoadjournbyCouncilmemberVaughan, secondedbyCouncilmemberBraucksat
8:05p.m.
PaulHicks, Mayor JulieFlaten, CityClerk
Hastings, Minnesota
CityCouncilWorkshop
August20, 2018
TheCityCounciloftheCityofHastings, MinnesotametinaworkshoponMonday, August
th20, 2018at6:00p.m. intheVolunteerRoomattheHastingsCityHall, 101East4 Street,
Hastings, Minnesota.
MembersPresent: MayorHicks, CouncilmembersBraucks, Folch, Leifeld, Lund, and
Vaughan
Absent: CouncilmembersBalsanek
StaffPresent: CityAdministratorMelanieMeskoLee
AdministrativeServicesDirectorJulieFlaten
Parks & RecreationDirectorChrisJenkins
HastingsSchoolBoardMemberKelseyWaits
MayorHickscalledtheworkshoptoorderat6:00p.m.
MayorHicksintroducedthetopicofanIndoorRecreationCenter. Thefloorwasturnedoverto
CouncilmemberLundwhorequestedtheworkshopandtopicbebroughtforward.
CouncilmemberFolcharrivedat6:06p.m.
CouncilmemberLundpresentedinformationon: definitionofanindoorrecreationcenter, Good
TimesParkinEaganasmodel, valueParksaddtoCommunity, benefitsofindoorparkson
elderly, disabled, andyear-roundbenefits. Anexamplebusinessmodelwaspresentedalongwith
otheroptionsincludingindoortennis, shuffleboard, pickleballandbattingcages.
CouncilmemberLunddiscussedwhat’sneededtomakethisconceptareality, potential
communitypartnerships, andvariouslocationoptions. KelseyWaitssharedhersupportasa
citizenfortheproject.
TimewasnotavailableforCouncildiscussion. Afollowupworkshopwillbescheduled.
ADJOURNMENT
MotiontoadjournbyCouncilmemberVaughan, secondedbyCouncilmemberLeifeldat
6:57p.m.
PaulHicks, Mayor JulieFlaten, CityClerk
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http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Minutes
August 20, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday
August 20, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th
Street, Hastings, Minnesota.
Members Present: Mayor Hicks, Councilmembers Braucks, Folch, Leifeld, Lund and Vaughan.
Members Absent: Councilmember Balsanek.
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Community Development Director John Hinzman
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the
Regular City Council meeting, the Council Workshop meeting on August 6, 2018, or the Special
City Council meeting on August 16, 2018.
Minutes were approved as presented.
Consent Agenda
Councilmember Braucks motioned to approve a presented, seconded by Councilmember
Folch.
Ayes, 6; Nays, 0.
1. Pay Bills as Audited
2. Approve Pay Estimate #1 – LeDuc House Roofing (1629 Vermillion St.).
3. Approve Pay Estimate #2 – 2018 Mill & Overlay Project ($354,062.07)
4. Approve Pay Estimate #3 - 2018 Neighborhood Infrastructure Improvements
5. Approve Pay Estimate #4 – Riverfront Renaissance Improvements Phase 3.1
($200,220.76)
6. Resolution No. 08-07-18: Accept $400.00 Memorial Tree Donation from Sue
Schmoller to the City Parks & Recreation Department
7. Approve Utility Disconnection Agreement – United Methodist Church (1525 Maple
Street)
Public Hearing – Vacation of Easement #2018-39 – Wallin 17th Addition
Hinzman introduced the item asking Council to hold a public hearing and consider
vacation of drainage and utility easement located on Outlot A, Wallin 17th Addition. This public
hearing requires no action by Council until the Preliminary and Final Plat returns to City Council.
Public Hearing Opened at 7:04 p.m.
Todd Rapp, counsel for Wallin Development, stated that the Vacation of Easement is for the 16th
Addition, and not the 17th. He explained that the drainage will be moved from this addition to the
18th Addition. Hinzman stated that he would look into verifying this is for the 16th Addition and
not the 17th Addition.
Public Hearing Closed at 7:09 p.m.
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Resolution No 08-08-18 –Variance – Vermillion Shores Apartments – WAI Continuum (950
31st St. W.)
Hinzman introduced the item asking Council to approve a Variance to allow a 60 unit
apartment building to be built at 950 31st St. W. that would be within the Shoreland Overlay
District. The building would be built within the 350 feet of Vermillion River and would be over
the 35 foot height allowed by the Ordinance. The WAI Continuum and Siewert Construction is
requesting the building height to be 60 feet.
Mayor Hicks asked if this Ordinance was drafted by the DNR. Hinzman stated that the
DNR did draft this Ordinance as a template Ordinance and cities had to adopt it. It was mainly for
protecting views of the more scenic part of rivers. Councilmember Braucks asked what the
justification for the height ordinance being drafted was. Hinzman stated it was for to protect
views of scenic areas of the river. Councilmember Lund asked if the developer could rotate the
building 180 degrees so that it would follow the curvature of the plat and not have to go into the
350 foot shoreline area. Hinzman stated that it would cause the impervious areas to go into the
shoreline more than the building would be and it would also cause the building to have to be built
closer to 31st Street. This idea would not allow the building to look quite large against the road
and would not fit the neighborhood. Councilmember Vaughan asked if there were other property
or potentially any other properties that would have the same request for the same request. He is
concerned about precedence. Hinzman stated that in this subdivision there would not be any other
properties that would need the 350 foot variance. Councilmember Folch had concerns about rain
water coming off of the roof and surface lot, she wanted to make sure that the water basin could
handle it and to ensure that no water runs directly into Vermillion River. Hinzman stated that the
water basin there can handle the water and that it is far enough from the Vermillion River to
prevent water flowing directly into the river.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember
Braucks.
Ayes, 6; Nays, 0.
Resolution No. 08-09-18 – Special Use Permit – Vermillion Shores Apartments – WAI
Continuum (950 31st St. W.)
Hinzman introduced the item asking Council to approve a Special Use Permit to allow a
60 unit apartment building to be built at 950 31st. St. W. This permit is required for any multiple
family dwelling with more than 5 units.
Councilmember Vaughan motioned to approve as presented, seconded by
Councilmember Leifeld.
Ayes, 6; Nays, 0.
Resolution No. 08-10-18 – Site Plan – Vermillion Shores Apartments – WAI Continuum
(950 31st St. W.)
Hinzman introduced the item asking Council to approve the Site Plan for a 60 unit
apartment building to be built at 950 31st St. W.
Councilmember Folch asked about playground for children. She did not see any plans for
a playground. Hinzman stated that the developer has met their park dedication requirements by
paying cash.
Mayor Hicks commented that he is very supportive of this development and about a letter
that was written about how City Council has not done due diligence with the developer. He
believes that the City did a great job working with the developer. Todd Siewert, owner of Siewert
Construction, commented that the letter created a dialogue and he was appreciative about the
outcome. He stated that it seems to be difficult to develop in the city.
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Councilmember Vaughan motioned to approve as presented, seconded by
Councilmember Leifeld.
Ayes, 6; Nays, 0.
Resolution No. 08-11-18 – Preliminary and Final Plat – South Pines 9 – Greg J. Homes
(Sandpiper Circle)
Hinzman introduced the item asking Council to approve the Preliminary and Final Plat
for South Pines 9. The plan is for 25-single family homes and one outlot. The development is
generally along Sandpiper Circle, north of Tuttle Drive. Councilmember Vaughan wanted to
emphasize the developer knows to complete the road before starting to build the homes to
minimize disruption to existing homeowners.
Councilmember Vaughan motioned to approved as presented, seconded by
Councilmember Folch.
Ayes, 6; Nays, 0.
Comments from Audience
Matt Begich, 718 West 14th Street, asked about tree trimming. He wants to trim tree
branches that are over 14th Street. Inquiring if he can get a variance. Staff to follow up with Mr.
Begich.
Dan Peterfesso, 109 Sandpiper Circle, hoping the City Council gets involved with
MNDOT and the Hwy. 316 improvement project. Asked how much influence City Council has
over MNDOT with what happens with Hwy. 316. He also asked if there have been any
discussions with Marshan Township about extending Tuttle Drive to Hwy. 61.
Mayor Hicks and Councilmembers made the following announcements:
Highway 316 Improvements – Public Open House on Tuesday, August 21, 2018 from
5:00 p.m. to 7:00 p.m. at Crossroads Church.
Parks and Recreation Commission meeting on Tuesday, August 21, 2018 at 6:30 p.m. at
City Hall.
Heritage Preservation Commission meeting on Tuesday, August 21, 2018 at 7:00 p.m. at
City Hall.
Planning Commission will meet on Monday, August 27, 2018 at 7:00 p.m. at City Hall.
City Offices will be closed on Monday, September 3rd in observance of Labor Day.
Motion to adjourn the meeting was made by Councilmember Vaughan, seconded by
Councilmember Braucks. Meeting was adjourned at 7:39 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
CITY OF HASTINGS
CITY COUNCIL AGENDA
Tuesday, September 4, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. DETERMINATION OF QUORUM
Presentation – LeDuc Civil War Weekend
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting and City Council Workshop on
August 20, 2018 and City Council Workshop on August 16, 2018.
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be
acted upon by the City Council in a single motion. There will be no discussion on these items
unless a Councilmember or citizen so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve One-Day Gambling Permit for Oak Ridge Manor on November
10, 2018
3. Resolution: Accept $800.00 Memorial Bench Donation to Parks and Recreation from
Joe Reis
4. Approve Special Event Request: Holiday Hoopla on November 24, 2018
5. Approve Voyageur Estates Apartments Stormwater Agreement
6. Accept Resignation from Parks & Recreation Commissioner Nicole DePalma
7. Approve Pay Estimate #1 : 2018 Water Meter Replacements ($230,266.83) – Core &
Main LP
8. Resolution: Accept Grant to the Police Department from the State of Minnesota –
Department of Public Safety.
9. Resolution: Accept National Night-Out Donations
10. Resolution: Accept $2,500.00 donation to the Hastings Police Reserves from
Hastings Area Chamber of Commerce and Tourism Bureau
11. Resolution: Deed Restrictions for Lions Park Lands
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of
the Mayor as to what, if any, public comment will be heard on these agenda items.
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
A. Public Works
B. Community Development
1. Resolution: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct)
2. Resolution: Vacation of Easement – Wallin 17th Addition
3. Resolution: Variance – Sideyard Setback – Wright (414 West 5th St.)
C. Administration
1. LeDuc Contract Amendments
2. Resolution: Approve Preliminary 2019 City Property Tax Levy, Preliminary
Budget, and Setting Truth in Taxation Hearing
3. Resolution: Approve Proposed 2019 HEDRA-HRA Special Tax Levy
4. Resolution: Approve Financial Consultant Contract – Northland Securities
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the
agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, September 17, 2018 7:00 p.m.
Join the Dakota County Historical Society at the LeDuc Historic
Estate for Civil War Weekend!
Saturday & Sunday Event Schedule
10:15 a.m.—Opening Ceremony & Flag Raising w/ 3rd Infantry
10:30 a.m.—Paycall for the 1st MN
10:45 a.m.—Butter Churning at Johnson’s Camp
11:00 a.m.—Canon & Gatling Gun Demonstration with Battery I
11:15 a.m.—Civil War History Presentation
11:30 a.m.—General William LeDuc in the Parlor
11:45 a.m.—Firing Demonstration
12:00 p.m.—Medical Demonstration by 3rd MN Infantry
12:15 p.m.—Picnic on the Lawn
12:30 p.m.—Picnic on the Lawn w/ Living History Society
12:45 p.m.—Apple Peeling Competition by the Carriage Barn
1:00 p.m.—Reading of the Gettysburg Address
1:15 p.m.—Drills with Sergeant Goff (Public encouraged to join)
1:30 p.m.—Tour & Inspection of the Grounds with Quartermaster
2:00 p.m.—Civil War History Presentation
2:15 p.m.—Drills with the 3rd Minnesota
2:30 p.m.—Medical Demonstration by the 3rd MN Infantry
2:45 p.m.—Cannon & Gatling Gun Demonstration with Battery I
3:30 p.m.—Sauerkraut Making at Johnson’s Camp
3:45 p.m.—Drills w/Sergeant Goff (Public encouraged to join)
LeDuc Historic Estate
1629 Vermillion St.
Hastings, MN 55033
Saturday, September 8, &
Sunday, September 9 2018
10 a.m.—5 p.m.
Adults: $9
Seniors: $8
Child: (5-17) $7
Family of 4+: $30
4 & Under: Free
DCHS Members: Free
651-438-8480
Mariah.ring@co.dakota.mn.us
DAKOTA COUNTY
HISTORICAL SOCIETY
Civil War Weekend
Thank You To Our Donors!
Apple Valley American
Legion—Post #1776
Collins Wealth Management
Thrivent Financial
St. Luke’s Episcopal Church
Dynamic Structures, PC
Hastings American
Legion—Post #47
Hjemkomst Lodge 1—599
Hastings Sons of Norway
Special Saturday Lineup:
11:15 a.m.—Joe Fitzharris presents “women and Mechanizatfon in the Civil War”
2:00 p.m.—Heidi Langenfeld presents “Hayes Visit to Minnesota”
11 a.m.—2 p.m..: Food Truck: El Jabarito—Authentic Puerto Rican Food
Special Sunday Lineup
11:15 a.m.—George Romano presents “Thaddeus Lowe and the Aeronauts”
2:15 p.m.—Mariah Ring presents “Civil War Colorgaurd and Battle Flags”
3:15 p.m.—Fashion for All Ages: Outiitting the Younger Crowd
11 a.m.—2 p.m.: Food Truck: Meatheads Meats & Deli—American Styled Food
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 08/30/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of credit card payments for July 2018.
