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Hastings, Minnesota
City Council Minutes
September 4, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday
September 4, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th
Street, Hastings, Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan.
Members Absent: None
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Community Development Director John Hinzman
Finance Manager Melanie Lammers
Senior Accountant Ashley Parker
Presentation – LeDuc Civil War Weekend - Mariah Ring, site director presented information on
the upcoming LeDuc Civil War Weekend and Matt Carter, Executive Director of the Dakota
County Historical Society provided an annual report.
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the
Regular City Council Meeting and City Council Workshop on August 20, 2018.
Minutes were approved as presented.
Consent Agenda
Councilmember Vaughan motioned to approve a presented, seconded by Councilmember
Folch.
Ayes, 7; Nays, 0.
1. Pay Bills as Audited
2. Resolution No. 09-01-18: Approve One-Day Gambling Permit for Oak Ridge Manor
on November 10, 2018.
3. Resolution No. 09-02-18: Accept $800.00 Memorial Bench Donation to Parks and
Recreation from Joe Reis.
4. Approve Special Event Request: Holiday Hoopla on November 24, 2018.
5. Approve Voyageur Estates Apartments Stormwater Agreement.
6. Accept Resignation from Parks and Recreation Commissioner Nicole DePalma.
7. Approve Pay Estimate #1: 2018 Water Meter Replacements ($230.266.83) – Core &
Main LP.
8. Resolution No. 09-03-18: Agreement By and Between the City of Hastings Police
Department and the State of Minnesota – Department of Public Safety.
9. Resolution No. 09-04-18: National Night-Out Donations.
10. Resolution No. 09-05-18: Accept $2,500.00 donation to the Hastings Police Reserves
from the Hastings Area Chamber of Commerce and Tourism Bureau.
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Resolution No. 09-07-18: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood
Ct)
John Hinzman present a summary of the staff report requesting Council to grant
preliminary and final plat approval of Wallin 18th addition containing a 14 lot cluster subdivision
containing 14 villa homes located on Brandlewood Court, generally located east of General
Sieben Drive and north of Greystone Road.
Todd Rapp, attorney for the Wallin family, explained the rationale for the villa home
concept. Fieldstone Family Homes would be the developer.
Mayor Hicks allowed public comment on this matter.
Ian Martin, 1770 Greystone Road and a member of the City of Hastings Planning
Commission, spoke against the project. He provided Council with market data he complied from
other villa home developments within the City of Hastings.
Curtis Gerrits, 1771 Greystone Road spoke against the project. He provided Council with
a petition signed by 44 neighbors of the proposed development. Gerrits also spoke about the
notification process.
Anna Prettyman, 1655 Fallbrooke Drive spoke against the project and shared concerns
about covenants, standards current residents were held to when building homes, and future lot
sales.
Robert Ladd, 1790 Fallbrooke Drive, spoke against the project and villa homes are not
needed in the type of neighborhood.
Jim Hill, 1605 Fallbrooke Court, spoke against the project sharing concerns about
proposed project not providing benefit to the current neighborhood, future lot sales, and the
notification process.
Jill Gentz, 1671 Fallbrooke Drive, spoke against the project and shared the process she
endured while building her home.
Jim Boogren, 1626 River Shore Drive spoke against the project stating the development
is not appropriate for the neighborhood.
Other residents that spoke against the proposed project:
Cassandra Gerrits, 1771 Greystone Road.
Terry Youngren, 1580 Northridge Drive.
Susa Kneen, 1664 Fallbrooke Drive.
Pat Moore, 1641 Greystone Road.
Tom Daley, 2447 Timber View Drive.
Jeff Hubbart, 1592 Northridge Drive.
Paul Fletcher, 1759 Fallbrooke Drive.
Craig Santelman, 1750 Fallbrooke Drive.
Chris Brown, 2535 Timber View Drive.
Andrew Gentz, 1671 Fallbrooke Drive.
