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Home My WebLink About02-20-01 CITY OF HASTINGS COUNCIL MEETING 7:00 P.M. DATE: Tuesday February 20, 2001 I. CALL TO ORDER: II. ROLLCALL: 111. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of February 5, 2001 - (to follow under separate cover) V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Resolution - Accept Feasibility Report and Order Public Hearing, Lock & Dam Access Road and Trail Improvements. 3. Resolution - Final Pay Estimate, 1998 Improvements, Richard Knutson, Inc., $91,335.03 4. Approve Commercial Solid Waste Hauler's License for Shamrock Disposal, Inc. 5. Approve Liquor License for MGM Liquors, 1250 South Frontage Road 6. Utility Bill Penalty Waiver VII. AWARDING OF CONTRACTS & PUBLIC HEARING: VIII. REPORTS FROM CITY STAFF: A. Public Works 1. Annual Utility Rate Review B. City Planner C. Administrator 1. Closed Session - 49's Union Negotiations IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, March 05, 2001 Date: 02/15/2001 Time: 14:36:58 Operator: LYNNE BENSON Page, 1 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report VI-l Department Vendor Name Description Amount POLICE POLICE SAFETY COMMITTEE >c .LC WORKS BDM CONSULTING ENGIN ARBOR OAKS BDM CONSULTING ENGIN SOUTH PINES 3RO AnON BDM CONSULTING ENGIN TARGET/SO FRONTAGE ROAD HASTINGS AREA CHAMBE DEe LODGING TAX MCES JANUARY SAC CIlARGES REGINA MEDICAL CENTE FEB WELLNESS Total for Department JOIINSON, R. L. JEWELE WATCH- GAYLOR SHAMROCK ANIMAL CLIN ANIMAL CONTROL BOARDING Total for Department 201 MINNESOTA SAFETY COU OSHA CONF-PAULSON Total for Department 240 C.P.RAIL SYSTEM PMT #3 CITY SHARE RAIL S Total for Department 300 PARKS AND RECREATION S & S TREE SERVICE TREE PRUNING ROADSIDE PA Total for Department 401 COUNCIL COUNCI L ADMINISTRATION ADMINISTRATION FINANCE FINANCE FINANCE CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES CITY FACILITIES POLICE FILTERFRESH COFFEE MACHINE svC METRO AREA MNGR ASSN MAMA/GMC LABOR RELATIONS Total for Department 6011 AT&T OSBERG, DAVID M. LONG DISTANCE CHARGES LODGING MCMA CONF-OSBERG Total for Department 6020 BENSON, LYNNE M. ITASCA GROUP, INC. ITASCA GROUP, INC. Total for MILEAGE/MTG REG BENSON COMPUTER/MONITOR INSTALL COMPUTER Department 6050 GRAINGER, W.W. INC. GLASS CLEANER HASTINGS VEHICLE REG TITLE/REG 1997 GMC JAYTECH, INC. BOILER CHEMICAL TRMT LIFEWORKS SERVICES I JAN JANITORIAL SVCS REIS,INC BULBS REIS,INC CHISEL/CABLE REIS,INC COPPER/ELBOW/COUPLER REIS,INC ENDUST/BOX REIS,INC FITTING REIS,INC SHELVES REIS,INC SHOVEL SDS INC. SNOW REMOVAL SIGN SOLUTIONS INC NAMEPLATES TELECOMMODITIES, INC PHONE Total for Department 6080 ASSN OF MN EMERGENCY 2001 MEMBERSHIP-HOLMES 1,190.00 68.00 238.00 4,715.14 11,385.00 144.55 17,740.69* 171. 00 344.48 515.48* 195.00 195.00* 5,155.07 5,155.07* 107.72 107.72* 180.00 4,055.00 4,235.00* 19.91 111.88 131. 79* 69.68 1,776.19 594.00 2,439.87* 38.44 195.80 136.50 63.45 8.43 11. 01 1. 80 11.19 2.08 8.52 22.35 750.00 66.54 82.50 1,398.61* 20.00 Date, 02/15/2001 Time: 14:36:59 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLL CE POLICE: POLICE POLICE POLL CE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE ASSN OF MN EMERGENCY 2001 MEMBERSHIP-KEGLEY ASSN OF MN EMERGENCY 2001 MEMBERSHIP-MCMENOMY AT&T LONG DISTANCE CHARGES BIRCHEN ENTERPRISES OIL CHANGE BIRCHEN ENTERPRISES OIL CHANGE/WASHER FLUID BIRCHEN ENTERPRISES REPLACE EXHAUST SYSTEM BIRCHEN ENTERPRISES REPLACE FRONT BRAKES BIRCHEN ENTERPRISES REPLACE TAIL LIGHT SOCKE CONVERGENT COMMUNI CA MOVE PHONE LINES COUNTY MARKET COFFEE SUPPLIES CRAGUN'S CONFERENCE JOI CONF LODGING-HICKS/p DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 EMERGENCY VEHICLE SU BULBS/SWITCH GRAPHIC DESIGN BUS CARDS-BUKKlLA GRAPHIC DESIGN TRAFFIC ACCIDENT INFO BO GRAPHIC DESIGN VEHICLE IMPOUND RECORDS HASTINGS STAR GAZETT YEARLY SUBSCRIPTION POLL HASTINGS VEHICLE REG TITLE FOR 3 2001 CROWN V KISSNER, CARY L. REPAIR SQUAD 1415 MINNEAPOLIS HEALTH D LAB WORK-DRUG TEST MN CHAPTER lAAI SPRING CONF-RGNONTI PAGENET OF MN JAN PAGER sve PRYOR RESOURCES INC TRAINING-PETERSEN SALVERDA, DONALD E EFFECTIVE MGMT PROGRAM TECH PARTNERS INTERNAL TAPE DRIVEl TAPE TECH PARTNERS SUPERSTACK 3 BASELINE 10 TERRY'S ACE HARDWARE SHIPPING SVC TOP DOG INC. FEB ANIMAL CONTROL UNIFORMS UNLIMITED NAMETAG-KEGLEY UNIFORMS UNLIMITED NAMETAG-MUNSON UNIFORMS UNLIMITED RES UNIFORM-ROSSING UNIFORMS UNLIMITED SOCKS-MCMENOMY W. H. PENNEY CO. GLOCK PI STOL Total for Department 6210 CRIME WATCH/pREVENTI TREADWAY GRAPHICS DARE ITEMS Total for Department 6215 D.A.R.E. PROGRAM HICKS WAYNE REIMBURSE ARMORY USE Total for Department 6218 BUILDING DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 Total for Department 6240 HOUSING INSPECTION DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 Total for Department 6245 ENGINEERING DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 Total for Department 6311 20.00 20.00 157.85 36.98 37.53 214.98 155.43 32.91 188.75 30.29 177.69 1,875.09 60.67 58.58 186.38 77.75 38.00 27.00 6,250.73 67.00 195.00 288.23 59.00 822.43 1,344.56 845.46 5.51 1,200.00 5.86 5.86 70.24 21. 