Council review of weekly routine disbursements issued 08/28/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
09/05/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
July 2018 credit cards: $ 19,447.29
Disbursement checks, EFT issued on 08/28/2018 $ 121,908.57
Disbursement checks, EFT to be issued on 09/05/2018 $ 511,083.23
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
Credit Card Charges
Vendor Name Amount Department Account Coding
BARCODESINC 115.16 Administration - Administration 101-105-1051-6201
FACEBK *9YC3PFNAC2 30.00 City Clerk - Personnel Administration 101-107-1052-6330
Dropbox*C17YF45J7FWD 99.00 City Clerk - Communications 101-107-1061-6217
FACEBK *9YC3PFNAC2 100.00 City Clerk - Communications 101-107-1061-6217
BEST WESTERN HOTELS ST (223.00) City Clerk - City Clerk 101-107-1071-6323
DAKOTA COUNTY ADMIN CENTE 20.00 City Clerk - City Clerk 101-107-1071-6433
DAKOTA COUNTY ADMIN CENTE 0.49 City Clerk - City Clerk 101-107-1071-6433
DOLLAR TREE 34.28 City Clerk - Elections 101-107-1072-6217
AMAZON MKTPLACE PMTS 598.32 City Clerk - Elections 101-107-1072-6561
EB PFMS ANNUAL PUBLIC 50.00 Finance - Accounting 101-120-1201-6323
TERRY'S HARDWARE 13.58 Maintenance - Maintenance 101-140-1401-6217
TERRY'S HARDWARE 7.81 Maintenance - Maintenance 101-140-1401-6217
TERRY'S HARDWARE 23.56 Maintenance - Maintenance 101-140-1401-6217
SHERWIN WILLIAMS 703013 52.23 Maintenance - Police Bld 101-140-1403-6353
TERRY'S HARDWARE 3.74 Maintenance - Police Bld 101-140-1403-6353
SHERWIN WILLIAMS 703013 25.32 Maintenance - Police Bld 101-140-1403-6353
SHERWIN WILLIAMS 703013 5.45 Maintenance - Fire Bld 101-140-1406-6353
DNH*GODADDY.COM 149.98 I.T. - I.T.101-160-1601-6310
CENTURYLINK/SPEEDPAY 88.68 I.T. - I.T.101-160-1601-6321
AMAZON MKTPLACE PMTS WWW.27.00 I.T. - I.T.101-160-1601-6353
AMAZON MKTPLACE PMTS WWW.28.98 I.T. - I.T.101-160-1601-6353
KWIK TRIP 24900002493 42.68 Police - Police operations 101-201-2010-6212
USA INFLATABLES 322.82 Police - Police operations 101-201-2010-6217
GALLS 415.99 Police - Police operations 101-201-2010-6217
AMAZON MKTPLACE PMTS 84.22 Police - Police operations 101-201-2010-6219
USPS PO 2642300046 6.70 Police - Police operations 101-201-2010-6322
USPS PO 2642300046 6.70 Police - Police operations 101-201-2010-6322
USPS PO 2642300046 6.70 Police - Police operations 101-201-2010-6322
USPS PO 2642300046 6.70 Police - Police operations 101-201-2010-6322
IN *MINNESOTA CIT OFFICER 2,800.00 Police - Police operations 101-201-2010-6323
BCA TRAINING EDUCATION 250.00 Police - Police operations 101-201-2010-6323
NAPA STORE 3279077 24.88 Police - Police operations 101-201-2010-6354
RIO GRAN BOARDING DAY C 68.00 Police - Canine 101-201-2219-6231
RIO GROOMING SCHOOL 52.85 Police - Canine 101-201-2219-6231
RIO GRAN BOARDING DAY C 103.00 Police - Canine 101-201-2219-6231
CVS/PHARMACY #10252 6.49 Police - Canine 101-201-2219-6231
FLUEGELS LAWN GARDEN & P 58.91 Police - Canine 101-201-2219-6231
RIO GRAN BOARDING DAY C 209.00 Police - Canine 101-201-2219-6231
RIO GROOMING SCHOOL 52.85 Police - Canine 101-201-2219-6231
DEPARTMENT OF LABOR AND I 2,666.25 Building & Inspections - Building & Inspections 101-230-2301-2015
DEPARTMENT OF LABOR AND I (54.33) Building & Inspections - Building & Inspections 101-230-2301-5221
U OF M CONTLEARNING 240.00 Building & Inspections - Building & Inspections 101-230-2301-6323
INT'L CODE COUNCIL INC 233.00 Building & Inspections - Code Enforcement 101-230-2302-6201
EMILY'S BAKERY AND DELI 90.84 Safety - Safety 101-240-2020-6450
AMAZON MKTPLACE PMTS 273.33 Public Works - Engineering 101-300-3100-6353
KWIK TRIP 24900002493 47.65 Streets - Streets 101-301-3200-6212
ACT*University of Minn 145.00 Streets - Streets 101-301-3200-6323
ACT*University of Minn 145.00 Streets - Streets 101-301-3200-6323
ACT*University of Minn 145.00 Streets - Streets 101-301-3200-6323
ACT*University of Minn 145.00 Streets - Streets 101-301-3200-6323
Amazon.com 64.23 Streets - Streets 101-301-3200-6353
TENNIS SANITATION LLC 49.99 Miscellaneous - Unallocated expenses 101-600-6001-6311
HOMETOWN ACE HARDWARE 23.24 Parks & Recreation Operations - Operations 200-401-4440-6216
IN *THE LANDSCAPE STORE 1,847.50 Parks & Recreation Operations - Operations 200-401-4440-6356
IN *THE LANDSCAPE STORE 207.00 Parks & Recreation Operations - Operations 200-401-4440-6356
ROSEMONT LANDFILL 147.00 Parks & Recreation Operations - Operations 200-401-4440-6356
ROSEMONT LANDFILL 215.00 Parks & Recreation Operations - Operations 200-401-4440-6356
July 2018
VI-01
ROSEMONT LANDFILL 215.00 Parks & Recreation Operations - Operations 200-401-4440-6356
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
ACT*University of Minn 145.00 Parks & Recreation Operations - Operations 200-401-4440-6433
WM SUPERCENTER #1472 36.81 Parks & Recreation Operations - 200-401-4445-6319
TWIN CITIES INFLATABLE 722.02 Parks & Recreation Operations - 200-401-4445-6319
PQL INC 329.47 Parks & Recreation Operations - 200-401-4447-6350
PQL INC 250.22 Parks & Recreation Operations - 200-401-4447-6350
CUB FOODS #1635 21.59 Parks & Recreation Operations - 200-401-4451-6254
WAL-MART #1472 40.68 Parks & Recreation Operations - 200-401-4451-6254
WAL-MART #1472 9.00 Parks & Recreation Operations - 200-401-4451-6254
WM SUPERCENTER #1472 22.80 Parks & Recreation Operations - 200-401-4451-6254
COBORN'S SUPERSTORE 8.97 Parks & Recreation Operations - 200-401-4451-6254
UNITED PROMOTIONS 536.25 Parks & Recreation Operations - 200-401-4454-6214
FACEBK *8YC3PFNAC2 5.00 Parks & Recreation Operations - 200-401-4454-6319
CUB FOODS #1635 321.90 Parks & Recreation Operations - 200-401-4457-6214
DICKS SPORTING GOODS 71.96 Parks & Recreation Operations - 200-401-4457-6214
WAL-MART #1472 141.89 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6217
BOUND TREE MEDICAL LLC 115.90 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6219
ARC*SERVICES/TRAINING 57.00 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6319
WAL-MART #1472 5.02 Parks & Recreation Operations - Concessions 201-401-4246-6217
WAL-MART #1472 37.27 Parks & Recreation Operations - Concessions 201-401-4246-6217
EMILY'S BAKERY AND DELI 21.90 Parks & Recreation Operations - Concessions 201-401-4246-6254
RECREATION SUPPLY COMPANY 136.20 Parks & Recreation Operations - Concessions 201-401-4246-6254
EMILY'S BAKERY AND DELI 56.30 Parks & Recreation Operations - Concessions 201-401-4246-6254
EMILY'S BAKERY AND DELI 34.50 Parks & Recreation Operations - Concessions 201-401-4246-6254
M&H #30 29.42 Fire - Fire 213-210-2100-6212
ROGUE FITNESS 570.22 Fire - Fire 213-210-2100-6217
COBORN'S SUPERSTORE 128.00 Fire - Fire 213-210-2100-6217
AWL*PEARSON EDUCATION 1,126.63 Fire - Fire 213-210-2100-6323
CUB FOODS #1635 72.36 Police - Police reserves 221-201-2021-6218
WAL-MART #1472 6.19 Police - Police reserves 221-201-2021-6218
CUB FOODS #1635 7.98 Police - Police reserves 221-201-2021-6218
REAL ESTATE SUMMITS 89.00 HEDRA - Industrial Park 407-180-1502-6323
LinkedIn 4133861253 lnkd.308.00 HEDRA - Industrial Park 407-180-1502-6331
WAL-MART #1472 45.30 Public Works - Water Utility 600-300-3300-6217
GOLDEN VALLEY SUPPLY CO 63.40 Public Works - Water Utility 600-300-3300-6353
TERRY'S HARDWARE 9.09 Public Works - Water Utility 600-300-3300-6353
FLUEGELS LAWN GARDEN & P 30.00 Public Works - Storm Water 603-300-3600-6356
WM SUPERCENTER #2448 19.28 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6217
PAYPAL *MIAMA 475.00 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6323
TOTAL 19,447.29
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08-28-2018 12:44 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL AVESIS SEPT 2018 VISION PREMIUM 143.23
DELTA DENTAL PLAN OF MINNESOTA SEPT 2018 DENTAL INS. 3,483.70_
TOTAL: 3,626.93
ADMINISTRATION GENERAL IDVILLE PRINTER RIBBON-ID MAKER-YM 125.85
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 658.97_
TOTAL: 784.82
CITY CLERK GENERAL RATWIK, ROSZAK & MALONEY, P.A. LEGAL SERVICES 195.00
I/O SOLUTIONS, INC. POLICE OFFICER INTEGRITY T 285.00
TRUST IN US L.L.C. POST ACCIDENT AFTER HRS TE 250.00_
TOTAL: 730.00
FACILITY MANAGEMENT GENERAL MAJESKI PLUMBING & HEATING CH DRINKING FOUNTAIN REPAI 340.43
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 56.98
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 99.59
GAS SERVICE FOR CITY DEPTM 48.68
GAS SERVICE FOR CITY DEPTM 41.78
STATE SUPPLY CO BOILER PARTS FOR CH 280.47_
TOTAL: 867.93
COMMUNITY DEVELOPMENT GENERAL SIGNARAMA PLANNING COMM. NAMEPLATES- 128.76_
TOTAL: 128.76
POLICE GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 456.15
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 3,869.11
MINNESOTA SEX CRIMES INVESTIGATORS ASS MNSCIA CONF. REGISTRATION 195.00_
TOTAL: 4,520.26
BUILDING & INSPECTIONS GENERAL DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 66.84_
TOTAL: 66.84
PUBLIC WORKS GENERAL MICHAEL SCOTT ANDERSON 2018 BRIDGE INSPECTION SVC 2,750.00
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 70.02
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 460.83
SUBURBAN RATE AUTHORITY 1ST HALF 2018 SRA MEMBERSH 1,107.50_
TOTAL: 4,388.35
PUBLIC WORKS STREETS GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 70.02
BRAUN INTERTEC 2018 MILL & OVERLAY TESTIN 6,650.25
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 3,318.28
ENVIRONMENTAL EQUIPMENT SWITCH PACK 215.21
PINE BEND PAVING, INC. HOT MIX, SAND MIX 941.73
SOLBERG AGGREGATE COMPANY CLASS 5 LIMEROCK 3,162.25
ZARNOTH BRUSH WORKS, INC. GUTTER BROOMS 1,476.00_
TOTAL: 15,833.74
PARKS & RECREATION GENERAL CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 29.30_
TOTAL: 29.30
PARKS & RECREATION PARKS CENTRAL TURF & IRRIGATION SUPPLY IRRIGATION SUPPLIES 260.57
CENTRAL WOOD PRODUCTS PLAYGROUND MULCH 1,765.00
HOMETOWN ACE HARDWARE SUPPLIES FOR PAINTING PION 40.85
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 202.94
NAPA AUTO PARTS BRAKE CLEANER FOR MOWERS 47.80
BULBS FOR TRAILERS 55.00
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08-28-2018 12:44 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
LIGHT HARNESS FOR TRAILER 23.82
FERGUSON ENTERPRISES INC SUPPLIES FOR WALLIN 37.87
JIRIK SOD FARM INC SOD FOR TRAIL REPAIR 50.60
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 125.68
GAS SERVICE FOR CITY DEPTM 58.75
MTI DISTRIBUTING COMPANY IDLER PULLEY OFR 5910 142.08
NIEBUR TRACTOR & EQUIPMENT, INC. CARB FOR BLOWER 50.68
SHERWIN-WILLIAMS PAINTER RENTAL FOR PIONEER 50.00
PAINT FOR PIONEER SHELTER 232.84
ROLLER PADS FOR PIONEER 15.87
PAINT 232.84
TERRYS HARDWARE, INC. NAILS 2.79
LOPPERS 76.98
NUTS 0.98
SUPPLIES FOR PIONEER SHELT 30.97_
TOTAL: 3,504.91
PARKS & RECREATION AQUATIC CENTER BRIKK MECHANICAL LLC. PLBING SERV-POOL LOCKER RO 1,375.00
INNOVATIVE OFFICE SOLUTIONS, LLC SUNGLASSES-PROMOTIONAL 342.00
BEDFORD TECHNOLOGY POSTS FOR POOL PERIMETER 4,756.45
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 1,079.83
SYSCO, MINNESOTA FOOD FOR CONCESSIONS 543.70
FOOD FOR CONCESSIONS 529.11_
TOTAL: 8,626.09
FIRE FIRE & AMBULANCE FIRE SAFETY USA INC RUBRAIL EXTRUSION/END CAP 358.80
BRACKET FOR FOLDING LADDER 170.00
CELAYIX SOFTWARE SEPT 17, 2018 - SEPT 16, 2 6,265.35
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 287.96
CARLSON AUTO TRUCK INC. OIL CHANGE-FIRE UTILITY VE 75.92
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 1,344.28
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 80.05
TERRYS HARDWARE, INC. ROUND-UP-OUTSIDE STATION 21.97
STAND CARTRIDGE FILTER-STA 11.97
WALMART COMMUNITY STATION SUPPLIES 7/19-8/8- 254.55
ZEP MANUFACTURING CO. CLEANING SUPPLIES FOR STAT 359.80_
TOTAL: 9,230.65
AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 751.78
MEDICAL SUPPLIES 20.58
MEDICAL SUPPLIES 52.40
MISCELLANEOUS V KAREN JEPPESEN KAREN JEPPESEN: AMB REFUND 702.00
WANDA SWANSON WANDA SWANSON: AMB REFUND 92.81
BLUE CROSS BLUE SHIELD BLUE CROSS BLUE SHIELD: RE 599.45
RANDY BIELEC RANDY BIELEC: AMB REFUND 116.67
KEVIN O'BRIEN KEVIN O'BRIEN: AMB REFUND 38.43
EQUIAN LLC BIN 141989 EQUIAN LLC BIN 141989: REF 2,040.00
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 2,697.81
GORDYS GLASS WINDSHIELD REPAIR-AMB #2 50.00
PRAXAIR DISTRIBUTION-409 OXYGEN 82.98_
TOTAL: 7,244.91
LEDUC LEDUC HISTORIC EST CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 48.68_
TOTAL: 48.68
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. BRAUN INTERTEC ENVIRONMENTAL CONSULTING 2,758.55
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08-28-2018 12:44 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 2,758.55
PUBLIC WORKS 2018 IMPROVEMENTS MSA PROFESSIONAL SERVICES, INC. 2018-1 RECON STAKING 2,230.50
BARR ENGINEERING CO. RR PH 3.1 ALLEY PROJECT 680.00
BOLTON & MENK INC RR PH#3.1 ALLEY 11,497.09
BRAUN INTERTEC RR PH 3.1 1,948.00_
TOTAL: 16,355.59
DEBT 2018 G O DEBT U.S. BANK MN GO 2018A IMPROVEMENT BO 850.00
SPRINGSTED PUBLIC FINANCE SERVICES PRE BOND SERIES 2 35,129.50_
TOTAL: 35,979.50
PUBLIC WORKS WATER WSB & ASSOCIATES INC WELL #7 REHAB 52.50
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 70.02
DAKOTA COUNTY TREAS-AUDITOR JULY 2018 FUEL CHARGES 927.90
FASTENAL COMPANY BRACKETS 21.68
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 116.06
GAS SERVICE FOR CITY DEPTM 142.61
US POSTMASTER CYCLE BILLING 970.50
CYCLE BILLING 101.99_
TOTAL: 2,403.26
PUBLIC WORKS WASTEWATER WSB & ASSOCIATES INC 2040 WASTEWATER COMP PLAN 189.00
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 70.02
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 48.14_
TOTAL: 307.16
PARKS & RECREATION ARENA CLAREY'S SAFETY EQUIPMENT, INC REPAIRS TO SENSORS 290.00
HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 49.01
BECKER ARENA PRODUCTS,INC NET/PAD PACKAGE 436.64
CREDIT ON A RETURN 156.00-
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 744.01
TERRYS HARDWARE, INC. ADHESIVE REMOVER 15.99
SCREWS 7.12
PAINT THINNER, BRUSHES 30.41_
TOTAL: 1,417.18
NON-DEPARTMENTAL ESCROW - DEV/ENG/T MSA PROFESSIONAL SERVICES, INC. WALLIN 16TH PH 2 1,803.50
MCSHANE/ASPEN MEDICAL 1,251.66_
TOTAL: 3,055.16
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08-28-2018 12:44 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 30,976.93
200 PARKS 3,504.91
201 AQUATIC CENTER 8,626.09
213 FIRE & AMBULANCE 16,475.56
220 LEDUC HISTORIC ESTATE 48.68
407 ECONOMIC DEV-IND. PK 2,758.55
478 2018 IMPROVEMENTS 16,355.59
578 2018 G O DEBT 35,979.50
600 WATER 2,403.26
601 WASTEWATER 307.16
615 ARENA 1,417.18
807 ESCROW - DEV/ENG/TIF-HRA 3,055.16
--------------------------------------------
GRAND TOTAL: 121,908.57
--------------------------------------------
TOTAL PAGES: 4
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08-29-2018 02:36 PM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL DAKOTA COUNTY TREASURER/AUDIT JPA PUMP MAINT. INV.-YR 20 81.00
HASTINGS AREA CHAMBER/COM LODGING TAX 4 OF 4 REPORTE 6,448.44_
TOTAL: 6,529.44
COUNCIL & MAYOR GENERAL CENTURY LINK LONG DISTANCE SERVICES 5.99_
TOTAL: 5.99
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC PINK & WHITE COPY PAPER 350.62
REGULAR COFFEE-VOL. ROOM 64.07
CENTURY LINK LONG DISTANCE SERVICES 146.51
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 637.59
FLUEGEL LAW FIRM, PA BOAT HARBOR 861.75_
TOTAL: 2,060.54
CITY CLERK GENERAL CENTURY LINK LONG DISTANCE SERVICES 5.99
ALLINA OCC MED RANDOM/PRE-EMPLOYMENT FIRE 50.00
SCHROEDER, ADELINE ELECTION SUPPLIES-MILEAGE 103.16
ELECTION SUPPLIES-MILEAGE 70.85_
TOTAL: 230.00
FINANCE GENERAL CENTURY LINK LONG DISTANCE SERVICES 53.91
ASHLEY PARKER MILEAGE-MN GFOA MO. MEETIN 22.89
MILEAGE-MN GFOA MO. MEETIN 15.00_
TOTAL: 91.80
FACILITY MANAGEMENT GENERAL CENTURY LINK LONG DISTANCE SERVICES 104.58_
TOTAL: 104.58
COMMUNITY DEVELOPMENT GENERAL CENTURY LINK LONG DISTANCE SERVICES 11.98_
TOTAL: 11.98
I.T. GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS SMARTNET RENEWAL & ASA 3,721.24
NETWORK 120.00
CENTURY LINK LONG DISTANCE SERVICES 17.97_
TOTAL: 3,859.21
POLICE GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS - APPL/MDC 2,912.00
TROPHIES PLUS OF HASTINGS LLC CITIZENS AWARD PLAQUES 60.00
CITIZENS AWARD PLAQUE 20.00
THE BPAD GROUP, INC. BPAD ENTRY LEVEL TESTS-NEW 360.00
CENTURY LINK LONG DISTANCE SERVICES 160.12
NET TRANSCRIPTS, INC. TRANSCRIPTION SERVICES 438.22
TRANSCRIPTION SERVICES 93.53
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 437.99
HUMANE SOCIETY OF GOODHUE COUNTY ANIMAL CONTROL 320.00
ALLINA OCC MED DUI-7/25/18 NICOLE NASBY-C 65.00
GORDYS GLASS WINDSHIELD REPLACEMENT-141 510.36
GRAPHIC DESIGN NNO FLYERS 59.00
HASTINGS FORD-JEEP-EAGLE 1412 - TIRE REPLACEMENT 28.38
KEEPRS, INC. GALLAND-UNIFORM ALLOWANCE 64.17_
TOTAL: 5,528.77
BUILDING & INSPECTIONS GENERAL CENTURY LINK LONG DISTANCE SERVICES 29.95
LONG DISTANCE SERVICES 5.99_
TOTAL: 35.94
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08-29-2018 02:36 PM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS GENERAL CENTURY LINK LONG DISTANCE SERVICES 29.95
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 67.34_
TOTAL: 97.29
PUBLIC WORKS STREETS GENERAL VALLEY WELDING & MACHINE ANGLE 28.00
RCM SPECIALTIES, INC. EMULSION 719.80
CENTURY LINK LONG DISTANCE SERVICES 125.05
HOMETOWN ACE HARDWARE WIRE BRUSH 3.71
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 67.34
AIRGAS USA, LLC ACETYLENE, ARGON, OXYGEN 123.05
OXYGEN 7.90
FASTENAL COMPANY WASHERS 39.36
HEX NUTS, SCREWS 141.22
WASHERS 107.60_
TOTAL: 1,363.03
PUBLIC WORKS STR. LIGH GENERAL CENTURY LINK LEVEE PARK BROADBAND 137.05
JJ LAWNSCAPE LIGHT LABOR 285.00_
TOTAL: 422.05
PARKS & RECREATION GENERAL HOFFMAN-MCNAMARA TREES FOR LEVEE & TRAIL 377.00
TERRYS HARDWARE, INC. CHAINS FOR SAWS 42.90_
TOTAL: 419.90
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 816 GALLONS OF DIESEL 2,581.22_
TOTAL: 2,581.22
PARKS & RECREATION PARKS TROPHIES PLUS OF HASTINGS LLC BENCH PLAQUE 18.00
TREE PLAQUE 8.00
MINNESOTA UMPIRES INCORPORATED ADULT SOFTBALL UMPIRE PAY 3,528.00
CENTURY LINK LONG DISTANCE SERVICES 204.79
HOMETOWN ACE HARDWARE MISC SUPPLIES FOR WALLIN 28.05
PAINT & OTHER SUPPLIES 29.90
SOPHIA GREEN SAND VOLLEYBALL REF 72.00
TAELER MCVICKER SAND VOLLEYBALL REF 96.00
JOSIE JEAN WOJTOWICZ SAND VOLLEYBALL REF 96.00
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 195.48
CEMSTONE PRODUCTS CO. CONCRETE FOR BENCH 118.00
MISCELLANEOUS V CORINA BAUER CORINA BAUER: YOGA REFUND 5.00
