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HomeMy WebLinkAbout20180917 - CC Entire PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Minutes September 4, 2018 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday September 4, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan. Members Absent: None Staff Present: City Administrator Melanie Mesko Lee Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Finance Manager Melanie Lammers Senior Accountant Ashley Parker Presentation – LeDuc Civil War Weekend - Mariah Ring, site director presented information on the upcoming LeDuc Civil War Weekend and Matt Carter, Executive Director of the Dakota County Historical Society provided an annual report. Approval of Minutes Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City Council Meeting and City Council Workshop on August 20, 2018. Minutes were approved as presented. Consent Agenda Councilmember Vaughan motioned to approve a presented, seconded by Councilmember Folch. Ayes, 7; Nays, 0. 1. Pay Bills as Audited 2. Resolution No. 09-01-18: Approve One-Day Gambling Permit for Oak Ridge Manor on November 10, 2018. 3. Resolution No. 09-02-18: Accept $800.00 Memorial Bench Donation to Parks and Recreation from Joe Reis. 4. Approve Special Event Request: Holiday Hoopla on November 24, 2018. 5. Approve Voyageur Estates Apartments Stormwater Agreement. 6. Accept Resignation from Parks and Recreation Commissioner Nicole DePalma. 7. Approve Pay Estimate #1: 2018 Water Meter Replacements ($230.266.83) – Core & Main LP. 8. Resolution No. 09-03-18: Agreement By and Between the City of Hastings Police Department and the State of Minnesota – Department of Public Safety. 9. Resolution No. 09-04-18: National Night-Out Donations. 10. Resolution No. 09-05-18: Accept $2,500.00 donation to the Hastings Police Reserves from the Hastings Area Chamber of Commerce and Tourism Bureau. IV Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Resolution No. 09-07-18: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct) John Hinzman present a summary of the staff report requesting Council to grant preliminary and final plat approval of Wallin 18th addition containing a 14 lot cluster subdivision containing 14 villa homes located on Brandlewood Court, generally located east of General Sieben Drive and north of Greystone Road. Todd Rapp, attorney for the Wallin family, explained the rationale for the villa home concept. Fieldstone Family Homes would be the developer. Mayor Hicks allowed public comment on this matter. Ian Martin, 1770 Greystone Road and a member of the City of Hastings Planning Commission, spoke against the project. He provided Council with market data he complied from other villa home developments within the City of Hastings. Curtis Gerrits, 1771 Greystone Road spoke against the project. He provided Council with a petition signed by 44 neighbors of the proposed development. Gerrits also spoke about the notification process. Anna Prettyman, 1655 Fallbrooke Drive spoke against the project and shared concerns about covenants, standards current residents were held to when building homes, and future lot sales. Robert Ladd, 1790 Fallbrooke Drive, spoke against the project and villa homes are not needed in the type of neighborhood. Jim Hill, 1605 Fallbrooke Court, spoke against the project sharing concerns about proposed project not providing benefit to the current neighborhood, future lot sales, and the notification process. Jill Gentz, 1671 Fallbrooke Drive, spoke against the project and shared the process she endured while building her home. Jim Boogren, 1626 River Shore Drive spoke against the project stating the development is not appropriate for the neighborhood. Other residents that spoke against the proposed project: Cassandra Gerrits, 1771 Greystone Road. Terry Youngren, 1580 Northridge Drive. Susa Kneen, 1664 Fallbrooke Drive. Pat Moore, 1641 Greystone Road. Tom Daley, 2447 Timber View Drive. Jeff Hubbart, 1592 Northridge Drive. Paul Fletcher, 1759 Fallbrooke Drive. Craig Santelman, 1750 Fallbrooke Drive. Chris Brown, 2535 Timber View Drive. Andrew Gentz, 1671 Fallbrooke Drive. Barb Peterson, 1656 Fallbrooke Drive. Richard Peterson, 1656 Fallbrooke Drive. John Thurmes, 1637 Greystone Road. Paul Hiller, 2467 River Shore Drive. Ryan Vedders, 1628 Greystone Road. Leon Endres, 1505 River Shore Drive. Kevin Green, 1782 Fallbrooke Drive. John Hoffman, 2515 Brooke Place. Council discussion on lot prices, if a villa home cluster is appropriate in the neighborhood, assurances that covenants will be enforced, plans for Outlot A, number of homes built since the discussion began approximately a year ago, plans for the west side of General Sieben Drive, concerns with precedent project may set, transient nature of villa homes. Council IV Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes recognized the need for diverse housing in the City. Attorney Fluegel was asked if Council could deny project if all the requirements and ordinances the City has set is being met in the proposed project. Fluegel responded that any denial would need to be supported facts and need to have specific reasons. Council raised concerns that more time may be needed to fully understand the effects this development could have on the neighborhood and on home values and the enforceability of covenants. Council questioned if it would be allowed to approve the preliminary plat and table the approval of the final plat. Attorney Fluegel cautioned Council against approving only the preliminary plat. He stated that the issue could be tabled. Council encouraged developer to work with the neighborhood on a compromise and communicate more effectively. Suggested to developer to have an open house to educate the neighborhood more. Councilmember Vaughan made a motion to table the item for two weeks. Attorney Fluegel shared concerns about the state law that requires a City to take action on an item 60 days from the application date. He said that there could be an extension granted if all parties agree. Todd Rapp stated that the developer is not interested in extending. Councilmember Vaughan amended his motion to table the item until September 10, 2018. Attorney Fluegel clarified that the City has 120 to approve the plat since it is a subdivision and the item could be tabled for two weeks. Councilmember Vaughan removed his second motion and renewed motion to table the item until the September 17, 2018 Council meeting, seconded by Councilmember Balsanek. Roll call vote. Ayes, 7; Nays, 0. Resolution No. 09-08-18: Vacation of Easement – Wallin of 17th Addition. Hinzman presented a summary of the staff report requesting the Council to adopt the vacation of easement of Wallin 17th addition located on Outlot A, Wallin 17th addition. This comes as to the request of Robert Sjodin on land owned by Duane Wallin and Winston Wallin Partnership. This vacation of easement is connected to the preliminary and final plat of the 18th addition. Councilmember Lund motioned to table item until September 17, 2018 Council meeting, seconded by Councilmember Braucks. Ayes, 7; Nays, 0. Resolution No. 09-09-18: Variance – Sideyard Setback – Wright (414 West 5th Street) Hinzman presented a summary of the staff report and requested the Council deny the variance request for Robert Wright on 414 West 5th Street to build a new 1,000.00 s.f. detached garage. Variance to the five foot minimum sideyard setback required per City Code Chapter 155.50. Applicant proposes to construct the garage 2 feet 8 inches from the property line resulting in a variance request of 2 feet 4 inches. This also requires an Original Hastings Design Standards (OHDS) review for the construction of the garage. Council discussion on reason for setback regulations, justification for variance, age of current structure, how far soffit is off of the property line, adjacent neighbor’s property lines and structure placement, Planning Commission split vote, OHDS standard, aesthetics of new proposed garage. Concerns were raised about setting precedent for future structures being built. Councilmember Folch motion to approve variance, seconded by Councilmember Lund. Ayes, 7; Nays, 0. Resolution No. 09-10-18: Original Hastings Design Standard – 414 West 5th Street Hinzman presented a summary of the staff report and requested that Council approve the design plan of a 1,000.00 s.f. detached garage. IV Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Folch motion to approve as presented, seconded by Councilmember Balsanek. Ayes, 7; Nays, 0. Approve Financial Consultant Contract – Northland Securities Melanie Lammers presented the item requesting the Council to grant Financial Advisory Services contract approval with Northland Securities. Melanie introduced Tammy Omdahl of Northland Securities. Tammy introduced her peers and provided some history of Northland Securities, she also expressed her gratitude for opportunity to work with the City. Councilmember Leifeld motion to approve as presented, seconded by Councilmember Braucks. Ayes, 7; Nays, 0. Approve LeDuc Contract Amendments Melanie Mesko Lee presented a summary of the staff report requesting the Council to approve the amendments to the LeDuc Operating Agreement with the Dakota County Historical Society. Council discussion showing appreciation of partnership, value of asset, communication, and citizen’s desires for property, and encouraging involvement of Hastings citizen on board. Councilmember Balsanek motion to approve as presented, seconded by Councilmember Lund. Ayes, 7; Nays, 0. Resolution No. 09-11-18 – Approve Preliminary 2019 City Property Tax Levy, Preliminary Budget, and Setting Truth in Taxation Hearing Melanie Mesko Lee presented a summary of the staff report requesting the Council to set the 2019 Preliminary Budget, Property Tax Levy. The 2019 City Preliminary Levy is set at $14,233.201, and the Preliminary Budget it set at $32,976,425. Council is asked to schedule the truth in taxation public hearing for Monday, December 3, 2018. Council discussion on valuation of multi-unit dwellings, economic development funding, estimate of fiscal disparities pool, fiscal responsibilities, process for 2019 recommendations and appreciation for the City Administration and City Department Heads. Councilmember Braucks motion to approve as presented, seconded by Councilmember Vaughan. Ayes, 7; Nays, 0. Resolution No. 09-12-18 – Approve Proposed 2019 HEDRA-HRA Special Tax Levy Melanie Mesko Lee present a summary of the staff report requesting the Council to grant the 2019 HEDRA-HRA Special Tax Levy. Councilmember Vaughan motion to approve as presented, seconded by Councilmember Braucks. Ayes, 7; Nays, 0. Mayor Hicks and Councilmembers made the following announcements:  Councilmember Folch commented on positive feedback from the Downtown Business Association on new Mobile Food Unit policies.  Councilmember Vaughan will attend the Minnesota High Speed Rail meeting on Thursday, September 6th. IV Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes  City Council Workshop on Monday, September 10th, 2018 at 6:00 p.m. at City Hall to discuss Transit.  Planning Commission on Monday, September 10th at 7:00 p.m. at City Hall.  City Council Workshop on Wednesday, September 12th at 6:00 p.m. at City Hall to discuss Strategic Priorities.  HEDRA meeting on Thursday, September 13th at 6:30 p.m. at City Hall.  Parks and Recreation commission meeting on Tuesday, September 18th at 6:00 p.m. at City Hall.  Heritage Preservation Commission will meet on Tuesday, September 18th at 7:00 p.m. at City Hall.  Councilmember Balsanek reminded residents about the 16th annual Ward 2 Block Party being held on Saturday, September 8th beginning at 4:00 p.m.  The Diversity, Equity, and Inclusion Initiative will hold events on September 20th and 27th.  The LeDuc Civil War Weekend will be held on Saturday and Sunday, September 8th and 9th.  The Fire Relief Association Booyah is Saturday, September 8th from 11:00 a.m. to 4:00 p.m. at SEAS Church.  Councilmember Braucks was wished a Happy Birthday on September 17th.  Public Works Director Nick Egger was wished a Happy Birthday on September 6th. Motion to adjourn the meeting was made by Councilmember Balsanek, seconded by Councilmember Folch. Meeting was adjourned at 10:03 p.m. ____________________________ ______________________________ Paul Hicks, Mayor Julie Flaten, City Clerk IV CITY OF HASTINGS CITY COUNCIL AGENDA Monday, September 17, 2018 7:00 p.m. I. CALL TO ORDER II. ROLL CALL III. DETERMINATION OF QUORUM Presentation – Creative MN Economic Impact of Art Report Update Presentation – APWA National Project of the Year Award – Riverfront Renaissance IV. APPROVAL OF MINUTES Approve Minutes of the Regular City Council Meeting on September 4, 2018. V. COUNCIL ITEMS TO BE CONSIDERED VI. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Adopt City Purchasing Policy 3. Resolution: Accept $1,200.00 donation from the Fuchs Family to the Parks and Recreation Department for a Memorial Tree and Memorial Bench 4. 1st Reading/Order Public Hearing: Ordinance Amendment – Temporary Keeping of Goats for Control of Invasive Species and Weed Control 5. 1st Reading/Order Public Hearing: Ordinance Amendment – Electronic Graphic Display Signs 6. Appoint Heritage Preservation Commissioner 7. Resolution: Accept $125.00 donation from anonymous citizens to the Fire Department 8. Approve Payment Estimate No. 4 – 2018 Neighborhood Infrastructure Improvements ($300,838.20) – BCM Construction 9. Resolution: Accept $1,200.00 donation from Jackie Loose to the Parks and Recreation Department for a Memorial Tree and Memorial Bench 10. Approve Water Service Repair Assessment – 1315 Tyler Street (Henn) 11. Approve Agreement with (Lumin) theater lab for Use of City Hall VII. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. VIII. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development 1. Resolution: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct) 2. Resolution: Vacation of Easement – Wallin 17th Addition 3. Resolution: Site Plan – Intek Parking Lot Expansion (1000 Spiral Blvd) 4. Resolution: Pleasant Hill Library Addition (1490 South Frontage Road) C. Administration IX. COMMENTS FROM AUDIENCE During this period of time, citizens may speak informally to the Council on subjects not on the agenda X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIII. ADJOURNMENT Next Regular City Council Meeting: Monday, October 1, 2018 7:00 p.m. City Council Memorandum To: Mayor Hicks & City Council Members From: Connie Lang - Accountant Date: 09/13/2018 Item: Disbursements Council Action Requested: Staff requests: Council review of August Xcel payments. Council review of weekly routine disbursements issued 09/11/2018. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 09/18/2018. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: August Xcel Payments $ 60,638.68 Disbursement checks, EFT issued on 09/11/2018 $ 113,539.68 Disbursement checks, EFT to be issued on 09/18/2018 $ 891,075.33 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Council Reports VI-01 XCEL AUTOMATIC PAYMENTS Aug Payments Xcel Accunt #Amount Date Paid Account # 51-6960213-7 4,740.60 31-Jul 101-140-1403-6343 51-6960213-7 3,576.28 28-Aug 101-140-1403-6343 51-6960208-0 1,538.69 10-Aug 101-140-1404-6343 51-8110141-1 1,004.62 13-Aug 101-140-1407-6343 51-6960219-3 56.14 8-Aug 101-201-2016-6343 51-6960210-4 142.61 10-Aug 101-300-3100-6343 51-6960210-4 713.03 10-Aug 101-301-3200-6343 51-0011278454-9 34.75 9-Aug 101-302-3201-6343 51-0263715-0 187.43 13-Aug 101-302-3201-6343 51-6960218-2 12,739.56 20-Aug 101-302-3201-6343 51-6960215-9 3,113.40 8-Aug 200-401-4440-6343 51-0010048093-4 13.56 9-Aug 200-401-4440-6343 51-0011082067-5 81.55 9-Aug 200-401-4440-6343 51-6960220-6 1,201.78 9-Aug 200-401-4447-6343 51-6960209-1 4,119.53 28-Aug 201-401-4240-6343 51-6960214-8 1,162.57 9-Aug 213-210-2100-6343 51-7216831-9 532.44 9-Aug 220-450-4160-6343 51-6960210-4 570.42 10-Aug 600-300-3300-6343 51-6960216-0 12,286.98 10-Aug 600-300-3300-6343 51-6960216-0 3,748.79 10-Aug 600-300-3302-6343 51-6960217-1 1,684.53 8-Aug 601-300-3400-6343 51-6960211-5 5,792.19 14-Aug 615-401-4103-6343 51-6960212-6 1,597.23 2-Aug 620-300-3500-6343 60,638.68 VI-01 09-07-2018 09:07 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ CITY CLERK GENERAL I/O SOLUTIONS, INC. FIREFIGHTER INVENTORY TEST 68.00 FLUEGEL LAW FIRM, PA 2018 FIRE CHIEF COMPLAINTS 4,914.00_ TOTAL: 4,982.00 FACILITY MANAGEMENT GENERAL MAJESKI PLUMBING & HEATING REPAIR OF LEAK IN CH MAIN 716.62 COLLABORATIVE DESIGN GROUP, INC. PROFESSIONAL FEES FOR CH 1,371.25 TOTAL FILTRATION SERVICES INC HEPA FILTERS FOR PD 551.32 HEPA FILTERS FOR CH 1,357.09 MILLER ELECTRICAL INC ELECTRICAL WORK - PD 164.33 VIKING AUTOMATIC SPRINKLER REPLACEMENT OF MAIN SPRINK 1,230.00_ TOTAL: 5,390.61 COMMUNITY DEVELOPMENT GENERAL FLUEGEL LAW FIRM, PA LEGAL SERVICES - 1501 3RD 393.75_ TOTAL: 393.75 I.T. GENERAL COMCAST COMCAST HIGH-SPEED INTERNE 94.90 SHI INTERNATIONAL CORP FIBER OPTIC PATH CABLES 96.00_ TOTAL: 190.90 POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE - OCT 2018 23,996.00 DCC FEE - OCT 2018 1,132.00 DAKOTA ELECTRIC ASSN ELECTRICAL CHARGES 16.18_ TOTAL: 25,144.18 PUBLIC WORKS GENERAL GOODPOINTE TECHNOLOGY C/O ZOOM 2018 PAVEMENT CONDITION SU 8,100.00 FOCUS ENGINEERING, INC. 7/29-8/25/18 RETAINER FEE 4,320.00_ TOTAL: 12,420.00 PUBLIC WORKS STREETS GENERAL RCM SPECIALTIES, INC. EMULSION 661.85 FOCUS ENGINEERING, INC. 7/29-8/25/18 RETAINER FEE 1,920.00 FASTENAL COMPANY HEX PARTS 19.17 PRAXAIR DISTRIBUTION-409 CYLINDER RENTAL, ACETYLENE 27.50_ TOTAL: 2,628.52 PARKS & RECREATION PARKS WILDSIDE GRAPHIX ADOPT A PARK SIGNS 412.50 INNOVATIVE OFFICE SOLUTIONS, LLC PARKS OFFICE SUPPLIES 32.50 GERLACH OUTDOOR POWER EQUIP AIR FILTER FOR WEED WHIP 9.86_ TOTAL: 454.86 PARKS & RECREATION AQUATIC CENTER MISCELLANEOUS V TIM LIKES TIM LIKES: POOL RENTAL REF 465.98_ TOTAL: 465.98 FIRE FIRE & AMBULANCE DAKOTA COMMUNICATIONS CENTER DCC FEE - OCT 2018 23,996.00 DCC FEE - OCT 2018 1,132.00 IMAGE TREND, INC. APPLICATION SVC PROVIDER 675.00 PHASE 2 MONTHLY HOSTING 250.00 ROYAL TIRE INC. MOUNTING/BALANCING TIRE-EN 209.00 TIRES FOR STAFF VEHICHLE 1 483.12 TIRES FOR ENGINE 3 1,116.00 NAPA AUTO PARTS SPARK PLUG FOR FIRE ENGINE 4.71 AMERIPRIDE LINEN & APPAREL SERVICES LINENS 65.62 CARLSON AUTO TRUCK INC. REPAIR TO FIRE STAFF VEHIC 287.55 TERRYS HARDWARE, INC. STATION SUPPLIES 19.61 RETURN 15.78- SHOP SUPPLY 178.00_ TOTAL: 28,400.83 VI-01 09-07-2018 09:07 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ AMBULANCE FIRE & AMBULANCE NAPA AUTO PARTS BATTERY FOR AMB. #3 122.78 BATTERY FOR AMB #3 121.58 I-STATE TRUCK CTR\INTERSTATE POWER SYS WASHER VENTED FOR AMB 2 5.24_ TOTAL: 249.60 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. BRIGGS & MORGAN BOND SERIES 2016A - PROF. 2,000.00_ TOTAL: 2,000.00 DEBT SERVICE 2006 G.O. IMPROVEM SPRINGSTED PUBLIC FINANCE SERIES 2006A-ARBITRAGE CAL 1,500.00_ TOTAL: 1,500.00 DEBT 2018 G O DEBT BRIGGS & MORGAN BOND SERIES 2018A - PROF. 11,500.00_ TOTAL: 11,500.00 PUBLIC WORKS WATER FOCUS ENGINEERING, INC. 7/29-8/25/18 RETAINER FEE 1,440.00 US SALT WATER TREATMENT PLANT SALT 6,357.16 DAKOTA ELECTRIC ASSN ELECTRICAL CHARGES 37.32 DALCO DISPENSER FOR PW 198.85 TOTAL FILTRATION SERVICES INC HEPA FILTERS FOR PW 125.33 HACH COMPANY SPADNS, DEIONIZED WATER 512.28_ TOTAL: 8,670.94 PUBLIC WORKS WASTEWATER FOCUS ENGINEERING, INC. 7/29-8/25/18 RETAINER FEE 1,440.00 DAKOTA ELECTRIC ASSN ELECTRICAL CHARGES 90.09 ELECTRICAL CHARGES 55.63_ TOTAL: 1,585.72 PUBLIC WORKS STORM WATER UTILIT FOCUS ENGINEERING, INC. 7/29-8/25/18 RETAINER FEE 480.00 DAKOTA COUNTY TREASURER 2018 WETLAND HEALTH EVAL P 3,600.00_ TOTAL: 4,080.00 PARKS & RECREATION ARENA CINTAS CORPORATION NO 2 RESTOCL FIRST AID CABINET 84.74 SHERWIN-WILLIAMS PAINT 117.51 TERRYS HARDWARE, INC. SUPPLIES 15.54_ TOTAL: 217.79 PUBLIC WORKS HYDRO ELECTRIC VALLEY WELDING & MACHINE FABRICATE SHAFT/PULLEY, TU 128.00_ TOTAL: 128.00 NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. CATURIA SMIDT FUNDERAL HOM 49.00 DAKOTA SUMMIT 3RD ADDITION 147.00 GREAT RIVERS LANDING 220.50 SOUTH PINES 9TH 73.50 UNITED METHODIST CHURCH 1,347.50 VERMILLION SHORES APT. 196.00 VOYAGEUR ESTATES 490.00 WALLIN 16TH ADDITION 294.00 WALLIN 19TH ADD'N 122.50 WHISPERING ASPEN DEV. 196.00_ TOTAL: 3,136.00 VI-01 09-07-2018 09:07 AM 10-02 COUNCIL REPORT PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ =============== FUND TOTALS ================ 101 GENERAL 51,149.96 200 PARKS 454.86 201 AQUATIC CENTER 465.98 213 FIRE & AMBULANCE 28,650.43 407 ECONOMIC DEV-IND. PK 2,000.00 526 2006 G.O. IMPROVEMENT BON 1,500.00 578 2018 G O DEBT 11,500.00 600 WATER 8,670.94 601 WASTEWATER 1,585.72 603 STORM WATER UTILITY 4,080.00 615 ARENA 217.79 620 HYDRO ELECTRIC 128.00 807 ESCROW - DEV/ENG/TIF-HRA 3,136.00 -------------------------------------------- GRAND TOTAL: 113,539.68 -------------------------------------------- TOTAL PAGES: 3 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 1,876.28 MORGAN HILL REFUND HEALTH, DENTAL, & L 558.45 REFUND HEALTH, DENTAL, & L 115.70 REFUND HEALTH, DENTAL, & L 3.88 JACOB LOHMANN REFUND FOR DENTAL AND VISI 84.60 REFUND FOR DENTAL AND VISI 10.10 METROPOLITAN COUNCIL ENVIRONMENTAL SER AUGUST SAC CHARGES 221,165.00_ TOTAL: 223,814.01 COUNCIL & MAYOR GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 44.21 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 42.96_ TOTAL: 87.17 ADMINISTRATION GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 6.55 OCT 2018 LTD 23.30 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 167.54 4TH QTR INSURANCE 111.38_ TOTAL: 308.77 CITY CLERK GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 4.59 OCTOBER 2018 LIFE INSURANC 19.65 OCT 2018 LTD 10.28 OCT 2018 LTD 39.38 ALLINA OCC MED POST ACCIDENT 100.00 LABORATORY CORP OF AMERICA HOLDING RANDOM 51.40 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 300.72 4TH QTR INSURANCE 120.66_ TOTAL: 646.68 FINANCE GENERAL TYLER WORKS INCODE DIVISION TRAINING-PREP POOLED CASH 93.75 TRAINING-PREP POOLED CASH 156.25 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 32.75 OCT 2018 LTD 58.60 NAPA AUTO PARTS AEROSOL TOUCH UP 0.19 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 468.26 4TH QTR INSURANCE 295.16_ TOTAL: 1,104.96 LEGAL GENERAL FLUEGEL LAW FIRM, PA LEGAL FEES 12,662.00_ TOTAL: 12,662.00 FACILITY MANAGEMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 5.57 OCT 2018 LTD 11.86 INNOVATIVE MASONRY RESTORATION LLC CITY HALL MASONRY REPAIR 57,202.61 ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL-CH 143.84 CONTRACTED PEST CONTROL-PD 85.00 CONTRACTED PEST CONTROL-FD 76.04 CONTRACTED PEST CONTROL-CS 84.47 W.W. GRAINGER, INC. DOOR CLOSER COVERS FOR PD 147.28 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 1,280.20 4TH QTR INSURANCE 1,113.82 4TH QTR INSURANCE 861.35 LIFEWORKS SERVICES INC. CONTRACTED CLEANING-CH & P 269.73 MN DEPT/LABOR & INDUSTRY FEE FOR PRESSURE VESSELS-P 40.00 FEE FOR PRESSURE VESSELS-C 50.00 TRANE PARTS CENTER SERVICE AGREEMENT-PD CHILL 1,318.50 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 62,690.27 COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 6.55 OCT 2018 LTD 17.73 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 214.80 4TH QTR INSURANCE 55.69_ TOTAL: 294.77 I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE AUG-18 125.00 MARCO INC MITEL MANAGED VOICE 5,256.00 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 19.65 OCT 2018 LTD 44.20 CENTURY LINK 612-E10-0514-020 911 88.68 DAKOTA COUNTY FINANCIAL SERVICES DBB SEPT 2018 OPERATIONAL 2,866.16 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 249.17 4TH QTR INSURANCE 163.36 4TH QTR INSURANCE 191.20_ TOTAL: 9,003.42 POLICE GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS-APPL/MDC 2,912.00 THOMSON REUTERS - WEST CLEAR LAW ENFORCEMENT 187.43 ADVANCED GRAPHIX GRAPHICS FOR 1410, 1416 SQ 1,098.00 GALLS LLC CMDR. SCHOWALTER-BALLISTIC 3.99 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 203.05 OCT 2018 LTD 473.32 SHRED RIGHT DESTRUCTION CHARGES 41.60 ANCOM COMMUNICATIONS INC. REPAIRS-LAKE ISAB-VET SIRE 1,439.48 GRAPHIC DESIGN ENVELOPES 432.00 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 20,405.81 4TH QTR INSURANCE 8,576.38 4TH QTR INSURANCE 358.28 4TH QTR INSURANCE 1,540.78 MICHAEL SCHMITZ SAFETY BOOT REIMBURSEMENT 149.95_ TOTAL: 37,822.07 BUILDING & INSPECTIONS GENERAL JERRY BACKLUND BLDG DEPTMT-LUNCHEON MTG. 13.00 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 26.20 OCTOBER 2018 LIFE INSURANC 6.55 OCT 2018 LTD 56.44 OCT 2018 LTD 13.71 CRAIG SCHULTZ BLDG DEPTMT-LUNCHEON MTG. 13.26 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 259.91 4TH QTR 2018 WORKERS COMP 64.44 4TH QTR INSURANCE 18.56 4TH QTR INSURANCE 183.78 4TH QTR INSURANCE 55.69 4TH QTR INSURANCE 37.13 METROPOLITAN COUNCIL ENVIRONMENTAL SER 1% ADMINISTRATIVE FEES 2,211.65- TOTAL: 1,462.98- PUBLIC WORKS GENERAL SAFE-FAST, INC. BRYCE LEBRUN-CLOTHING ALLO 153.80 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 26.86 OCT 2018 LTD 56.51 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 294.27 4TH QTR INSURANCE 155.93 4TH QTR INSURANCE 293.30 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ 4TH QTR INSURANCE 79.82_ TOTAL: 1,060.49 PUBLIC WORKS STREETS GENERAL O'REILLY AUTOMOTIVE FUEL FILTER 18.17 AIR FILTERS 77.02 ROSEMOUNT SAW & TOOL CORP. KNIFE SHARPENING 50.00 RCM SPECIALTIES, INC. EMULSION 683.20 EXPRESS AUTO PARTS COOLANT 29.50 OIL FILTER 14.33 WIPER BLADES, 3M PROD 53.65 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 33.41 OCT 2018 LTD 59.27 HOMETOWN ACE HARDWARE WIRE 15.80 TIE DOWNS, SLIP HOOKS, BIN 63.11 TIE DOWN 18.59 NAPA AUTO PARTS AEROSOL TOUCH UP 26.97 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 OTTOMATIC LAWN CARE LLC AUGUST-MOWING CONTRACT 1,600.00 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 4,981.17 4TH QTR INSURANCE 271.03 4TH QTR INSURANCE 2,376.14 NORTHERN SAFETY TECHNOLOGY BULB 20.30 TERRYS HARDWARE, INC. BLADES, BULBS 40.89 PROPANE 56.98 J JOHNSON-HENLEYS TSHIRTS 93.96 PROPANE 16.99 BOLTS 2.96_ TOTAL: 10,623.44 PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 2,439.89 MN DEPT OF TRANSPORTATION TRAFFIC SIGNAL MAINT-RIVER 176.97_ TOTAL: 2,616.86 PARKS & RECREATION GENERAL PAIGE MARSCHALL BIGLER 3.2 MILES-WORK MTG. 7/19-9 3.48 HASTINGS SCHOOL DISTRICT #200 SR CENTER/TILDEN COST SHAR 2,500.00 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR INSURANCE 18.56_ TOTAL: 2,522.04 MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST WC CLAIM 583.25 WC CLAIM 178.81 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 12,887.88 4TH QTR INSURANCE 9,912.96 4TH QTR INSURANCE 1,483.23 4TH QTR INSURANCE 9.28_ TOTAL: 25,055.41 PARKS & RECREATION PARKS SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 58.95 OCT 2018 LTD 122.03 BRADY ENDRES MILEAGE 233.26 JOSIE JEAN WOJTOWICZ SAND VOLLEYBALL REF 168.00 ABIGAIL ELIZABETH ANGERMAN SAND VOLLEYBALL REF 96.00 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 6,336.54 4TH QTR INSURANCE 523.49 4TH QTR INSURANCE 5,439.13 4TH QTR INSURANCE 7,997.19 4TH QTR INSURANCE 865.06 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ 4TH QTR INSURANCE 909.62_ TOTAL: 22,749.27 PARKS & RECREATION AQUATIC CENTER INNOVATIVE OFFICE SOLUTIONS, LLC CINCH BAGS-PROMOTIONAL 182.00 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 2,644.16 4TH QTR INSURANCE 250.61 4TH QTR INSURANCE 2,053.13_ TOTAL: 5,129.90 CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 1.97 OCT 2018 LTD 4.41 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 17.18 4TH QTR INSURANCE 7.43_ TOTAL: 30.99 HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 1.62 OCT 2018 LTD 4.11 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 19.33 4TH QTR INSURANCE 18.56_ TOTAL: 43.62 FIRE FIRE & AMBULANCE NICOLAI, LEO / NICOLAI REPAIR OVERHAUL CARB KIT-FIRE TRK 85.26 SHRED-N-GO, INC. SHREDDING SERVICE 50.83 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 22.27 OCT 2018 LTD 55.95 ANCOM COMMUNICATIONS INC. MINITOR VI BATTERY 315.00 CCP INDUSTRIES INC ABSORBAL CENTERPULL 133.08 EMERGENCY APPARATUS MAINT REPAIR TO FIRE ENGINE #3 221.59 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 7,215.06 4TH QTR INSURANCE 371.27 4TH QTR INSURANCE 1,011.72 TERRYS HARDWARE, INC. STATION SUPPLIES 63.55 STATION SUPPLIES 1.47 SHARPENING SERV.-SAW BLADE 31.00_ TOTAL: 9,578.05 AMBULANCE FIRE & AMBULANCE EXPERT T BILLING INC. 217 ELECTRONIC AMB BILLS 5,859.00 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 89.08 OCT 2018 LTD 232.15 ALEX AIR APPARATUS INC 50% LEL CH4, 100 PPM CO, E 473.00 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 150.48 MEDICAL SUPPLIES 171.39 CREDIT MEMO-NALOXONE REBAT 12.00- CREDIT MEMO-NALOXONE REBAT 12.00- CREDIT MEMO-NALOXONE REBAT 18.00- LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 15,514.86 4TH QTR INSURANCE 926.32 4TH QTR INSURANCE 191.20 MOORE MEDICAL LLC MEDICAL SUPPLIES 560.81 PRAXAIR DISTRIBUTION-409 OXYGEN 187.70 OXYGEN 132.55_ TOTAL: 24,446.54 LEDUC LEDUC HISTORIC EST MACDONALD & MACK ARCHITECTS LTD PROFESSIONAL SERVICES-LD 740.63 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 0.98 OCT 2018 LTD 2.09 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ DAKOTA COUNTY HISTORICAL SOCIETY PYMT FOR CLEANING-LEDUC 5,000.00 ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL-LD 124.58 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR INSURANCE 12.99 4TH QTR INSURANCE 328.58_ TOTAL: 6,209.85 POLICE RESERVES POLICE RESERVE S.R GALLS LLC MICHELLE CABALLERO-RESERVE 145.57 MICHELLE CABALLERO-RESERVE 76.58_ TOTAL: 222.15 POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ FLUEGEL LAW FIRM, PA FORFEITURE DISBURSEMENT 215.49_ TOTAL: 215.49 EDA/HRA HRA REDEVELOPMENT LEAGUE MN CITIES INSURANCE TRUST 4TH QTR INSURANCE 1,615.03 4TH QTR INSURANCE 146.65_ TOTAL: 1,761.68 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 4.91 OCT 2018 LTD 16.16 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 118.14 4TH QTR INSURANCE 111.38_ TOTAL: 250.59 PUBLIC WORKS 2018 IMPROVEMENTS BCM CONSTRUCTION, INC. 2018-1 NEIGHBORHOOD PROJEC 300,838.20 GLOBAL SPECIALTY CONTRACTORS RR PH 3.1 PAY EST 5 5,515.36_ TOTAL: 306,353.56 NON-DEPARTMENTAL WATER MISCELLANEOUS V BADHEARTBULL, MATTHE 03-127000-02 32.25 PEARSON, GERALD 08-301000-00 120.80_ TOTAL: 153.05 PUBLIC WORKS WATER THOMPSON, BRYCE T-SHIRT FLEET FARM 21.09 SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 31.70 OCT 2018 LTD 65.55 HOMETOWN ACE HARDWARE KNEE PADS 12.08 KNEE PADS, GLOVES 17.65 GOPHER STATE ONE-CALL INC LOCATES-AUGUST 386.10 GRAPHIC DESIGN AUGUST 2018 UTILITY BILLIN 82.34 ENVELOPES 487.67 WINDOW ENVELOPES 679.67 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 2,663.49 4TH QTR INSURANCE 1,299.45 4TH QTR INSURANCE 426.96 4TH QTR INSURANCE 426.96 MN DEPT/LABOR & INDUSTRY FEE FOR PRESSURE VESSELS-P 30.00 TERRYS HARDWARE, INC. PADLOCKS 314.70 TWIN CITY WATER CLINIC IN BACT SAMPLING-POLKADOT, MI 300.00 VALLEY SALES OF HASTINGS SENSOR, FILTER 60.50_ TOTAL: 7,305.91 PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 24.76 OCT 2018 LTD 50.91 GRAPHIC DESIGN AUGUST 2018 UTILITY BILLIN 82.33 ENVELOPES 487.66 WINDOW ENVELOPES 679.66 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 1,116.95 VI-01 09-13-2018 09:28 AM 10-02 COUNCIL REPORT PAGE: 6 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ 4TH QTR INSURANCE 2,357.58 4TH QTR INSURANCE 222.76 4TH QTR INSURANCE 315.58 MCES OCT 2018 WASTEWATER SERVIC 102,794.36 QUALITY FLOW SYSTEMS, INC. SERVICE CHECKS-LIFT STATIO 1,650.00 LABOR, PROFILE GASKET 502.50_ TOTAL: 110,285.05 PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 24.43 OCT 2018 LTD 52.12 CEMSTONE PRODUCTS CO. MORTAR 90.00 GRAPHIC DESIGN AUGUST 2018 UTILITY BILLIN 82.33 ENVELOPES 487.67 WINDOW ENVELOPES 679.67 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 128.88 4TH QTR INSURANCE 2,227.63_ TOTAL: 3,772.73 PARKS & RECREATION ARENA SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 13.10 OCT 2018 LTD 27.48 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 820.53 4TH QTR INSURANCE 1,280.89 4TH QTR INSURANCE 92.85_ TOTAL: 2,234.85 PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA OCTOBER 2018 LIFE INSURANC 2.95 OCT 2018 LTD 6.63 K.R. WEST CO. INC. BAKER SEAL KIT FOR PUMP 253.27 OIL ANALYSIS 392.56 LEAGUE MN CITIES INSURANCE TRUST 4TH QTR 2018 WORKERS COMP 678.75 4TH QTR INSURANCE 148.51_ TOTAL: 1,482.67 =============== FUND TOTALS ================ 101 GENERAL 388,849.38 200 PARKS 22,749.27 201 AQUATIC CENTER 5,129.90 205 CABLE TV 30.99 210 HERITAGE PRESERVATION 43.62 213 FIRE & AMBULANCE 34,024.59 220 LEDUC HISTORIC ESTATE 6,209.85 221 POLICE RESERVE S.R. 222.15 222 DUI ENFORCEMENT/EQUIP S.R 215.49 404 HRA REDEVELOPMENT 1,761.68 407 ECONOMIC DEV-IND. PK 250.59 478 2018 IMPROVEMENTS 306,353.56 600 WATER 7,458.96 601 WASTEWATER 110,285.05 603 STORM WATER UTILITY 3,772.73 615 ARENA 2,234.85 620 HYDRO ELECTRIC 1,482.67 -------------------------------------------- GRAND TOTAL: 891,075.33 -------------------------------------------- TOTAL PAGES: 6 VI-01 City Council Memorandum To: Mayor Hicks & City Councilmembers From: Melanie Lammers, Finance Manager Date: September 17th, 2018 Item: Purchasing Policy Council Action Requested: Council to adopt formal purchasing policy. Background Information: The City has no formal purchasing policy on record. We currently have purchasing procedures in place. The attached policy outlines guidelines departments should use when making purchases. Competitive bidding requirements and dollar thresholds are stated in the policy to guide staff on how they should be proceeding with a purchase. The dollar amounts are the same as MN statute. The thresholds were recently amended and can be found at Minn. Stat. 471.345, subd. 3. Financial Impact: No financial impacts. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Purchasing policy VI-02 PURCHASING Purchasing Policy – Purpose To comply with Minnesota Statue 471.345 and to establish specific guidelines for the purchase of goods and services by the employees of the City of Hastings. For purchases made under federal or State grant funded programs, additional restrictions are identified within the uniform grant guidance regulations (2 CFR 200.318). Policy It is the policy of the city to acquire goods and services through a competitive process whenever practical that results in supply arrangements at the most effective net cost, in the correct quantities, of the appropriate quality, and from the most responsive and responsible source. Purchasing and supply management functions at the city are delegated to the department directors, requiring diligent attention to the governing laws and rules. Purchasing goods and services using a purchasing card is covered under the Purchasing Card Policy. All federal grant expenditures will be in compliance with OMB 2CFR200 (Uniform Guidance). All federal grant expenditures must be reasonable, necessary, and adequately documented. All federal grant expenditures must be deemed to be allowable under specific grant agreements and in accordance with 2CFR200, subpart E. Cooperative Purchasing Agreements When possible, every effort should be used to take advantage of cooperative purchasing agreements as a cost savings measure. The city shall maintain its membership with the State Cooperative Purchasing Program. By using the State’s plan, bidding requirements are already fulfilled. Governing Laws Contracting Bid State Laws A city entering into an agreement for the sale or purchase of supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property must abide by the statutes relating to contracting and bidding. Minnesota Statute 471.345 was established to provide dollar limits for all cities upon contracts that shall or may be entered into on the basis of competitive bids, quotations or purchase or sale in the open market. This statute puts the following basic requirements on cities (based on the estimated contract amount):  For contracts over $175,000 – sealed bids shall be solicited by public notice in the manner and subject to the particular requirements of the city. The sealed bids shall be solicited by public notice and be kept on file. City Council will approve these contracts during a regularly scheduled meeting.  For contracts exceeding $25,000 but not $175,000 – sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the VI-02 requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof.  For contracts $25,000 or less – the contract may be made upon quotation or in the open market, at the discretion of the city. If the contract is made upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. Extra care should be exercised when using sole source vendors. The City Administrator and Finance Manager must approve such purchases in advance. Procurements will not be split to avoid competition or council action. Director/Manager Responsibilities Department Directors/Managers and other persons authorized to purchase are responsible for certain functions related to purchasing and payment for goods and services received. The responsibilities are:  Purchasing done on a competitive basis and consistent with the approved annual budget.  Control of purchased goods and services to ensure only authorized use.  No reimbursement for use of personal gift cards or store rebates.  All terms and conditions (including pricing) of the purchase as specified in the purchase order and applicable contract are attained prior to the payment of the claim.  Providing the Finance Department with approved invoices and supporting written documentation in a timely manner.  Immediate notification to the Finance Department of any circumstances affecting acceptability, performance, or any other reason which may lead to withholding of payment.  Cooperation with the Finance Department in resolving disputes with vendors regarding terms, quantity, or any questions of performance.  Designating budget coding of all invoices.  House documents showing multiple bids or state bid pricing. Finance Department Responsibilities The Finance Department personnel are responsible for the following:  Assistance in seeking vendors to provide the best price availability.  Reasonable audit tests to determine fund availability, legality and validity of obligations for payment.  Pay authorized bills that meet procedural requirements. Competitive Price Quote/Bids Competitive price quote/bids require the following: VI-02  Purchaser must obtain competitive price quotes/bids for services or commodities as outlined in Contracting Bid Law Section of this policy.  Purchaser will prepare a purchase order or documented invoice and submit to the Department Director/Manager and the Finance Department for approval.  A documented invoice allows all necessary information and approvals to be placed directly on the invoice. This would apply to emergency purchases of goods and services and to routine items such as utility bills. Purchases Purchases under $5,000 are approved by department directors/managers when in the budget. Unbudgeted expense under $5,000 must have City Administrator sign off. Purchases from $5,000 to $175,000 will have approval from department directors/managers and the City Administrator when in the budget. Unbudgeted expense over $5,000 must be approved by City Council. Purchases over $175,000 will be approved by City Council during a City Council meeting. Expense Vouchers Expense vouchers must have the following:  Tabulation of quotes/bids where appropriate;  Account number and project information if applicable;  Budget appropriation for item or service requisitioned;  Department Director/Manager approval;  Date ordered and approximate date to be received;  Full vendor name/address – no abbreviations;  All items purchased must be listed separately with respective costs; Additional Provisions/Resources The provisions noted in this policy are not intended to be an exhaustive list of Minnesota laws. Additional resources on purchasing include:  Handbook for Minnesota Cities, published by the League of Minnesota Cities  Emergency Contracts, published by the League of Minnesota Cities  City of Hastings Finance Department Authority for Implementation and Enforcement All employees are responsible for adhering to this policy when purchasing goods or services. Managers are responsible for monitoring performance within their areas of jurisdiction. The City Administrator is the chief purchasing officer of the city. Responsibility for administering established Purchasing Policies and Procedures has been delegated to the Finance Department. VI-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 9 - -18 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Fuchs Family has presented to the City Parks & Recreation Department a donation of $1,200.00 and has designated that this donation be used for a memorial tree and a memorial bench to be placed in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends The Fuchs Family for their civic efforts; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench and Memorial Tree to be placed and planted in a City Park or on a City Trail; and Adopted this 17th day of September, 2018 ________________________________ Paul Hicks, Mayor Attest: ____________________________ Julie Flaten, City Clerk VI-03 City Council Memorandum To: Mayor Hicks & City Councilmembers From: John Hinzman, Community Development Director Date: September 17, 2018 Item: 1st Reading\Order Public Hearing: City Code Amendment – Temporary Keeping of Goats for Control of Invasive Species and Weed Control Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to Hastings City Code Chapter 91 – Animals, adopting an Ordinance for the Temporary Keeping of Goats for Control of Invasive Species and Week Control. Upon consideration of 1st Reading a public hearing and 2nd Reading would occur at the October 1st City Council Meeting. A simple majority is necessary for action. Background Information: The ordinance amendment would allow for the issuance of an administrative permit to have goats for up to 30 days no more than twice a year. The practice would be limited to only the Industrial, Public Institution, and Agricultural Zoning Districts. Measures have been proposed for confinement and nuisance control. The practice has been implemented in other municipalities including Hudson, Oak Park Heights, and St Paul. Ardent Mills seeks permission to keep 45-55 goats for a period of up to 30 days at the Mill Site to control weeds and nuisance plantings. Current City Code prohibits goats within the City but for the Agriculture District. Financial Impact: N\A Advisory Commission Discussion: N\A Council Committee Discussion: N\A Attachments: • Draft Ordinance Amendment VI-04 1 CITY COUNCIL DRAFT – 1ST READING SEPTEMBER 17, 2018 ORDINANCE NO. _____________________ AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA ALLOWING THE TEMPORARY KEEPING OF GOATS WITHIN THE CITY FOR CONTROL OF INVASIVE SPECIES AND OTHER WEED CONTROL PURPOSES BE IT ORDAINED by the City Council of the City of Hastings as follows: Chapter 91 of the Hastings City Code – Animals is hereby amended as follows (Additions to the ordinance are underlined, and section numbers may be renumbered): § 91.02 KEEPING. It is unlawful for any person to keep any animal, not in transit, in any part of the city not zoned for agricultural purposes. (A) Exceptions. (1) Chickens (Gallus gallus domesticus) subject to § 155.07. (Prior Code, § 9.29) (Am. Ord. 2009-08, 3rd Series, passed 9-21-2009) Penalty, see § 10.99 (2) Temporary Keeping of Goats subject to § 91.35. § 91.35 TEMPORARY KEEPING OF GOATS FOR CONTROL OF INVASIVE SPACIES AND OTHER WEED CONTROL PURPOSES. (A) Purpose: The purpose of this section is to establish conditions under which the temporary and periodic use of a limited number of goats for invasive species and other weed control is permitted in the A – Agriculture, I-1 Industrial Park, and PI – Public Institution Zoning Districts, and to establish requirements for doing so to protect the health, safety, and welfare of the general population. (B) Requirements for Temporary Keeping of Goats for Invasive Species or Other VI-04 2 Weed Control (1) Properties must be at least 1.5 acres in size. (2) Goat containment fences shall be set back a minimum of 100 feet from any residence. (3) Temporary Use of goats shall not exceed two thirty day periods in any 12-month period. (4) The goats must be contained by an adequate containment fence at all times. If an electric fence is used it must display a warning that the fence is electric. (5) All goat waste material must be removed from the property within 24 hours. (6) The property must be maintained in a clean, sanitary condition so as to be free from offensive odors, fly breeding, dust, and general nuisance conditions. (7) Goats shall not be allowed on a vacant lot. (8) Habitual Bleating. It shall be unlawful for any person to keep or harbor a goat which habitually bleats. Habitual bleating is defined as bleating for repeated intervals of at least 5 minutes with less than 1 minute of interruption. The bleating must also be audible off of the owner’s or caretaker’s premises. (9) The City shall have no liability for any damage that may be caused by goats kept on a property pursuant to this section. Property owners and permittees under this section shall be jointly and severally liable for any damage that may be caused by ·the goats kept pursuant to a permit issued under this section. (C) Permit Required (1) No person shall own, harbor, keep or maintain temporarily or otherwise goats on their property within the City without first obtaining a Temporary Goat Permit by the City of Hastings. (2) The permit shall allow the permit-holder to temporarily have goats on their property for up to 30 days for the purpose of invasive species or other weed control on their property. (3) A person may be issued no more than two such permits per property in any 12-month period. VI-04 3 (4) Applications shall be made to the Community Development Department for review and approval. (5) Applicants shall provide the following information on the permit application: (a) Name, address, and contact information of the permit applicant. (b) Address and description of the property where the goats will be temporarily kept. (c) Description of the type of invasive species or weed control problem on the property. (d) Name, address, and contact information of the property owner and person or entity providing the goats. (e) Site plan showing where on the property the goats will be temporarily kept, including a plan and description of the fencing that will be used to keep the goats on the property. (f) A plan to dispose of goat manure in a safe and adequate manner with removal of waste within 24 hours. (g) Proposed number of goats. The number of goats allowed per permit shall be determined based on the size of the area where goats will be kept. (6) No permit shall be issued until the City reviews the application and inspects the property and determines that the applicant has complied with the requirements of this section. (7) The applicant shall be the property owner or tenant with written consent of property owner. (8) Written permission from a Homeowner's Association, if applicable or a statement by the applicant that keeping goats on the property is consistent with any Homeowners Association Bylaws or Rules. (9) The permit shall not be transferable. (10) No permit shall be issued if the applicant is delinquent in paying of any taxes, assessments, forfeitures, or fines for violations of City ordinances, utility bills, or other claims owed to the City. (D) Permit Fee. VI-04 4 (1) Application and Permit fee shall be in the amount established by City fee schedule. (2) Permit fees shall not be prorated or refundable. (E) Inspection and Enforcement. (1) The Hastings Police Department, Animal Control Officer, or their designees shall have the power, whenever they may deem reasonably necessary, and consistent with the requirements of statutory and constitutional law, to enter a building, structure, or property related to a permit under this section to inspect and ascertain whether the license holder is in compliance with this chapter. The above listed departments may issue compliance orders and citations pursuant to the provisions of this chapter, this code and state law. The inspecting party shall first present proper credentials and request entry. If entry is refused the inspecting party shall have recourse to every remedy provided by law to secure entry, including the right to secure a proper inspection warrant. (2) The City may revoke a permit at any time if the permittee does not follow the terms of the permit or this section, or if the City finds that the permit holder has not maintained the goats, fences, or outdoor enclosures in a clean and sanitary condition. (F) Other Methods Not Excluded. The requirements and remedies provided under this section are not exclusive and may be used in combination with each other or with any other section of this code or applicable state statute. (G) Severability. If any provision in this section, or portion thereof, is found to be unconstitutional or otherwise invalid, the validity of the remaining sections shall not be affected. (I) Violation and Penalty. Every person who violates a section or division of this chapter by performing an act thereby prohibited or declared unlawful, or by failing to do an act hereby required, or when the person fails to act when the failure is thereby prohibited or declared unlawful, shall upon conviction be punished as for a misdemeanor. VI-04 5 § 34.03 FEE SCHEDULE. Temporary Goat Permit - $50.00 All other sections shall remain unchanged. ADOPTED by the Hastings City Council on this 1st day of October, 2018 _________________________________ Paul J. Hicks, Mayor ATTEST: ______________________________________________ Julie Flaten, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of October, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Julie Flaten, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 VI-04 City Council Memorandum To: Mayor Hicks & City Councilmembers From: John Hinzman, Community Development Director Date: September 17, 2018 Item: 1st Reading\Order Public Hearing: City Code Amendment – Electronic Graphic Display Signs Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to Hastings City Code Chapter 155.08 – Sign Code pertaining to Electronic Graphic Display Signs as follows: • Eliminate the 25 percent maximum sign face limit on the use of electronic graphic display signs. The change would allow the entire sign face of a sign to be utilized for an electronic graphic display sign. • Enact a 25 percent maximum on the use of electronic graphic display signs in interior windows. Upon consideration of 1st Reading a public hearing and 2nd Reading would occur at the October 1st City Council Meeting. A simple majority is necessary for action. Background Information: The City Council adopted regulations for electronic signage in 2006. During review of the ordinance by the Planning Commission it was recommended that limits be placed on electronic graphic display signs within windows. On the ordinance amendment presented to council, a 25 percent limit was incorrectly added to the ordinance affecting the sign face and not windows. Financial Impact: N\A Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the amendment at the September 10, 2018 meeting. Commissioners discussed the effect of the code and limitation on window signage. No one spoke for or against the item during the public hearing. Council Committee Discussion: N\A Attachments: • Draft Ordinance Amendment • Planning Commission Report – September 10, 2018 VI-05 1 CITY COUNCIL 1ST READING DRAFT SEPTEMBER 17, 2018 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE CHAPTER 155.08, SUBD. (D)(1)(d) – ELECTRONIC GRAPHIC DISPLAY SIGNS BE IT ORDAINED by the City Council of the City of Hastings as follows: The Hastings City Code is hereby amended as follows (Additions to the ordinance are underlined, and section numbers may be renumbered): § 155.08 SIGNS. (D) Signs requiring a permit. (1) Permit required. (d) Electronic graphic display signs must meet the following requirements: 1. Allowable zoning districts. Electronic graphic display signs may only be located in the C-1, C-2, C-3, C-4, P-I, and O-1 Zoning Districts. Electronic graphic display signs shall be prohibited in all other zoning districts and the East 2nd Street Historic District. 