60 444.11 15,041.47* 481. 00 481.00* 20.00 20.00* 84.34 84.34* 38.03 38.03* 19.99 19.99* Date, 02/15/2001 Time: 14,37,00 Operator: LYNNE BENSON Page: 3 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry ~ Invoice payment - Department Report -------------------- -------------------- ------------------------ ---------~-- STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS S 'TS 5'l. ~~..:.ETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS S' "lTS S_ .d:TS STREETS STREETS STREETS STREETS STREETS STREETS STREET LIGHTING STREET LIGHTING PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION AT&T LONG DISTANCE CHARGES CAMAS MINNESOTA INC. SAFETY GRIT DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 G & K SERVICES MATS & TOWELS H & L MESABI SNOW PLOW BLADE HYDRAULIC JACK & EQU FLOOR JACK IMC SALT INC. SALT J-CRAFT INC STROBE MOUNT ASSY MIA ASSOC-DIAMOND GL CASE WIPES MIA ASSOC-DIAMOND GL ICE MELT MN STREET SUPERVISOR MSSA MEMBERSHIP RUEDY MOTOR PARTS SERVICE AC/FL TOOL MOTOR PARTS SERVICE FILTER MOTOR PARTS SERVICE FILTERS MOTOR PARTS SERVICE FLOOR DRY MOTOR PARTS SERVICE OIL FILTERS MOTOR PARTS SERVICE REFILL MOTOR PARTS SERVICE RETURN FILTERS MOTOR PARTS SERVICE SHOP TOOL MOTOR PARTS SERVICE SNOW BLADE MOTOR PARTS SERVICE UNIVERSAL 0' BRIEN, JOE CHEVROL BRAKE PARTS O'BRIEN, JOE CHEVROL BRAKE SERVICE O'BRIEN, JOE CHEVROL LUBE PRAXAIR DISTRIBUTION PLAS GUIDE/FUEL SURCHARG SDS INC. SNOW REMOVAL TERRY'S ACE HARDWARE ANCHORS/FASTENERS/SEAL C TERRY'S ACE HARDWARE BOLTS TERRY'S ACE HARDWARE CLAMPS/GOGGLES/RUSTSTOP TERRY'S ACE HARDWARE NOZZLE TERRY'S ACE HARDWARE PAINT THINNER TERRY'S ACE HARDWARE PARTS/ELBOW TERRY'S ACE HARDWARE WIRE/EXT CORD/ROPE HOOKS TOWER ASPHALT, INC. BLACKTOP UNITED BUILDING CENT LUMBER WERNER IMPLEMENT CO O-RING ZIEGLER, INC. PARTS ZIEGLER, INC. VALVE ZIEGLER, INC. VALVE-CREDIT Total for Department 6312 DAKOTA ELECTRIC ASSN JANUARY ELECTRIC XCEL ENERGY JANUARY ELECTRIC Total for Department 6313 Total for Fund 101 AT&T DOERER'S HASTINGS LONG DISTANCE CHARGES GENUINE PAR ANTENNA FORD-JEEP-E 2001 FORD F250 12.54 3,145.96 1,861.80 87.39 166.93 344.73 2,439.18 62.07 67.26 787.34 25.00 10.60 21. 66 242.82 31. 74 53.74 41.35 -45.89 B .21 19.62 16.57 208.05 69.19 5.43 30.67 960.00 2.16 .53 73.39 6.91 2.12 64.04 49.09 316.94 12.41 2.13 438.71 13 .89 -31. 81 11,624.47* 817.73 10,859.17 11,676.90* 70,905.43* 8.15 11. 49 24,288.00 Date, 02/15/2001 Time: 14:37:01 Operator: LYNNE BENSON Page, 4 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice payment - Department Report -------------------- -------------------- ------------------------ ------------ PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS IRE CREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS IRE CREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION PARKS/RECREATION KIMBALL-MIDWEST NUTs/wASHERS/sCREWS/PAIN MTI DISTRIBUTING COM CONTROL VALVE/LIFT ARMIs MTI DISTRIBUTING COM LIFT ARM MTI DISTRIBUTING COM SHAFT/OIL SEAL/BEARING C MTI DISTRIBUTING COM TlRE/BLADE/LIFT ARM/sWIT MTI DISTRIBUTING COM TORO BALLFIELD GROOMER NEXTEL COMMUNICATION CELL PHONE-PARKS NIEBUR IMPLEMENT CO OIL/FUEL HOSE REIS, INC BULBS/FLOOD LAMP RENT 'N' SAVE PORTAB PORTABLE REST ROOMS TERRY'S ACE HARDWARE ANCHORS TERRY'S ACE HARDWARE DOOR HOLE COVER/PULLS TERRY'S ACE HARDWARE GLASS CLEANER TERRY'S ACE HARDWARE GLUE TERRY'S ACE HARDWARE PHONE ADAPTOR TERRY'S ACE HARDWARE RUSTSTOP/sPONGES TERRY'S ACE HARDWARE SCREWS TERRY'S ACE HARDWARE SCREWS/NUTS TERRY'S ACE HARDWARE VAC BELT TWIN CITY AREA LABOR LABOR/MGMT CONF-MCNAMARA XCEL ENERGY JANUARY ELECTRIC 215.59 1,720.24 382.18 218.09 1,432.50 16,238.06 273.22 86.09 12.62 164.51 2.50 9.77 5.33 5.30 2.33 7.10 3.71 .81 2.97 75.00 991. 09 Total for Department 6520 46,156.65* Total for Fund 200 46,156.65* PARKS AND RECREATION A & L CONSTRUCTION I OUTLETS ON LIGHT POLES/A 550.00 Total for Department 401 550.00* Total for Fund 201 550.00* CULTURE/RECREATION MOSS & BARNETT LEGAL FEES CABLE RENEWAL Total for Department 6560 Total for Fund 205 HISTORIC PRESERVATIO NAT'L ALLIANCE OF 2001 MEMBERSHIP/sUBSCRIP Total for Department 6638 FIRE AMBULANCE AMBULANCE AMBULANCE AMBULANCE Total for Fund 210 REGINA MEDICAL CENTE FEB WELLNESS Total for Department ALLINA MEDICAL CLINI SAFETY GLASSES-SKWERES Total for Department 210 MEDICA CHOICE MORGAN, JEANNE REGINA MEDICAL REGINA MEDICAL OVERPMT G SHALEEN OVERPMT CALL 20001031 CENTE AMBULANCE SUPPLIES - III CENTE AMBULANCE SUPPLIES - 121 680.46 680.46* 680.46* 120.00 120.00' 120.00' 402.00 402.00* 230.00 230.00* 267.80 214.35 314.49 237.07 Date: 02/15/2001 Time: 14:37,01 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description AMBULANCE AMBULANCE AMBULANCE SCHWEICH, HELEN OVERPMT CALL 20001634 U CARE OVERPMT C COOPER CHRISTENSEN, ALVIN E OVERPMT A CHRISTENSEN Total for Department 220 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE F L _ FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMERICAN BRISTOL IND BREATHING AIR SAMPLE TUB AT&T LONG DISTANCE CIlARGES DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 DANKO EMERGENCY EQUI NOZZLE REPAIRS H & H INDUSTRIES INC LIGHT BULBS HASTINGS VEHICLE REG TITLE 2000 EMERGENCY ONE JUDGE APPLIANCE & RE TELEVISION-ZENITH METRO FIRE, INC. BALL VALVE METRO FIRE, INC. ELECTRIC FAN METRO FIRE, INC. PIKE POLE MOUNTING BRACK METRO FIRE, INC. TURTLE TILE MN DEPT/LABOR & INDU BOILER LICENSE MINNESOTA SAFETY COU CLASS-SKWERES NIEBUR IMPLEMENT CO SNOWTHROWER SIDELINE SIGNS & GRA FRAMED MISSION STATEMENT VERIZON WIRELESS, BE CELL PHONE - FIRE VISIONARY SYSTEMS, L SUPPORT CONTRACT XCEL ENERGY JANUARY ELECTRI C Total for Department 6220 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE DAKOTA CNTY TREAS - AU DAKOTA CO FUEL JANUARY 2 OOERER I S GENUINE PAR BULBS MINNESOTA SAFETY COU CLASS-SKWERES MOTOROLA EMS RADIO BATTERIES VECTOR INTERNET SERV INTERNET Total for Department 6230 Total for Fund 213 PUBLI C WORKS DAKOTA ELECTRIC ASSN ST LIGHT INSTALL FEATHER Total for Department 300 OTHER SERVICES/CJlARG FREDRIKSON & BYRON P LEGAL SVCS KOCH PROPERTY OTHER EERVICES/CJlARG HOISINGTON KOEGLER G CONCEPT LID ACCESS ROAD Total for Department 6700 Total for Fund 400 PARKS AND RECREATION A & L CONSTRUCTION I FINAL PAYMENT AQUATIC CE Total for Department 401 ADMINISTRATlVE/UNALL HOISINGTON KOEGLER G SKATEBOARD PARK Total for Department 6072 ROADSIDE PARK HOISINGTON KOEGLER G ROADSIDE PARK Page: 5 Amount 524.20 464.95 540.25 2,563.11.... 85.43 54.15 399.11 65.70 216.80 7.50 825.37 284. 13 753.85 82c55 218.32 10.00 400.00 985.13 95.00 126.55 560.00 1,021. 67 6,191.26* 537.59 105.90 400.00 55.38 159.90 1,258.77* 10,645.14* 4,900.00 4,900.00* 720.00 1,646.75 2,366.75* 7,266.75* 18,546.06 18,546.06* 2,061.40 2,061.40* 625.53 Date: 02/15/2001 Time, 14,37,02 Operator: LYNNE BENSON Page: 6 Department Vendor Name Description Amount WALLIN PARK OPERATIONS CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Total for Department 6772 HOISINGTON KOEGLER G WALLIN PARK Total for Department 6790 Total for Fund 401 SDS INC. SNOW REMOVAL Total for Department 6632 Total for Fund 402 OTHER SERVlCES/CHARG SUPERIOR FORD INC. 2001 CROWN VICTORIA Total for Department 6700 REHABILITATION DEBT PUBLIC WORKS PUBLI C WORKS WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER Total for Fund 403 MN SECRETARY OF STAT UCC FILING FEE-SWANDLUND Total for Department 6633 Total for Fund 404 KNUTSON, RICHARD INC 98 CONST PAY EST #10 FIN Total for Department 700 Total for Fund 599 REGINA MEDICAL CENTE FEB WELLNESS Total for Department TKDA ENGINEERS TKDA ENGINEERS Total 45TH ST TOWER REPAINTING WELL #1 EVALUATION for Department 300 AT&T LONG DISTANCE CHARGES CONNELLY INDUSTRIAL FUSES CONNELLY INDUSTRIAL LABOR SERVICE TRIP CONNELLY INDUSTRIAL LABOR SERVICE TRIPS CONNELLY INDUSTRIAL LABOR/SERVICE TRIPS CONNELLY INDUSTRIAL SPEED POT LABOR SERV TRI DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 ECOLAB PEST ELIM.DIV ODOR UNITS/RODENT CONTRO HASTINGS AUTO BODY, LABOR/pARTS 98 CHEV PU NEXTEL COMMUNICATION CELL PHONE - UTILITIES TERRY I S ACE HARDWARE CABLE TIES TERRY'S ACE HARDWARE GALV PIPE TERRY'S ACE IlARDWARE LABOR PUMP HOUSE LENS TERRY'S ACE HARDWARE MAGIC TAPE TERRY'S ACE HARDWARE PASTE/FAUCET/BALL VALVE TERRylS ACE HARDWARE SCREW DRIVER 625.53* 175.00 175.00* 21,407.99* 765.00 765.00* 765.00* 63,069.00 63,069.00* 63,069.00* 15.00 15.00* 15.00* 91,335.03 91,335.03* 91,335.03* 9.33 9.33* 695.20 210.00 905.20* 12.54 108.53 154.50 1,211.30 1,601.30 406.44 814.74 82.32 74.00 41.68 68.14 11.49 2.00 3.48 18.21 4.25 Date: 02/15/2001 Time: 14:37:02 Operator: LYNNE BENSON Page: 7 Department Vendor Name Description Amount WATER WATER WATER WATER WATER WATER WATER WATER WASTEWATER WASTEWATER WASTEWATER TRANSIT TRANSIT CITY OF HASTINGS PM Entry - Invoice Payment - Department Report TERRY'S ACE HARDWARE SHIPPING SERVICE TERRY I S ACE HARDWARE STOVE ELBOW TERRY'S ACE HARDWARE TAPE/SURGE SUPPERSSORS TWIN CITY WATER CLIN JAN BACTERIA ANALYSIS US FILTER DISTRIBUTI METERS US FILTER DISTRIBUTI MULTI PORT EXPANDER WARNING LITES OF MN SIGNS/BARRlCADES/CONES XCEL ENERGY JANUARY ELECTRIC Total for Department 7100 Total for Fund 600 REGINA MEDICAL CENTE FES WELLNESS Total for Department MACQUEEN EQUIPMENT, VACTOR CLINIC-DUBE/pElNE MCES MARC WASTEWATER SVC XCEL ENERGY JANUARY ELECTRIC Total for Department 7300 Total for Fund 601 REGINA MEDICAL CENTE FEB WELLNESS Total for Department AT&T LONG DISTANCE CHARGES DAKOTA CNTY TREAS-AU DAKOTA CO FUEL JANUARY 2 Total for Department 7500 Total for Fund 610 p'. ..'S AND RECREATION LISTUL INDUSTRIES IN FINAL PM! CIVIC ARENA AD Total for Department 401 CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA AT&T LONG DISTANCE CHARGES DIPPIN DOTS, INC. ICE CREAM EZ SIIARP INC. GRIND WHEELS/pADS FARMER BROS CO. COFFEE/coCOA/cIDER FRITZ CO. INC. CANDY GERLACH SERVICE, INC. BELT FOR SNOWBLOWER MICKEY'S TAVERN STYL PIZZAS MIDWEST COCA-COLA BT BEVERAGES MIDTOWN FOOD CENTER JAN CONCESSION SUPPLIES R & R SPECIALITIES, BLADE GRINDS SYSCO, MINNESOTA CONCESSION FOOD SYSCO, MINNESOTA CONCESSION FOOD CREDIT TERRY'S ACE HARDWARE FASTENERS/SHIPPING SVC TERRY'S ACE HARDWARE HILLMAN FASTENERS TERRY'S ACE HARDWARE HINGE/SCREW/BOLT/NUTS THERMOGAS CO OF HAST 6 PROPANE FILLS 21.51 2.33 41.49 96.00 862.00 526.54 96.45 2,032.65 8.293.89* 9,208.42* 9.34 9.34* 150.00 65,608.00 65.89 65,823.89* 65,833.23* 4.78 4.78* 3.97 859.09 863.06* 867.84* 4,000.00 4,000.00* 15.11 1,462.50 347.62 732.21 150.40 15.55 207.00 642.50 284.93 70.50 1,152.96 -78.62 15.03 9.90 5.25 84.67 Date, 02/15/2001 Time: 14:37:03 Operator: LYNNE BENSON Page, 8 CITY OF HASTINGS FM Entry - Invoice Payment - Department R~port Department Vendor Name Description Amount CIVIC ARENA THERMOGAS CO OF HAST 7 PROPANE FILLS 113.69 CIVIC ARENA ZEE MEDICAL SERVICES FIRST AID SUPPLIES 61. 02 Total for Department 7700 5,292.22* Total for Fund 615 9,292.22* HYDROELECTRIC AT&T LONG DISTANCE CHARGES .00 HYDROELECTRIC XCEL ENERGY JANUARY ELECTRIC 3,796.36 Total for Department 7900 3,796.36* Total for Fund 620 3,796.36* Grand Total 401,914.52* VI-2 CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION RECEIVING REpORTS AND CALLING HEARING ON LOCK & DAM #2 ACCESS ROAD AND RIVERFRONT TRAIL IMPROVEMENTS PROJECT 2000-20 WHEREAS, pursuant to City Council action at their 11-15-99 meeting, a feasibility report has been prepared by the Public Works Director on proposed Lock and Dam #2 access road and Riverfront Trail improvements, and said report was received by the City Council of Hastings, Minnesota. ':' : i,,\:'_,,-, ~ ,- ~, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. The City Council will consider the improvements in accordance with the report and assess the abutting property, and assess benefits for all or a portion ofthe cost of the improvements pursuant to Chapter 429 of the Minnesota Statutes at an estimated cost of the improvements of$I,434,035.98. 2. A public hearing will be held on such improvements at 7:00 PM, Monday, March 5, 2001 at City Hall at 101 E, 4th Street, and the City Clerk shall give mailed and published notice of such hearing and improvements as 'required by law. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF FEBRUARY, 2001. Ayes: Nays: ATTEST: Michael D. Werner, Mayor .,:" . Melanie Mesko, City Clerk SEAL M:\CONSTRUCTION ]ROJECTS\2000IFeasibility\2000-200rderHearingRES.wpd VI-3 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR THE 1998 STREET AND UTILITY IMPROVEMENT PROGRAM WHEREAS, pursuant to a written contracted signed with the City of Hastings on May 5, 1998; Richard Knutson, Inc. has satisfactorily completed the 1998 Street and Utility Improvement Program. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of$91,335.03 on the above said project for such contracts, taking the contractor receipt in full. 'f' . ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF FEBRUARY, 2001.' ., Ayes: Nays: ATTEST: Michael D. Werner, Mayor Melanie Mesko, City Administrator \ ',. - . 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III 0.. :>-: c::: <( :!: :!: => en I- Z w :!: ~ 0.. ~ ~ ::.:, '" ~ 2 '" ~ ~ ~ ~ ill t;c o o I- en ....J ~ o I- VI-6 Memo To: From: Date: Subject: Honorable Mayor and City Council Members Kim Niederkorn, Accountan~ ) February 14, 2001 -A:\':) Utility Billing - request for waiver of a penalty Attached is a letterreceived by the Finance Department requesting the refund of the $13.59 penalty. We have received isolated cases, such as this relating to claims of mailing payment but never to reach the City, however the penalties have not been waived. All of the utility bills received in the drop box are receipted the next morning by the front office staff. The only exception to this is on the penalty cut off days (usually the 20th of the month) when staff works until 5 :OOpm to assure same day receipt of any bills deposited in the drop box during that day, as recommended by City Council. The City does not accept post marks, but rather the funds must be received in the office by 4:30pm that day. The City is not in the practice of refunding payments unless there has been an error on the part of the City. For the above stated reasons, staff recommends for denial of the waivers presented. Council Action ReQuested Deny request for waiver of the penalty. . .. 1194 Union Court Hastings, MN 55033 February 13, 2001 City Council City Of Hastings 101 East 4th Street Hastings I)IIN 55033 Re:Acct#1509700002 Dear City Council: Thank you for taking the time to consider my request for waiver of the additional $3.59 late fees and any $10 penalties for my January 2001 utility billing, I have enclosed a copy of my check register showing check number 4570 in the amount of $35.90 was made out and sent on January 12th 2001. Upon receipt of my bank statement on February 12th2001, I discovered that this check had not posted to my account I called and left a message on 2/12 on the after hours voicemail system. I again called the morning of 2/13, once leaving a voicemail message, and then speaking with the city's financial assistant Kim who informed me that if payment was not made by 4:30pm today, additional fees would be incurred. I have placed full payment in the drop box on 2/13 at 4:45pm as I work in St Paul and am not able to get to Hastings by 4:30pm. I have promptly paid my bill for the past 14 years with the City of Hastings and did not anticipate payment not being received. I will continue to monitor my checking account in the event check 4570 is received at a later time. Thank you again for your time and consideration. Sincerely, ~12 -.ctc-' }'VW{..