MICHELLE PETERSON MICHELLE PETERSON: YOGA RE 5.00
LAUREN LA FAVOR LAUREN LA FAVOR: YOGA REFU 5.00
MOSENG LOCKSMITHING LOCK REPAIR AT LIONS & KEY 505.52
SHERWIN-WILLIAMS PAINT FOR WALLIN DOORS 85.18
SOLBERG AGGREGATE COMPANY ROCK FOR REBECCA 22.62
DUMP CHARGE 30.00
TERRYS HARDWARE, INC. SCREWS 1.20
HAMMER & DRILL BITS 34.63
BOLTS & SHARPENING 10.69
WEBBER RECREATIONAL DESIGN INC BENCHES 1,650.00_
TOTAL: 6,749.06
PARKS & RECREATION AQUATIC CENTER CENTURY LINK LONG DISTANCE SERVICES 134.53_
TOTAL: 134.53
HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK LONG DISTANCE SERVICES 5.99_
TOTAL: 5.99
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08-29-2018 02:36 PM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
FIRE FIRE & AMBULANCE TROPHIES PLUS OF HASTINGS LLC ACCOUNTABILITY TAGS 72.00
CENTURY LINK LONG DISTANCE SERVICES 345.32
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 277.26
NAPA AUTO PARTS OIL FILTER-LOANER AMB/MED 14.44
CARLSON AUTO TRUCK INC. REPAIR TO FIRE STAFF VEH # 174.93
FAIR OFFICE WORLD OFFICE SUPPLIES 33.90
JEFFERSON FIRE & SAFETY INC HONEYWELL TAILS/PANTS GOLD 8,393.29_
TOTAL: 9,311.14
AMBULANCE FIRE & AMBULANCE HOMETOWN ACE HARDWARE SINGLE RECPTCLE CVR GRAY A 3.71
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 43.09
MEDICAL SUPPLIES 163.54
PRAXAIR DISTRIBUTION-409 OXYGEN 99.26_
TOTAL: 309.60
LEDUC LEDUC HISTORIC EST MACDONALD & MACK ARCHITECTS LTD PROFESSIONAL SERVICES-LD 1,106.87_
TOTAL: 1,106.87
PARKS & RECREATION PARKS CAPITAL PROJ MIRACLE RECREATION EQUIPMENT CO. LIONS PARK PLAYGROUND 209,741.00_
TOTAL: 209,741.00
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. FLUEGEL LAW FIRM, PA LEGAL SERV.-ASPEN DENTAL P 4,052.25
LEGAL SERV.-11TH ST. PROPE 355.50_
TOTAL: 4,407.75
Public Works 2017 IMPROVEMENTS FLUEGEL LAW FIRM, PA 2017 PUBLIC IMPROVEMENT PR 3,007.75_
TOTAL: 3,007.75
PUBLIC WORKS 2018 IMPROVEMENTS ANDERSEN, EARL F. 2018-1 RECON PROJECT 1,679.10
FLUEGEL LAW FIRM, PA 2018 SPEC. ASSMT APPEAL-41 56.25
2ND ST. ALLEY ELECTRIC UG 693.00_
TOTAL: 2,428.35
PUBLIC WORKS WATER IN CONTROL, INC. WELL #7 UPGRADES- ENG. SER 13,330.00
CENTURY LINK LONG DISTANCE SERVICES 119.06
CUMMINS SALES & SERVICE LOADBANK TEST - WELL #8 1,024.40
CORE & MAIN LP WATER METER REPLACEMENT PR 230,266.83
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 67.35
SEH ENGINEERS WATER METER REPLACEMENT 727.04_
TOTAL: 245,534.68
PUBLIC WORKS WASTEWATER CUMMINS SALES & SERVICE LOADBANK TEST - 55/PRAIRI 920.40
LOADBANK TEST - TUTTLE DR. 920.40
LOADBANK TEST - CR 46 780.00
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 67.35_
TOTAL: 2,688.15
PUBLIC WORKS STORM WATER UTILIT BARR ENGINEERING CO. UPDATE LOCAL SURFACE WATER 725.00
VERMILLION ELEVATOR INC EROSION BLANKETS, MN/DOT M 312.50_
TOTAL: 1,037.50
PARKS & RECREATION ARENA CENTURY LINK LONG DISTANCE SERVICES 64.29_
TOTAL: 64.29
PUBLIC WORKS HYDRO ELECTRIC AVANT ENERGY, INC. REC SALES, ISSUANCE FEES 467.04_
TOTAL: 467.04
VI-01
08-29-2018 02:36 PM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL ESCROW - DEV/ENG/T ANDERSEN, EARL F. GS CUL-DE-SAC-WALLIN 16TH 206.28
SEH ENGINEERS AT&T W 4TH ST. PROJECT 541.51_
TOTAL: 747.79
=============== FUND TOTALS ================
101 GENERAL 20,760.52
200 PARKS 9,330.28
201 AQUATIC CENTER 134.53
210 HERITAGE PRESERVATION 5.99
213 FIRE & AMBULANCE 9,620.74
220 LEDUC HISTORIC ESTATE 1,106.87
401 PARKS CAPITAL PROJECTS 209,741.00
407 ECONOMIC DEV-IND. PK 4,407.75
477 2017 IMPROVEMENTS 3,007.75
478 2018 IMPROVEMENTS 2,428.35
600 WATER 245,534.68
601 WASTEWATER 2,688.15
603 STORM WATER UTILITY 1,037.50
615 ARENA 64.29
620 HYDRO ELECTRIC 467.04
807 ESCROW - DEV/ENG/TIF-HRA 747.79
--------------------------------------------
GRAND TOTAL: 511,083.23
--------------------------------------------
TOTAL PAGES: 4
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 09- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Joe Ries has presented to the City Parks & Recreation
Department a donation of $800.00 and has designated that this donation be used
for a memorial bench to be placed in a City Park or on a City Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends Joe Ries for his civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 4th day of September, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
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City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Paige Marschall Bigler, Parks & Recreation Director
Date: September 4, 2018
Item: Parks & Recreation Commission Resignation
Council Action Requested:
Accept resignation from PRC Commissioner Nicole DePalma and authorize
advertising for a new commissioner.
Background Information:
On August 21st, Parks Staff received an email from Nicole DePalma submitting
her resignation from the PRC effective immediately. We wish Nicole the best in
her future endeavors.
With the vacancy created by her resignation, staff would like to begin advertising
for a replacement commissioner.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: September 4, 2018
Item: Resolution – Agreement by and between the City of Hastings Police Department and the State of
Minnesota – Department of Public Safety.
Council Action Requested:
Approval of resolution authorizing the Chief of Police to execute the 2019 DWI Officer grant agreement
as may be required for the efficient performance of duties as required or authorized by the grant.
Background Information:
Alcohol-impaired crashes kill one person every 50 minutes in this country. The Hastings Police
Department is committed to aggressive DWI/Traffic Enforcement to combat this epidemic. In 2017
officers made over 5500 traffic stops resulting in 120 DWI arrests. Our top two performing officers
produced 2/3 of those arrests. The DWI Officer in this grant is a Drug Recognition Expert (DRE) who
graduated top of his class in 2017 and led our agency with 962 traffic stops resulting in 41 DWI arrests
last year. We realize the importance of this function and support it as integral part of community safety.
Lastly, our geographic location relative to 3 major highways (MN 55, MN 316, US Hwy 61), lends itself to
a transient impaired driving pool, especially when confronted with active traffic from area attractions.
If approved, the MN Department of Public Safety will award the Hastings Police Department a two-year
grant reimbursing wages and fringe up to $102,131 annually for a DWI Officer to combat this problem.
Financial Impact:
Positive Impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Resolution
Grant Agreement
VI-08
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-18
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT BETWEEN
MINNESOTA DEPARTMENT OF PUBLIC SAFETY (DPS) AND THE
HASTINGS POLICE DEPARTMENT
WHEREAS, alcohol-impaired crashes kill one person every 50 minutes or 29
people per day in this country; and
WHEREAS, the MN Department of Public Safety has awarded the Hastings
Police Department a two-year grant reimbursing up to $102,131.00 annually for wages
and fringe for a DWI Officer; and
WHEREAS, the Hastings Police Department is committed to removing impaired
drivers from the road;
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the Hastings Police Department enter into a grant agreement with the MN
Department of Public Safety for the DWI Officer grant during the period from
October 1, 2018 through September 20, 2019.
2. That Chief of Police, Bryan D. Schafer, or his successor, is hereby authorized
to execute such agreements and amendments as are necessary to implement
the project on behalf of the Hastings Police Department and to be the fiscal
agent and administer the grant.
I certify that the above resolution was adopted by the City Council of Hastings, MN on
this 4th day of September 2018,
_______________________________
Paul Hicks, Mayor
Attest:
_____________________
Julie Flaten, City Clerk
VI-08
Grant Agreement Page 1 of 2
DPS Grant Agreement non-state (OTS 06/16)
Minnesota Department of Public Safety (“State”) Office of Traffic Safety
445 Minnesota Street, Suite 150 St. Paul, MN 55101-5150
Grant Program: 2019 NHTSA; 2019 DWI Officers
Project No.: 19-03-15 Grant Agreement No.: A-OFFICR19-2019-
HASTGSPD-039 Grantee: Hastings Police Department
150 3rd Street East Hastings, MN 55033-1210
Grant Agreement Term: Effective Date: 10/1/2018 Expiration Date: 9/30/2019 Grantee’s Authorized Representative: Chief Bryan Schafer 150 3rd Street East Hastings, MN 55033-1210 (651)480-2306
bschafer@hastingsmn.gov
Grant Agreement Amount: Original Agreement $102,131.00 Matching Requirement $ 0.00
State’s Authorized Representative: Duane Siedschlag 445 Minnesota Street, Suite 150 St. Paul, MN 55101-5150 (651)201-7078 Duane.Siedschlag@state.mn.us
Federal Funding: CFDA 20.608 & CFDA 20.616 FAIN: 18X9205465MN18 and FAIN: 18X920405DMN18 State Funding: None Special Conditions: None
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2019 NHTSA: 2019 DWI Officers Application (“Application”) which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street, Suite 150, St. Paul, MN 55101-5150. The Grantee shall also comply with all requirements referenced in the 2019 NHTSA: 2019 DWI Officers Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached
and incorporated into this grant agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee. Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the
VI-08
Grant Agreement Page 2 of 2
DPS Grant Agreement non-state (OTS 06/16)
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as
required by Minn. Stat. §§ 16A.15 and 16C.05. By: _______________________________________________
(with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________
Grant Agreement No. A-OFFICR19-2019-HASTGSPD-039
PO No. 3-55317 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________ By: ________________________________________________ Distribution: DPS/FAS Title: ______________________________________________ Grantee State’s Authorized Representative Date: _______________________________________________
VI-08
2019 DWI Officers EXHIBIT A
Organization: Hastings Police Department A-OFFICR19-2019-HASTGSPD-039
Budget Summary
Budget
Budget Category State Reimbursement Local Match
DWI Officer Salary
Salary and Fringe for of FTE DWI Officer $101,831.00 $0.00
Total $101,831.00 $0.00
Administrator Salary
The is no administrative salary for this grant.$0.00 $0.00
Total $0.00 $0.00
TZD Conference
Required attendance for this grant.$300.00 $0.00
Total $300.00 $0.00
Operating Expenses
No Operating expenses permitted in this grant.$0.00 $0.00
Total $0.00 $0.00
Total $102,131.00 $0.00
Page 1 of 108/01/2018
VI-08
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: September 4, 2018
Item: National Night-Out Donations
Council Action Requested:
Accept the donation of numerous goods from local businesses and individuals for our 2018
NNO Lions Park neighborhood celebration.
Background Information:
The City of Hastings, in conjunction with the Public Safety Advisory and Parks and Recreation
Commission, hosted the 2st Annual Community NNO Celebration at Lions Park on August 7,
2018. The event was supported by Ptacek’s IGA, Cub Foods, Sterling Drug, Green Mill, Spool House,
Schoolhouse Scoop, Bryon Ascheman, and Rivercity Popcorn. The City of Hastings appreciates their
contribution and applauds them for their community support.
Financial Impact:
None
Advisory Commission Discussion:
Public Safety Advisory Commission
Parks and Recreation Commission
Council Committee Discussion:
None
Attachments:
Resolutions
VI-09
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS POLICE DEPARTMENT
WHEREAS, Ptacek’s IGA, Cub Foods, Sterling Drug, Green Mill, Spool House,
Schoolhouse Scoop, Bryon Ascheman, and Rivercity Popcorn donated food and paper
goods; and
WHEREAS, this donation was used to support and serve the community during
the 2018 NNO and Lions Park Dedication event; and
WHEREAS, the City Council is appreciative of the donations and commends
Ptacek’s IGA, Cub Foods, Sterling Drug, Green Mill, Spool House, Schoolhouse Scoop,
Bryon Ascheman, and Rivercity Popcorn for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Hastings Police Department as
designated; and
3. That the appropriate budget adjustments be made.
Adopted this 4th day of September 2018,
_______________________________
Paul Hicks, Mayor
Attest:
_____________________
Julie Flaten, City Clerk
VI-09
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: September 4, 2018
Item: Donation to the Hastings Police Reserves
Council Action Requested:
Accept donation of $2,500.00 from the Hastings Area Chamber of Commerce and Tourism Bureau to the
Hastings Police Department's Police Reserve Program and authorize corresponding budget adjustment.
Background Information:
The Hastings Police Department's Police Reserve Program is made up of area residents who serve the
community as Police Reserve Officers. These Reserve Officers donate thousands of hours of service to
the community, often working unusual hours and in challenging weather conditions. The donation from
the Hastings Area Chamber of Commerce and Tourism Bureau was specifically provided to support the
Reserve Program and their service during the 2018 Rivertown Days Celebration. The proceeds will be
used to cover costs associated with providing uniforms, training, and safety equipment to reserve
personnel. In addition, some of the donated funds will be used to recognize reserve officers and
promote volunteerism.
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Resolution
VI-10
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS DEPARTMENT
WHEREAS, Hastings Area Chamber of Commerce and Tourism Bureau has
presented to the Hastings Department a donation of $2500.00 to the Police Reserve
Program; and
WHEREAS, this donation will be used to support community celebrations and
other public service; and
WHEREAS, the City Council is appreciative of the donation and commends the
Hastings Area Chamber of Commerce and Tourism Bureau for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Hastings Department as
designated; and
3. That the appropriate budget adjustments be made.
Adopted this 4th day of September, 2018
_______________________________
Paul Hicks, Mayor
Attest:
_____________________
Julie Flaten, City Clerk
VI-10
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: August 28, 2018
Item: Resolution: Deed Restrictions for Lions Park Lands
Council Action Requested:
Approve proposed deed restrictions for Lions Park.
Background Information:
In 2017 the City was awarded an Outdoor Recreation Grant from the
Minnesota Department of Natural Resources. This matching grant was
awarded for playground renovations at Lions Park, and that work was
completed earlier this year.
One condition of this grant is a requirement to place deed restrictions on the
lands of Lions Park, essentially ensuring the land will be retained for public
recreational uses. The required deed restrictions, and legal land description
are included in the attached resolution.
Financial Impact:
The playground renovations completed at Lions Park in 2018 total $209,741.
The DNR Grant will cover 50% of these expenses totaling $104,870.50.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution – Approve Deed Restrictions for Lions Park Lands
VI-11
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 09-____-18
RESOLUTION ESTABLISHING RESTRICTIONS FOR LIONS PARK
PROPERTY IN ACCORDANCE WITH MINNESOTA DEPARTMENT OF
NATURAL RESOURCES OUTDOOR RECREATION GRANT
REQUIREMENTS.
WHEREAS, the City of Hastings was awarded an Outdoor Recreational Grant
sponsored through the Minnesota Department of Natural Resources (DNR); and
WHEREAS, the DNR requires that any lands developed with assistance from this
grant program must be retained solely for public outdoor recreation use; and
WHEREAS, the DNR is asking that a restriction be placed on the park property
stating that the property cannot be converted to any use other than public outdoor
recreation use without the prior written approval of the DNR Commissioner.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Hastings that in order to comply with the Department of Natural Resources Outdoor
Recreation Project Contract OR 18-002, the City of Hastings does hereby impose the
following restrictions on the property depicted in Attachment B to that contract and
legally described on the attached Exhibit A:
1. The property shall be permanently managed and maintained for public outdoor
recreation use.
2. The Grantee shall not at any time convert any portion of the park area to uses
other than public outdoor recreation use without the prior written approval of the
State acting through its Commissioner of Natural Resources.
VI-11
COUNCILMEMBER ___________moved a second to this Resolution, and
upon being put to a vote it was adopted by majority of all councilmembers present
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS
THIS 4th DAY OF SEPTEMBER, 2018
Ayes:
Nays:
Absent:
Paul J. Hicks, Mayor
ATTEST:
Julie A. Flaten, City Clerk
CERTIFICATION
Julie A. Flaten, duly appointed City Clerk of the City of Hastings, Dakota County,
Minnesota, certifies that on September 4, 2018, at a regularly held meeting of the
Hastings City Council, the foregoing Resolution was duly adopted and this copy is a true
and correct copy of the Resolution adopted at that meeting.
____________________________________
___
Julie A. Flaten, City Clerk
THIS INSTRUMENT DRAFTED BY AND RETURN TO:
FLUEGEL LAW FIRM P.A.
Daniel J. Fluegel
999 Westview Drive, Suite #5
Hastings, MN 55033
(DAN/has)
VI-11
EXHIBIT A
LEGAL DESCRIPTION
Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20 in Block 34,
except the North 100 feet of Lots 1, 2 and 3, Block 34 and except the South 101 feet of
Lots 18, 19 and 20, Block 34;
Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 and 18 in Block 35;
Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 and 18 in Block 36;
Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20 in Block 37;
Together with those portions of vacated Farm Street, Ash Street and Sixth Street accruing
thereto by reason of the vacations thereof;
All in Addition No. Thirteen to the City of Hastings, according to the recorded plat
thereof, Dakota County, Minnesota.
