HomeMy WebLinkAboutVII-C-04
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Melanie Lammers, Finance Manager
Date: September 4th, 2018
Item: Approve Financial Advisory Services
Council Action Requested:
Presentation from Tammy Omdal from Northland Securities. Approve the contract for
Financial Advisory Services with Northland Securities.
Background Information:
The City of Hastings has been working with two separate Financial Advisors for many
years. One advisor works for the City, the other works for HEDRA. After evaluating the
situation, staff believed it would be in the best interest of both the City and HEDRA to
place the Financial Advisory services under one firm. This will not only save money in
the long run, but also allow our advisor to have a holistic view of projects within the City.
A request for Proposal was sent out in May of 2018. The response was due by June 22nd.
We received a total of four proposals. Staff eliminated one of the four as the cost was
significantly higher than the other three. The three finalists that were interviewed were
Ehlers, Springsted and Northland. The City has worked with all three firms in the past
and they are all highly qualified. The cost for the three were similar. The internal
committee chose Northland Securities for Financial Advisory Services.
Staff is asking the City Council to approve a 3 year contract with Northland Securities
with the ability to extend an additional 3 years.
Financial Impact:
Staff anticipates a small savings from the consolidation. For HEDRA projects we will
only need to pay one Financial Advisory service. In the past the City would need to
compensate two separate firms with some of the HEDRA projects.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Financial Advisor Contract
VII-C-04
VII-C-04
Financial Advisory Services Agreement (City of Hastings, MN) Page 1
FINANCIAL ADVISORY SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HASTINGS, MINNESOTA
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY
AND
NORTHLAND SECURITIES, INC.
This Agreement made and entered into by and between the City of Hastings, Minnesota and the
Hastings Economic Development and Redevelopment Authority (hereinafter, “City") and
Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter, "NSI").
WITNESSETH
WHEREAS, the City desires to use the services of NSI for activities described in the “Proposal
for Financial Advisory Services” presented to the City by NSI, dated June 14, 2018.
WHEREAS, NSI desires to furnish services to the City as hereinafter described.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SERVICES TO BE PROVIDED BY NSI
The scope of work to be provided under this Agreement is as defined in the City’s Request for
Proposals. The services include the following:
1.Assist the City with debt issuance and monitoring.
2.Assist the City with financial compliance and financial planning strategies.
3.Assist the City with economic development financial analysis, program development
and financial reporting.
4.Attend meetings, deliver presentations, and submit products.
5.Advise the City on best practices and the development of policies and procedures.
NSI will provide a written scope of work and budget for each project engagement. From time
to time, the City may at its discretion authorize NSI to undertake a project without a written
scope of work and budget.
Nothing in this Agreement limits the ability of the City to separately engage NSI as underwriter
for the issuance of bonds on which NSI has not previously provided advice regarding the
structure, timing, terms, and other similar matters. The City may decide to use NSI for any or
all of the offered services by NSI at its sole discretion.
VII-C-04
Financial Advisory Services Agreement (City of Hastings, MN) Page 2
COMPENSATION
Debt Issuance
Fees for debt issuance is based on the par amount of bonds issued and are as follows:
Par Amount Fee
$0 to $500,000 $7,500
$500,001 to $1,000,000 $8,800
$1,000,001 to $2,000,000 $10,100
$2,000,001 to $3,000,000 $11,400
$3,000,001 to $4,000,000 $12,700
$4,000,001 to $5,000,000 $14,000
$5,000,000 and Over $14,000 plus $500/$500,000 in excess of $5 million
1.Fee schedule applies to the aggregate amount of debt issued that day. We do not charge
extra for multiple purposes or series in a single offering.
2.Revenue Bonds are billed at 1.25 times the above fee schedule.
3.This is an “all in” fee. There are no hidden or extra fees for meetings transcript, travel,
copying, mail/shipping, and official statement preparation and distribution.
4.The fee is fixed for the first two years of the contract. Thereafter, the fees will be subject
to an annual adjustment based on an index of mutual agreement to the City and NSI.
Continuing Disclosure
NSI will serve as Dissemination Agent for compliance with continuing disclosure obligations
pursuant to the terms of a separate written Continuing Disclosure agreement.
Advisory Services for Consulting Projects
NSI will establish fair and manageable arrangements for consulting projects billed on an hourly
basis. For every project, NSI will provide the City with a description of work to be performed
and a cost of services. NSI will not bill for costs in excess of the stated amount unless the City
agrees to a revised scope of work and budget. Compensation for advisory services provided
under this Agreement will be based on the rate of $195 per hour. NSI will bill the City on a
monthly basis for services performed and actual reimbursable expenses (publication, printing,
and mailing). Invoices will detail the work performed, requested compensation for the period
and show amounts previously billed and amount remaining under the approved budget.
NSI may seek to negotiate changes in the compensation annually on the anniversary date of this
Agreement. Any changes to compensation are subject solely to the discretion of the City.
SUCCESSORS OR ASSIGNS
The terms and provisions of this Agreement are binding upon and inure to the benefit of the
City and NSI and their successors or assigns.
VII-C-04
V
I
I
-
C
-
0
4