-a Ruth Mills (651) 296-5923 wOrk (651 )438-3897 home DATE 02/15/01 TIME 10:36 CITY OF HASTINGS PAGE FROM 11/30/00 TO 02/15/01 CONSUMPTION HISTORY REPORT ACCOUNTE NAME E BILL/PAY SERVICE S PRESENT DATE CODE T READING CONSUMPTION CHARGE PAYMENT ARREARS NET DUE ---------- ----------------------------------- -------- ------- - ---------- ------------ ------- ---------- --------- --------- 1509700002 MILLS. RUTH 1194 UNION COURT I!.ll.l- ~R-E1> 12/29/00 SW 0 8 19.50 ~ READ 11/30/00 WA 94 8 16.40 TAX .00 blA5 \:lATe. 1/'2.0/01 01/23/01 PENALTY 02/14/01 39.49 02/14/01 PENALTY F'""' }ico .00 35.90 39.49 10.00 49.49 VIII-A-1 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Annual Utility Rate Review February 13, 2001 WATER RATES- CURRENT RATE: RECOMMENDED $1.30/1,000 GALLONS $1.35/1,000 GALLONS I am recommending increasing water rates,to $1.35/1,000 gallons. Ifapproved, this will be the first water rate increase since 1996: Assuming 2% annual growth and water usage based on a five year average, estimated waterrevelll"~s for 2001 are $1,034,000. Excluding capital expenditures which are funded from WAC' funas or replacements which are funded from Water Fund balances (annual depreciation accumulation), and setting aside $250,000 for depreciation, 2001 expenses are estimated at $1,088,000. By increasing the water rate to $1.35/1 ,000 gallons, estimated water revenues increase to $1,068,000, which still results in an estimated $20,000 shortfall. This shortfall will be reviewed as part of next year's annual utility rate study. WASTEWATER RATES - CURRENT RATE: $2.25/1,000 GALLONS No CHANGE RECOMMENDED Wastewater rates are recommended to stay at $2.25/1,000 gallons. Assuming 2% annual growth and wastewater usage based ona five year average, estimated wastewater revenues for 2001 are $1,252,000. Excluding capital expendit1ires for replacements and rehabilitation which are funded from Wastewater Fund balances (annuai'depreciation accumlation), and setting aside $100,000 for depreciation, 2001 expenses are estimatMat $!,268,000. While expenses are estimated to be $16,000 more than revenues, the estimated shortfall is small enough that rates do not need to be raised. WAC~ SAC. & INTERCEPTOR SEWER CHARGES Charaes Current Rate Recommended Rate WAC SAC , $1,140 .$605\ ,c futerceptor Sewer $305 ' $1,160 $615 $310 Council adopted a resolution in 1993 that updated utility connection fees and indexed these fees to the American City and County magazine construction cost index. This index increased 1.9% last year. Accordingly, staff is recommending increasing the connection fees as shown above. COUNCIL ACTION REQUESTED Council is requested to adopt the enclosed resolution that would: ~ increase the water rate to $1.35/1 ,000 gallons ~ increase WAC charge to $1,160 ~ increase SAC charge to $615 ~ increase Interceptor Sewer charge to $310 If adopted, the WAC, City SAC, and Interceptor Sewer Charge increases would go into effect immediately for all new permit applications and final plat approvals. The water rate increase would be implement with the March billing. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION INCREASING THE WATER COMMODITY RATE, THE WASTEWATER COMMODITY RATE, THE WATER ACCESS CHARGE, THE CITY SEWER ACCESS CHARGE, AND THE INTERCEPTOR SEWER CHARGE WHEREAS, the City of Hastings presently owns and operates the municipal water system and the sanitary sewer collection system and sells this service to industrial, commercial, and residential consumers, and WHEREAS, the City of Hastings has completed an analysis of the charges of providing said services, and WHEREAS, the City of Hastings has determined that it is necessary to increase the cost of said services to prevent the City utilities from operating at a loss. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1. The existing water commodity rate of$1.30/1,000 gallons shall be increased to $1.35/1,000 gallons effective with the March 2001 billing. 2. The existing Water Access Charge (WAC) shall be increased from $1,140 to $1,160 effective upon the adoption of this resolution. 3. The existing City Sewer Access Charge (SAC) shall be increased from $605 to $615 effective upon the adoption of this resolution. 4. The existing Interceptor Sewer Charge shall be increased from $305 to $310 effective upon the adoption of this resolution. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20TH DAY OF FEBRUARY, 2001. Ayes: Nays: ATTEST: Michael D. Werner, Mayor Melanie Mesko, City Clerk (SEAL) MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Feasibility Report - Lock & Dam #2 Access Road and Riverfront Trail Improvements Date: February 14, 2001 Enclosed is a copy of the feasibility report for the proposed Lock & Dam #2 Access Road and Riverfront Trail Improvements, I have also attached to the end ofthe report, a copy of my previous memo to Council summarizing the proposed improvements. Rather than hold a neighborhood meeting for the three property owners proposed to be assessed for the road improvements, I will be mailing out a letter and a copy ofthe feasibility report, and offering to schedule individual meetings with the property owners to answer any questions they may have. The public hearing on these improvements is proposed to be held at the March 5, 2001 Council meeting. Project No.: Location: Improvement: Initiation: Owners Abutting: 4 Right of Way: Feasibility: Completion: RIVERFRONT IMPROVEMENTS LOCK AND DAM ACCESS ROAD AND TRAIL Hastings, Minnesota 2000-20 Lock and Dam Access Road Street reconstruction, storm sewer, sanitary sewer, watermain and trail construction, building and fence demolition City Initiated Project The project will be constructed within the existing right of way or City property. A temporary construction easement will be needed to relocate the Hudson Manufacturing parking lot driveway. This project is feasible, necessary, and cost effective, and will result in benefits to the properties served. Fall of2001 FUNDING SUMMARY: 2.) 3.) 1.) TOTAL PROJECT COSTS: (Includes 10 % Contingencies, 11 % for Engr., Legal, Administration, and Bonding Costs, 1 % assessment roll preparation, and 8% capitalized interest) $1,434,035.98 FUNDING SOURCES: Corps of Engineers LCMR Grant Assessed City Property and City Participation Assessments $ 365,810.00 $ 155,000.00 $ 903,066.82 $ 10,159.16 ASSESSMENT RATES: Street (Reconstruction): Storm Sewer: Water Service Sewer Service (Force Main) $ 11.77/FF $ 8.76/FF $ 2,000/EA $ 2,000/EA D:\tom\WPDOCS\IMPR\L&DAccessRD\2000-20FRPT. wpd Riverfront Improvements Project 2000-20 Lock and Dam Access Road and Trail Improvements Assessment Analvsis: 1. ) STREET ASSESSMENT Estimated Street Construction Plus Contingencies (10%) Subtotal, Construction Costs Plus Engineering, Legal, Admin and Bonding Plus Assessment Roll Prep and Cap Interest (9%) Less Corps of Engineers Participation Less City Participation (center 24') Total Estimated Assessable Project Costs Assessable Frontage Estimated Assessment Per Front Foot 2.) STORM SEWER ASSESSMENT Estimated Storm Sewer Construction Plus Contingencies (10%) Subtotal, Construction Costs Plus Engineering, Legal, Admin and Bonding (11%) Plus Assessment Roll Prep and Cap Interest (9%) Less Corps of Engineers Participation Total Estimated Assessable Project Costs Assessable Frontage Estimated Assessment Per Front Foot 3.) SANITARY SEWER ASSESSMENT Estimated Sanitary Sewer Construction Plus Contingencies (10%) Subtotal, Construction Costs Plus Engineering, Legal, Admin and Bonding (11 %) Plus Assessment Roll Prep and Cap Interest (9%) Total Estimated Assessable Project Costs D:\tom\Spreadsheets\l&d2accessroad Est. QPW $641,850.00 $64.185.00 $706,035.00 $136,660.30 $47,394.05 $316,094.71 $452.808.00 $121,186.64 10,300 ft $11.77 per FF $100,950.00 .$10.095.00 $111,045.00 $21,493.90 $7,454.12 $49,715.29 $90,277.73 10,000 ft $9.03 per FF $34,960.00 $3.496.00 $38,456.00 $7,443.55 $4.130.96 $50,030.51 02/12/01 TMM Riverfront Improvements Project 2000-20 Lock and Dam Access Road and Trail Improvements Assessment Analvsis: 4.) WATERMAIN ASSESSMENT Estimated Watermain Construction $62,100.00 Plus Contingencies (10%) $6.210.00 Subtotal, Construction Costs $68,310.00 Plus Engineering, Legal, Admin and Bonding (11 %) $13,222.10 Plus Assessment Roll Prep and Cap Interest (9%) $7.337.89 Total Estimated Assessable Project Costs $88,869.99 5.) RIVERFRONT TRAIL Estimated Trail Construction $166,560.00 Plus Contingencies (10%) $16.656.00 Subtotal, Construction Costs $183,216.00 Plus Engineering, Legal, Admin and Bonding (11 %) $35,463.33 Plus Assessment Roll Prep and Cap Interest (9%) $5,731.14 Less LCMR Grant $155.000.00 Total Estimated Assessable Project Costs $69,410.47 6.) BUILDING AND FENCE DEMOLITION Estimated Building Demolition Costs $28,400.00 Plus Contingencies (10%) $2.840.00 Subtotal, Construction Costs $31,240.00 Plus Engineering, Legal, Admin and Bonding (11 %) $6,046.82 Plus Assessment Roll Prep and Cap Interest (9%) $3.355.81 Total Estimated Assessable Project Costs $40,642.64 D:\tom\Spreadsheets\l&d2accessroadEst.QPW 02/12/01 TMM o ~~ Z ~ rn Zoo< ....00 ~~ ~oo 00 ~ ~~ ~ z o f:: < ~ .... u ~ ~ :>- .... .... u .... ~ ~ Eo< o Eo< ~ ~ ~ ~ ~~ r-M r- 0 ""':0.: .... 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' I !I II l'>~: !i I II ! ii I I I I -. ~I 1-1 U)i 01 ZI N Ii !i II Ii , 'c 1i I, Ii 11 t,,,,.