A portion of the foregoing described property is Torrens Property represented by
Certificate of Title No. 86519 and described as:
The following described land situated in the County of Dakota and State of Minnesota
Lots 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 and 17 in Block 36;
Lots 6, 7, 8, 9 and 10 in Block 48, excepting therefrom the South 75 feet thereof; and
except all that part shown as Parcel 259G on Minnesota Department of Transportation
Right of Way Plat No. 19-80, according to the recorded plat thereof;
Lots 1, 2, 3, 4, 5, 6, 7, 8 and 9 in Block 49, excepting therefrom the South 75 feet thereof,
and except all that part shown as Parcel 259G on Minnesota Department of
Transportation Right of Way Plat No. 19-80, according to the recorded plat thereof;
All in Addition No. Thirteen to the City of Hastings, according to the recorded plat
thereof.
VI-11
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: September 4, 2018
Item: Preliminary and Final Plat #2018-35 – Wallin 18th Addition
Council Action Requested: Consider approval of the Preliminary and Final Plat of Wallin 18th Addition, a 14 lot
cluster subdivision containing 14 villa homes located on Brandlewood Court, east of
General Sieben Drive. The 9.59 acre parcel is owned by the Duane Wallin and Winston
Wallin Partnership and is generally located east of General Sieben Drive and north of River Shore Drive. Action requires a simple majority by Council.
Background Information:
Upon direction of the City Council on August 6th, the Planning Commission has reviewed
the modified plan removing eight previously planned villa lots fronting and accessing General Sieben Drive. All remaining lots would access Brandlewood Court.
Advisory Commission Discussion:
Planning Commission - The Commission voted 4-1(Johnson dissenting) to
recommend approval of the revised 14 lot subdivision at the August 27, 2018 meeting. One resident spoke in opposition to the request with concern about
the effect on adjacent homes and deviating from the original plan for
development of larger lot single family homes. Commissioners discussed the
sizes of lots, and green space preservation for consideration of a cluster
development. Please see the attached Planning Commission Minutes for further information.
Parks and Recreation Commission – On August 23rd the Commission voted
to recommend that cash in lieu of land be paid to satisfy park dedication requirements for the five additional lots created by the subdivision. A
combination of park land and cash was utilized to satisfy park dedication for
the remaining nine lots in 2002.
Council Committee Discussion: The Planning Committee of City Council (Chair Vaughan, Balsanek, and
Folch) reviewed proposed modification to the Wallin Subdivision on March 1,
2018. Committee Members were generally supportive of the villa home
concept but had questions about the increase of driveways onto General Sieben
Drive. Please see the attached Planning Committee Meeting Summary for further information.
VIII-B-01
Attachments:
• Resolution
• Planning Commission Minutes – August 27, 2018
• Planning Commission Staff Report – August 27, 2018
VIII-B-01
HASTINGS CITY COUNCIL
RESOLUTION NO. _________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PRELIMINARY AND FINAL PLAT OF WALLIN 18TH
ADDITION A CLUSTER SUBDIVISION CONSISTING OF 14 SINGLE FAMILY
LOTS AND ONE OUTLOT
Council member ___________________________ introduced the following
Resolution and moved its adoption:
WHEREAS, Roberta Sjodin has petitioned for Preliminary and Final Plat approval of WALLIN 18TH ADDITION, a cluster subdivision containing 14 single family lots and
one outlot. The +/-9.59 acre parcel is owned by the Duane Wallin and Winston Wallin
Partnership and is generally located east of General Sieben Drive and north of River Shore
Drive; legally described as Outlot A, WALLIN 17TH ADDITION, Dakota County,
Minnesota; and
WHEREAS, a public hearing was has held before the Planning Commission on
July 30, 2018 as required by state law, City Charter, and City Ordinance; and
WHEREAS, on August 27, 2018 the Planning Commission reviewed the
application and forwarded to the City Council a recommendation for approval; and
WHEREAS, The City Council has reviewed the plat and concurs with the
recommendation of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
That the City Council of the City of Hastings hereby approves the Preliminary and Final Plat of WALLIN 18TH ADDITION subject to the following conditions:
1) Conformance with the plans submitted with the City Council Staff Report dated
September 4, 2018.
2) Driveway access to General Sieben Drive shall not be permitted for Block 1, Lots
1-14.
3) Deviations from standard zoning setbacks are approved as a Cluster Development
per City Code Chapter 155.22, Subd. B (5) as noted on the approved plans.
4) All disturbed areas on the property shall be stabilized with rooting vegetative
cover to eliminate erosion control problems.
VIII-B-01
5) Payment of cash in lieu of land to satisfy park dedication requirements in the
amount of $11,000 ($2,200 x 5 single family lots) prior to release of the Final Plat
for recording.
6) Payment sewer interceptor fees in the amount of $2,425 ($485 x 5 units) prior to
release of the Final Plat for recording.
7) Vacation of an existing Drainage and Utility Easement generally located
northwest of the Brandlewood Court terminus.
8) The developer shall enter into a Development Agreement with the City for the
construction of all public streets and utilities.
9) Establishment of a home owners association or similar entity to ensure private
maintenance of all commonly held amenities within the subdivision.
10) Approval is subject to a one year Sunset Clause; the plat must be recorded with
Dakota County within one year of City Council approval or approval is null and
void.
Council member _____________________ moved a second to this resolution, and upon
being put to a vote it was adopted by all Council members present. Adopted by the Hastings City Council on September 4, 2018, by the following vote:
Ayes:
Nays: Absent:
______________________________
Paul J. Hicks, Mayor
ATTEST:
_____________________________________
Julie Flaten, City Clerk
VIII-B-01
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 4th day of
September 2018, as disclosed by the records of the City of Hastings on file and of record in the office.
______________________________
Julie Flaten, City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. East Hastings, MN 55033
VIII-B-01
Planning Commission Minutes – August 27, 2018
4. Roberta Sjodin – Preliminary and Final Plat #2018-35 – Wallin 18th
Addition – 14 single family villa homes – Brandlewood Court and General
Sieben Drive. Director Hinzman presented a summary of the staff report and staff
recommendation for approval as presented.
Commissioner Barse asked about lot sizes compared to original 2002 plat plan. Director Hinzman stated that the new average lot sizes are still larger than the minimum lot size requirement for an R-1 district.
Chair Deaver asked about some of the lots that are smaller than the
required minimums. Director Hinzman said cluster developments allow for some lots to be smaller as long as the average is at the minimum size or larger. Todd Rapp, attorney for developer, said some of the lots vary in size
due to having to plan around preexisting drainage pipes.
Commissioner Johnson asked about areas of the plat fronting and accessing General Sieben Drive, are there any future plans for those or if it would be used for green space. He stated that cluster developments are to
preserve green space and he doesn’t believe this development is
preserving green space.
Chair Deaver also commented on green space and parkland dedication due to the increase of lots. The Parks & Recreation Commission has
recommended the acceptance of cash in lieu of parkland dedication and he
has concerns with this. Mr. Rapp said there is no plans for development of
the lots front General Sieben Drive at this time. The lots are currently planned for single family homes per the 2002 Master Development Agreement.
Commissioner Alpaugh thanked the developer for coming with new plans
and removing the access to General Sieben Drive. Curtis Gerrits of 1771 Greystone Road, has concerns about the villa homes
not matching the current single family homes. He felt as if he was given
different information by the developer and other parties involved. He
believes these villa homes will affect his home value and that if he knew that these type of homes were going to be built next to his home, he would have picked a different lot. He thought that this development was going to
be all single family homes and not having a retirement community be built
and that future owners may be low income owners who may not follow the
covenants. Commissioner Alpaugh stated that he doesn’t see anywhere that this is going to be a retirement community and that people buying these homes are going to be ones that can afford it. Chair Deaver said he did
some research into villa homes and if they affect property values in
developments. He could not find any evidence of villa homes affecting
property values.
VIII-B-01
Commissioner Alpaugh motions to approve the request as presented,
seconded by Commissioner Best. Ayes, 4; Nays, 1 (Johnson). Motion
passes 4-1.
The recommendation will be forwarded to the September 4th City Council for action.
VIII-B-01
To: Planning Commission
From: John Hinzman, Community Development Director
Date: August 27, 2018
Item: Roberta Sjodin – Revised Preliminary and Final Plat #2018-35 – Wallin 18th
Addition
PLANNING COMMISSION ACTION REQUESTED:
Review the Revised Preliminary and Final Plat request of Roberta Sjodin of Wallin 18th
Addition containing 14 single family villa home sites and one outlot for future development.
The 9.59 acre parcel is owned by the Duane Wallin and Winston Wallin Partnership and is
generally located east of General Sieben Drive and north of River Shore Drive.
BACKGROUND
Revised Request
The applicant has revised the Preliminary and Final Plat application to remove
eight previously proposed villa home sites that would front and access General
Sieben Drive.
Neighborhood Meeting – August 23, 2018
The applicant will be hosting a meeting at 7:00pm on August 23rd at City Hall to
review plans with neighboring residents.
Planning Commission Review – July 30, 2018
The Planning Commission voted 7-0 to recommend denial of the previous request
at the July 30, 2018 meeting. Three residents spoke during the public hearing
with concerns about not being aware of the change upon purchase, effect on
property values, and enforcement of covenants. Planning Commissioners
discussed the following:
• Lack of preserved open space in the cluster development.
• Perpetuity and potential changes to the home owners association.
Planning Commission Memorandum
VIII-B-01
• Traffic estimate presented by the applicant was reliant on use by empty-
nesters\seniors; residents of varying ages may occupy the homes over
time.
• Increase of driveways along General Sieben Drive not supported.
City Council Review – August 6, 2018
The applicant requested to table the item at the August 6th City Council meeting in
order to revise plans. After limited discussion, the Council voted 5-0 to table the
request and to forward any changes to the Planning Commission for further
review.
Expanded Notification
At the request of the City Council, property owners were re-notified of the August
13th Planning Commission review and the notification area was expanded. Staff
has communicated with a couple of residents citing concerns about how the
proposed housing units would affect their property values.
Master Development Agreement
The subject property is part of the Wallin Master Development Agreement (MDA) executed
by the City and Developer in 2002. The Wallin MDA granted Preliminary Plat approval as
follows:
2002 MDA Approval Wallin 18th Addition
Lots 1-14 Wallin 18th Add 9 Single Family Homes 14 Villa Homes
Outlot A Wallin 18th Add 4 Single Family Homes Not Included in Development
The proposed changes for Wallin 18th Addition are a departure from the MDA and require
both Preliminary and Final Plat approval.
Planning Committee of City Council Review
The Planning Committee of City Council (Chair Vaughan, Balsanek, and Folch)
reviewed proposed modification to the Wallin Subdivision on March 1, 2018.
Committee Members were generally supportive of the villa home concept but had
questions about the increase of driveways onto General Sieben Drive. Please see
the attached Planning Committee Meeting Summary for further information.
Existing Condition
The property is vacant with some tree cover. There is a 30 foot elevation drop from the
north to the south end of the site. The future location of Brandlewood Court has been
previously rough graded and dedicated as right-of-way.
VIII-B-01
Proposed Condition
Creation of 14 single family lots for 14 villa home sites and one outlot for future
development. Each villa home site would contain a detached single family home on a
smaller lot with open areas maintained by an association.
Comprehensive Plan Classification
The site is designated as “Low Density Residential” in the 2030 Hastings Comprehensive
Plan. The Low Density designation allows housing with a density of 2.5 units to 6 units per
acre, with lot sizes in the range of 6,000 s.f. and larger. Site development is consistent with
the Plan.
Zoning Classification
The site is zoned R-1 – Low Density Residence. The proposed use as a single family villa
home site is considered a permitted use within the R-1 District.
Adjacent Zoning and Land Use
The following land uses abut the site
Existing Use Zoning Comprehensive Plan
North
Single Family Homes
R-1 – Low Density Residence
Low Density Residential
East
Woodcliffe Trail
Future Single Family
Homes
R-1 – Low Density Residence
Low Density Residential
South
River Shore Drive
Future Single Family
Homes
R-1 – Low Density Residence
Low Density Residential
West
General Sieben Drive
Nininger Township
Future Single Family
Homes
R-1 – Low Density Residence
Low Density Residential
VIII-B-01
PRELIMINARY AND FINAL PLAT REVIEW
Subdivision Ordinance
Chapter 154 of the City Code – Subdivision Ordinance regulates the division of land within
the City. Preliminary Plats include a thorough review of the formal layout of lots and
publicly dedicated land as well as review and approval of the grading, drainage, erosion
control and utility plans. Final Plat plans are reviewed against the Preliminary Plat approval
prior to formal subdivision of the property. Applications for Preliminary and Final Plat
approval may be submitted concurrently (as in this case), or separately.
Cluster Development
Wallin 18th Addition is submitted as a Cluster Development, a permitted use within the R-1
Zoning District. Cluster Developments allow for the variation of minimum lot and yard sizes
while maintaining the overall density of the zoning district. Cluster Developments are
intented to preserve and enhance open space and natural amenities. Below is a
comparison of minimum zoning standards and proposed sizes:
R-1 District Proposed Subdivision
Minimum Lot Size 9,000 s.f. 7,700 s.f. to 19,747 s.f.
11,653 s.f. average size
Lot Width at Front Setback 75 feet 50 to 80 feet
Sideyard Setback 10 feet 5 to 10 feet
Front Setback (Brandlewood Court) 20 feet Minimum 20 feet
Rear Setback 20 feet Minmum 20 feet
Staff is supportive of the the cluster development as proposed.
Villa Homes
The applicant has contracted with Fieldstone Family Homes to construct the proposed villa
homes. Main level finished sizes will likely range from 1200 to 1700 sq. ft. Based upon its
past experience, they believe most of the purchasers will elect to also finish lower levels
(most of the lots are walkouts or lookouts) and thus have finished square foot totals ranging
from 2200 to 3000 sq. ft. Fieldstone identifies the price range for finished homes at a low
end of $390,000 to a high end of $500,000. Please see the attached home renderings for
further information.
General Sieben Drive Access
Lots fronting General Sieben Drive have been removed from the request and no access is
proposed along the roadway.
VIII-B-01
Streets
Land for Brandlewood Court was previously dedicated a public right-of-way and would be
constructed as part of this subdivision. No other public streets are proposed.
Easements
The easement vacation (see attached Description Sketch) is being proposed due to the
removal of storm sewer that was previously planned for to take backyard drainage from this
area of the development. Engineering does not have an issue with the removal of this
storm sewer segment (and easement vacation) under the following conditions:
1. Additional easement is provided on back lot line of Lot 5 to be a consistent 20 foot
width.
2. Prior to issuance of any building permits for Lots 1-6, certified as-built survey shots of
the proposed backyard swale for these lots must be verified by the City to meet the
minim design slope of 2%.
Park Land Dedication
Park Land Dedication for development of nine single family homes was previously satisfied
as part of the execution of the Wallin MDA in 2002. The developer is responsible to satisfy
Park Dedication for the net increase of 5 lots (14 proposed lots less 9 lots approved as part
of the MDA). The Park and Recreation Commission recommended the following at the
August 21, 2018 meeting: Payment of cash in lieu of land dedication in the amount of
$11,000 ($2,200 x 5 single family lots).
Sewer Interceptor Fees
Sewer Interceptor Fees for development of nine single family homes was previously
satisfied as part of the execution of the Wallin MDA in 2002. The developer is responsible
to satisfy Sewer Interceptor Fees for the net increase of 5 lots (14 proposed lots less 9 lots
approved as part of the MDA) in the amount of $2,425 ($485 x 5 units).
Grading Drainage and Erosion Control
100-Year High Water Lines for each water quality basin must be shown on the plan and
easements adjusted accordingly to protect up to the 100-Year HWL contour. Soil Borings
for each basin must be provided prior to plan approval to confirm whether these basins will
be infiltration or filtration basins. The Ordinance requires areas for infiltration on the site
be ruled out first before allowing filtration practices.
Utilities
With the proposal intensifying the density of units, there is partially and fully constructed
infrastructure in place that the developer proposes to modify. Engineering review of these
system modifications is ongoing. However, preliminary observations are such that there are
several modifications and new installations of infrastructure components that do not meet
the Public Works Department standards or expectations in their configuration.
VIII-B-01
Landscape Plan
The Landscape Plan is acceptable and includes both boulevard and front yard tree plantings.
Tree Preservation and Removal
The proposed plans save an additional seven significant trees than the above and beyond
those contemplated for protection in the 2002 MDA. The removal of significant trees is
offset by the addition of front yard and boulevard tree plantings.
Sidewalks and Trails
The existing trail along General Sieben Drive serves the development. No other sidewalks
or trails are proposed.
RECOMMENDATION
Staff recommends approval of the revised Preliminary and Final Plat subject to the following
conditions:
1) Conformance with the plans submitted with the Planning Commission Staff Report
dated August 27, 2018.
2) Driveway access to General Sieben Drive shall not be permitted for Block 1, Lots 1-
14.
3) Deviations from standard zoning setbacks are approved as a Cluster Development
per City Code Chapter 155.22, Subd. B (5) as noted on the approved plans.
4) All disturbed areas on the property shall be stabilized with rooting vegetative cover
to eliminate erosion control problems.
5) Payment of cash in lieu of land to satisfy park dedication requirements in the
amount of $11,000 ($2,200 x 5 single family lots) prior to release of the Final Plat for
recording.
6) Payment sewer interceptor fees in the amount of $2,425 ($485 x 5 units) prior to
release of the Final Plat for recording.
7) Vacation of an existing Drainage and Utility Easement generally located northwest of
the Brandlewood Court terminus.
8) The developer shall enter into a Development Agreement with the City for the
construction of all public streets and utilities.
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9) Establishment of a home owners association or similar entity to ensure private
maintenance of all commonly held amenities within the subdivision.
10) Approval is subject to a one year Sunset Clause; the plat must be recorded with
Dakota County within one year of City Council approval or approval is null and void.
ATTACHMENTS
• Location Map
• Development Plans
• Architectural Renderings
• Meeting Summary – Planning Committee Meeting – March 1, 2018
• Application
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LOCATION MAP
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CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS
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CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS
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CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS
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MEETING SUMMARY
Planning Committee of the City Council
March 1, 2018 – 6:00pm
Hastings City Hall Volunteer Room Planning Committee Members Present: Chair Vaughan, Balsanek and Folch
Staff Present: City Administrator Mesko Lee, Community Development Director Hinzman, Public Works Director
Egger Others Present: Wallin Representatives - Todd Rapp, Trent Johnson, and David May
1. Wallin Development Modifications
Staff provided a summary of the proposed modifications to undeveloped areas of the Wallin Development generally located east of General Sieben Drive and south of Greystone Road. Developer proposes to
reduce lot sizes and create detached townhome\villa home sites. The meeting was a continuation of discussion by the Planning Committee on October 30, 2017. The revised requested change result in the
addition of five single family lots and 22 villa (detached townhome) lots. Committee Members discussed the following:
• Clarification of a “villa” home; it is a single family detached home with association maintenance of lawn and snow removal. The homes are marketed towards empty nesters and young professionals.