2. Setback from residential. The leading edge of the sign must be a minimum distance of 60 feet from an abutting residential district. 3. Dimmer control. Electronic graphic display signs must have an automatic dimmer control to produce a distinct illumination change from a higher illumination level to a lower level for the period between 1 half-hour before sunset and 1 half -hour after sunrise. 4. Use. Electronic graphic display signs must adhere to signage limits established in division (D)(1)(e). Electronic graphic display signs may only be used in combination with freestanding signage and may not constitute more than 25% of the monument sign face size as regulated in the table in division (D)(1)(e) below. If a sign is being refaced, no more than the existing size of signage may be replaced with an electronic sign. 5. Flashing. The messages on an electronic graphic display sign may change at a rate of no less than 6 seconds. No flashing shall be allowed. 6. Use in Windows. Electronic graphic display signs placed within windows and visible to the exterior must not exceed 25 percent of the window area. VI-05 2 All other sections shall remain unchanged. ADOPTED by the Hastings City Council on this 1st day of October, 2018 _________________________________ Paul J. Hicks, Mayor ATTEST: ______________________________________________ Julie Flaten, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of October, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Julie Flaten, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 VI-05 To: Planning Commission From: John Hinzman, Community Development Director Date: September 10, 2018 Item: Public Hearing: Amend City Code – Electronic Graphic Display Signs Planning Commission Action Requested Consider a recommendation to approve the attached amendment to the City Code pertaining to Electronic Graphic Display Signs. • Eliminate the 25 percent maximum sign face limit on the use of electronic graphic display signs. The change would allow the entire sign face of a sign to be utilized for an electronic graphic display sign. • Enact a 25 percent maximum on the use of electronic graphic display signs in interior windows. Electronic Graphic Display Signs The Hastings City Code defines Electronic Graphic Display Signs as: ELECTRONIC GRAPHIC DISPLAY SIGN. A sign or portion thereof displaying electronic images, graphics, or pictures, with or without text information, defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area where the message change sequence is accomplished immediately or by means of fade, repixilization or dissolve modes. ELECTRONIC GRAPHIC DISPLAY SI GNS include computer programmable, microprocessor controlled electronic or digital displays. ELECTRONIC GRAPHIC DISPLAY SIGNS are prohibited from flashing or pulsing. ELECTRONIC GRAPHIC DI SPLAY SI GNS include projected images or messages within these characteristics onto buildings or other objects. Planning Commission Memorandum VI-05 History The City Council adopted regulations for electronic signage in 2006. During review of the ordinance by the Planning Commission it was recommended that limits be placed on electronic graphic display signs within windows. On the ordinance amendment presented to council, a 25 percent limit was incorrectly added to the ordinance affecting the sign face and not windows. Existing Code City Code Chapter 155.08, Subd. D(1)(d) establishes the following regulations for the installation of electronic graphic display signs: 1. Allowable zoning districts. Electronic graphic display signs may only be located in the C-1, C-2, C-3, C-4, P-I, and O-1 Zoning Districts. Electronic graphic display signs shall be prohibited in all other zoning districts and the East 2nd Street Historic District. 2. Setback from residential. The leading edge of the sign must be a minimum distance of 60 feet from an abutting residential district. 3. Dimmer control. Electronic graphic display signs must have an automatic dimmer control to produce a distinct illumination change from a higher illumination level to a lower level for the period between 1 half-hour before sunset and 1 half-hour after sunrise. 4. Use. Electronic graphic display signs may only be used in combination with freestanding signage and may not constitute more than 25% of the monument sign face size as regulated in the table in division (D)(1)(e) below. If a sign is being refaced, no more than the existing size of signage may be replaced with an electronic sign. 5. Flashing. The messages on an electronic graphic display sign may change at a rate of no less than 6 seconds. No flashing shall be allowed. Existing Signs Below is a listing of current electronic graphic display signs within Hastings: Location % of Sign Face as Electronic Graphic Display Billboard by Walgreens 100% Spiral Pizza 100% M&H 75% Todd Field 75% CVS 50% Goodyear 50% Holiday 50% House of Wines 50% KDWA 50% Kwik Trip 50% North American Bank 50% Shell Lube 50% Walgreens 50% Carbones 25% Dugarels 25% VI-05 Napa 25% Attachments: • Draft Ordinance Amendment VI-05 1 PLANNING COMMISSION DRAFT SEPTEMBER 10, 2018 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE CHAPTER 155.08, SUBD. (D)(1)(d) – ELECTRONIC GRAPHIC DISPLAY SIGNS BE IT ORDAINED by the City Council of the City of Hastings as follows: The Hastings City Code is hereby amended as follows (Additions to the ordinance are underlined, and section numbers may be renumbered): § 155.08 SIGNS. (D) Signs requiring a permit. (1) Permit required. (d) Electronic graphic display signs must meet the following requirements: 1. Allowable zoning districts. Electronic graphic display signs may only be located in the C-1, C-2, C-3, C-4, P-I, and O-1 Zoning Districts. Electronic graphic display signs shall be prohibited in all other zoning districts and the East 2nd Street Historic District. 2. Setback from residential. The leading edge of the sign must be a minimum distance of 60 feet from an abutting residential district. 3. Dimmer control. Electronic graphic display signs must have an automatic dimmer control to produce a distinct illumination change from a higher illumination level to a lower level for the period between 1 half-hour before sunset and 1 half -hour after sunrise. 4. Use. Electronic graphic display signs must adhere to signage limits established in division (D)(1)(e). Electronic graphic display signs may only be used in combination with freestanding signage and may not constitute more than 25% of the monument sign face size as regulated in the table in division (D)(1)(e) below. If a sign is being refaced, no more than the existing size of signage may be replaced with an electronic sign. 5. Flashing. The messages on an electronic graphic display sign may change at a rate of no less than 6 seconds. No flashing shall be allowed. 6. Use in Windows. Electronic graphic display signs placed within windows and visible to the exterior must not exceed 25 percent of the window area. VI-05 2 All other sections shall remain unchanged. ADOPTED by the Hastings City Council on this 1st day of October, 2018 _________________________________ Paul J. Hicks, Mayor ATTEST: ______________________________________________ Julie Flaten, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of October, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Julie Flaten, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 VI-05         To: Mayor Hicks and City Councilmembers From: Justin Fortney, City Planner Date: September 17, 2018 Item: New appointment to the Heritage Preservation Commission: Cindy Toppin Council Action Requested: The City Council is asked to appoint Cindy Toppin to the HPC.  Cindy Toppin– Near full term appointment – 9/17/2018 to 12/31/20 This appointed to a near full term will replace Commissioner Nikki Ussatis who resigned recently due to moving states. Background Information: The HPC is a nine member commission with three terms expiring every year. There are no term limits for HPC members. However, after three consecutive terms, the positions must also be open to new applicants. Requests for interested citizens to apply were advertised at length, with one response to the HPC. There is currently one more vacancy on the HPC from the departure of Commissioner Ian Martin to serve on the Planning Commission. Cindy Toppin was interviewed by Amy Martin, HPC Chair, Councilmember Balsanek, Preservation Committee Chair, Melanie Mesko Lee, City Administrator, and Justin Forney, City Planner. All in attendance believe that Cindy Toppin would make a great addition to the HPC. Financial Impact: N\A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Application - Cindy Toppin City Council Memorandum VI-06 V I - 0 6 V I - 0 6 City Council Memorandum To: Mayor Hicks & City Council Members From: Michael T. Schutt, Fire & EMS Director Date: September 13, 2018 Item: Accept Donation and Budget Increase Council Action Requested: Council is asked to accept three donations, totaling $125.00. These donations came from three citizens who wish to remain anonymous and to increase the Fire Departments 2018 donation budget in the same amount. Background Information: A local citizen provided this with a “Thank you for a grand job!” Financial Impact: Council is asked to increase the Fire Department’s donation budget in the same amount. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Resolution VI-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 9- -18 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS, three local citizens have made donations totaling $125.00 to the fire department; and WHEREAS, the City Council is appreciative of the donation and commends these citizens who wish to remain anonymous for their civic efforts, and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donations are accepted and acknowledged with gratitude. Adopted this 17th day of September 2018. ________________________________ Paul Hicks, Mayor Attest: ____________________________ Julie Flaten, City Clerk VI-07 VI-08 VI-08 VI-08 VI-08 VI-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 9 - 17 -18 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Jackie Loose has presented to the City Parks & Recreation Department a donation of $1,200.00 and has designated that this donation be used for a memorial tree and a memorial bench to be placed in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends Jackie Loose for her civic efforts; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench and Memorial Tree to be placed and planted in a City Park or on a City Trail; and Adopted this 17th day of September, 2018 ________________________________ Paul Hicks, Mayor Attest: ____________________________ Julie Flaten, City Clerk VI-09 City Council Memorandum To: Mayor Hicks & City Council Members From: Nick Egger – Public Works Director Date: September 11, 2018 Item: Water Service Repair Assessment Request – 1315 Tyler Street COUNCIL ACTION REQUESTED Enclosed for Council approval is a request from Jennifer Henn for the City to pay the cost to repair the water service line for her home at 1315 Tyler Street and to assess the costs back to the property. The cost of the work in this case is estimated to be between $5,000-$10,000, with the water service line work already having been performed, and the homeowner awaiting the driveway restoration work that was necessary due to the water service excavation. With similar requests for utility service repairs, the City Attorney has prepared an agreement and waiver of assessment appeal for property owners to sign, spelling out the conditions and terms of the assessment and protecting the City from an assessment appeal. The Council is requested to approve Ms. Henn’s request for the City to fund the water service repair and assess the cost back to the property under the condition that she first enters into an assessment agreement with the City. VI-10 1315 Tyler Street Water Service Repair Assessment Request Property Information September 11, 2018 0 50 10025 ft 0 10 205 m 1:600 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. VI-10 19-77300-01-300Parcel ID NumberProperty Card HASTINGS MN 55033 1315 TYLER ST Mailing Address JENNIFER L HENN Fee Owner Owner Information HASTINGS Municipality 1315 TYLER ST Address Property Address Tax Description 30 1Lot and Block TRIPPS ADDITIONPlat Water AcresRESIDENTIALUses R/W Acres$161,600.00Sale Value 0.20Total Acres07/25/2002Last Qualified Sale Parcel Information Other Garage1,564Finished Sq FtMultiple Buildings 550Garage Sq Ft1,032Above Grade Sq FtWOODFrame 2.00Bathrooms1,032Foundation Sq FtONE STORYBuilding Style 3Bedrooms1951Year BuiltS.FAM.RESBuilding Type 2018 Building Characteristics (payable 2019)* $2,040.42$0.00$2,040.42 Total Tax & Assessments (2018)Special Assessments (2018)Net Tax (payable 2018) Property Tax Information $161,100.00$141,951.002017 Total Values (payable 2018)* $177,500.00$159,681.002018 Total Values (payable 2019)* $134,700.00$121,178.002018 Building Values (payable 2019)* $42,800.00$38,503.002018 Land Values (payable 2019) EstimatedTaxable Assessor Valuation FULL HOMESTEADVERMILLION RIVER200 Open SpaceAg PreserveGreen AcresHomesteadWatershed DistrictSchool District Miscellaneous Information document and should not be substituted for a title search, appraisal, survey, or for zoning verification. Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legalDisclaimer: * Manufactured Homes Payable the Same Year as Assessment. Parcel data current as of 09/05/2018 Page 1 of 1Dakota County, MN VI-10 From:J Henn To:Nick Egger, P.E. Subject:1315 Tyler Street Hastings Mn Main water pipe replaced Date:Tuesday, September 11, 2018 1:05:03 PM Attachments:Screen Shot 2018-09-11 at 7.23.24 AM.png Screen Shot 2018-09-11 at 7.23.43 AM.png Good Afternoon Nick, Recently the main water pipe was broken on my property. I had it replaced the day I found out it was leaking. Did not want to waste water. I am looking to put my costs for the repairs on my property taxes. I looked into my insurance policy the umbrella that I purchased does not include anything outside of the foundation. I will mail the City of Hastings Acknowledgment of Compliance with Minnesota Government Data Practices Act Thank you, Jennifer Henn 1315 Tyler Street Hastings, Mn 55033 651-278-2943 VI-10 Aaron Bauer 26469 130th Ave DATE:August 28, 2018 Welch, MN 550 FOR:Jennifer Henn 651-246-9153 INVOICE#08282018-257 bauerservices@hotmail.com Jennifer Henn 1315 Tyler Street Hastings, MN 55033 AMOUNT $5,000.00 $5,000.00 If you have any questions concerning this invoice, contact Aaron Bauer @ 651-246-9153 or @ bauerservices@hotm Total Due Thank You For Your Business! ~ Replace Water Service From Curb To Meter ~ Material and Labor ~ Install New Curb Stop DESCRIPTION Replace Water Service From Curb To Meter At 1315 Tyler Street VI-10 City Council Memorandum To: Mayor Hicks & City Council Members From: Melanie Mesko Lee, City Administrator Date: September 14, 2018 Item: Approve Agreement with (lumin)theater lab for Use of City Hall Council Action Requested: Approve an agreement for the City and (lumin)theater lab to work together on use of City Hall for a theater production. Background Information: Recently, Tom Sorenson of (lumin)theater lab approached the City about using City Hall as a location for their winter 2019 production of The Scarlet Letter. Staff is recommending that the City enter into an agreement to allow (lumin)theater lab use of City Hall for this production with the following conditions and expectations:  Meetings will be held during regular City Hall office hours when possible;  For (lumin)theater lab use conducted outside regular office hours, advance coordination will occur to ensure that City Hall is staffed and/or secured properly;  During the public showings, (lumin)theater will utilize current board members or volunteers as front of house staff to secure the south entrance, ushers to guide the audience through the building, and other production team members placed at the top and bottom of each set of stairs to lead and direct the audience and ensure security of the City Hall assets.  For (lumin)theater lab use while other meetings are in session, (lumin)theater lab will be respectful of other public meetings and will not use those areas that are already occupied  (lumin)theater lab will hold a $1,000,000 liability policy with the City named as additional insured and certificate of notice before cancellation can occur.  The Volunteer Room will be used as the actors Green Room  (lumin)theater lab will indemnify the City against any claims while using the facility.  (lumin)theater lab will be charged a rental fee of $1,000 for the use of the space for the production. In recognition of the unique proposed use of our historic City Hall and the opportunity to partner with a local theater company and open this beautiful facility to a broad spectrum of the community, it is our recommendation that the fee being charged is charged separately than our current room rental fee. This is the first time that (lumin)theater lab has used City Hall for a production. Other theater groups have used the space for productions in 2014 and 2017. Financial Impact: $1,000 in facility rental fee. Advisory Commission Discussion: None Council Committee Discussion: None Attachments:  None VI-11 City Council Memorandum To: Mayor Hicks & City Councilmembers From: John Hinzman, Community Development Director Date: September 17, 2018 Item: Preliminary and Final Plat #2018-35 – Wallin 18th Addition Council Action Requested: Consider approval of the Preliminary and Final Plat of Wallin 18th Addition, a 14 lot cluster subdivision containing 14 single family villa homes. The 9.59 acre parcel is owned by the Duane Wallin and Winston Wallin Partnership and is generally located east of General Sieben Drive and south of Greystone Road. Action requires a simple majority by Council. City Council Meeting – September 4, 2018 Several residents were in attendance and expressed concerns about the effect of the development on existing homes, notification process, and the change from the original plan for Wallin Development. During the meeting a petition was presented to the City Council opposing the project. The Council discussed lot prices, if a villa home cluster is appropriate in the neighborhood, assurances that covenants will be enforced, plans for Outlot A, number of homes built since the discussion began approximately a year ago, plans for the west side of General Sieben Drive, concerns with any precedent the project may set, and transient nature of villa homes. The Council recognized the need for diverse housing in the City and discussed needing additional time to fully understand the effects this development could have on the neighborhood and on home values and the enforceability of covenants. The item was tabled on a 7-0 vote to the September 17th meeting. Informational Meeting – September 13, 2018 The Developer will hold a second informational meeting on September 13th at 7:00pm at City Hall. Notification for the meeting has been expanded to include 329 households comprising homeowners in Wallin 1st-17th Additions. Effect on Property Value Staff has contacted Dakota County Assessing to learn more about how approval of the plat and construction of the proposed villa homes may effect the property values of homes within the neighborhood. Dakota County did not give any specific information related to Wallin 18th, but did state that home size, quality of construction, and architectural style all factor in to determining value. Homes that differentiate from norms established in the neighborhood may have an effect on value. Homes in closest proximity to those homes outside of the established norm have the strongest likelihood of effect. VII-B-01 Villa Homes The applicant has contracted with Fieldstone Family Homes to construct the proposed villa homes. Main level finished sizes will likely range from 1200 to 1700 sq. ft. Based upon its past experience, they believe most of the purchasers will elect to also finish lower levels (most of the lots are walkouts or lookouts) and thus have finished square foot totals ranging from 2200 to 3000 sq. ft. Fieldstone identifies the price range for finished homes at a low end of $390,000 to a high end of $500,000. Please see the attached home renderings for further information. Lot Sizes Proposed lot sizes range from 7,700 s.f. to 19,747 s.f. Proposed lots immediately adjacent to existing platted lots range from 11,541 s.f. to 17,343 s.f. A comparison of proposed and existing lots sizes is shown below: VII-B-01 Minnesota State Statute Authority Rules for municipal subdivision regulation are established by the State of Minnesota through MS 462.358. Subd. 1a – Authority states “To protect and promote the public health, safety, and general welfare, to provide for the orderly, economic, and safe development of land, to preserve agricultural lands, to promote the availability of housing affordable to persons and families of all income levels, and to facilitate adequate provision for transportation, water, sewage, storm drainage, schools, parks, playgrounds, and other public services and facilities, a municipality may by ordinance adopt subdivision regulations establishing standards, requirements, and procedures for the review and approval or disapproval of subdivisions.” Subd. 3b – Review Procedures states “A municipality must approve a preliminary plat that meets the applicable standards and criteria contained in the municipality's zoning and subdivision regulations unless the municipality adopts written findings based on a record from the public proceedings why the application shall not be approved.” Legal Guidance on Approval and Denial Staff has consulted with the League of Minnesota Cities (LMC) pertaining to further guidance for approval or denial of a subdivision application. LMC is a membership organization dedicated to promoting excellence in local government. The League serves its more than 800 member cities through advocacy, education and training, policy development, risk management, and other services. LMC land use attorneys emphasize that subdivision applications which meet the applicable standards and criteria established within the City’s subdivision code must be approved. Any denial of an application must include specific written findings of fact as to why the application should not be approved. Conservation of the value of buildings and appropriate use of land appears to be a legitimate factor for subdivision review; however courts have acknowledged denial of an application based primarily on value may not be sufficient and that determination of property values can be somewhat subjective. Cluster Development Wallin 18th Addition is submitted as a Cluster Development, a permitted use within the R-1 Zoning District. Cluster Developments allow for the variation of minimum lot and yard sizes while maintaining the overall density of the zoning district. Cluster Developments are intented to preserve and enhance open space and natural amenities. Below is a comparison of minimum zoning standards and proposed sizes: R-1 District Proposed Subdivision Minimum Lot Size 9,000 s.f. 7,700 s.f. to 19,747 s.f. 11,653 s.f. average size Lot Width at Front Setback 75 feet 50 to 80 feet Sideyard Setback 10 feet 5 to 10 feet Front Setback (Brandlewood Court) 20 feet Minimum 20 feet Rear Setback 20 feet Minmum 20 feet VII-B-01 Staff is supportive of the the cluster development as proposed. The development provides for the preservation of 32 trees within designated Tree Save areas located on 8 of the 14 proposed lots lots as shown below: Private Covenants The developer proposes to establish restrictive covenants for the use of properties within Wallin 18th Addition that would be similar to other covenants established throughout previous Wallin additions. The establishment and enforcement of private covenants is outside of the authority of the City. VII-B-01 History: Planning Commission - August 27, 2018 - The Commission voted 4-1 (Johnson dissenting) to recommend approval of the revised 14 lot subdivision at the August 27, 2018 meeting. One resident spoke in opposition to the request with concern about the effect on adjacent homes and deviating from the original plan for development of larger lot single family homes. Commissioners discussed the sizes of lots, and green space preservation for consideration of a cluster development. Informational Meeting – August 23, 2018 – The Developer held an informational meeting to provide further information and to answer questions from neighbors. Three residents were in attendance for the meeting. Parks and Recreation Commission – August 23, 2018 – The Commission voted to recommend that cash in lieu of land be paid to satisfy park dedication requirements for the five additional lots created by the subdivision. A combination of park land and cash was utilized to satisfy park dedication for the remaining nine lots in 2002. City Council – August 6, 2018 – The Council voted 7-0 to forward the application back to the Planning Commission due to the change of the proposed subdivision from 22 lots to 14 lots. The developer proposes to eliminate all lots fronting and accessing General Sieben Drive. Planning Commission – July 30, 2018 – The Commission voted 7-0 to recommend denial of the action. Three residents spoke during the public hearing with concerns about not being aware of the change upon purchase, effect on property values, and enforcement of covenants. Planning Commissioners cited lack of preserved open space in the cluster development, perpetuity and potential changes to the home owners association, increased driveway and traffic along General Sieben Drive. Planning Committee of City Council – March 1, 2018 - The Planning Committee of City Council (Chair Vaughan, Balsanek, and Folch) reviewed proposed modification to the Wallin Subdivision. Committee Members were generally supportive of the villa home concept but had questions about the increase of driveways onto General Sieben Drive. Attachments: • Resolution • City Council Minutes – September 4, 2018 • Planning Commission Staff Report – August 27, 2018 VII-B-01 HASTINGS CITY COUNCIL RESOLUTION NO. _________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PRELIMINARY AND FINAL PLAT OF WALLIN 18TH ADDITION A CLUSTER SUBDIVISION CONSISTING OF 14 SINGLE FAMILY LOTS AND ONE OUTLOT Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Roberta Sjodin has petitioned for Preliminary and Final Plat approval of WALLIN 18TH ADDITION, a cluster subdivision containing 14 single family lots and one outlot. The +/-9.59 acre parcel is owned by the Duane Wallin and Winston Wallin Partnership and is generally located east of General Sieben Drive and north of River Shore Drive; legally described as Outlot A, WALLIN 17TH ADDITION, Dakota County, Minnesota; and WHEREAS, a public hearing was has held before the Planning Commission on July 30, 2018 as required by state law, City Charter, and City Ordinance; and WHEREAS, on August 27, 2018 the Planning Commission reviewed the application and forwarded to the City Council a recommendation for approval; and WHEREAS, The City Council has reviewed the plat and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council of the City of Hastings hereby approves the Preliminary and Final Plat of WALLIN 18TH ADDITION subject to the following conditions: 1) Conformance with the plans submitted with the City Council Staff Report dated September 4, 2018. 2) Driveway access to General Sieben Drive shall not be permitted for Block 1, Lots 1-14. 3) Deviations from standard zoning setbacks are approved as a Cluster Development per City Code Chapter 155.22, Subd. B (5) as noted on the approved plans. 4) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. VII-B-01 5) Payment of cash in lieu of land to satisfy park dedication requirements in the amount of $11,000 ($2,200 x 5 single family lots) prior to release of the Final Plat for recording. 6) Payment sewer interceptor fees in the amount of $2,425 ($485 x 5 units) prior to release of the Final Plat for recording. 7) Vacation of an existing Drainage and Utility Easement generally located northwest of the Brandlewood Court terminus. 8) The developer shall enter into a Development Agreement with the City for the construction of all public streets and utilities. 9) Establishment of a home owners association or similar entity to ensure private maintenance of all commonly held amenities within the subdivision. 10) Approval is subject to a one year Sunset Clause; the plat must be recorded with Dakota County within one year of City Council approval or approval is null and void. Council member _____________________ moved a second to this resolution, and upon being put to a vote it was adopted by all Council members present. Adopted by the Hastings City Council on September 17, 2018, by the following vote: Ayes: Nays: Absent: ______________________________ Paul J. Hicks, Mayor ATTEST: _____________________________________ Julie Flaten, City Clerk VII-B-01 I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th day of September 2018, as disclosed by the records of the City of Hastings on file and of record in the office. ______________________________ Julie Flaten, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 VII-B-01 City Council Minutes September 4, 2018 Resolution No. 09-07-18: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct) John Hinzman present a summary of the staff report requesting Council to grant preliminary and final plat approval of Wallin 18th addition containing a 14 lot cluster subdivision containing 14 villa homes located on Brandlewood Court, generally located east of General Sieben Drive and north of Greystone Road. Todd Rapp, attorney for the Wallin family, explained the rationale for the villa home concept. Fieldstone Family Homes would be the developer. Mayor Hicks allowed public comment on this matter. Ian Martin, 1770 Greystone Road and a member of the City of Hastings Planning Commission, spoke against the project. He provided Council with market data he complied from other villa home developments within the City of Hastings. Curtis Gerrits, 1771 Greystone Road spoke against the project. He provided Council with a petition signed by 44 neighbors of the proposed development. Gerrits also spoke about the notification process. Anna Prettyman, 1655 Fallbrooke Drive spoke against the project and shared concerns about covenants, standards current residents were held to when building homes, and future lot sales. Robert Ladd, 1790 Fallbrooke Drive, spoke against the project and villa homes are not needed in the type of neighborhood. Jim Hill, 1605 Fallbrooke Court, spoke against the project sharing concerns about proposed project not providing benefit to the current neighborhood, future lot sales, and the notification process. Jill Gentz, 1671 Fallbrooke Drive, spoke against the project and shared the process she endured while building her home. Jim Boogren, 1626 River Shore Drive spoke against the project stating the development is not appropriate for the neighborhood. Other residents that spoke against the proposed project: Cassandra Gerrits, 1771 Greystone Road. Terry Youngren, 1580 Northridge Drive. Susa Kneen, 1664 Fallbrooke Drive. Pat Moore, 1641 Greystone Road. Tom Daley, 2447 Timber View Drive. Jeff Hubbart, 1592 Northridge Drive. Paul Fletcher, 1759 Fallbrooke Drive. Craig Santelman, 1750 Fallbrooke Drive. Chris Brown, 2535 Timber View Drive. Andrew Gentz, 1671 Fallbrooke Drive. Barb Peterson, 1656 Fallbrooke Drive. Richard Peterson, 1656 Fallbrooke Drive. John Thurmes, 1637 Greystone Road. Paul Hiller, 2467 River Shore Drive. Ryan Vedders, 1628 Greystone Road. Leon Endres, 1505 River Shore Drive. Kevin Green, 1782 Fallbrooke Drive. John Hoffman, 2515 Brooke Place. Council discussion on lot prices, if a villa home cluster is appropriate in the neighborhood, assurances that covenants will be enforced, plans for Outlot A, number of homes built since the discussion began approximately a year ago, plans for the west side of General Sieben Drive, concerns with precedent project may set, transient nature of villa homes. Council recognized the need for diverse housing in the City. VII-B-01 Attorney Fluegel was asked if Council could deny project if all the requirements and ordinances the City has set is being met in the proposed project. Fluegel responded that any denial would need to be supported facts and need to have specific reasons. Council raised concerns that more time may be needed to fully understand the effects this development could have on the neighborhood and on home values and the enforceability of covenants. Council questioned if it would be allowed to approve the preliminary plat and table the approval of the final plat. Attorney Fluegel cautioned Council against approving only the preliminary plat. He stated that the issue could be tabled. Council encouraged developer to work with the neighborhood on a compromise and communicate more effectively. Suggested to developer to have an open house to educate the neighborhood more. Councilmember Vaughan made a motion to table the item for two weeks. Attorney Fluegel shared concerns about the state law that requires a City to take action on an item 60 days from the application date. He said that there could be an extension granted if all parties agree. Todd Rapp stated that the developer is not interested in extending. Councilmember Vaughan amended his motion to table the item until September 10, 2018. Attorney Fluegel clarified that the City has 120 to approve the plat since it is a subdivision and the item could be tabled for two weeks. Councilmember Vaughan removed his second motion and renewed motion to table the item until the September 17, 2018 Council meeting, seconded by Councilmember Balsanek. Roll call vote. Ayes, 7; Nays, 0. VII-B-01 To: Planning Commission From: John Hinzman, Community Development Director Date: August 27, 2018 Item: Roberta Sjodin – Revised Preliminary and Final Plat #2018-35 – Wallin 18th Addition PLANNING COMMISSION ACTION REQUESTED: Review the Revised Preliminary and Final Plat request of Roberta Sjodin of Wallin 18th Addition containing 14 single family villa home sites and one outlot for future development. The 9.59 acre parcel is owned by the Duane Wallin and Winston Wallin Partnership