__ VIII-A-1 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Informational Presentation - Lock and Dam Access Road and Trail hnprovements January 8, 2001 The following is some general information about the proposed Phase I Riverfront improvements that I will be presenting to the Council at the January 16th meeting. I. IMPROVEMENTS , The Phase 1 Riverfront improvements consist of the following improvements; ~ Reconstruct the Access Road - The existing 24 ft. wide Lock and Dam Access Road will be reconstructed with concrete curb and gutter to a 28 ft. width. No parking will be allowed along the roadway. ~ New Alignment - The Lock and Dam Access Road will be constructed on a new alignment beginning at the bottom of the hill coming down from 2nd Street. The new alignment will swing towards Lake Rebecca to create an area for an interpretive center and bandshell. The new alignment will swing back towards the river to enter the Koch tank fann property near the location of the existing main gate. The new alignment will cut through the Koch tank fann property near the river side ofthe old tank locations, before swinging riverward to match the existing access road alignment at the downstream end of the Lock and Dam property. A new entrance to the Mississippi River public access boat ramp will be created that will separate the boat ramp activities from the Lock and Dam Access Road. ~ Trail Extension - The existing Riverfront Trail will be extended upstream from the public access to connect with the existing trail system through the Lock and Dam property. This trail extension will be 10ft. wide and will generally be constructed over the existing road alignment. Another new trail will be constructed from 2nd St. down to match into the existing Riverfront Trail at the bottom of the hill. Due to space constraints and steep side slopes, this trail will be constructed at an 8 ft. width. ~ Storm Sewer - Storm sewer will be installed as part ofthe road improvements. Some of the storm water will be directed to the existing Lake Rebecca outlet pond. Farther upstream, storm water will be discharged into small settlement basins and be allowed to infiltrate over the natural area between the new road alignment and the trail extension. ~ Trail Lighting - Xcel Energy will install decorative lights along the new trail. IMPROVEMENTS (CONT.) .. Utility Service - A sanitary sewer force main and a water main will be extended from 2nd 8t. down to the site of the proposed interpretive center. Sewer service for the proposed interpretive center will require a pump station to be constructed inside the building. .. Building Demolition and Fence Removal - The existing Lake Rebecca bath house and restroom will be demolished under this project. The existing barb wire topped chain link fence surrounding the Koch property will be removed. .. Dredge Disposal Site - All of the existing dredge spoil on the Koch tank farm property near the Lock and Dam property line will be used either in the road construction or for grading around the proposed interpretive center. The Corps of Engineers wants to continue with a permanent leased site in this area. Approximately four acres of the tank farm site has been designated for this use in the Riverfront Improvements concept plan. A gravel access road will be constructed to connect the site to the new Lock and Dam Access Road. The dredge material is good granular material and future dredge spoils will be made available to anyone for use as clean fill on a first come/first served basis. The Corps of Engineers anticipates dredging activities to occur about every four to five years. The Street Department will also use this site for snow storage. Currently, snow hauled from the Downtown area is deposited on the public access parking lot. II. FUNDING Enclosed with this report is a draft Feasibility Report funding summary and assessment analysis. The total project cost is estimated at $1.4 million. This cost includes construction costs of about $1.04 million, contigencies, engineering, legal, and bonding costs. The Corps of Engineers has agreed to fund Y2 ofthe cost of rebuilding the access road along the existing alignment. The Corps does not want to pay for extra costs involved in constructing a longer road along the proposed new alignment. Their estimated share ofthe road improvements is $365,000. The City has also received a LCMR grant in the amount of$155,000, and Koch Refining has donated all but the northwest 300 ft. of their tank farm property to the City. Approximately $900,000 of the remaining project costs would be assessed against the City's Lake Rebecca property and donated Koch Refining tank farm, boat landing, and Jaycee property, or included as City participation for reconstructing the center 24 ft. of the existing access road as called for in the City's assessment policy. In addition to street and storm sewer assessments, the City would assess itself for the sanitary sewer and water extensions installed to service a proposed interpretive center, building demolition and fence removal, and