• Wallin would sell the 22 villa home lots to Fieldstone Family Homes for construction.
• Driveway access to General Sieben Drive. Approved plans include four driveway entrances, Wallin proposes eight homes fronting General Sieben Drive, each with their own separate access. Homes
would include a driveway turnaround to avoid backing onto the street. Committee members discussed concerns about increasing the number of homes fronting and accessing General Sieben
Drive.
• Effect of changes on the approved 2002 Master Development Agreement lot development.
• Proposed changes to lots fronting the Vermillion River are no longer sought by the developer.
Action: No formal action taken by the Committee. General support of the Villa Home concept including
reduced lot widths for construction. Developer would need to submit Preliminary and Final Plat application to the City of Hastings to begin formal review of the changes.
Meeting adjourned at 7:20pm
Meeting summary transcribed by John Hinzman
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City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: September 4, 2018
Item: Resolution– Vacation of Easement #2018-39 – Wallin 17th Addition
Council Action Requested:
Consider adoption of the attached resolution vacating a drainage and utility easement
located on Outlot A, WALLIN 17TH ADDITION as requested by Roberta Sjodin on land
owned by Duane Wallin and Winston Wallin Partnership. The City Council ordered the
public hearing at the August 6, 2018 and held the public hearing at the August 20th
meeting. Adoption requires a simple majority of Council.
Background Information:
History – The subject property is part of the Wallin Master Development Agreement
(MDA) approved by the City Council in 2002. The drainage and utility easement was
established in preparation for a larger lot single family housing development. The lot
configuration proposed as part of Wallin 18th Addition modifies public utilities in the area
eliminating the need for the drainage and utility easement.
Vacation Procedure – Hastings Home Rule Charter Section 7.05 regulates the vacation
of streets, alleys, and public easements. The City Council may consider a vacation upon
published and mailed notice to affected property owners.
Public Hearing – No comments from the public were heard during the August 20th
public hearing.
Recommendation – Approval of the vacation is recommended. The changes proposed
as part of Wallin 18th Addition no longer necessitate the easement.
Advisory Commission Discussion:
N\A
Council Committee Discussion:
N\A
Attachments:
Location Map
Resolution
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LOCATION MAP
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HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
VACATING A DRAINAGE AND UTILITY EASEMENT OVER A PORTION OF
OUTLOT A, WALLIN 17TH ADDITION
Council member ___________________________ introduced the following
Resolution and moved its adoption:
WHEREAS, Roberta Sjodin, has petitioned to vacate a portion of a drainage and
utility easement on land owned by the Duane Wallin and Winston Wallin Partnership.
The 20 foot wide easement extends northwesterly from future Brandlewood Court to
WALLIN 16TH ADDITION and is legally described as follows:
WHEREAS, on August 20, 2018, a public hearing on the proposed vacation was
held before the City Council of the City of Hastings, which was preceded by proper
notice, as required by state law, city charter, and city ordinance; and
WHEREAS, The City of Hastings in all respects proceeded with the vacation hearing
as required by the city charter, ordinances, and applicable statues.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the request to vacate said easement as legally described above is hereby approved
subject to the following conditions:
1. The vacation of easement shall not become effective until recorded with Dakota
County.
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Council member ______________________ moved a second to this resolution and
upon being put to a vote it was adopted by all Council Members present.
Adopted by the Hastings City Council on September 4, 2018, by the following vote:
Ayes:
Nays:
Absent:
ATTEST: __________________________
Paul J. Hicks, Mayor
________________________________
Julie Flaten
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 4th day of
September, 2018, as disclosed by the records of the City of Hastings on file and of record
in the office.
________________________________
Julie Flaten
City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. E.
Hastings, MN 55033
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City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: September 4, 2018
Item: Variance & OHDS Review – 414 West 5th Street – Robert Wright
Council Action Requested: Consider the request of Robert Wright for the following actions related to construction of
a new 1,000 s.f. detached garage at 414 West 5th Street:
1) Variance to the five foot minimum sideyard setback requirement per City Code Chapter 155.50. The applicant proposes to construct the garage 2 feet 8 inches from
the property line resulting in a variance request of 2 feet 4 inches. The garage
would be constructed at the same setback as the existing garage to be removed.
2) Original Hastings Design Standards (OHDS) review for construction of the garage.
The City Council serves as the Board of Adjustment and Appeals in consideration of the
variance, requiring the support of 6 of 7 councilmembers. The Planning Commission
rules for review require a majority of the quorum present to make a recommendation;
making the 3-2 vote to recommend approval valid. Approval of the OHDS review requires a simple majority of Council.
Background Information:
Mr. Wright seeks to replace an existing 369 s.f. garage with a 1,000 s.f. garage. The
existing garage is located 2 feet 8 inches from the property line. City Code requires a minimum building setback of five feet.
Advisory Commission Discussion:
The Planning Commission reviewed the application as follows:
• August 13, 2018 – No Setback from Property Line - Review of the
original request to construct the garage on the side property line with no
setback. Commissioners discussed the age and condition of the existing
building, location of the garage door in proximity to the house (would the garage door be behind the house if adhering to the minimum
setback). The Planning Commission voted 5-1 (Alpaugh dissenting) to
table the request to the August 27th Planning Commission Meeting and
requested that the applicant provide further information on the location
of the property line and to present better drawings.
• August 27, 2018 – 2’ 8” Setback from Property Line – The applicant
presented revised drawings at the meeting showing the existing garage
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to be 2’ 8” from the property line and amended his variance request to
place the new garage at the setback of the existing garage, resulting in a
2’ 4” variance from the five foot minimum setback. Staff recommended
denial of the variance. Commissioners discussed use of the garage and rationale for granting the variance. The Commission voted 3-2 (aye -
Johnson, Barse, and Best; nay – Deaver and Alpaugh) to recommend
approval of the variance. The Commission voted 5-0 to recommend
approval of the OHDS review. Please see the attached minutes for
further information.
Council Committee Discussion: N\A
Recommendation:
• Variance
o Approval –Planning Commission - The Commission voted 3-2
to recommend approval of the variance; adherence to the five
foot setback would place the garage door partially behind the home. o Denial – Staff - Staff recommends denial of the variance due to
due to lack of a practical difficulty; the applicant could modify
the garage size.
o Staff will draft a resolution for the variance per direction of the City Council.
• OHDS
o Approval by both Planning Commission and Staff
Attachments:
• Resolution – OHDS
• Site Plans Presented at August 27, 2018 Planning Commission Meeting
• Planning Commission Minutes – August 27, 2018
• Planning Commission Staff Report – August 27, 2018
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HASTINGS CITY COUNCIL
RESOLUTION NO. _________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE ORIGINAL HASTINGS DESIGN STANDARDS REVIEW TO
CONSTRUCT A DETACHED GARAGE AT 414 5TH STREET W
Council member ___________________________ introduced the following
Resolution and moved its adoption:
WHEREAS, Robert Wright has petitioned for Original Hastings Design Standards
(OHDS) approval to construct a +/- 1,000 s.f. detached garage at 414 5th Street W, legally described as Lot 6, Block 25, TOWN OF HASTINGS, Dakota County, Minnesota; and
WHEREAS, on August 27, 2018 the Planning Commission reviewed the
application and forwarded to the City Council a recommendation for approval; and
WHEREAS, The City Council has reviewed the request and concurs with the
recommendation of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS: That the City Council of the City of Hastings hereby approves the OHDS review as
presented subject to the following conditions:
1) Conformance with the plans submitted with the City Council Staff Report dated
September 4, 2018.
2) The building must adhere to minimum zoning setbacks unless a variance is
approved by City Council.
3) Approval is subject to a one year Sunset Clause; the plat must be recorded with
Dakota County within one year of City Council approval or approval is null and
void.
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Council member _____________________ moved a second to this resolution, and upon
being put to a vote it was adopted by all Council members present.
Adopted by the Hastings City Council on September 4, 2018, by the following vote:
Ayes:
Nays:
Absent:
______________________________
Paul J. Hicks, Mayor
ATTEST:
_____________________________________
Julie Flaten, City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 4th day of
September 2018, as disclosed by the records of the City of Hastings on file and of record
in the office.
______________________________
Julie Flaten, City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. East
Hastings, MN 55033
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Planning Commission Minutes – August 27, 2018
3. Robert Wright – Variance and OHDS Review #2018-41 – Construction of
a detached garage within the five foot sideyard setback – 414 5th Street
W. John Hinzman present a summary of the staff report requesting that the
variance be denied.
Robert Wright submitted new plans for the Commission to consider. Applicant had the property line surveyed and has learned that the existing garage is not located on the property line, but is setback 2 feet 8 inches
from the line. He is now seeking a variance of 2 feet 4 inches from the
required 5 foot minimum setback requirement.
Commissioner Barse wanted to verify that the applicant is now requesting an encroachment of the five foot rule by two feet, four inches. He also
wanted clarification on the grandfathering rule with allowing the new
structure to be built at the same setback as the existing structure.
Hinzman clarified that once the existing structure is demolished, the grandfather rule does not apply. It only applies to structures that are being added onto. Commissioner Barse also asked about the applicants
business and what his needs are for the garage. He also asked about the
power lines overhead and the clearance with the new garage. He wanted
to know if there are any provision around this situation. Director Hinzman stated that he is not sure if there is any provisions, but as long as the power lines don’t touch the building, it should be okay.
Commissioner Alpaugh wanted to identify the hardship that the applicant
is having. He does not see why the applicant cannot move the garage over to meet the five foot ordinance requirement. Robert Wright stated that the plan is to have an eighteen foot garage door and moving the garage
over to the five foot setback line would cause some of the garage door to
be behind the house. This would make it more difficult to get a car in and
out of the garage. Commissioner Alpaugh asked if he could move the garage door over. Mr. Wright stated that the current plan is to have the garage door centered on the structure. If he was to move the garage door
over, he would have to change the building plans. Commissioner Alpaugh
asked Director Hinzman if he would recommend denial of the revised 2
foot 4 inch variance request. Director Hinzman stated that he is still having a tough time finding hardship to allow the variance. He said that based off of the new plans, he would still recommend denial of variance.
Chair Deaver mentioned that on the original plan, the garage structure
was at the ten foot rear setback line. He noticed that it is now at fifteen feet and if it would help to move the garage back to the ten foot line. Mr. Wright stated that the lot survey showed the property line at a different
spot and he had concerns about moving it to the ten foot line because
there is a wall there that might not be able to handle the weight of the
garage.
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Commissioner Alpaugh motions to recommend denial of the variance as
recommend by staff. Motion seconded by Commissioner Deaver.
Ayes, 2 (Alpaugh and Deaver); Nays, 3 (Johnson, Barse, and Best).
Motion fails Commissioner Johnson motions to approve the two foot, four inch
variance as presented by the applicant has. Seconded by Commissioner
Barse
Ayes, 3 (Johnson, Barse, and Best); Nays, 2 (Alpaugh and Deaver). Motion approved.
Commissioner Alpaugh motions to recommend approval of the OHDS
review as presented. Seconded by Commissioner Barse. Motion
approved 5-0. Both actions will move forward to the City Council Meeting on September
4, 2018.
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To: Planning Commission
From: John Hinzman, Community Development Director
Date: August 27, 2018
Item: Continued: Variance/ OHDS Review – Sideyard Setback for Garage – 414 5th Street
West – Robert Wright
Planning Commission Action Requested
Review and make a recommendation on the following actions related to construction of a
1,000 s.f. garage located at 414 West 5th Street owned by Robert Wright:
1) Variance to the five foot minimum sideyard setback requirement per City Code
Chapter 155.50. The applicant proposes to construct the garage on the property line,
similar to the existing garage that will be removed.
2) Original Hastings Design Standards (OHDS) review for construction of the garage.
Planning Commission Meeting – August 13, 2018
The Commission reviewed the request at the August 13, 2018 meeting. Commissioners
discussed the age and condition of the existing building, location of the garage door in
proximity to the house (would the garage door be behind the house if adhering to the
minimum setback). The Planning Commission voted 5‐1 (Alpaugh dissenting) to table the
request to the August 27th Planning Commission Meeting and requested that the applicant
provide further information on the location of the property line and to present better
drawings. Please see the Planning Commission Minutes for further information.
Existing Condition
The existing 9,181 s.f. (66’ x 140’) property contains a 1,392 s.f. house constructed in 1930
and a 369 s.f. (18’ x 20.5’) 1.5 stall garage. The rear yard is generally flat with a couple of
mature trees. There is a 10 foot drop off along the eastern 10 feet of the property (behind
the existing fence).
Proposed Condition
Removal of the existing 1.5 stall garage and construction of a 1,000 s.f. (25’ x 40’) garage to
be located along the western property line.
Planning Commission Memorandum
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Comprehensive Plan Classification
The site is designated as “Medium Density Residential” in the 2030 Hastings Comprehensive
Plan. The use conforms to the Comprehensive Plan
Zoning Classification
The site is zoned R‐2 – Medium Density Residence and is within the OHDS District. Homes
without an attached garage may have up to two accessory structures totaling no greater
than 1,000 s.f.
Adjacent Zoning and Land Use
The following land uses abut the site
Existing Use Zoning Comprehensive Plan
North
Single Family Home
R‐2 – Medium Density Residence
Medium Density Residential
East
Single Family Home
R‐2 – Medium Density Residence
Medium Density Residential
South
5th Street
Single Family Home
R‐2 – Medium Density Residence
Medium Density Residential
West
Single Family Home
R‐2 – Medium Density Residence
Medium Density Residential
VARIANCE REVIEW
Variance Definition
Variances are deviations from strict compliance of City Code provisions. The Board of
Adjustment and Appeals may recommend issuance of a Variance upon determination of
findings of fact and conclusions supporting the variance as established in Chapter 30.02,
Subd. F of the City Code.
Board of Zoning Adjustment and Appeals
Hastings City Code Chapter 30.02 establishes the Board of Zoning Adjustment and Appeals
and appoints the Planning Commission to facilitate the Board’s roles and duties.
Applications for Variances require Board of Zoning Adjustment and Appeals review.
Requested Variance – Minimum Sideyard Setback
Hastings City Code 155.50 establishes a five foot minimum setback for accessory buildings
within the R‐2 Zoning District.
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Variance Review
The Planning Commission may consider variances to the Zoning Code that are not contrary
to the public interest where owing to special conditions, and where a literal enforcement of
the provision of the City Code would result in practical difficulties.
Variances may be granted providing the following has been satisfied (staff comments are in
bold italics):
(1) Because of the particular physical surroundings, shape or topographic conditions of the
land involved, a practical difficulty to the owner would result, as distinguished from a mere
inconvenience, if the strict letter of the regulations were to be carried out;
The size and dimensions of the lot are identical to most other lots within the
neighborhood. The eastern approximate ten feet of the lot does drop off, and is located
behind a fence.
(2) The conditions upon which the petition for a variance is based are unique to the tract of
land for which the variance is sought and one not applicable, generally, to other property
with the same zoning classification;
The applicant has not formally stated the reason for the variance, however in past
conversations he’s stated that adherence to the five foot minimum setback reduces the
amount of his usable backyard. The proposed garage is 7 feet wider than the existing
garage. Placing the garage at the 5 foot minimum setback would place the eastern wall
of the structure 12 feet further east than the existing garage wall.
(3) The purpose of the variance is not based exclusively upon a desire to increase the value
or income potential of the parcel of land;
The applicant has stated a desire to construct a larger garage to house equipment for his
business.
(4) The granting of the variance will not be detrimental to the public welfare or injurious to
other land or improvements in the vicinity in which the tract of land is located;
Granting the variance would place the structure directly on the property line; it is unclear
whether this is the true location of the line, or if a portion of the building would encroach
onto the neighboring property.
(5) The proposed variance will not impair an adequate supply of light and air to property,
or substantially increase the congestion of the public streets, or increase the danger of fire,
or endanger the public safety or substantially diminish or impair property values within the
vicinity; (Prior Code, §11.08)
The request would not impair light, air, congestion, fire danger, public safety, or property
values within the vicinity.
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(6) The variance is in harmony with the purposes and intent of ordinance;
The proposal would cause there to be no sideyard setback.
(7) The variance is consistent with the comprehensive plan;
The variance would allow for expanded use of an existing building and could strengthen
the property value.
(8) The proposal puts the property to use in a reasonable manner;
Construction of the garage is a reasonable use.
(9) There are practical difficulties in complying with the official control.
The applicant has stated that application of the five foot minimum setback would reduce
the amount of usable rear yard.
VARIANCE RECOMMENDATION
Denial of the Variance is recommended subject to the following findings of fact:
1) Lack of a practical difficulty. There is no physical impediment in applying the
five foot setback. The applicant could adjust the size of the proposed 1,000
s.f structure to provide increased open space in the rear yard.
2) Construction on the property line. Granting the variance would place the
structure directly on the property line; it is unclear whether this is the true
location of the line, or if a portion of the building would encroach onto the
neighboring property
OHDS REVIEW
OHDS District
The Original Hastings Design Standards (OHDS) are effective properties zoned R‐2 and
generally located between Pine Street and the CP Railroad tracks, south to Highway 55\10th
Street. They are intended to preserve and enhance traditional neighborhood design by
reflecting the external characteristics of building dating from 1845 to 1940. OHDS
Standards do not seek to require a certain fidelity to specific architectural styles, but to
ensure that the general form of the building is consistent with the neighborhood.
OHDS Review
The proposed garage should be of similar size and design of the main structure and of other
garages in the immediate area. There is an existing 1,000 s.f. garage within the block, most
other garages are smaller in size. The sketch drawing of the proposed garage looks similar to
surrounding garages and the home on the site. The garage will have 4” vinyl siding. Garages
shall be prohibited from fronting on a public street when an alley exists. Since the garage
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replaces an existing garage with access to the street, this is acceptable. The garage appears
to fit in with the existing home and other garages in the area.
OHDS RECOMMENDATION:
Staff recommends approval of the OHDS Review subject to adherence of the attached
architectural plans.
