HomeMy WebLinkAboutVI-08 - Change Order No. 3 - LeDuc Reroof ProjectCity Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Justin Fortney, City Planner Date: October 1, 2018 Item: Approve Change Order #3 for the LeDuc Reroof Project
Council Action Requested: Council is requested to approve the attached change order for the Leduc reroof project.
The change order adds the total reproduction of the finials and cresting located atop the tower roof. This was not accounted for within the original contract unit items.
Background Information: The project included the replacement of severely damaged items and the repair of items
with minor wear. The subject architectural detail was assumed in good shape by the project architect with the use of binoculars.
Just prior to the project beginning this summer, the top of one finial had fallen off in a
mild wind storm. Once the feature was removed it was found that it was in terrible
condition, not original, and made out of a poor quality wood. The entire feature had to be measured, drawn, and specified for wood type and construction methods by the architect and approved by SHPO (State Historic Preservation Office). There was some back and forth between SHPO, architect, contractor, and millworks to find an acceptable species of
wood that is obtainable in the required dimensions and would resist splitting and rotting.
The costs for this work, and the corresponding change order item is $4,750.00. The millwork has stated he can have the architectural detail completed in three to four weeks.
Due to the great amount of time that two of the change orders have had on the project for
research, SHPO approvals, and additional work, the project completion date would be extended to October 31st, 2018 from August 1st, 2018. The actual roofing portion of the project is essentially complete.
Financial Impact: The total value of this change orders is $4,750, which is about a 2.58% increase to the original contract amount. The City has been awarded a Historical and Cultural Heritage matching grant from the Minnesota Historical Society for $107,550 for this project.
A summary of the original project bids are listed below.
Norse Valley Construction – Chatfield, MN $183,750.00 (Selected Contractor)
Les Jones Roofing Inc. – Bloomington, MN $409,430.00
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LeDuc Reroofing Change Order Summary
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
•Photos
•Change Order 3 from the Project Architect
•Cost Proposals 3 from the Contractor
Change
Order Date Item Estimated
Value
1 7/23/2018 Icehouse Wood Sheathing Reinforcement $880.00
2 7/23/2018 Tower Ridge - Copper Flashing $1,825.00
3 10/1/2018 Reproduction of the finials and cresting $4,750.00
Net Total Increase/(Decrease) to date Original Contract Value
Change Orders as Percentage of Contract Value to date
$7,425.00
$183,750.00
4.04%
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Work Changes Proposal Request
Date: 9.18.2018
Project: William LeDuc House and Ice House Roof Replacement
Project
Owner: City of Hastings, MN
To: Cody Johnson
Norse Valley Construction LLC
Distributed to: Owner
Architect
Consultant
Contractor
Other
Please submit an itemized proposal within 7 days for changes in Contract Sum and/or Contract Time for
modifications to the Contract Documents as described below.
Description: • Provide new red cedar, vertical grain, all clear bottom portion finial (1) to match
existing.
Additional
Notes:
• The existing elements are to be used as a template.
• Provide credit for repair of finial at west gable end (north side) and for partial
replacement of finial at west gable (south side) since only part of the finial is being
replaced and the entire finial was shown as being replaced.
THIS PROPOSAL REQUEST DOES NOT CONSTITUTE A CHANGE ORDER, CONSTRUCTION CHANGE
DIRECTIVE, OR NOTICE TO PROCEED WITH THE WORK DESCRIBED.
Requested by MacDonald & Mack Architects:
Rita Goodrich Project Manager
(signature) (Typed name and title)
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For:William LeDuc house. Tower repair
1629 Vermillion St
Hastings, MN, 55033
PO No:12
Date:09/25/2018
Description Quantity Rate Amount
Construction of 2 New wood finials and all other wood members on top of steeple. All material, labor, and equipment
included
1 $4,750.00 $4,750.00
Subtotal $4,750.00
TAX 0%$0.00
Total $4,750.00
Total $4,750.00
Norse Valley Construction Llc Purchase
Order
Cody Johnson. License # BC668486
6 Fillmore St Se
Chatfield, Mn 55923
507-421-5913
johnson93010@hotmail.com
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