Barb Peterson, 1656 Fallbrooke Drive.
Richard Peterson, 1656 Fallbrooke Drive.
John Thurmes, 1637 Greystone Road.
Paul Hiller, 2467 River Shore Drive.
Ryan Vedders, 1628 Greystone Road.
Leon Endres, 1505 River Shore Drive.
Kevin Green, 1782 Fallbrooke Drive.
John Hoffman, 2515 Brooke Place.
Council discussion on lot prices, if a villa home cluster is appropriate in the
neighborhood, assurances that covenants will be enforced, plans for Outlot A, number of homes
built since the discussion began approximately a year ago, plans for the west side of General
Sieben Drive, concerns with precedent project may set, transient nature of villa homes. Council
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recognized the need for diverse housing in the City.
Attorney Fluegel was asked if Council could deny project if all the requirements and
ordinances the City has set is being met in the proposed project. Fluegel responded that any
denial would need to be supported facts and need to have specific reasons.
Council raised concerns that more time may be needed to fully understand the effects this
development could have on the neighborhood and on home values and the enforceability of
covenants. Council questioned if it would be allowed to approve the preliminary plat and table the
approval of the final plat. Attorney Fluegel cautioned Council against approving only the
preliminary plat. He stated that the issue could be tabled.
Council encouraged developer to work with the neighborhood on a compromise and
communicate more effectively. Suggested to developer to have an open house to educate the
neighborhood more.
Councilmember Vaughan made a motion to table the item for two weeks. Attorney
Fluegel shared concerns about the state law that requires a City to take action on an item 60 days
from the application date. He said that there could be an extension granted if all parties agree.
Todd Rapp stated that the developer is not interested in extending.
Councilmember Vaughan amended his motion to table the item until September 10, 2018.
Attorney Fluegel clarified that the City has 120 to approve the plat since it is a subdivision and
the item could be tabled for two weeks.
Councilmember Vaughan removed his second motion and renewed motion to table the
item until the September 17, 2018 Council meeting, seconded by Councilmember Balsanek.
Roll call vote. Ayes, 7; Nays, 0.
Resolution No. 09-08-18: Vacation of Easement – Wallin of 17th Addition.
Hinzman presented a summary of the staff report requesting the Council to adopt the
vacation of easement of Wallin 17th addition located on Outlot A, Wallin 17th addition. This
comes as to the request of Robert Sjodin on land owned by Duane Wallin and Winston Wallin
Partnership. This vacation of easement is connected to the preliminary and final plat of the 18th
addition.
Councilmember Lund motioned to table item until September 17, 2018 Council meeting,
seconded by Councilmember Braucks.
Ayes, 7; Nays, 0.
Resolution No. 09-09-18: Variance – Sideyard Setback – Wright (414 West 5th Street)
Hinzman presented a summary of the staff report and requested the Council deny the
variance request for Robert Wright on 414 West 5th Street to build a new 1,000.00 s.f. detached
garage. Variance to the five foot minimum sideyard setback required per City Code Chapter
155.50. Applicant proposes to construct the garage 2 feet 8 inches from the property line resulting
in a variance request of 2 feet 4 inches. This also requires an Original Hastings Design Standards
(OHDS) review for the construction of the garage.
Council discussion on reason for setback regulations, justification for variance, age of
current structure, how far soffit is off of the property line, adjacent neighbor’s property lines and
structure placement, Planning Commission split vote, OHDS standard, aesthetics of new
proposed garage. Concerns were raised about setting precedent for future structures being built.
Councilmember Folch motion to approve variance, seconded by Councilmember Lund.
Ayes, 7; Nays, 0.
Resolution No. 09-10-18: Original Hastings Design Standard – 414 West 5th Street
Hinzman presented a summary of the staff report and requested that Council approve the
design plan of a 1,000.00 s.f. detached garage.
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Councilmember Folch motion to approve as presented, seconded by Councilmember
Balsanek.