ATTACHMENTS
Location Map
Site Plan
Site Pictures
Architectural Elevations
Application
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LOCATION MAP
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Melanie Mesko Lee, City Administrator
Date: August 29, 2018
Item: LeDuc Contract Amendments
Council Action Requested:
Approve the amendments to the LeDuc Operating Agreement with the Dakota County Historical
Society.
Background Information:
In 2005, the City took possession of the LeDuc Historic Estate and have been working
cooperatively with DCHS to maintain and program the site since that time. Generally speaking,
the City maintains the site/structure and DCHS provides the staffing and programming. An
Operating Agreement outlines collective responsibilities and coordination of efforts to meet
those goals. The agreement was reviewed and renewed in 2013. The terms of the agreement
were for a five year term (2013-2017) with an automatic renewal for an additional five years,
unless either party provided a one year notice to the other party. The agreement was renewed
as per the contract and the current term is 2018-2022.
In early 2017, Councilmember Folch requested a review of the Operating Agreement between
the City of Hastings and the Dakota County Historical Society (DCHS) for the LeDuc Historic
Estate. The issue was referred to the Administrative Committee of the Council (Braucks*, Folch,
Lund) and several meetings have been held over the last 12 months to discuss the current
contract, opportunities for closer coordination, and overall review.
During the Administrative Committee meetings, there was discussion of the entire contract. A
summary of the meetings from June 26, 2017; October 16, 2017; and February 5, 2018 are
attached for reference. The Committee expressed appreciation for the long term partnership,
and a desire for additional information sharing on events, annual and strategic goals of the site
programmer, budget, and general contract edits and clarifications.
Based on the feedback provided, staff worked closely with DCHS to propose edits to the
existing contract. Some key elements of the contract amendments are:
The DCHS and CITY agree to meet on an annual basis. DCHS will provide a proposed
schedule to the City in advance of the general tour season.
DCHS will prepare a marketing/promotional strategy with goals and measurables to
ensure long term viability of the site through both unique and repeat visitors. This
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strategy will be shared with the CITY annually;
On a quarterly basis, DCHS will provide a standard activity report to the CITY which will
include information on attendance on events, upcoming and past events, private and
DCHS sponsored events, revenue and expense reports, and strategic goal updates. DCHS
will meet with City representatives. Generally, in February with Administration to
discuss the annual budget and site goals and in September to provide an update to the
full Council. Other meetings may be scheduled at the request of either party.
Any CITY events involving the SITE must be coordinated with DCHS prior to being
scheduled at the SITE. DCHS shall also notify the CITY of any new exhibitions being
considered or developed for the SITE during the regular quarterly updates to the City
unless timing would warrant advance notification.
DCHS shall provide the CITY with a list of suggested site improvements and maintenance
needs annually by an agreed upon date. DCHS and the City will also develop and
maintain a five-year Capital Improvement Plan.
DCHS agrees to advertise for DCHS Board openings within Hastings and will work with
the CITY to promote the openings.
Annually, DCHS will provide a SITE operating budget to the CITY for review as soon as
feasible following adoption by DCHS. The annual budget shall include yearly goals and
projections of anticipated revenues that will be generated at the SITE. DCHS agrees to
include only expenses that are directly related to the operation of the SITE, as required
by the terms and conditions of this agreement.
DCHS work with the CITY will to prepare a capital budget for review during the budget
review process and the CITY may assist DCHS as necessary to complete this capital
budget.
Financial Impact:
The City’s costs for maintenance are budgeted annually.
Advisory Commission Discussion: N/A
Council Committee Discussion: See attached meeting summaries
Attachments:
Administrative Committee Meetings:
o June 26, 2017
o October 16, 2017
o February 5, 2018
Updated recommended contract
2018 Site Calendar
LeDuc Marketing Plan
Quarterly Report
LeDuc Schedule of Events
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Recap of Administrative Committee—LeDuc Agreement
June 26, 2017
7:30 a.m., Volunteer Room at City Hall
In attendance: Councilmember Braucks*, Councilmembers Folch and Lund
City Administrator Melanie Mesko Lee
Chair Braucks called the meeting to order at 7:30 a.m. and asked for a quick summary of the information Mesko Lee had provided. Staff had
reviewed the agreement and feels that largely the provisions are being met, although perhaps a little less formal than the letter of the
agreement. Generally, the City is responsible for the physical site elements and the DCHS oversees the programming/personnel side of the
operations. Mesko Lee noted that LeDuc and DCHS staff meet with her at least annually and the site manager also presents to the City Council
once or twice a year. She also noted that the relationship has been a productive one, with LeDuc staff readily reaching out on site issues,
upcoming capital items, and broad general operating elements which may deal with licensing, site use questions, etc.
Braucks noted that she is appreciative of the productive relationship. The City values the expertise of DCHS as well as the site staff and their
good work. There were some questions on the budget, marketing, programming (site tours v. special events), board membership, and how
LeDuc can tie into the City Council’s recent tourism focus. Generally, the committee supported a closer relationship with the Council and DCHS
to build awareness and understanding of the site operations and continue to foster a productive, long-term relationship.
Staff directed to provide a summary of the meeting, to provide a timeline for City/DCHS to share information as directed in the agreement.
Below is a brief summary of agreement sections which tie into regular or as needed communication efforts between the City and DCHS on the
LeDuc site.
Agree-ment
Section
Provision Note Committee Feedback Timeline
I. 1. The site is open at least 700 hours annually,
including special events, programs and a
general tour season.
The DCHS and CITY agree to meet on an
annual basis to determine the hours of
operation for the upcoming year.
2017
Tours are open Th-Sun
10, 11:30, 1, 2:30 and 4
May 26-Oct 25, 2017
DCHS indicates site is open for 853 hours:
728—tours/
Interested in 728 hours
and how that’s broken
down among tours/
events/programming.
Q4 2017
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events/programming through DCHS)
125—private events/rentals/non-DCHS
events
Want a meeting with
DCHS staff to discuss
further
I.15. DCHS staff will accompany CITY staff in
annual (or more frequently as needed) site
inspections
This was conducted the week of June 19,
2017 with City Facilities Supervisor and
City Planner/HPC Specialist
Q2 2018
II.A. Provide a standard activity report to the CITY,
quarterly, and participate in meetings as
needed, that allow both the CITY and DCHS to
evaluate their mutual contractual obligations
and performance
City and DCHS staff meet at least
annually to discuss site needs and
coordination.
DCHS staff presents before City Council 1-
2 times annually
Indicated a desire for
quarterly meetings
with DCHS.
Q4 2017
II.E. DCHS will notify the CITY of all special events,
fairs, festivals, and private events planned at
the SITE as soon as it is reasonably possible.
DCHS will also notify the CITY of any new
exhibitions being considered or developed for
the SITE.
City and DCHS staff meet at least
annually to discuss site needs and
coordination. This has informally included
information sharing about both
scheduled and potential events and City
coordination.
Indicated a desire for
increased information
sharing about site
programming.
DCHS will
be
requested
to
provide
regular,
ongoing
updates
as events
are
planned
II.F. DCHS shall provide the CITY with a list of
suggested site improvement and
maintenance needs annually
City and DCHS staff meet at least
annually to discuss site needs and
coordination on repairs.
The last meeting occurred during the
week of June 12, 2017
Indicated a desire for
more information to
ensure long term
viability of site.
Q2 2018
II.G. DCHS will secure approval from the CITY for
any improvements or alterations to the SITE,
excluding exhibits, tours, and educational
programs, prior to the start of said
improvements or alterations.
City and DCHS staff meet at least
annually to discuss site needs and
coordination on repairs.
As site
improve
ments or
alteration
s are
needed
III.G. The CITY will conduct a site inspection at least
annually to identify any damage, needed
repairs, inspect/pest infestations, mechanical
City and DCHS staff meet at least
annually to discuss site needs and
coordination on repairs.
Done
week of
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failures, or other issues that may harm the
integrity of the site.
June 19,
2017
Ongoing
as
needed
Financial Obligation and Responsibilities
A. By May 1 of each year, DCHS will provide a
SITE operating budget to the CITY for review.
The annual budget shall include yearly goals
and projections of anticipated revenues that
will be generated at the SITE. DCHS agrees to
include only expenses that are directly
related to the operations of the SITE, as
required by the terms and conditions of this
agreement and the Partnership Agreement.
This has not been done. It will be done
going forward, although DCHS has
requested consideration of different
timing to align with their budget timeline;
more specific dates will be forthcoming
The committee
indicated an interest in
receiving this
information going
forward.
TBD
C. The CITY agrees to meet and confer with the
DCHS any time it draws funds from the
Simmons Trust to repair, replace, maintain
any item at the SITE, or for any capital
expenditure or any operating expenditure of
which it is responsible.
The City and DCHS have historically
coordinated on Simmons funds use.
Foresee
annually
The Committee also requested additional coordination on marketing/promotion of LeDuc events including a possible invitation for LeDuc staff to
be part of the Tourism Bureau. Staff will reach out to the Chamber President on that issue. The committee also requested increased
coordination with DCHS on future board openings to try to have a Hastings connection on the board. That has recently been brought up to DCHS
Executive Director, who indicated willingness to coordinate more closely in that area.
The meeting was adjourned at 8:30 a.m.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
FOLLOW UP
AGENDA
Administrative Committee Meeting
LeDuc Historic Estate
October 16, 2017
6:00 p.m.
1. Call to order/Introductions
City of Hastings Administrative Committee: Chair Braucks, Councilmembers Folch and Lund
Mayor Hicks, City Administrator Melanie Mesko Lee
Dakota County Historical Society Matt Carter, Director; Rebecca Snyder, DCHS Associate Director, and
Steve Cook, DCHS Trustee and Treasurer
Members of the Public: Dan Massman (KDWA), Amy Deaver, Gayle Caturia, Maureen Fasbender,
Jane Mayer, Donna Gergen, Jeff Deaver
Chair Braucks welcomed those in attendance. She recounted her experience at LeDuc, including the
value of special events and the partnership between the City and DCHS. She stated that she is
interested in supporting the life of the building and how the mutually beneficial relationship can
continue.
2. Recap of June 26, 2017 Administrative Committee Meeting and August 18, 2017 Updates
3. DCHS—Programming/Events
4. DCHS/City—Communication
5. City—Capital Site Needs
6. DCHS—Budget
The Council has previously been provided a staff analysis of the current agreement. Generally, there is
compliance with the agreement provisions, although perhaps an opportunity to work more closely on
increased communication and information sharing.
Staff provided a handout of the trust funds which are used to support the LeDuc. These funds are
restricted. Budget information from DCHS on the LeDuc operations was also provided.
Councilmember Folch had questions about the personnel operations of the programming, including staff
wages, benefits, and the financial resources provided by DCHS to support the LeDuc. She also requested
additional information on the longer term strategic vision and concern with a long term partnership with
DCHS. There was discussion with DCHS on compensation/benefits and hiring process.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
Mayor Hicks spoke in support of the partnership with DCHS and the work that has been done since
the City and DCHS opened the LeDuc in 2003.
There was discussion about revenue goals, representation of someone from Hastings on the DCHS
board, tours and special events.
The committee recommended a future workshop to continue the discussion and allow DCHS to hire
a new site manager.
The committee adjourned at 7:00 p.m.
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Recap of Administrative Committee—LeDuc Agreement
February 5, 2018
6:00 p.m., Volunteer Room at City Hall
In attendance: Councilmember Braucks*, Councilmembers Folch and Lund
Dakota County Historical Society/LeDuc Staff: Matt Carter, Christina Johnson, Steve Cook
City Administrator Melanie Mesko Lee
Chair Braucks called the meeting to order at 6:00 p.m. and welcomed the guests. DCHS/LeDuc had provided several
items for discussion:
2018 Calendar of Events
Annual Goals
Budget
Contract Edits and Clarifications
The group discussed the proposed events. Councilmember Braucks inquired about kids camps. DCHS said that while
they had previously offered some camps, attendance had been dwindling so they had canceled the stand alone
offerings and were looking to partner with others to incorporate LeDuc into existing summer children
events/camps. The YMCA and Carpenter Nature Center were discussed.
Councilmember Folch asked about the Rivertown Days Arts & Crafts Fair. Carter noted that they were open to the
Chamber using the LeDuc site if they still desired. He noted that the event has used a number of sites throughout
the community over the years. Mesko Lee said that a planning meeting on Rivertown Days would be held on
February 7 and that the City would learn more about what the Chamber of Commerce would like to do for 2018.
There was discussion about December events and encouraged partnerships with local groups to highlight the site
during the holidays.
Civil War weekend was discussed. Councilmember Folch suggested consideration of vendors; DCHS said they were
open to many options that fit within the time period.
There was brief discussion on the goals and encouragement to continue to work to make LeDuc a lively site for the
public to visit over and over rather than just being a one-time tour location. The committee encouraged community
outreach and marketing.
There are some contract edits/clarification that Mesko Lee and Carter and Johnson will work together on and
report back to the committee.
The committee expressed support for the work of LeDuc and encouraged continued work on how to make the site
a lively place where the story of Hastings can be told while working within a collaborative partnership model. They
thanked DCHS for the meeting.
The meeting was adjourned at 6:55 p.m.
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OPERATING AGREEMENT
LeDuc Historic Estate
City of Hastings and the Dakota County Historical Society
THIS AGREEMENT, is made this Day of , 2018 by and between the City
of Hastings, a municipal corporation of the State of Minnesota, herein called the CITY and the
Dakota County Historical Society, a non-profit corporation, herein called the DCHS.
WHEREAS, the CITY has made determination that it wishes to utilize the services of the
DCHS to operate the LeDuc Historic Estate, 1629 Vermillion Sheet, Hastings, herein called the
SITE. Both the CITY and DCHS enter into this Agreement for a period of five years, with an
automatic renewal for an additional five (5) year period, unless terminated by either party according
to the provisions outlined in Section IV. E and F, with said agreement starting upon execution of the
CITY and DCHS and expiring on December 31, 2022. This agreement modifies and replaces the
"Operating Agreement LeDuc Historic Estate” that was signed into effect in March 2013, which in
turn modified and replaced previous "Operating Agreement LeDuc Mansion” documents which
were originally created on June 24, 2005.
Additional details and expectations may be developed by mutual agreement between the two parties
and shall be memorialized as Addenda when acted upon by both parties.
TERMS OF THE AGREEMENT
I. DCHS shall provide the following services relating to the general operation and management of
the SITE:
1. Open the SITE to the public for at least 700 hours annually, including special events,
programs, and a general tour season. The general tour season may vary but will typically run
from May to October. The DCHS and CITY agree to meet on an annual basis. DCHS will
provide a proposed schedule to the City in advance of the general tour season.
2. Manage the day-to-day operations of the SITE, including but not necessarily limited to the
following:
a.) Provide tours and programs that offer an historic interpretation of the house, carriage
barn and grounds to the public, as well as providing stories and exhibits related to the
LeDuc family, Carroll Simmons, Andrew Jackson Downing, the City of Hastings,
Dakota County and other relevant history related to the SITE.
b.) Plan, schedule and manage activities and special events at the house, carriage barn
and on the grounds to generate operating revenues while maintaining the quality and
character of the SITE.
3. Design, create, install and control the selection, display, storage and preservation of the art
and historical objects appropriate to the SITE. Arrange or facilitate cleaning of artifacts and
exhibits, and be responsible for said cost, in the LeDuc House and the Carriage Barn. DCHS
will be responsible for care and replacement of light bulbs and fixtures for the exhibit
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lighting. These displays will be cleaned, repaired and/or replaced by DCHS. All of the
foregoing shall be at the sole expense of DCHS.
4. DCHS shall own all exhibits, cases, lighting and the like developed and paid for, either in
whole or in part by DCHS for the SITE. Exhibits, cases and lighting and the like developed
and paid for wholly by parties other than DCHS, including the CITY, shall remain the
property of the parties that developed and/or paid for them unless gifted to DCHS. Exhibits,
cases, lighting and the like developed solely for the SITE and having no practical use away
from the SITE will be gifted to the CITY by the DCHS should this agreement be terminated.
Additional exhibits, cases, lighting and the like may, at the sole discretion of DCHS, be
gifted to the CITY should this agreement be terminated. This does not include assets
belonging to DCHS which are not offered to the SITE, and which were not acquired solely
for use at the SITE.
5. DCHS, in recognition of the reputation and highly public nature of the CITY as the owner of
the SITE, agrees to develop exhibitions, tours and programs, and the like following best
practices identified by the American Association of Museums (AAM) and/or the American
Association for State and Local History (AASLH). Should appropriate best practices not be
available from AAM or AASLH for some aspect of operating the SITE, DCHS shall make a
good faith effort to identify and follow appropriate best practices in closely related fields.
Furthermore, should any potentially controversial subject be selected for exhibition at the
SITE, DCHS shall inform the CITY as to the nature of the subject and possible controversial
aspects of the subject.
6. DCHS will employ the personnel necessary for the operation of the SITE. DCHS will
recruit, train and supervise employees, volunteers and interns necessary for the operation of
the SITE, and be responsible for providing the necessary workers compensation insurance
and payroll taxes.
7. DCHS will provide telephone service, computer internet and email service to the SITE, and
be responsible for payment of said service.
8. DCHS will be responsible for specialized grounds maintenance such as, but not necessarily
limited to the apple orchard, flower gardens, watering heirloom plants, shrubs and flowers.
9. DCHS will be responsible for the operation and maintenance of the kitchen facilities that will
include, but not be limited to the following:
a. Purchase and acquisition of kitchen equipment it deems necessary and its ongoing
maintenance.
b. Purchase, acquisition and maintenance and replacement of utensils, glassware, plates,
it deems necessary.
c. Purchase and acquisition of tables and chairs for rental events it deems necessary,
d. Cleaning and maintenance including plumbing within the kitchen, supply and waste
lines.
e. Kitchen plumbing maintenance including clog removal, and other normal day- to-day
maintenance; and
f. Make minor repairs that are within its capacity to complete, only after having
received prior approval from the City.
g. Major kitchen plumbing repairs shall be completed by the City, which may include,
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but not necessarily be limited to: pipe or fitting replacement and repair, frozen pipes
or repairs that are expected to exceed $500.00 in cost. Those repairs expected to
exceed $500.00 shall be paid by the City, unless the DCHS agrees to make full or a
partial payment.
13. DCHS will operate a gift shop on the premises and be responsible for insuring the contents,
and receiving waivers of liability from those dealers who display for sale, their items in the
gift shop.
14. DCHS will insure its personnel and the exhibit contents in the SITE and carriage barn.
15. DCHS shall be responsible for basic janitorial services and cleaning, including bathroom
cleaning and restocking; sweeping, mopping, dusting, changing light bulbs, and similar day-
to-day cleaning.