and is generally located east of General Sieben Drive and north of River Shore Drive. BACKGROUND Revised Request The applicant has revised the Preliminary and Final Plat application to remove eight previously proposed villa home sites that would front and access General Sieben Drive. Neighborhood Meeting – August 23, 2018 The applicant will be hosting a meeting at 7:00pm on August 23rd at City Hall to review plans with neighboring residents. Planning Commission Review – July 30, 2018 The Planning Commission voted 7-0 to recommend denial of the previous request at the July 30, 2018 meeting. Three residents spoke during the public hearing with concerns about not being aware of the change upon purchase, effect on property values, and enforcement of covenants. Planning Commissioners discussed the following: • Lack of preserved open space in the cluster development. • Perpetuity and potential changes to the home owners association. Planning Commission Memorandum VII-B-01 • Traffic estimate presented by the applicant was reliant on use by empty- nesters\seniors; residents of varying ages may occupy the homes over time. • Increase of driveways along General Sieben Drive not supported. City Council Review – August 6, 2018 The applicant requested to table the item at the August 6th City Council meeting in order to revise plans. After limited discussion, the Council voted 5-0 to table the request and to forward any changes to the Planning Commission for further review. Expanded Notification At the request of the City Council, property owners were re-notified of the August 13th Planning Commission review and the notification area was expanded. Staff has communicated with a couple of residents citing concerns about how the proposed housing units would affect their property values. Master Development Agreement The subject property is part of the Wallin Master Development Agreement (MDA) executed by the City and Developer in 2002. The Wallin MDA granted Preliminary Plat approval as follows: 2002 MDA Approval Wallin 18th Addition Lots 1-14 Wallin 18th Add 9 Single Family Homes 14 Villa Homes Outlot A Wallin 18th Add 4 Single Family Homes Not Included in Development The proposed changes for Wallin 18th Addition are a departure from the MDA and require both Preliminary and Final Plat approval. Planning Committee of City Council Review The Planning Committee of City Council (Chair Vaughan, Balsanek, and Folch) reviewed proposed modification to the Wallin Subdivision on March 1, 2018. Committee Members were generally supportive of the villa home concept but had questions about the increase of driveways onto General Sieben Drive. Please see the attached Planning Committee Meeting Summary for further information. Existing Condition The property is vacant with some tree cover. There is a 30 foot elevation drop from the north to the south end of the site. The future location of Brandlewood Court has been previously rough graded and dedicated as right-of-way. VII-B-01 Proposed Condition Creation of 14 single family lots for 14 villa home sites and one outlot for future development. Each villa home site would contain a detached single family home on a smaller lot with open areas maintained by an association. Comprehensive Plan Classification The site is designated as “Low Density Residential” in the 2030 Hastings Comprehensive Plan. The Low Density designation allows housing with a density of 2.5 units to 6 units per acre, with lot sizes in the range of 6,000 s.f. and larger. Site development is consistent with the Plan. Zoning Classification The site is zoned R-1 – Low Density Residence. The proposed use as a single family villa home site is considered a permitted use within the R-1 District. Adjacent Zoning and Land Use The following land uses abut the site Existing Use Zoning Comprehensive Plan North Single Family Homes R-1 – Low Density Residence Low Density Residential East Woodcliffe Trail Future Single Family Homes R-1 – Low Density Residence Low Density Residential South River Shore Drive Future Single Family Homes R-1 – Low Density Residence Low Density Residential West General Sieben Drive Nininger Township Future Single Family Homes R-1 – Low Density Residence Low Density Residential VII-B-01 PRELIMINARY AND FINAL PLAT REVIEW Subdivision Ordinance Chapter 154 of the City Code – Subdivision Ordinance regulates the division of land within the City. Preliminary Plats include a thorough review of the formal layout of lots and publicly dedicated land as well as review and approval of the grading, drainage, erosion control and utility plans. Final Plat plans are reviewed against the Preliminary Plat approval prior to formal subdivision of the property. Applications for Preliminary and Final Plat approval may be submitted concurrently (as in this case), or separately. Cluster Development Wallin 18th Addition is submitted as a Cluster Development, a permitted use within the R-1 Zoning District. Cluster Developments allow for the variation of minimum lot and yard sizes while maintaining the overall density of the zoning district. Cluster Developments are intented to preserve and enhance open space and natural amenities. Below is a comparison of minimum zoning standards and proposed sizes: R-1 District Proposed Subdivision Minimum Lot Size 9,000 s.f. 7,700 s.f. to 19,747 s.f. 11,653 s.f. average size Lot Width at Front Setback 75 feet 50 to 80 feet Sideyard Setback 10 feet 5 to 10 feet Front Setback (Brandlewood Court) 20 feet Minimum 20 feet Rear Setback 20 feet Minmum 20 feet Staff is supportive of the the cluster development as proposed. Villa Homes The applicant has contracted with Fieldstone Family Homes to construct the proposed villa homes. Main level finished sizes will likely range from 1200 to 1700 sq. ft. Based upon its past experience, they believe most of the purchasers will elect to also finish lower levels (most of the lots are walkouts or lookouts) and thus have finished square foot totals ranging from 2200 to 3000 sq. ft. Fieldstone identifies the price range for finished homes at a low end of $390,000 to a high end of $500,000. Please see the attached home renderings for further information. General Sieben Drive Access Lots fronting General Sieben Drive have been removed from the request and no access is proposed along the roadway. VII-B-01 Streets Land for Brandlewood Court was previously dedicated a public right-of-way and would be constructed as part of this subdivision. No other public streets are proposed. Easements The easement vacation (see attached Description Sketch) is being proposed due to the removal of storm sewer that was previously planned for to take backyard drainage from this area of the development. Engineering does not have an issue with the removal of this storm sewer segment (and easement vacation) under the following conditions: 1. Additional easement is provided on back lot line of Lot 5 to be a consistent 20 foot width. 2. Prior to issuance of any building permits for Lots 1-6, certified as-built survey shots of the proposed backyard swale for these lots must be verified by the City to meet the minim design slope of 2%. Park Land Dedication Park Land Dedication for development of nine single family homes was previously satisfied as part of the execution of the Wallin MDA in 2002. The developer is responsible to satisfy Park Dedication for the net increase of 5 lots (14 proposed lots less 9 lots approved as part of the MDA). The Park and Recreation Commission recommended the following at the August 21, 2018 meeting: Payment of cash in lieu of land dedication in the amount of $11,000 ($2,200 x 5 single family lots). Sewer Interceptor Fees Sewer Interceptor Fees for development of nine single family homes was previously satisfied as part of the execution of the Wallin MDA in 2002. The developer is responsible to satisfy Sewer Interceptor Fees for the net increase of 5 lots (14 proposed lots less 9 lots approved as part of the MDA) in the amount of $2,425 ($485 x 5 units). Grading Drainage and Erosion Control 100-Year High Water Lines for each water quality basin must be shown on the plan and easements adjusted accordingly to protect up to the 100-Year HWL contour. Soil Borings for each basin must be provided prior to plan approval to confirm whether these basins will be infiltration or filtration basins. The Ordinance requires areas for infiltration on the site be ruled out first before allowing filtration practices. Utilities With the proposal intensifying the density of units, there is partially and fully constructed infrastructure in place that the developer proposes to modify. Engineering review of these system modifications is ongoing. However, preliminary observations are such that there are several modifications and new installations of infrastructure components that do not meet the Public Works Department standards or expectations in their configuration. VII-B-01 Landscape Plan The Landscape Plan is acceptable and includes both boulevard and front yard tree plantings. Tree Preservation and Removal The proposed plans save an additional seven significant trees than the above and beyond those contemplated for protection in the 2002 MDA. The removal of significant trees is offset by the addition of front yard and boulevard tree plantings. Sidewalks and Trails The existing trail along General Sieben Drive serves the development. No other sidewalks or trails are proposed. RECOMMENDATION Staff recommends approval of the revised Preliminary and Final Plat subject to the following conditions: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated August 27, 2018. 2) Driveway access to General Sieben Drive shall not be permitted for Block 1, Lots 1- 14. 3) Deviations from standard zoning setbacks are approved as a Cluster Development per City Code Chapter 155.22, Subd. B (5) as noted on the approved plans. 4) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 5) Payment of cash in lieu of land to satisfy park dedication requirements in the amount of $11,000 ($2,200 x 5 single family lots) prior to release of the Final Plat for recording. 6) Payment sewer interceptor fees in the amount of $2,425 ($485 x 5 units) prior to release of the Final Plat for recording. 7) Vacation of an existing Drainage and Utility Easement generally located northwest of the Brandlewood Court terminus. 8) The developer shall enter into a Development Agreement with the City for the construction of all public streets and utilities. VII-B-01 9) Establishment of a home owners association or similar entity to ensure private maintenance of all commonly held amenities within the subdivision. 10) Approval is subject to a one year Sunset Clause; the plat must be recorded with Dakota County within one year of City Council approval or approval is null and void. ATTACHMENTS • Location Map • Development Plans • Architectural Renderings • Meeting Summary – Planning Committee Meeting – March 1, 2018 • Application VII-B-01 LOCATION MAP VII-B-01 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS VII-B-01 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS VII-B-01 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS VII-B-01 VII-B-01 VII-B-01 VII-B-01 VII-B-01 VII-B-01 VII-B-01 VII-B-01 VII-B-01 MEETING SUMMARY Planning Committee of the City Council March 1, 2018 – 6:00pm Hastings City Hall Volunteer Room Planning Committee Members Present: Chair Vaughan, Balsanek and Folch Staff Present: City Administrator Mesko Lee, Community Development Director Hinzman, Public Works Director Egger Others Present: Wallin Representatives - Todd Rapp, Trent Johnson, and David May 1. Wallin Development Modifications Staff provided a summary of the proposed modifications to undeveloped areas of the Wallin Development generally located east of General Sieben Drive and south of Greystone Road. Developer proposes to reduce lot sizes and create detached townhome\villa home sites. The meeting was a continuation of discussion by the Planning Committee on October 30, 2017. The revised requested change result in the addition of five single family lots and 22 villa (detached townhome) lots. Committee Members discussed the following: • Clarification of a “villa” home; it is a single family detached home with association maintenance of lawn and snow removal. The homes are marketed towards empty nesters and young professionals. • Wallin would sell the 22 villa home lots to Fieldstone Family Homes for construction. • Driveway access to General Sieben Drive. Approved plans include four driveway entrances, Wallin proposes eight homes fronting General Sieben Drive, each with their own separate access. Homes would include a driveway turnaround to avoid backing onto the street. Committee members discussed concerns about increasing the number of homes fronting and accessing General Sieben Drive. • Effect of changes on the approved 2002 Master Development Agreement lot development. • Proposed changes to lots fronting the Vermillion River are no longer sought by the developer. Action: No formal action taken by the Committee. General support of the Villa Home concept including reduced lot widths for construction. Developer would need to submit Preliminary and Final Plat application to the City of Hastings to begin formal review of the changes. Meeting adjourned at 7:20pm Meeting summary transcribed by John Hinzman VII-B-01 V I I - B - 0 1 City Council Memorandum To: Mayor Hicks & City Councilmembers From: John Hinzman, Community Development Director Date: September 17, 2018 Item: Resolution: Vacation of Easement #2018-39 – Wallin 17th Addition Council Action Requested: Consider adoption of the attached resolution vacating a drainage and utility easement located on Outlot A, WALLIN 17TH ADDITION as requested by Roberta Sjodin on land owned by Duane Wallin and Winston Wallin Partnership. The City Council ordered the public hearing at the August 6, 2018, held the public hearing on August 20th, and tabled action on September 4th along with the Preliminary and Final Plat application for Wallin 18th Addition. Adoption requires a simple majority of Council. Background Information: History – The subject property is part of the Wallin Master Development Agreement (MDA) approved by the City Council in 2002. The drainage and utility easement was established in preparation for a larger lot single family housing development. The lot configuration proposed as part of Wallin 18th Addition modifies public utilities in the area eliminating the need for the drainage and utility easement. Vacation Procedure – Hastings Home Rule Charter Section 7.05 regulates the vacation of streets, alleys, and public easements. The City Council may consider a vacation upon published and mailed notice to affected property owners. Public Hearing – No comments from the public were heard during the August 20th public hearing. Recommendation – Approval of the vacation is recommended. The changes proposed as part of Wallin 18th Addition no longer necessitate the easement. Advisory Commission Discussion: N\A Council Committee Discussion: N\A Attachments:  Location Map  Resolution VII-B-02 LOCATION MAP VII-B-02 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING A DRAINAGE AND UTILITY EASEMENT OVER A PORTION OF OUTLOT A, WALLIN 17TH ADDITION Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Roberta Sjodin, has petitioned to vacate a portion of a drainage and utility easement on land owned by the Duane Wallin and Winston Wallin Partnership. The 20 foot wide easement extends northwesterly from future Brandlewood Court to WALLIN 16TH ADDITION and is legally described as follows: WHEREAS, on August 20, 2018, a public hearing on the proposed vacation was held before the City Council of the City of Hastings, which was preceded by proper notice, as required by state law, city charter, and city ordinance; and WHEREAS, The City of Hastings in all respects proceeded with the vacation hearing as required by the city charter, ordinances, and applicable statues. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the request to vacate said easement as legally described above is hereby approved subject to the following conditions: 1. The vacation of easement shall not become effective until recorded with Dakota County. VII-B-02 Council member ______________________ moved a second to this resolution and upon being put to a vote it was adopted by all Council Members present. Adopted by the Hastings City Council on September 17, 2018, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Paul J. Hicks, Mayor ________________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th day of September, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 VII-B-02 City Council Memorandum To: Mayor Hicks & City Councilmembers From: Justin Fortney, City Planner Date: September 17, 2018 Item: Resolution: Site Plan – 2018-46 – Intek Plastics – 1000 Spiral Blvd Council Action Requested: Consider the request for a minor site plan approval and take action on the attached resolution. Approval of a site plan requires a simple majority. Background Information: The applicant is proposing to add an additional 21 parking spaces and a new truck entrance. Please see the attached September 10th Planning Commission staff report for further information. Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the site plan at the September 10, 2018 meeting. No members of the public spoke at the meeting. Council Committee Discussion: N\A Attachments:  Resolution – Site Plan  Planning Commission Staff Report – September 10, 2018 VII-B-03 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING A MINOR SITE PLAN APPROVAL FOR EXPANSION OF A PARKING LOT AND TRUCK ENTRANCE LOCATED AT 1000 SPIRAL BOULEVARD Council member _______________________ introduced the following Resolution and ___________________ moved its adoption: WHEREAS, John Togneri, Facility Manager for Intek Plastics has petitioned for site plan approval for the construction of an expanded parking lot and truck entrance north of the existing facility, generally located at 1000 Spiral BLVD, legally described as Lot 1, Block 1, HASTINGS INDUSTRIAL PARK NO 3 ADDITION, Dakota County, Minnesota; and WHEREAS, on September 10, 2018, review was conducted before the Planning Commission of the City of Hastings as required by state law, city charter, and city ordinance; and WHEREAS, the Planning Commission recommended approval of the request to the City Council, subject to the conditions contained in this resolution; and WHEREAS, The City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the special use permit as presented to the City Council subject to the conditions: 1) Conformance with the Planning Commission Staff Report and plans dated September 10, 2018. 2) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 3) Any uncompleted site work must be escrowed at 125 percent of the estimated value prior to issuance of a certificate of occupancy. 4) The perimeter of the site must have erosion control, as approved by the City Engineering Department. VII-B-03 5) The City Engineering Department must approve any required drainage plan. 6) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 7) Tree removal will require additional plantings for significant trees based on the City of Hastings Tree Replacement Policy. 8) Align the proposed truck entrance with the existing driveway at 2550 Millard Avenue. 9) Future site improvements leading to the disturbance of over an acre of land from accumulative projects will require on site stormwater treatment facilities. With the development of this project and the parking lot expansion in 2016, a total of .66 acres will have been disturbed. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _______________________________ Paul J. Hicks Mayor _______________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th of September, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. _______________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 East 4th Street Hastings, Minnesota 55033 VII-B-03         To:   Planning Commission  From: Justin Fortney, City Planner  Date: September 10, 2018  Item: Site Plan – 2018‐46 – Intek Plastics – 1000 Spiral Blvd    Planning Commission Action Requested:  The Planning Commission is asked to review  the proposed site plan and make a recommendation to the City Council.    Background Information:    In 2016 Intek received site plan approval for a minor parking lot expansion on the east  side of the site.  They are now proposing to add an additional parking lot and truck  entrance on the west side.   Comprehensive Plan Classification  The 2030 Comprehensive Plan designates this area as Industrial.    Zoning Classification  The subject property is zoned I‐1 (Industrial).  Which allows the proposed use.  Adjacent Zoning and Land Use  Direction Existing Use Zoning Comp Plan North Veteran’s Park PI Park East Industrial I-1 Industrial South Industrial I-1 Industrial West Industrial I-1 Industrial   Existing Condition  The 10.3 acre site is currently 2/3’s developed with a manufacturing facility and parking  lots.  The building was built in 1985 and is about 127,000 SF in size.      Building Setbacks  The current building setbacks meet the requirements of the zoning ordinance and are  not proposed to be changed.       Vehicular Access and Circulation  The site would utilize an existing access to Spiral Boulevard and Enterprise Drive through  existing parking lots.  One new access is proposed for truck traffic at the northwest  corner to be aligned across from an existing driveway.  New parking and drives will have  Planning Commission Memorandum VII-B-03 concrete curbing.  The existing parking lot on the west side will be overlaid, which would  not require the addition of curb and gutter.      Delivery and Loading Area  Adequate delivery and loading area is present on the northwest side of the site.  The  truck entrance is proposed to improve truck access and loading.     Parking  Parking is acceptable from a building square footage perspective.  They are required to  have 127 spaces (1/1,000 SF) and currently have 162.  The business has a higher number  of employees than a warehouse facility and has struggled with onsite parking in the  past. They are proposing to add an additional 21 net parking spaces. The parking  regulations also requires at least one space for each employee.     Architectural Standards  There are no changes proposed to the building at this time.    Tree Removal  Tree removal will require new plantings for significant trees per the city tree  replacement policy.      Landscaping  The landscape plan requirements do not come into effect on this proposal because the  building is not being expanded by 25%.  Any required landscaping impacted must be  replaced.       Lighting  Two battery powered LED lights with solar recharging panels will be utilized in the  expanded parking lot.  Lighting levels at the property lines are very low.     Attachments:   Aerial Photograph   Photographs   Site Plans                VII-B-03                                                VII-B-03                                           VII-B-03 VII-B-03 VII-B-03 VII-B-03 City Council Memorandum To: Mayor Hicks & City Councilmembers From: John Hinzman, Community Development Director Date: September 17, 2018 Item: Resolution: Site Plan – Pleasant Hill Library Addition (1490 South Frontage Road) Council Action Requested: Consider adoption of the attached resolution granting Site Plan approval for Kodet Architectural to construct a 1,571 s.f. addition to the south side of the existing Pleasant Hill Library located at 1490 South Frontage Road. Adoption requires a simple majority of Council. Background Information: The Site Plan approval is in conjunction with a larger remodeling of the library. The new addition would be used to increase collections space for the public and to increase the size of a meeting room. The western entry door will be relocated slightly to be closer to the parking lot and new handicap spaces added. The addition would remove existing landscaping and replace with enhanced landscaping and a patio area. Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the Site Plan at the September 10, 2018 meeting with limited discussion. No one spoke for or against the request at the meeting. Council Committee Discussion: N\A Attachments: • Resolution • Planning Commission Staff Report – September 10, 2018 VII-B-04 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR CONSTRUCTION OF AN ADDITION TO PLEASANT HILL LIBRARY LOCATED AT 1490 SOUTH FRONTAGE ROAD Council member _______________________ introduced the following Resolution and ___________________ moved its adoption: WHEREAS, Kodet Architectural has petitioned for Site Plan Approval to allow construction of a +/- 1,571 s.f. addition to the existing Pleasant Hill Library Building owned by Dakota County, generally located at 1490 South Frontage Road, legally described as Lot 1, Block 1, HASTINGS LIBRARY ADDITION, Dakota County, Minnesota; and WHEREAS, on September 10, 2018, review was conducted before the Planning Commission of the City of Hastings as required by state law, city charter, and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council, subject to the conditions contained in this resolution; and WHEREAS The City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Site Plan as presented to the City Council subject to the conditions: 1) Conformance with the plans submitted with the City Council Staff Report dated September 17, 2018. 2) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 3) Approval of the Grading, Drainage, Erosion Control, and Utility Plans by the Public Works Director and payment of any required inspection escrows. 4) All lighting shall incorporate shields and cut-offs to direct light on the site. 5) Approval of the Site Plan by the Minnesota Department of Transportation. VII-B-04 6) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, Site Plan approval is null and void. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _______________________________ Paul J. Hicks Mayor _______________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th of September, 2018, as disclosed by the records of the City of Hastings on file and of record in the office. _______________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 East 4th Street Hastings, Minnesota 55033 VII-B-04 To: Planning Commission From: John Hinzman, Community Development Director Date: September 10, 2018 Item: Kodet Architectural – Site Plan #2018-45 – Pleasant Hill Library Addition – 1490 South Frontage Road PLANNING COMMISSION ACTION REQUESTED: Review the Site Plan request of Kodet Architectural for Site Plan approval to construct a 1,571 s.f. addition to the south side of the existing Pleasant Hill Library located at 1490 South Frontage Road. BACKGROUND Existing Condition The 3.43 acre property contains a 20,000 s.f. library building as well as surface parking. There is approximately 10 feet of elevation difference between the building site and South Frontage Road and Highway 55. The City Council granted approval for the construction of the existing Pleasant Hill Library in 1993. Proposed Condition Dakota County seeks Site Plan approval in conjunction with a larger remodeling of the library. The new addition would be used to increase collections space for the public and to increase the size of a meeting room. The western entry door will be relocated slightly to be closer to the parking lot and new handicap spaces. Comprehensive Plan Classification The site is designated as “Institutional” in the 2030 Hastings Comprehensive Plan. Site development is consistent with the Plan. Zoning Classification The site is zoned PI – Public Institution. Government buildings used as offices are a permitted use in the PI district. Planning Commission Memorandum VII-B-04 Adjacent Zoning and Land Use The following land uses abut the site Existing Use Zoning Comprehensive Plan North Highway 55 Dakota County Gov’t Center PI – Public Institution Institutional East Vacant City Owned Land PI – Public Institution Commercial South South Frontage Road Hastings Marketplace Townhomes R-4 High Density Residential Medium Density West North American Bank C-4 Regional Shopping Center Commercial SITE PLAN REVIEW Vehicular Access and Circulation Vehicular access and circulation in unchanged. The site is presently served by two driveways to South Frontage Road. Pedestrian Access Pedestrian access is unchanged. A sidewalk provides access to the front entry from a sidewalk along South Frontage Road. Required Parking The number of parking stalls is unchanged. The use of the facility does not trigger additional parking requirements. Architectural Appearance The proposed addition meets architecural appearance standards and will match the existing building and be constructed of brick and glass. VII-B-04 Landscape and Streetscaping Existing vegetation located within the building addition area would be removed with new vegetation being installed along a new outdoor patio area. Lighting Plan The existing exterior lighting will be upgraded to LED fixtures and additional lighting will be added to the walls of the building. Illumination levels are below the maximum levels outlined in City Code. Lighting is acceptable under the following condition: 1) All lighting shall incorporate shields and cut-offs to direct light on the site. Grading, Drainage, Erosion Control and Utility Plan Review The Public Works Department is reviewing the Grading, Drainage, Erosion Control, and Utility Plans. Significant changes to the Site Plan are not expected in order to meet Public Works reqirements. Site Plan approval shall be conditioned upon final approval of the Grading, Drainage, Erosion Control and Utility Plan by the Public Works Director. MN DOT Review The site is adjacent to TH 55. Plans have been submitted to MN DOT for review and comment. Site Plan approval shall be conditioned on final approval by the MN DOT. RECOMMENDATION Approval of the Site Plan is recommended subject to the following conditions: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated September 10, 2018. 2) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 3) Approval of the Grading, Drainage, Erosion Control, and Utility Plans by the Public Works Director and payment of any required inspection escrows. 4) All lighting shall incorporate shields and cut-offs to direct light on the site. 5) Approval of the Site Plan by the Minnesota Department of Transportation. 6) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, Site Plan approval is null and void. ATTACHMENTS • Location Map • Site Plans • Architectural Elevations VII-B-04 LOCATION MAP VII-B-04 ADDITION EXISTING BUILDING EXIST. CONC. PLANTER SITE LIMITS OF CONSTRUCTION RE-STRIPE ACC. STALLS EXIST. CANOPY ELECTRIC CAR CHARGING STATION (N.I.C.), SEE ELECT.ACCESSIBLE PARKING SIGN. SEE RAIN LEADER DISCHARGED INTO RECEIVER BASIN WITH OPEN GRATING COVER, SEE CIVIL EXIST. VISITOR PARKING SO UTH FRONTAGE RD ACCESS AISLE NO PARKING SIGN. SEE CENTER AT HEAD OF AISLE N O P A R K I N G N O P A R K I N G EXIST. TRASH ENCLOSURE EXIST. MECHANICAL ENCLOSURE INSTALL EMPTY CONDUIT FOR CAMERA ON EXIST. POLE (2 LOCATIONS, VERIFY ACTUAL LOCATIONS), SEE ELECT. CUT & PATCH ASPHALT AS REQ. REPLACE EXIST. CONC. SIDEWALK & CURB. MATCH EXIST. GRADE. SEE CIVIL ALT. #2 RESOD ALL DISTURBED AREAS AS REQ. A0.1 A2 09 9123.E1 @ 3' - 0" O.C., TYP.TYP. 09 9123.E1 TEXT AS SHOWN /A3 A0.1 /A1 A0.1 PATCH SOD AS REQ. WHERE CONDUIT RUNS - SEE ELECT. FOR PATH PROTECT TREE TO REMAIN DURING CONSTRUCTION PATCH SOD AS REQ. FOR INSTALLATION OF STORM SEWER - SEE CIVIL INSTALL EMPTY CONDUIT FOR CAR CHARGING STATION, SEE ELECT. PATCH SOD AS REQ. EXIST. LIGHT POLE, VER. LOCATION EXIST. LIGHTPOLE, VER. LOCATION NOTE: FOR BASE BID AND ALTERNATE NO.2, MODIFY EXISTING IRRIGATION SYSTEM AND RESTORE SOD AS REQUIRED. 32 1400.A2 COLOR 1 (FIELD) 32 1400.A2 COLOR 2 (BORDER) PROPERTY LINE 09 9123.E1 P L E A S A N T D R HIGHWAY 55 PROJECT NORTH TRUE NORTH EXIST. BIKE RACK TO REMAIN EXIST. FLAG POLE TO REMAIN Th e a b o v e d r a w i n g s , s p e c i f i c a t i o n s a n d i d e a s , d e s i g n a n d a r r a n g e m e n t s r e p r e s e n t e d a r e a n d s h a l l r e m a i n t h e p r o p e r t y o f t h e A r c h i t e c t , a n d n o p a r t s h a l l b e c o p i e d , d i s c l o s e d t o o t h e r s , o r u s e d i n c o n n e c t i o n w i t h a n y o t h e r p r o j e c t f o r w h i c h t h e y t h e y h a v e b ee n p r e p a r e d a n d d e v e l o p e d w i t h o u t t h e w r i t t e n p e r m is s i o n o f t h e A r c h i t e c t . V i s u a l c o n t a c t w i t h t h e s e d r a w i n g s o r s p e c i f i c a t i o n s s h a l l c o n s t i t u t e c o n c l u siv e e v i d e n c e o f t h e s e r e s t r i c t i o n s . I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , o r re p o r t w a s p r e p a r e d b y m e o r u n d e r m y d i r e c t su p e r v i s i o n , a n d t h a t I a m a d u l y L i c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e S t a t e o f M i n n e s o t a . Ar c h i t e c t : M a n d i S . T a u f e r n e r , A I A © K o d e t A r c h i t e c t u r a l G r o u p , L t d . Lic e n s e N u m b e r : 5 1 9 4 2 Da t e Da t e : Dr a w n B y : Re v i s i o n s : Pr o j e c t N o . : Ch e c k e d B y : Ko d e t A r c h i t e c t u r a l G r o u p , L t d . © 2 0 1 8 1 2 3 4 5 D C B A Au g u s t 1 6 , 2 0 1 8 8/ 2 1 / 2 0 1 8 2 : 5 8 : 5 1 P M C : \ U s e r s \ s l e i n t z . K O D E T \ D o c u m e n t s\ 1 0 3 8 1 7 _ P l e a s a n t H i l l L i b r a r y _ C A 0 1 _ 2 0 1 8 _ s l e i n t z . r vt 10 3 8 1 7 SD L TL N Da k o t a C o u n t y | P l e a s a n t H i l l L i b r a r y SPR-1 SITE PLAN Ha s t i n g s , M i n n e s o t a Re n o v a t i o n a n d E x p a n s i o n P r o j e c t Au g u s t 2 1 , 2 0 1 8 1" = 30'-0"SPR-1 D1 SITE PLAN 0'30'90'60' VII-B-04 F F E = 8 7 2 . 1 5 1 0 0 F T - 1 0 " P V C S D R 3 5 @ 0 . 5 % C L A S S I I R I P R A P ( F I E L D S T O N E ) 6 C Y , M N D O T 3 6 0 1 1 0 " N Y L O P L A S T D R A I N B A S I N W I T H S T A N D A R D I N L E T G R A T E R I M = 8 7 2 . 0 I N V = 8 6 8 . 0 ( S ) 1 0 " F L A R E D E N D S E C T I O N I N V = 8 6 7 . 5 A N D T R A S H G U A R D / R O D E N T P R O T E C T I O N D O W N S P O U T E X T E N S I O N A N D S P L A S H B L O C K ( B A S E B I D ) I N S T A L L S I L T S A C K A F T E R S T R U C T U R E I N S T A L L A T I O N ( 8 7 2 . 0 5 ) 8 7 2 . 1 5 8 7 2 . 1 5 8 7 2 . 1 5 8 7 2 . 1 5 8 7 2 . 1 5 (872.04) 8 7 1 . 9 1 (8 7 2 . 0 1 ) 8 7 2 . 1 5 8 7 2 . 1 5 8 7 1 . 9 6 8 7 2 . 0 8 8 7 2 . 0 8 8 7 2 . 0 4 8 7 2 . 0 4 8 7 1 . 9 6 8 7 1 . 9 6 8 7 1 . 7 3 8 7 1 . 7 3 8 7 1 . 6 8 8 7 1 . 6 8 8 7 1 . 6 6 8 7 1 . 6 6 8 7 1 . 7 8 8 7 1 . 