Ayes, 7; Nays, 0.
Approve Financial Consultant Contract – Northland Securities
Melanie Lammers presented the item requesting the Council to grant Financial Advisory
Services contract approval with Northland Securities. Melanie introduced Tammy Omdahl of
Northland Securities. Tammy introduced her peers and provided some history of Northland
Securities, she also expressed her gratitude for opportunity to work with the City.
Councilmember Leifeld motion to approve as presented, seconded by Councilmember
Braucks.
Ayes, 7; Nays, 0.
Approve LeDuc Contract Amendments
Melanie Mesko Lee presented a summary of the staff report requesting the Council to
approve the amendments to the LeDuc Operating Agreement with the Dakota County Historical
Society.
Council discussion showing appreciation of partnership, value of asset, communication,
and citizen’s desires for property, and encouraging involvement of Hastings citizen on board.
Councilmember Balsanek motion to approve as presented, seconded by Councilmember
Lund.
Ayes, 7; Nays, 0.
Resolution No. 09-11-18 – Approve Preliminary 2019 City Property Tax Levy, Preliminary
Budget, and Setting Truth in Taxation Hearing
Melanie Mesko Lee presented a summary of the staff report requesting the Council to set
the 2019 Preliminary Budget, Property Tax Levy. The 2019 City Preliminary Levy is set at
$14,233.201, and the Preliminary Budget it set at $32,976,425. Council is asked to schedule the
truth in taxation public hearing for Monday, December 3, 2018.
Council discussion on valuation of multi-unit dwellings, economic development funding,
estimate of fiscal disparities pool, fiscal responsibilities, process for 2019 recommendations and
appreciation for the City Administration and City Department Heads.
Councilmember Braucks motion to approve as presented, seconded by Councilmember
Vaughan.
Ayes, 7; Nays, 0.
Resolution No. 09-12-18 – Approve Proposed 2019 HEDRA-HRA Special Tax Levy
Melanie Mesko Lee present a summary of the staff report requesting the Council to grant
the 2019 HEDRA-HRA Special Tax Levy.
Councilmember Vaughan motion to approve as presented, seconded by Councilmember
Braucks.
Ayes, 7; Nays, 0.
Mayor Hicks and Councilmembers made the following announcements:
Councilmember Folch commented on positive feedback from the Downtown Business
Association on new Mobile Food Unit policies.
Councilmember Vaughan will attend the Minnesota High Speed Rail meeting on
Thursday, September 6th.
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Sign up to receive automatic notification of Council agendas
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
City Council Workshop on Monday, September 10th, 2018 at 6:00 p.m. at City Hall to
discuss Transit.
Planning Commission on Monday, September 10th at 7:00 p.m. at City Hall.
City Council Workshop on Wednesday, September 12th at 6:00 p.m. at City Hall to
discuss Strategic Priorities.
HEDRA meeting on Thursday, September 13th at 6:30 p.m. at City Hall.
Parks and Recreation commission meeting on Tuesday, September 18th at 6:00 p.m. at
City Hall.
Heritage Preservation Commission will meet on Tuesday, September 18th at 7:00 p.m. at
City Hall.
Councilmember Balsanek reminded residents about the 16th annual Ward 2 Block Party
being held on Saturday, September 8th beginning at 4:00 p.m.
The Diversity, Equity, and Inclusion Initiative will hold events on September 20th and
27th.
The LeDuc Civil War Weekend will be held on Saturday and Sunday, September 8th and
9th.
The Fire Relief Association Booyah is Saturday, September 8th from 11:00 a.m. to 4:00
p.m. at SEAS Church.
Councilmember Braucks was wished a Happy Birthday on September 17th.
Public Works Director Nick Egger was wished a Happy Birthday on September 6th.
Motion to adjourn the meeting was made by Councilmember Balsanek, seconded by
Councilmember Folch. Meeting was adjourned at 10:03 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
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