16. DCHS shall be responsible for washing all window surfaces that can be accessed without
removing storm windows or other window structure and that can be reached safely using a
step ladder of no more than 6’ in height. The CITY shall be responsible for cleaning all other
window surfaces (see III.C.)
17. DCHS staff will accompany CITY staff in annual (or more frequently as needed) site
inspections to identify any damage, needed repairs, insect/pest infestations, mechanical
failures, or other issues that may harm the integrity of the site.
18. DCHS staff may complete minor repairs with prior approval from CITY. These minor
repairs may include painting, woodworking, fixture repair/replacement, plumbing repairs,
etc. Costs associated with such measures shall be paid by either DCHS or CITY as
determined by mutual, written, agreement.
19. DCHS may take measures to control pests not covered by the CITY'S pest control contract
with prior approval from CITY. Costs associated with such measures shall be paid by either
DCHS or CITY as determined by mutual, written, agreement.
20. DCHS will prepare a marketing/promotional strategy with goals and measurables to ensure
long term viability of the site through both unique and repeat visitors. This strategy will be
shared with the CITY annually.
II. DCHS recognizes the CITY as the owner of the SITE, and will complete the following in
consideration:
A. On a quarterly basis, provide a standard activity report to the CITY which will include
information on attendance on events, upcoming and past events, private and DCHS sponsored
events, revenue and expense reports, and strategic goal updates. DCHS will meet with City
representatives. Generally, in February with Administration to discuss the annual budget and site
goals and in September provide an update to the full Council. Other meetings may be scheduled at
the request of either party.
B. Adhere to the provisions of the REAL ESTATE TRANSFER AGREEMENT and
DECLARATION CREATING RESTRICTIVE COVENANTS that specify DCHS’ obligations and
services.
C. Promptly notify the CITY of any building or grounds maintenance needed for the protection of
the public and the SITE.
D. DCHS shall secure approval from the CITY, prior to submission, for any proposal for funds
that creates an obligation on the part of the CITY beyond that which is outlined in this agreement.
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E. Any CITY events involving the SITE must he coordinated with DCHS prior to being
scheduled at the SITE. DCHS shall also notify the CITY of any new exhibitions being considered
or developed for the SITE during the regular quarterly updates to the City unless timing would
warrant advance notification.
F. DCHS shall provide the CITY with a list of suggested site improvements and maintenance
needs annually by an agreed upon date. DCHS and the City will also develop and maintain a five-
year Capital Improvement Plan.
G. DCHS will secure approval from the CITY for any improvements or alterations to the SITE,
excluding exhibits, tours and educational programs, prior to the start of said improvements or
alterations.
III. The City of Hastings agrees to perform the following services and provide the following
to the SITE:
A. The CITY shall be responsible for electricity, natural gas, sewer, water and solid waste
removal.
B. The CITY shall be responsible for the structural repairs to the foundations, wall, floors,
roofs, chimneys; window replacement; exterior and interior painting; and any other structural
repairs or replacement.
C. The CITY shall be responsible for annually cleaning all window surfaces other than those
described under item I.14.
D. The CITY shall be responsible for pest control (including vermin and animals not generally
covered by the CITY’S pest control contract), grounds maintenance, lawn mowing, snow
removal (including manual shoveling of sidewalks and access paths for staff and visitors),
tree and shrub trimming, except those noted as the responsibility of DCHS.
E. Except as otherwise provided, CITY shall be responsible for the mechanical systems, such as
sinks, toilets, electrical switches, heating systems, electrical systems, plumbing, air
conditioning, humidity control and security, and shall agree to maintain said systems
following the maintenance, repair and replacement recommended by the manufacturer of
each system or component, with the goal of creating a near-museum quality environment,
with minimal temperature, humidity or air quality fluctuations.
F. The CITY shall also be responsible for the following: parking lot, sign maintenance, exterior
lighting, fence and gate repair and maintenance, and exterior signage, and replacement of
specialized trees and shrubs.
G. The CITY will conduct a site inspection at least annually to identify any damage, needed
repairs, insect/pest infestations, mechanical failures, or other issues that may harm the
integrity of the site.
H. The CITY may allow DCHS staff or contractors to conduct any of the activities listed in
items III.A through III.G by providing DCHS with written approval. City shall pay all costs
associated with such activities unless DCHS agrees in writing to pay for the activity.
IV. Other Duties and Responsibilities
A. DCHS agrees to advertise for DCHS Board openings within Hastings and will work with the
CITY to promote the openings.
B. DCHS agrees not to discriminate in providing services on the basis of race, religion, color,
national origin, sex, marital status, mental or physical disability.
C. DCHS agrees to indemnify, hold harmless and defend the CITY, its officers, agents and
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employees from and against any and all claims for injury or property damage arising out of,
or related to the services to be performed as outlined in this AGREEMENT, and the attached
exhibit.
D. DCHS, receiving money from the CITY and in providing non-profit services in the interest
of the citizens, shall at all times be considered an independent contractor and not an agent,
partner or in joint venture with the CITY. The parties acknowledge that any contract or
agreement entered into between the DCHS and a third party shall not be an obligation of the
CITY. DCHS shall not represent that it has the power or authority to contractually obligate
the CITY.
E. DCHS agrees that the responsibility for performing the services to be implemented under the
terms of this agreement shall not be assigned, transferred or delegated by the DCHS to a
third party without the prior written consent of the CITY.
F. Either party may terminate this agreement for failure of the other party to comply with any
term, condition or obligation under this agreement, no earlier than 6 months after written
notice specifying the nature of the default, with reasonable particularity, and such default not
having been substantially corrected, within four weeks after the notice has been sent. Upon
such termination, DCHS shall be entitled to receive a pro-rated portion of the payment
owned under Section V (G) and the City shall receive the balance of any unspent funds
already allocated to DCHS, but not yet expended.
G. This Agreement shall be for an initial five (5) years, and automatically continue for an
additional five (5) years, unless either party provides notice to the other that the second five
(5) year term will not be renewed for the additional five (5) year term, which must be
submitted in writing not less than one (1) year before the expiration of the first five (5) year
term expiring.
H. DCHS shall maintain in force for the duration of this agreement the insurance coverage
specified below. Each policy required by these provisions shall be written as a primary
policy, not contributing with or in excess of any coverage that the CITY may carry. A copy
of each policy or certificate of insurance satisfactory to the CITY shall be delivered to the
CITY upon the execution of this agreement. Unless otherwise specified, each policy shall be
written on an “occurrence" form, with an admitted insurance carrier licensed to do business
in the State of Minnesota and shall contain an endorsement entitling the CITY to not less
than 30 days prior written notice of any material change, non-renewal or cancellation. The
adequacy of such insurance required by these provisions shall be subject to approval by the
CITY. Failure to maintain any insurance coverage required by this agreement shall be cause
for immediate termination of this agreement by the CITY.
H-l. Comprehensive General Liability. DCHS shall maintain a broad form comprehensive
liability insurance policy with coverage of not less than $1,000,000 combined single limit
per occurrence, with an aggregate of $2,000,000 for bodily injury, personal injury or
property damage. Such policy shall contain contractual liability endorsement and tenant legal
liability coverage.
The policy shall also contain an endorsement naming the CITY as an additional insured, in a
form satisfactory to the CITY, and expressly providing that the interest of the CITY shall not
be affected by the DCHS’ breach of policy provisions.
H-2. Workers Compensation. If the DCHS shall perform the work with the help of others,
DCHS shall provide proof of worker’s compensation insurance coverage in compliance with
all applicable provisions of worker’s compensation laws in the State of Minnesota.
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H-3. Property Insurance. It is agreed that the CITY will provide property insurance
coverage for building and contents owned by the CITY. DCHS shall maintain separate
property insurance coverage for all personal property owned by the DCHS, or loaned to the
DCHS by the Minnesota Historical Society. The CITY will not provide any type of
insurance for property or contents not owned by the CITY that is located at the STI'E.
I. DCHS and the CITY shall comply with all applicable federal, state and local laws and rules,
ordinances and regulations at all times, while this agreement is in force.
J. This Agreement can be modified with the written consent and approval of both parties.
Financial Obligations and Responsibilities
A. Annually, DCHS will provide a SITE operating budget to the CITY for review as soon as
feasible following adoption by DCHS. The annual budget shall include yearly goals and
projections of anticipated revenues that will be generated at the SITE. DCHS agrees to
include only expenses that are directly related to the operation of the SITE, as required by
the terms and conditions of this agreement.
B. DCHS shall also work with city staff on an ongoing basis to maintain a list of capital needs,
repairs, improvements, etc. to the CITY.
C. DCHS work with the CITY will to prepare a capital budget for review during the budget
review process and the CITY may assist DCHS as necessary to complete this capital budget.
D. The CITY agrees to meet and confer with the DCHS any time it draws funds from the
Simmons Trust to repair, replace, maintain any item at the SITE, or for any capital
expenditure or any operating expenditure of which it is responsible. Each party understands
that the Simmons Trust are the sole ownership of the CITY and allocation of the funds is at
the sole discretion of the CITY, with the further understanding that allocation for a legitimate
expense shall not be unreasonably held back by the CITY.
F. DCHS and the CITY agree that any earned income from the operation and rental of the SITE
shall remain with the SITE and used for expenses associated with the operation and capital
expenditures and repairs at the SITE.
G. Each party expects, on an annual basis that the earnings from the Simmons Trust will be
distributed 50% to the CITY and 50% to the DCHS for the operation and maintenance of the
SITE. Disbursements to DCHS shall be paid quarterly within 60 days of the end of each
fiscal quarter.
H. In consideration of items I.13 & I.14, the CITY agrees to pay DCHS $5,000 annually in
addition to payments specified elsewhere in this agreement. This payment shall be used by
DCHS to purchase cleaning supplies & equipment; touch-up paint; minor shop
materials/expendables; as well as to pay staff to conduct general cleaning identified in items
I.13 &I.14.
I. The CITY and DCHS agree that should any grant funds be received solely for use at the
SITE that those funds will remain with the SITE and that DCHS shall be responsible for
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administering and accounting for those grant funds. Should this agreement be terminated and
grant funds dedicated solely for use at the SITE remain unspent, those funds will remain
with the SITE and become the responsibility of the CITY to administer and account for,
unless the grantor requests an alternative arrangement be made.
J. Should either party terminate the agreement according to the terms outlined, DCHS shall
receive a pro-rated portion of the payment owed, based on the actual expenses incurred by
the DCHS at the time of termination.
Execution of this Agreement hereby cancels the previous Lease Agreement Amendment between the
City of Hastings and the Dakota County Historical Society dated March 2013.
Dated this day of September, 2018.
CITY OF HASTINGS DAKOTA COUNTY HISTORIAL SOCIETY
Paul J. Hicks, Mayor
Julie Flaten, City Clerk
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2018 Calendar of Events
Lawshe
Memorial Museum
June
21st: Young Curators
1 p.m. – 3 p.m.
28th: Young Curators
1 p.m. – 3 p.m.
July
14th: Vintage Base Ball
Dakota City
Heritage Village
10 a.m. – 2 p.m.
19th: Young Curators
1 p.m. – 2 p.m.
12th: Young Curators
1 p.m. – 3 p.m.
August
18th: History & Genealogy
Fair
9 a.m. – 4 p.m.
24th: South St. Paul After
Hours: Gopher Ordinance
Works
5:30 p.m. – 7:30 p.m.
September
20th: Genealogy Presentation:
Researching County Records
7 p.m. – 8 p.m.
LeDuc
Historic Estate
July
21st: Putt ‘N’ Through
History
10 a.m. – 5 p.m.
27th: Hastings After Hours:
Castle Rock
5:30 p.m. – 7:30 p.m.
August
12th: Concerts in the Orchard
6:30 p.m. – 8 p.m.
19th: Concerts in the Orchard
6:30 p.m. – 8 p.m.
26th: Concerts in the Orchard
6:30 p.m. – 8 p.m.
September
8th: Civil War Weekend
10 a.m. – 5 p.m.
9th: Civil War Weekend
10 a.m. – 5 p.m.
October
20th: Harvest Haunting &
Candlelit Tours
5:30 p.m. – 9 p.m.
26th: Hastings After Hours:
Dakota County in the Civil
War
5:30 p.m. – 7:30 p.m.
Sibley
Historic site
June
8th: Mendota After Hours:
D.A.R.
5:30 p.m. – 7:30 p.m.
24th: Rendezvous for the Fete
5 p.m. – 8 p.m.
July
13th: Mendota After Hours:
Rock ‘N’ Roll in MN
5:30 p.m. – 7:30 p.m.
14th: Putt ‘N’ Through History
10 a.m. – 5 p.m.
21st: Fur Trade Weekend
12 p.m. – 5 p.m.
22nd: Fur Trade Weekend
12 p.m. – 5 p.m.
August
6th: Sibley Savants: Book
Binding Workshop
10:30 a.m. – 4:30 p.m.
10th: Mendota after Hours:
French Canadian Heritage in
Minnesota
5:30 p.m. – 7:30 p.m.
September
14th: Mendota After Hours:
Dakota County in World War I
5:30 p.m. – 7:30 p.m.
October
12th: Mendota After Hours: MN
Gophers Sports History
5:30 p.m. – 7:30 p.m.
13th: Sibley Haunting
7 p.m. – 9 p.m.
VII-C-01
September 8th & 9th: Civil War Weekend
- Social Media Advertising
- Print Advertising
- Press Release
Goal: Increase event attendance by 20%
- Measurable: Attendance tracking during event
Goal: Attract first time visitors to the event
- Measurable: Event survey
September 15th: Hayes Visit Commemoration
- Social Media Advertising
- Press Release
Goal: Create awareness of Hayes Visit
- Measurable: Track through social media and website analytics
Goal: Sell out event
- Measurable: Attendees at event
Goal: Attract new event attendees
- Measurable: New attendees at event
October 20th: Harvest Haunting & Candlelit Tours
- Print Advertising
- Social Media Advertising
- Press Release
Goal: Increase attendance by 30% for Harvest Haunting
- Measurable: Attendance tracking through sales
Goal: Obtain first time visitors
- Measurable: Surveys and talking with visitors
2018 LeDuc Marketing & Promotional Plan
Hastings City Council
September 4, 2018
VII-C-01
Goal: Educate on historic connection between LeDuc’s and event
- Measurable: Provide tours, answer questions for attendees
October 26th: Hastings After Hours
- Print Advertising
- Social Media Advertising
- Press Release
Goal: Have 75% attendance or higher
- Measurable: Attendance tracking
November 24th: Victorian Holiday Tea & Tours
- Print Advertising
- Social Media Advertising
- Press Release
Goal: Sellout teas
- Measurable: Attendance tracking
Goal: Increase tour numbers
- Measurable: Compare attendance from 2017 to 2018 attendance
December 1st: Victorian Holiday Tea & Tours
- Print Advertising
- Social Media Advertising
- Press Release
Goal: Sellout teas
- Measurable: Attendance tracking
Goal: Increase tour numbers
- Measurable: Compare attendance from 2017 to 2018 attendance
VII-C-01
LeDuc Historic Estate- Quarterly Report
Attendance
Adult
Tour
Senior
Tour
M/C/S
Tour
Membership,
Under 5, or
Voucher Tour
School
Tour
Special
Events
Month-end
total (2016)
May 13 16 7 0 220 8 256
June 68 49 4 20 74 15 230
July 114 84 21 10 34 263
August 70 102 25 6 437 640
Monthly Happenings
May
o DCHS Sites Tour – This event was cancelled due to blizzard. Will be rescheduled in Fall
2018 or Spring 2019
o The Mother’s Day Tea – Had 27 people in attendance and was catered by Emily’s
Bakery. “Lady Victoria” greeted the guests and hosted the event in the LeDuc’s absence
o LeDuc Book Club-The book club met again. This is hosted by Pleasant Hill Library.
June
o Rhubarb Festival – This event is hosted by the Friends of LeDuc & Historic Hastings. It
had a nice turnout despite inclement weather.
o Woodchips: City of Hastings dropped off woodchips and Sentence to Serve placed them
throughout the grounds
o LeDuc Book Club – The book club met again. This is hosted by Pleasant Hill Library.
July
o Putting through History – This event was a first-time fundraiser for DCHS at LeDuc.
Despite slow attendance, the event sponsors paid for it before it even started.1st
o Hastings After Hours: History of Castle Rock – This event was well attended.
o Parking Lot Striping: City of Hastings updated our handicap parking signage and
increased accessibility by striping the parking lot.
o LeDuc Book Club – The book club met again. This is hosted by Pleasant Hill Library.
August
o Concerts in the Orchard – We are thankful to Merchants Bank for sponsoring this event
again. We also thank the nonprofit groups that came in and sold pies during our event
as a fundraiser for their organization. We averaged over 100 people again for each
concert.
o LeDuc Bookk Club-The book club met again. This is hosted by Pleasant Hill Library.
VII-C-01
School Tours
Attendance for tours was 294
There were five of schools that participated
DCHS staff went into two different schools to present, since they could not make it to the site
Volunteers
Volunteers assisted with “preseason cleaning” at the site to prepare for tour opening
We had a handful of volunteers to help with the Mother’s Day Tea
The gardeners have done a fantastic job of maintaining the flowers on the site
Staff
We trained in two new Site Educators: Carol and Alice.
Also returned four tour guides from last year at the site: Margaret, Nick, Ana, Hannah
There is another tour guide that will train at the site during the Spring of 2019
Advertising
We were included in the Hastings Dining & Destination Guide
Social media was used to advertise each of our events, with a 50-mile radius from LeDuc
VII-C-01
1629 VERMILLION STREET
HASTINGS, MN 55033
(651) 438-8480
FOR MORE INFORMATION,
SEE WWW.DAKOTAHISTORY.ORG
2018 TOUR SEASON
May 17th – October 20th with tours
Thursday-Sunday @ 10, 11:30, 1, 2:30 & 4
FRIENDS OF LEDUC AND HISTORIC HASTINGS
Monthly Programs & Meetings; 2nd Tuesdays, 7 pm – FREE
LEDUC BOOK GROUP
Historic book discussions in the dining room, in partnership
with Pleasant Hill Library; 1st Thursdays, 6:30 pm – FREE
.
CONCERTS IN THE ORCHARD
FREE! Every Sunday in August from 6:30-8. Bring your own
chair. Refreshments for sale by various local nonprofits.
CIVIL WAR WEEKEND
September 8th – 9th, 10 am – 5 pm
Admission from $7-9 per person
The theme this year is Agriculture, in commemoration of the
140th Anniversary of President Hayes’ visit to Hastings. There
will be a civil war encampment featuring speakers, re-
enactments, hands-on demonstrations and encampments.