7 8 8 7 1 . 8 2 8 7 1 . 9 6 8 7 2 8 7 1 872.15 872.05872.15 (871.49)872.15 872.15872.15 871.95(871.36)FL(871.17)FL 871.95(871.31)FL(871.94)(872.06) L O C (GRA D I N G L I M I T S ) R E F E R T O A R C H I T E C T U R A L P L A N F O R A L L S I T E D E T A I L S B U I L D I N G A D D I T I O N F F E = 8 7 2 . 1 5 RESTORE CONDUIT PATH ASREQUIRED. SEE ELECTRICALPLANS FOR ROUTINGPERPENDICULAR PEDESTRIANCURB RAMP PER MNDOTSTANDARD PLAN 5-297.250SAWCUT AND MATCH 2'AWAY FROM NEW CURB 12 3 4 5 6 D C B A18-023_CIV-GRAD.dwg Aug 14, 2018 - 11:43am amatica Dakota County | Pleasant Hill Library The above drawings, specifications and ideas, design and arrangements represented are and shall remain the property of the Architect, and no part shall be copied, disclosed to others, or used in connection with any other project for which C 1 . 1 they have been prepared and developed without the written permission of the Architect. Visual contact with these drawings or specifications shall constitute conclusive evidence of these restrictions. C i v i l S i t e 1490 S Frontage Rd, Hastings, MN 55033 Kodet Architectural Group, Ltd. © 2018 Renovation and Expansion Project 7 5 1 0 M a r k e t P l a c e D r i v e E d e n P r a i r i e , M N 5 5 3 4 4 9 5 2 - 8 2 9 - 0 7 0 0 9 5 2 - 8 2 9 - 7 8 0 6 f a x E n g i n e e r i n g S u r v e y i n g L a n d s c a p e A r c h i t e c t u r e H A N S E N T H O R P P E L L I N E N O L S O N , I n c CALL BEFORE YOU DIG !MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFYTHE REGIONAL NOTIFICATION CENTER AT LEAST TWO(2) BUSINESS DAYS BUT NOT MORETHAN FOURTEEN (14) CALENDAR DAYSPRIOR TO EXCAVATIONGOPHER STATEONE CALLwww.gopherstateonecall.org1-800-252-1166 P l a n Checked By: 103817/HTPO 18-023Project No.: Revisions: ALM Date:August 16, 2018 Date License Number: 42728Charles J. Howley I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Architect under the laws of the State of Minnesota. CJH The above drawings, specifications and ideas, design and arrangements represented are and shall remain the property of the Architect, and no part shall be copied, disclosed to others, or used in connection with any other project for whichthey have been prepared and developed without the written permission of the Architect. Visual contact with these drawings or specifications shall constitute conclusive evidence of these restrictions. E M a i l a r c h @ k o d e t . c o m W e b S i t e w w w . k o d e t . c o m 1 5 G r o v e l a n d T e r r a c e M I n n e a p o l I s , M N 5 5 4 0 3 - 1 1 5 4 T e l e p h o n e 6 1 2 . 3 7 7 . 2 7 3 7 F a c s I m I l e 6 1 2 . 3 7 7 . 1 3 3 1 Drawn By: 8/16/18 L E G E N D : P R O P O S E D P A V E R S I D E W A L K A N D P A T I O S T O R M S E W E R D R A I N B A S I N F L A R E D E N D S E C T I O N C O N T O U R S P O T E L E V A T I O N M A T C H E X I S T I N G E L E V A T I O N D R A I N A G E A R R O W A L T E R N A T E 2 C O N C R E T E S I D E W A L K I N L E T P R O T E C T I O N S I L T F E N C E / S E D I M E N T C O N T R O L L O G L I M I T O F C O N S T R U C T I O N E X I S T I N G C O N T O U R T R E E C U R B 8 8 6 ( 8 8 6 . 5 ) 8 8 6 . 5 N O T E S : 1 . R E S T O R E A L L D I S T U R B E D A R E A S T O E X I S T I N G C O N D I T I O N S O R B E T T E R . 2 . A L L S P O T E L E V A T I O N S A R E T O P O F F I N I S H S U R F A C E E L E V A T I O N . 3 . S E D I M E N T C O N T R O L S H A L L B E I N S T A L L E D P R I O R T O A N Y L A N D D I S T U R B A N C E A C T I V I T I E S A N D M A I N T A I N E D T H R O U G H O U T C O N S T R U C T I O N P E R M N D O T . 4 . C O N T R A C T O R S H A L L D E T E R M I N E L O C A T I O N O F E X I S T I N G P U B L I C A N D P R I V A T E U T I L I T I E S P R I O R T O C O N S T R U C T I O N A N D S H A L L B E R E S P O N S I B L E F O R P R E S E R V I N G T H E S E . A N Y R E P A I R S N E C E S S A R Y D U E T O C O N T R A C T O R S O P E R A T I O N S S H A L L B E M A D E A T C O N T R A C T O R ' S E X P E N S E . B E F O R E D I G G I N G C A L L : G O P H E R O N E C A L L ( 6 5 1 ) 4 5 4 - 0 0 0 2 . 5 . T H E S U B S U R F A C E U T I L I T Y I N F O R M A T I O N I N T H I S P L A N I S U T I L I T Y Q U A L I T Y L E V E L " D " . T H I S U T I L I T Y Q U A L I T Y L E V E L W A S D E T E R M I N E D A C C O R D I N G T O T H E G U I D E L I N E S O F C I / A S C E 3 8 - 0 2 , E N T I T L E D " S T A N D A R D G U I D E L I N E F O R T H E C O L L E C T I O N A N D D E P I C T I O N O F E X I S T I N G S U B S U R F A C E U T I L I T Y D A T A . " 6 . A L L G R A D I N G A N D C O M P A C T I O N A C T I V I T I E S S H A L L F O L L O W T H E R E C O M M E N D A T I O N S I N C L U D E D I N T H E G E O T E C H N I C A L R E P O R T D A T E D F E B R U A R Y 5 , 2 0 1 8 . 7 . T U R F A R E A S T O B E R E S T O R E D W I T H A M I N I M U M 6 I N C H ( 6 " ) T O P S O I L A N D S O D . S E E L A N D S C A P I N G P L A N . 8 . S U R V E Y P R E P A R E D B Y O T H E R S A N D P R O V I D E D B Y O W N E R . 9 . S E E A R C H I T E C T U R A L P L A N S F O R D I M E N S I O N S , S I G N A G E , P A V E R L A Y O U T , S T R I P I N G A N D O T H E R S I T E D E T A I L S . C O N C R E T E P A V E M E N T S E C T I O N ( W A L K ) E X T E N D A G G R E G A T E B A S E 6 " M I N . B E Y O N D E D G E O F W A L K W H E R E A P P L I C A B L E N O T E S : 1 . C O N T R A C T I O N J O I N T S ( C 1 U - D ) S H A L L B E E Q U A L L Y S P A C E D . J O I N T L A Y O U T T O B E R E V I E W E D I N T H E F I E L D W I T H E N G I N E E R P R I O R T O C U T T I N G . 2 . P R O V I D E I S O L A T I O N J O I N T S ( E 1 H ) A T A L L F I X E D O B J E C T S . 4 " C L . 5 A G G R E G A T E B A S E ( M n / D O T 2 2 1 1 ) E X I S T I N G S U B G R A D E , T O B E A P P O R V E D B Y E N G I N E E R 5 " C O N C R E T E , M I X N O . 3 F 5 2 ( M n / D O T 2 3 0 1 ) B 6 1 2 C O N C R E T E C U R B & G U T T E R N O T E : 1 . C O N C R E T E C U R B C O N S T R U C T I O N S H A L L C O N F O R M T O M n / D O T 2 5 3 1 . 2 . D E P T H O F A G G R E G A T E B A S E I S T O M A T C H E X I S T . P A V E M E N T S E C T I O N . C L . 5 A G G R E G A T E B A S E ( M n / D O T 2 2 1 1 ) 1 / 2 " R A D I U S 3 / 4 " P E R F T . 3 " R A D I U S 1 3 C O N C R E T E ( M n / D O T 2 4 6 1 ) C O M P A C T E D S U B G R A D E P A V E M E N T ( M A T C H E X I S T . ) 6 " 6 " 7 " 1 3 . 5 " 6 " M I N . 8 " 1 2 " S E E P L A N C O N T R A C T I O N J O I N T ( S A W C U T ) V I I - B - 0 4 8-15-20" PLUS BOULDERSAT EDGE OF RIVER ROCK 3" MIN WASHED RIVER ROC K M U L C H OVER LANDSCAPE FABRICSHREDDED HARDWOODWOOD MULCH PRETREATSOIL WITH PREEN 18-DL 8-KF1-RB BASE BID 8 7 2 8 7 1 8-15-20" PLUS BOULDERSAT EDGE OF RIVER ROCK 3 " M I N W A S H E D R I V E R R O C K M U L C H O V E R L A N D S C A P E F A B R I C S H R E D D E D H A R D W O O D W O O D M U L C H P R E T R E A T S O I L W I T H P R E E N 18-DL 8 - K F 1 - R B S H R E D D E D H A R D W O O D W O O D M U L C H P R E T R E A T S O I L W I T H P R E E N 1 - S R 1 4 - S T 2 1 - D L 4 - D L 6 - D L 5 - K F 5 - K F 5 - K F 1 0 - M N 1 4 - M N B A S E B I D B I D A L T # 2 P L A N T I N G S , M U L C H , A N D E D G I N G A L O N G P A T I O B A S E B I D S O D W I T H I R R I G A T I O N O N D I S T U R B E D A R E A S S E E I N S E T B E L O W 12 3 4 5 6 D C B A18-023_LAN-PLN.dwg Aug 14, 2018 - 12:12pm amatica E M a i l a r c h @ k o d e t . c o m W e b S i t e w w w . k o d e t . c o m 1 5 G r o v e l a n d T e r r a c e M I n n e a p o l I s , M N 5 5 4 0 3 - 1 1 5 4 T e l e p h o n e 6 1 2 . 3 7 7 . 2 7 3 7 F a c s I m I l e 6 1 2 . 3 7 7 . 1 3 3 1 Checked By: 103817/HTPO 18-023Project No.: Revisions: Drawn By:JA Date:August 16, 2018 Date License Number: 20893 Jan Wager Anderson I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. CJH 7 5 1 0 M a r k e t P l a c e D r i v e E d e n P r a i r i e , M N 5 5 3 4 4 9 5 2 - 8 2 9 - 0 7 0 0 9 5 2 - 8 2 9 - 7 8 0 6 f a x E n g i n e e r i n g S u r v e y i n g L a n d s c a p e A r c h i t e c t u r e H A N S E N T H O R P P E L L I N E N O L S O N , I n c CALL BEFORE YOU DIG !MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFYTHE REGIONAL NOTIFICATION CENTER AT LEAST TWO(2) BUSINESS DAYS BUT NOT MORETHAN FOURTEEN (14) CALENDAR DAYSPRIOR TO EXCAVATIONGOPHER STATEONE CALLwww.gopherstateonecall.org1-800-252-1166 Dakota County | Pleasant Hill Library L 1 . 1 L a n d s c a p e 1490 S Frontage Rd, Hastings, MN 55033 Kodet Architectural Group, Ltd. © 2018 Renovation and Expansion Project E M a i l a r c h @ k o d e t . c o m W e b S i t e w w w . k o d e t . c o m 1 5 G r o v e l a n d T e r r a c e M I n n e a p o l I s , M N 5 5 4 0 3 - 1 1 5 4 T e l e p h o n e 6 1 2 . 3 7 7 . 2 7 3 7 F a c s I m I l e 6 1 2 . 3 7 7 . 1 3 3 1 Drawn By:E M a i l a r c h @ k o d e t . c o m W e b S i t e w w w . k o d e t . c o m 1 5 G r o v e l a n d T e r r a c e M I n n e a p o l I s , M N 5 5 4 0 3 - 1 1 5 4 T e l e p h o n e 6 1 2 . 3 7 7 . 2 7 3 7 F a c s I m I l e 6 1 2 . 3 7 7 . 1 3 3 1 The above drawings, specifications and ideas, design and arrangements represented are and shall remain the property of the Architect, and no part shall be copied, disclosed to others, or used in connection with any other project for whichthey have been prepared and developed without the written permission of the Architect. Visual contact with these drawings or specifications shall constitute conclusive evidence of these restrictions. P l a n 8/16/18 E X I S T I N G C O N T O U R T R E E C U R B H A R D W O O D M U L C H M I N . 3 " S H R E D D E D S A U C E R S O D G R A D E S T E E L E D G I N G S T A N D A R D C O M M E R C I A L D E C I D U O U S S H R U B , C O N T A I N E R G R O W N M I N . 2 4 " 4 " S O I L M I X 6 " S C A R I F Y S I D E S O F R O O T B A L L S U B G R A D E C O M P A C T E D S O I L O V E R L A N D S C A P E F A B R I C D E C I D U O U S O R C O N I F E R O U S S H R U B B A L L E D A N D B U R L A P P E D O R C O N T A I N E R G R O W N S H R U B I N S T A L L A T I O N S Y S T E M S H A L L B E I N W O R K I N G O R D E R A L L A R E A S W I T H I N T H E L I M I T O F C O N S T R U C T I O N ( L O C ) T H A T A R E N O T S H R U B B E D S O R H A R D S U R F A C E D O R W H E R E N O T E D S H A L L B E S O D D E D . A L L A R E A S O U T S I D E T H E L O C L I N E S D I S T U R B E D B Y G R A D I N G O R U T I L I T Y I N S T A L L A T I O N S H A L L B E R E T U R N E D T O E X I S T I N G C O N D I T I O N O R B E T T E R . S O D O R S E E D S E E E N G I N E E R S G R A D I N G A N D U T I L I T Y P L A N S F O R E X A C T L O C A T I O N S O F B E R M S , P O N D S , E R O S I O N C O N T R O L , R E T A I N I N G W A L L S A N D P I P E L O C A T I O N S . P L A N T S S H A L L B E M U L C H E D A S A C O N T I N U O U S M A S S . A L L S H R U B B E D S S H A L L B E E D G E D W I T H A H E A V Y D U T Y S T E E L E D G I N G O R A P P R O V E D E Q U A L . U N L E S S L A B L E D O T H E R W I S E S H R E D D E D H A R D W O O D M U L C H S H A L L B E A P P L I E D T O A L L P L A N T I N G B E D A N D G R O U N D C O V E R A R E A S T O A M I N I M U M 4 " D E P T H . S H O U L D A P L A N T B E U N A V A I L A B L E A T T H E T I M E O F I N S T A L L A T I O N , A L L S U B S T I T U T I O N S A R E S U B J E C T T O T H E A P P R O V A L O F T H E L A N D S C A P E A N Y E X I S T I N G V E G E T A T I O N T O B E R E M O V E D F R O M T H E S I T E S H A L L B E D I S P O S E D O F I N A M A N N E R T H A T I S A P P L I C A B L E W I T H L O C A L C I T Y A N D ( M N D O T M I X 6 0 A ) T O M A T C H E X I S T I N G C O N D I T I O N . S T A T E R E Q U I R E M E N T S . A R C H I T E C T , O W N E R , A N D C I T Y . G E N E R A L N O T E S : P L A N T S C H E D U L E P R O P O S E D T R E E T O B E R E M O V E D A L T E R N A T E 2 N O S I G N I F I C A N T T R E E L O S S - N O T R E E R E P L A C E M E N T R E Q U I R E D . S E V E N ( 7 ) A S P E N R E M O V E D A L L U N D E R 1 2 C A L P E R I N C H E S . P R I O R T O I N S T A L L I N G S O D A N D S H A L L M E E T C I T Y R E Q U I R E M E N T S . R B 1 L E G E N D 2 . 5 B & B R I V E R B I R C H M U L T I S T E M 3 M I N . B E T U L A N I G R A K F 8 # 1 C O N T P R A I R I E D R O P S E E D S O R O B O L U S H E T E R O L E P I S D L 1 8 T I C K S E E D C O R E O P S I S L A N C E O L A T A S R 1 # 5 C O N T R E G E N T S E R V I C E B E R R Y A M E L A N C H I E R A L N I F I L I A # 1 C O N T S T 1 4 D I E V I L L A L O N I C E R A M N 2 4 B L U E V E R B E N A V E R B E N A H A S T A T A K F 1 5 D L 3 1 # 5 C O N T # 1 C O N T B U S H H O N E Y S U C K L E # 1 C O N T # 1 C O N T N O T E : S T A K I N G T R E E S I S O P T I O N A L . H O W E V E R , T H E C O N T R A C T O R I S R E S P O N S I B L E F O R M A I N T A I N I N G T R E E S I N A P L U M B P O S I T I O N T H R O U G H O U T T H E G U A R A N T E E P E R I O D . 3 0 ° - 4 0 ° ( T Y P . ) O N E F L A G P E R W I R E R E M O V E B U R L A P F R O M U P P E R 1 / 3 B A L L 2 " X 2 " x 2 4 " W O O D G U Y I N G S T A K E , I N S T A L L 3 S T A K E S A T A N A N G L E A T 1 2 0 ° S P A C I N G , S E E S T A K I N G P L A N 1 - 1 / 2 " W I D E X 1 6 " L O N G 4 0 M I L P O L Y S T R A P S T A K I N G P L A N D O U B L E S T R A N D 1 4 G A . G U Y W I R E , I N S T A L L O N E W I R E P E R S T A K E , S E E S T A K I N G P L A N T R E E W R A P P I N G , W R A P T O F I R S T B R A N C H 4 " D E E P W O O D M U L C H R O O T B A L L P L A N T I N G S O I L P R E P A R E A R E A 3 X T H E W I D T H O F T H E R O O T B A L L 1 2 " M I N . T R U N K G U Y W I R E S T A K E 1 2 0 ° D E C I D U O U S B A L L E D A N D B U R L A P P E D O R C O N T A I N E R G R O W N T R E E I N S T A L L A T I O N I N D I C A T E S A R E A S T O B E S O D D E D P R A I R I E D R O P S E E D S O R O B O L U S H E T E R O L E P I S T I C K S E E D C O R E O P S I S L A N C E O L A T A C O N T R A C T O R S H A L L M O D I F Y , E X T E N D , A N D R E P A I R E X I S T I N G I R R I G A T I O N S Y S T E M A F F E C T E D B Y T H E R E N O V A T I O N . P L A N T I N G S . C O N T R A C T O R R E S P O N S I B L E F O R R E M O V I N G T E M P O R A R Y S Y S T E M A F T E R O N E Y E A R . I N S T A L L T E M P O R A R Y A B O V E G R O U N D D R I P I R R I G A T I O N S Y S T E M T O N E W S H R U B A N D P E R E N N I A L I R R I G A T I O N N O T E S : I N D I C A T E S B O U L D E R S A P P R O X 8 - 1 5 - 2 0 " P L U S R O U N D E D F I E L D B O U L D E R S BOULDER INSTALLATION PERENNIALROCK MULCH OVERBOULDER PLACED 1/3 OF ITS DEPTHSAUCER LANDSCAPE FABRICSHREDDED WOOD MULCH S H R E D D E D W O O D M U L C H R I V E R R O C K M U L C H INSET V I I - B - 0 4 V I I - B - 0 4 EXISTING ADDITION ADDITION EXISTING BRICK COLOR 1 TO MATCH EXISTING BRICK COLOR 2 TO MATCH EXISTINGCOPPER PANEL TO MATCH EXISTING JACK ARCH TO MATCH EXISTING METAL PANELCUT IN NEW WINDOWS BRICK COLOR 1 TO MATCH EXISTING BRICK COLOR 2 TO MATCH EXISTING STEEL PLATE CANOPY AT NEW DOOR NEW BOOK RETURN EXISTING ADDITION ADDITION EXISTING CUT IN NEW WINDOWS BRICK COLOR 1 TO MATCH EXISTING BRICK COLOR 2 TO MATCH EXISTINGCOPPER PANEL TO MATCH EXISTING JACK ARCH TO MATCH EXISTING METAL PANEL BRICK COLOR 1 TO MATCH EXISTING BRICK COLOR 2 TO MATCH EXISTING STEEL PLATE CANOPY AT NEW DOOR NEW BOOK RETURN REMODEL ADDITION Th e a b o v e d r a w i n g s , s p e c i f i c a t i o n s a n d i d e a s , d e s i g n a n d a r r a n g e m e n t s r e p r e s e n t e d a r e a n d s h a l l r e m a i n t h e p r o p e r t y o f t h e A r c h i t e c t , a n d n o p a r t s h a l l b e c o p i e d , d i s c l o s e d t o o t h e r s , o r u s e d i n c o n n e c t i o n w i t h a n y o t h e r p r o j e c t f o r w h i c h t h e y t h e y h a v e b ee n p r e p a r e d a n d d e v e l o p e d w i t h o u t t h e w r i t t e n p e r m is s i o n o f t h e A r c h i t e c t . V i s u a l c o n t a c t w i t h t h e s e d r a w i n g s o r s p e c i f i c a t i o n s s h a l l c o n s t i t u t e c o n c l u siv e e v i d e n c e o f t h e s e r e s t r i c t i o n s . I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , o r re p o r t w a s p r e p a r e d b y m e o r u n d e r m y d i r e c t su p e r v i s i o n , a n d t h a t I a m a d u l y L i c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e S t a t e o f M i n n e s o t a . Ar c h i t e c t : M a n d i S . T a u f e r n e r , A I A © K o d e t A r c h i t e c t u r a l G r o u p , L t d . Li c e n s e N u m b e r : 5 1 9 4 2 Da t e Da t e : Dr a w n B y : Re v i s i o n s : Pr o j e c t N o . : Ch e c k e d B y : Ko d e t A r c h i t e c t u r a l G r o u p , L t d . © 2 0 1 8 1 2 3 4 5 D C B A Au g u s t 1 6 , 2 0 1 8 8/ 2 1 / 2 0 1 8 2 : 5 4 : 2 3 P M C : \ U s e r s \ s l e i n t z . K O D E T \ D o c u m e n t s\ 1 0 3 8 1 7 _ P l e a s a n t H i l l L i b r a r y _ C A 0 1 _ 2 0 1 8 _ s l e i n t z . r vt 10 3 8 1 7 SD L TL N Da k o t a C o u n t y | P l e a s a n t H i l l L i b r a r y SPR-2 COLOR ELEV. Ha s t i n g s , M i n n e s o t a Re n o v a t i o n a n d E x p a n s i o n P r o j e c t Au g u s t 2 1 , 2 0 1 8 1/8" = 1'-0"SPR-2 C1 SOUTH ELEVATION 1/8" = 1'-0"SPR-2 A1 WEST ELEVATION 1/8" = 1'-0"SPR-2 A4 EAST ELEVATION AT ADDITION 1/8" = 1'-0"SPR-2 D1 SOUTH ELEVATION - EXISTING VS. NEW 1/8" = 1'-0"SPR-2 B1 WEST ELEVATION - EXISTING VS. NEW Key Plan B1 C1 A4 A1 & D1 & VII-B-04 VII-B-04 VII-B-04