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Hastings, Minnesota
City Council Minutes
September 17, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday September
17, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan.
Members Absent: None
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Community Development Director John Hinzman
Public Works Director Nick Egger
Presentation – Creative MN Economic Impact of Art Report Update
Dick Graham of Hastings Prescott Area Arts Council, introduced Shelia Smith of Creative MN.
Shelia gave a presentation of a study done on the Economic Impact of Art in Hastings.
Presentation – APWA National Project of the Year Award – Riverfront Renaissance
Nick Egger, Public Works Director, present the award which was recently given at the American
Public Works Association conference to the City of Hastings for the work done on the Riverfront
Renaissance project.
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City
Council Meeting on September 4, 2018.
Minutes were approved as presented.
Consent Agenda
Council Member Folch requested to have item #2 – Adopt City Purchasing Policy pulled. Mayor
Hicks placed item as #1 under Administration.
Councilmember Vaughan motioned to approve as amended, seconded by Councilmember
Braucks.
Ayes, 7; Nays, 0.
1. Pay Bills as Audited
2. Adopt City Purchasing Policy – Item was moved to #1 under Administration
3. Resolution No. 09-13-18: Accept $1,200.00 donation from the Fuchs Family to the Parks and
Recreation Department for a Memorial Tree and Memorial Bench
4. 1st Reading/Order Public Hearing: Ordinance Amendment – Temporary Keeping of Goats for
Control of Invasive Species and Weed Control
5. 1st Reading/Order Public Hearing: Ordinance Amendment – Electronic Graphic Display
Signs
6. Appoint Heritage Preservation Commissioner
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7. Resolution No. 09-14-18: Accept $125.00 donation from anonymous citizens to the Fire
Department
8. Approve Payment Estimate No. 4 – 2018 Neighborhood Infrastructure Improvements
($300.838.20) – BCM Construction
9. Resolution No. 09-15-18: Accept $1,200.00 donation from Jackie Loose to the Parks and
Recreation Department for a Memorial Tree and Memorial Bench
10. Approve Water Service Repair Assessment – 1315 Tyler Street (Henn)
11. Approve Agreement with (lumin)theater lab for Use of City Hall
Resolution No. 09-16-18: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct)
Hinzman presented a summary of the staff report requesting the Council to approve the
Preliminary and Final Plat of Wallin 18th Addition, a cluster subdivision containing 14 single family villa
homes. Hinzman gave a brief history of the item and was tabled at the September 4, 2018 City Council
meeting. He spoke on the concerns of the neighbors, how property values are determined, lot sizes of
development, explained what cluster developments are and legislative authority of Council and staff.
Mayor Hicks allowed for public comment on any new testimony about the development.
Anna Prettyman, 1655 Fallbrooke Drive, spoke of behalf of several residents of Wyndham Hills.
Ms. Prettyman submitted a five-page document to the Council as to why the Preliminary and Final Plat
should be denied based off of five findings of fact. The five findings of fact Ms. Prettyman presented was:
1. Proposed subdivision is not harmonious with the surrounding area.
2. Proposed cluster development does not achieve the preservation or enhancement of open space
that is required by the code.
3. Proposed development will result in an increase of traffic that has not been addresses by the
propose lay out of the roads.
4. Proposed development fails to address potential impacts on traffic and safety created by
additional drive ways within close proximity of the cul-de-sac.
5. Application fails to address specific code requirements related to a declaration of covenants and
the home owners association.
Curtis Gerrits, 1771 Greystone Road, commented about the trees that are being preserved. Mr.
Gerrits stated the plan for the preserved trees are in an area that would not be developed anyway due to it
being near a drainage field. Mr. Gerrits asked of the Council and the Mayor if it would be okay for the
residents in the audience to raise their hands if they oppose the project. Mayor Hicks allowed.
Approximately 20 audience members raised their hands.
Jill Gentz, 1671 Fallbrooke Drive, gave a brief history of Fieldstone Homes, the owners of the
company and their relationship to MW Johnson Homes. Ms. Gentz provided Council with failed
inspection reports dated back to 2003 on homes built by Fieldstone Homes and MW Johnson Homes in
Farmington and Hastings.