See the Civil War come alive at the LeDuc!
HAYES VISIT COMMEMORATION “LUNCHEON”
Saturday, September 15th-3:30 pm
A high tea to commemorate the Sept 9th, 1878 visit of
President Hayes to the LeDuc home for lunch on his visit to
Minnesota. Come for a menu comparable to what was served
on that day.
Call or register online to reserve a place - $40 ($35 members)
**payment due at time of registration**
HARVEST HAUNTING & CANDLE LIGHT TOURS
Saturday, October 20th, 5 pm – 9 pm, $6
For more details on these and other events at the
Dakota County Historical Society,
WWW.DAKOTAHISTORY.ORG
- turn over for more events
SCHEDULE OF 2018 EVENTS
CONTINUED
HASTINGS AFTER HOURS
Friday, October 26th, 5:30-7:30 pm
During this new event, presenter David Schreier will present
on his new book, “A County Divided: Dakota County in the
Civil War.” Visitors will explore the history of Dakota
County’s involvement in the Civil War and how Hastings
played a key role. A drink ticket and snacks are included with
your reservation.
$20/person ($15 for members)
**payment due at time of registration**
SPIRITUALISM TOURS
Tuesday, October 30th, 7 pm & 8:30 pm
Come for a candlelit tour of the house on the 101st
anniversary of William LeDuc’s death. Learn about his later
years, spiritualism, and his interest in the practice.
VICTORIAN HOLIDAYS
Saturdays, November 24th & December 1st
The elegantly decorated house will host tea on the 24th & 1st
at 3:30 pm ($40) call or register online to reserve a place,
**payment due at time of registration**
COFFEE WITH THE GENERAL
** NEW PROGRAM **
Saturday, November 3rd
Come for a historic talk, discussion, and light refreshments.
Author and Professor Susan Foote will be discussing her
book The Crusade for Forgotten Souls.
Books will be on sale at the site.
$5/person
The LeDuc: where all history is entertaining!
For more details on these and other events at the
Dakota County Historical Society visit:
WWW.DAKOTAHISTORY.ORG
SCHEDULE OF 2018 EVENTS
CONTINUED
HASTINGS AFTER HOURS
Friday, October 26th, 5:30-7:30 pm
During this new event, presenter David Schreier will present
on his new book, “A County Divided: Dakota County in the
Civil War.” Visitors will explore the history of Dakota
County’s involvement in the Civil War and how Hastings
played a key role. A drink ticket and snacks are included with
your reservation.
$20/person ($15 for members)
**payment due at time of registration**
SPIRITUALISM TOURS
Tuesday, October 30th, 7 pm & 8:30 pm
Come for a candlelit tour of the house on the 101st
anniversary of William LeDuc’s death. Learn about his later
years, spiritualism, and his interest in the practice.
VICTORIAN HOLIDAYS
Saturdays, November 24th & December 1st
The elegantly decorated house will host tea on the 24th & 1st
at 3:30 pm ($40) call or register online to reserve a place,
**payment due at time of registration**
COFFEE WITH THE GENERAL
** NEW PROGRAM **
Saturday, November 3rd
Come for a historic talk, discussion, and light refreshments.
Author and Professor Susan Foote will be discussing her
book The Crusade for Forgotten Souls.
Books will be on sale at the site.
$5/person
The LeDuc: where all history is entertaining!
For more details on these and other events at the
Dakota County Historical Society visit:
WWW.DAKOTAHISTORY.ORG
VII-C-01
VII-C-01
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
To: Mayor Hicks & City Councilmembers
From: Melanie Mesko Lee, City Administrator
Date: September 4, 2018
Item: 2019 Preliminary Levy and Budget
Council Action Requested:
Approve the resolutions:
2019 Preliminary Budget, Property Tax Levy and Public Hearing Date for 2019 Budget
2019 HEDRA/HRA Special Tax Levy
Background Information
Purpose of the Budget
The budget represents the financial plan and priorities of the City of Hastings, within established limits
set by the City Council. It is intended to clearly communicate the City’s goals and how resources are
allocated to those priorities. In essence, the budget process is an ongoing one whereby priorities and
goals are established and funded in alignment with Council directives, our CORE values, and our
strategic objectives.
Council/Finance Committee Direction
The Finance committee (Vaughan*, Balsanek, Braucks) held a budget meeting on May 14, 2018
where staff went over the preliminary outlook on market value, tax rates, and expenditures.
The market value increased by 8.21% ($1,620,000) to $21,300,000. This is a high level review
based on the information available at the time and is intended to provide the Finance
Committee with some initial information going in to the 201 budget process.
The City Council held a workshop on June 18, 2018 where staff provided additional context and
data on preliminary financial projections including revenue and expenditure trends, market
value and tax capacity, and debt projections. The Council provided valuable feedback regarding
their desire for new initiatives and large projects. At that meeting, staff was directed to prepare
a preliminary budget that does not allocate one time revenues (such as Local Government Aid)
to funding on-going operating expenses. The initial projection included budgeted salary, health
insurance, and debt levy increases.
During June, departments prepared their budget requests for 2019, including updating their
Capital Improvement Plan data for identification of future needs.
VII-C-02-03
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
The next budget meeting was held with the Finance Committee (Vaughan*, Balsanek, Braucks)
on August 2, 2018. At this meeting, each department head provided an overview of their top
priorities for initiatives, staff, and capital investments for 2019 and the Finance Committee
provided feedback.
The final budget meeting was a Council Workshop held on August 16. Based on department
requests, review of debt and revenue projections, the Council provided direction to set a
preliminary levy at $14,233,201 and the preliminary budget at $32,976,425. The preliminary
proposal as recommended by the Council would reduce the City’s tax rate from 60.89% to
59.43%. This continues a multi-year goal of the Council to continue to reduce the City’s tax rate.
Historical Information
Following several years of decline due to the Recession i10 years ago, over the last few years
the City’s tax capacity has steadily increased. In 2019, that increase is estimated at
approximately 8.21% ($1,620,000), bringing the overall market value to $21,300,000. This is the
highest level since 2009. The chart blow provides a historical view of shows this increase, as
well as an overall continual reduction in the tax rate.
Year Tax Rate
2014 66.25%
2015 62.58%
2016 63.58%
2017 62.52%
2018 60.89%
2019*59.43%
* proposed rate
VII-C-02-03
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
Preliminary Budget Revenues
As we prepare our annual budget recommendations, we review our available funding, potential
revenue, and how we can present a responsible budget that supports the diverse services we
offer. Resources are available through both our levy supported budget as well as our non-levy
supported budgets. These non-levy resources includes utility (water, wastewater, hydro),
franchise fees (cable), dedicated funding (LeDuc) and parks capital (park dedication fees).
Based on the Council’s direction, staff sought feedback from the Finance Committee on a
number of operating and capital items for the 2019 budget. As with many local government
entities, a large amount of our budget is reflected in personnel costs. We are also continually
evaluating our service delivery model in an ongoing effort to provide high quality, constituent
focused services in a financially responsible manner. The preliminary 2019 budget reflects those
objectives as well as elements from our Strategic Plan which outlines Transportation/Transit,
Economic Development and Redevelopment, and Community Image as priorities.
Preliminary Budget Expenses
Each year, we are challenged with meeting many important needs with limited resources.
Unfortunately, there are unmet needs each and every budget cycle. Departments are tasked
with preparing recommendations that are innovative, cost sensitive, and responsive.
Additionally, as a Green Steps City, Council has provided direction that sustainability should be
considered as we evaluate budget proposals. Finally, we work to prepare a budget that takes
care of current assets and amenities---our buildings, parks, recreational facilities—that our
community values.
VII-C-02-03
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
Preliminary Recommended Budget
As part of the preliminary levy and budget, we have the following items identified within the
recommendations. This list is not comprehensive and is subject to change as the Finance
Committee and full Council meet further and provide further direction. It should be noted that
some of these items are capital and are not included in the operating figures presented above.
Pool Improvements (Play Structure reconditioning, Main Drain Replacement, etc.)
New equipment for Fire ( Fire hose, Confined Space Respirators, Exercise Equipment)
Computer/IT updates
Website Upgrades
LED lighting for Public works
Arena exterior building repairs
Economic Development initiatives
Replace 3 marked safety vehicles (Police)
Remount Ambulance
Infrastructure improvements
o Neighborhood improvement projects
o Hwy 61 Scoping Study
o Mill & Overlay
Impact on Homeowner
The City Council has consistently shown a high sensitivity to how our budget decisions impact
the Hastings homeowner. Accordingly, based on the preliminary levy the Council is being asked
to set, we have prepared the following analysis:
General
Government
10%
Public Safety
36%
Public Works
26%
Culture and
Recreation
11%
Debt Service
15%
Economic
Development
2%
Hastings Preliminary Operating Expenses by
Function
all funds -excludes capital and other one-time items
VII-C-02-03
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
Next Steps
From a timing perspective, the 2019 preliminary levy and budget must be set by October 1,
2018. The HRA/HEDRA levy must be set by October 1, 2018. Once set, the City Council cannot
establish a final levy which is higher than the preliminary levy. A Truth in Taxation hearing will
be held at the Council Meeting at 7 p.m. on Monday, December 3, 2018. The final 2019 budget
and levy will be acted upon at the Council’s December 17, 2018 meeting.
I would like to extend a sincere appreciation to the leadership of the Finance Committee as well
as our staff for their work and involvement thus far on the 2019 budget.
VII-C-02-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 09- -18
A RESOLUTION ADOPTING THE PRELIMINARY
2019 CITY PROPERTY TAX LEVY, PRELIMINARY BUDGET,
AND SETTING TRUTH IN TAXATION HEARING DATE
WHEREAS, the City must annually prepare a budget that is responsive,
responsible, and in alignment with our CORE values and strategic plan; and
WHEREAS, departments prepare requests with are discussed and reviewed as a
team and with the Finance Committee of the Council (Vaughan*, Balsanek, Braucks,);
and
WHEREAS, the Finance Committee and the City Council have met several times
over the last few months to discuss the preliminary budget information; and
WHEREAS, the committee has directed the City Administrator and staff to
prepare a preliminary 2019 tax levy and budget, a special levy, and set a truth in
taxation hearing date; and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to
certify a Proposed Property Tax Levy and City Budget to the County Auditor by October
1, 2018; and
WHEREAS, City staff was directed to set the 2019 City Preliminary levy at
$14,233,201, the Preliminary Budget at $32,976,425, and to schedule a truth in taxation
public hearing date at 7:00 p.m. on Monday, December 3, 2018 in the City Council
Chambers at Hastings City Hall, with a continuation date (if needed) of Monday,
December 17, 2018 ; and
WHEREAS, the City has sufficient cash on hand to reduce the debt levy to
$3,141,681.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota; that the preliminary Property Tax Levy of the City of Hastings, for the 2019
City Budget to be certified is hereby adopted as follows:
VII-C-02-03
Adopted this 4th day of September, 2018.
_______________________________
Attest: Paul Hicks, Mayor
_____________________
Julie Flaten, City Clerk
For Operations:
General Fund 7,689,001
Parks 1,481,436
Aquatic Center 244,036
Internal Vehicle & Equip Fund 180,000
Heritage Preservation 30,724
Fire & Ambulance 1,335,955
Police Reserves 9,150
DUI Enforcement & Forfeitures 1,400
Arena 119,818
Subtotal 11,091,520
For Other:
TIF Bonds 2016A $228,681
For Bonded Debt:
2008A G.O. Improvement Bonds 320,000
2009A G.O. Improvement Bonds 174,000
2010B G.O. Improvement Bonds 230,000
2011 G.O. Improvement Bonds 260,000
2012 G.O. Improvement Bonds 175,000
2013 G.O. Improvement Bonds 91,000
2014 G.O. Improvement Bonds 300,000
2015 G.O. Improvement Bonds 280,000
2016 G.O. Improvement Bonds 351,000
2017 G.O. Improvement Bonds 100,000
2018 G.O Improvement Bonds 255,000
2019 G.O. Improvement Bonds 50,000
Subtotal 2,586,000
Refunded Debt:
2010A G.O. Public Facility Refunding Bonds 100,000
Subtotal 100,000
Equipment Certificates:
2013B Equipment Certificate 100,000
2015 Equipment Certificate 60,000
2016 Equipment Certificate 67,000
Subtotal 227,000
Total City Levy 14,233,201
VII-C-02-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 09- -18
A RESOLUTION APPROVING A PROPOSED 2019 HEDRA-HRA SPECIAL TAX LEVY
WHEREAS, the Hastings Economic Development and Redevelopment Authority
(the “Authority”) was created by the City Council of the City of Hastings (the “City”)
pursuant to Minnesota Statutes, Sections 469.090 to 469.1081; and
WHEREAS, the Authority was granted all of the powers of a municipal housing
and redevelopment authority under Minnesota Statutes, Sections 469-001 to 469-047
(the “Act”); and
WHEREAS, Section 469.033, Subdivision 6, of the Act, as amended, permits the
Authority to levy and collect a special benefit tax of up to .0185 percent of taxable
market value in the City upon all taxable property, real and personal, within the City;
and
WHEREAS, the Authority desires to levy such tax based upon the limit of .0185 %
of the taxable market value; and
WHEREAS, the levy of such a special benefit tax is subject to consent by
Resolution of the City Council of the City of Hastings.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota; that the City of Hastings HRA Special Levy be granted subject to the limit of
.0185 percent of taxable market value as per Minnesota Statute.
Adopted this 4th day of September 2018.
_______________________________
Paul Hicks, Mayor
Attest:
_____________________
Julie Flaten, City Clerk
VII-C-02-03
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Melanie Lammers, Finance Manager
Date: September 4th, 2018
Item: Approve Financial Advisory Services
Council Action Requested:
Presentation from Tammy Omdal from Northland Securities. Approve the contract for
Financial Advisory Services with Northland Securities.
Background Information:
The City of Hastings has been working with two separate Financial Advisors for many
years. One advisor works for the City, the other works for HEDRA. After evaluating the
situation, staff believed it would be in the best interest of both the City and HEDRA to
place the Financial Advisory services under one firm. This will not only save money in
the long run, but also allow our advisor to have a holistic view of projects within the City.
A request for Proposal was sent out in May of 2018. The response was due by June 22nd.
We received a total of four proposals. Staff eliminated one of the four as the cost was
significantly higher than the other three. The three finalists that were interviewed were
Ehlers, Springsted and Northland. The City has worked with all three firms in the past
and they are all highly qualified. The cost for the three were similar. The internal
committee chose Northland Securities for Financial Advisory Services.
Staff is asking the City Council to approve a 3 year contract with Northland Securities
with the ability to extend an additional 3 years.
Financial Impact:
Staff anticipates a small savings from the consolidation. For HEDRA projects we will
only need to pay one Financial Advisory service. In the past the City would need to
compensate two separate firms with some of the HEDRA projects.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Financial Advisor Contract
VII-C-04
VII-C-04
Financial Advisory Services Agreement (City of Hastings, MN) Page 1
FINANCIAL ADVISORY SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HASTINGS, MINNESOTA
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY
AND
NORTHLAND SECURITIES, INC.
This Agreement made and entered into by and between the City of Hastings, Minnesota and the
Hastings Economic Development and Redevelopment Authority (hereinafter, “City") and
Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter, "NSI").
WITNESSETH
WHEREAS, the City desires to use the services of NSI for activities described in the “Proposal
for Financial Advisory Services” presented to the City by NSI, dated June 14, 2018.
WHEREAS, NSI desires to furnish services to the City as hereinafter described.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SERVICES TO BE PROVIDED BY NSI
The scope of work to be provided under this Agreement is as defined in the City’s Request for
Proposals. The services include the following:
1.Assist the City with debt issuance and monitoring.
2.Assist the City with financial compliance and financial planning strategies.
3.Assist the City with economic development financial analysis, program development
and financial reporting.
4.Attend meetings, deliver presentations, and submit products.
5.Advise the City on best practices and the development of policies and procedures.
NSI will provide a written scope of work and budget for each project engagement. From time
to time, the City may at its discretion authorize NSI to undertake a project without a written
scope of work and budget.
Nothing in this Agreement limits the ability of the City to separately engage NSI as underwriter
for the issuance of bonds on which NSI has not previously provided advice regarding the
structure, timing, terms, and other similar matters. The City may decide to use NSI for any or
all of the offered services by NSI at its sole discretion.
VII-C-04
Financial Advisory Services Agreement (City of Hastings, MN) Page 2
COMPENSATION
Debt Issuance
Fees for debt issuance is based on the par amount of bonds issued and are as follows:
Par Amount Fee
$0 to $500,000 $7,500
$500,001 to $1,000,000 $8,800
$1,000,001 to $2,000,000 $10,100
$2,000,001 to $3,000,000 $11,400
$3,000,001 to $4,000,000 $12,700
$4,000,001 to $5,000,000 $14,000
$5,000,000 and Over $14,000 plus $500/$500,000 in excess of $5 million
1.Fee schedule applies to the aggregate amount of debt issued that day. We do not charge
extra for multiple purposes or series in a single offering.
2.Revenue Bonds are billed at 1.25 times the above fee schedule.
3.This is an “all in” fee. There are no hidden or extra fees for meetings transcript, travel,
copying, mail/shipping, and official statement preparation and distribution.
4.The fee is fixed for the first two years of the contract. Thereafter, the fees will be subject
to an annual adjustment based on an index of mutual agreement to the City and NSI.
Continuing Disclosure
NSI will serve as Dissemination Agent for compliance with continuing disclosure obligations
pursuant to the terms of a separate written Continuing Disclosure agreement.
Advisory Services for Consulting Projects
NSI will establish fair and manageable arrangements for consulting projects billed on an hourly
basis. For every project, NSI will provide the City with a description of work to be performed
and a cost of services. NSI will not bill for costs in excess of the stated amount unless the City
agrees to a revised scope of work and budget. Compensation for advisory services provided
under this Agreement will be based on the rate of $195 per hour. NSI will bill the City on a
monthly basis for services performed and actual reimbursable expenses (publication, printing,
and mailing). Invoices will detail the work performed, requested compensation for the period
and show amounts previously billed and amount remaining under the approved budget.
NSI may seek to negotiate changes in the compensation annually on the anniversary date of this
Agreement. Any changes to compensation are subject solely to the discretion of the City.
SUCCESSORS OR ASSIGNS
The terms and provisions of this Agreement are binding upon and inure to the benefit of the
City and NSI and their successors or assigns.
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