Todd Rapp, attorney for the developer, was given the opportunity to respond to the new
testimony. Mr. Rapp commented on the testimony of Fieldstone Homes and its owners, and responded to
the five finding of facts presented by Ms. Prettyman.
Trent Johnson, Fieldstone Family Homes, responded to the testimony of the history of his
company and he was never an owner of MW Johnson construction. Mr. Johnson stated that his company
was a subcontractor of MW Johnson.
Council discussion on how using valuation of homes can be subjective and is not a fact, scope
and role of the City when addressing the covenants, transient nature of villa homes, potential selling of
homes/lots. Council brought up concerns of this development meeting the cluster development definition.
Council asked since the other additions were required to have covenants, would that set a precedence for
this development. Fluegel responded that it is not the strongest argument for a denial.
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Council asked how many findings of fact would be required for a denial. Fluegel responded that
only one finding of fact would be needed for denial.
Council asked if this was to be denied, what the developer could do next. Fluegel stated that the
developer would have to start the application process over.
Councilmember Vaughan made a motion to deny the Preliminary and Final Plat based on the
finding of fact that the cluster development definition was not met by the application, seconded by
Councilmember Balsanek.
Ayes, 7; Nays, 0.
Resolution No. 09-17-18: Vacation of Easement – Wallin of 17th Addition.
Hinzman presented the item as in conjunction to the Preliminary and Final Plat – Wallin 18th
Addition. Staff is now recommending denial of the Vacation of Easement due to the Preliminary and
Final Plat of Wallin 18th Addition being denied.
Councilmember Vaughan made a motion to deny, seconded by Councilmember Folch.
Ayes, 7; Nays, 0.
Resolution No. 09-18-18 Site Plan – Intek Parking Lot Expansion (1000 Spiral Blvd)
Hinzman presented a summary of the staff report requesting Council to approve a site plan to add
an additional 21 parking spaces and a new truck entrance at the Intek property.
Councilmember Leifeld motion to approve as presented, seconded by Councilmember Braucks.
Ayes, 7; Nays, 0.
Adopt City Purchasing Policy
Councilmember Folch commented about the policy not being presented to a Council committee
for review and does not have enough information to make a decision on this item. Councilmember Folch
questioned the delegation amount for signature by department heads and the City Administrator and
believes department heads should have more flexibility to purchase items without an authorizing
signature.
Mesko Lee responded to the concerns brought up by Councilmember Folch, stating these
procedures have been in standing for a long period of time. The reason for the change was state statute
raised the amount for City Council approval from $125,000 to $175,000.
Councilmember Folch commented department heads should have more flexibility to purchase
items for their department and $5,000 doesn’t buy much. Flaten responded the sign off doesn’t take away
the department head’s ability to purchase items, it is for tracking capital and having a better picture of
what is being purchased.
Councilmember Balsanek motion to approve as presented, seconded by Council member Lund.
Ayes, 6; Nays, 1 (Councilmember Folch voting no).
Mayor Hicks and Councilmembers made the following announcements:
Parks & Recreation Commission meeting on Tuesday, September 18th at 6:00 p.m. at City Hall.
Heritage Preservation Commission meeting on Tuesday, September 18 at 7:00 p.m. at City Hall.
HEDRA meeting on Thursday, September 20th at 6:30 p.m. at City Hall.
Planning Commission meeting on Monday, September 24th at 7:00 p.m. at City Hall.
The YMCA and Equity Innovation Center will hold a 2-part training at Hastings High School on
September 20th and September 27th. Sign up at www.hastingsmn.gov
Communications Coordinator Lee Stoffel was congratulated on her recent Leaders in Local
Government Award.
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Sign up to receive automatic notification of Council agendas
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City Council packets can be viewed in searchable format on the City’s website at
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Councilmember Braucks was wish a Happy Birthday.
Councilmember Balsanek asked staff to look at parking on Ashland between 6th and 10th Streets
during events and footballs games at McNamara Stadium.
Councilmember Balsanek requested a review of the tobacco ordinance relating to age
requirements for purchase be sent to a Council Committee. Mayor Hicks referred the item to the
Administration Committee.
Motion to adjourn the meeting was made by Councilmember Leifeld, seconded by Councilmember
Braucks. Meeting was adjourned at 9:07 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
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