the remaining balance ofthe trail improvements not covered by the LCMR grant. III. OTHER ASSESSMENTS In addition to assessing City property, approximately $10,000 is proposed to be assessed against three other property owners for the Lock and Dam access road improvements. Hudson Manufacturing and the Effinger and Reuter properties west of Hudson Manufacturing all abut the Lock and Dam access road ( see enclosed drawing). The Effinger and Reuter properties would be assessed approximately $1,500 each for the street and storm sewer improvements, while the Hudson Manufacturing would be assessed approximately $3,100. In addition, $4,000 of sanitary OTHER ASSESSMENTS (CONT.) sewer and water service assessments would be recommended to be deferred against the Reuter property until such time as the City's shoreland ordinance is revised to permit splitting this property to make an additional buildable site. IV. IMPROVEMENT SCHEDULE The LCMR grant stipulates that construction ofthe trail must be completed by June 30, 2001. The proposed schedule will prioritize the trail construction, with specifications calling for a June 1,2001 completion date. A temporary access road will be constructed to provide access to the Lock and Dam. The following is the proposed project schedule: DATE ACTION January 16, 2001 Informational Presentation to Council- project scope, cost and benefitted properties, status of property transfer and Corps agreement. February 19, 2001 Council Accepts Feasibility Report and Orders Public Hearing March 5, 2001 Public Hearing - Order Improvements, Approve Plans, Authorize Advertisement for Bids. March 29,2001 Open Bids, 10:00 AM April 2, 2001 Award Bids June 1,2001 Complete Trail Improvements October 1,2001 Complete Project Improvements V. STATUS OF KOCH PROPERTY TRANSFER The warranty deed transferring the Koch Refining property to the City should be brought before the City Council for approval early this spring. Dennis Coyne, an environmental attorney the City's HRA has used in the past, was retained to review the draft warranty deed language, negotiate revisions with Koch Refining, and advise the City on liability issues associated with the soil and groundwater contamination on the Koch property. As part ofthe proposed improvements, soil containing lead paint chips from tank repainting operations will be encapsulated beneath the new roadway. Koch has also removed petroleum contaminated soils from the tank farm property. The groundwater contamination is attenuating, and Koch has received a letter of closure from the MPCA noting that no further action is needed on the soil and groundwater petroleum contamination and that the existing monitoring wells may be capped and sealed. The City has received a general liability letter from the MPCA noting that Minnesota State Statutes are interpreted by the MPCA such that "if a person comes into possession of property after the tanks have been removed that person is not a 'responsible person' and cannot be ordered to take corrective action ... ". In addition, the City has applied for and will be receiving a "No Association" letter from the MPCA concerning the lead paint chips that will be encapsulated beneath the roadway. Another "No Association" letter has been requested of theiMPCA for the petroleum contamination. VI. STATUS OF CORPS OF ENGINEERS AGREEMENT The Corps of Engineers is preparing an amendment to the 1962 access and maintenance agreement between the Corps of Engineers, Koch Refining and the City governing the existing access road. Under the terms of the amended agreement, the Corps of Engineers will pay Y2 the cost of reconstructing the existing road along it current alignment. The City will maintain the new access road ( snow removal, patching, seal coating). The Corps will share in the cost of future major improvements such as overlays or reconstruction. In order to cost share in the road construction, the Corps must perform and Environmental Assessment, a process similar to an EA W. The Environmental Assessment has recently been completed and will be distributed to local, state and federal agencies for comment. A public notice will also be published. The comment period runs for 60 days. 2000 Hastings YMCA Study Prepared for: YMCA of Greater St. Paul Aderson, Niebuhr,& Associates, Inc. :\orthpark Corporate Center. Suite 200. 6 Pine Tree Drive. Arden Hills. MN 55112 November 2000 2000 Hastings YMCA Study Prepared for: YMCA of Greater 51. Paul Prepared by: Anderson, Niebuhr & Associates, Inc. Northpark Corporate Center 6 Pine Tree Drive Suite 200 , Arden Hills, M N 55112 (651) 486-8712 November 2000 2000 HASTINGS YMCA STUDY TABLE OF CONTENTS CONCLUSIONS AND RECOMMENDATIONS ...............................................................1 BACKGROUND AND PURPOSE ................. .................. ...... ................ ......... .................4 RES EARC H METHOD................................... c................................................................ 5 SUMMARY OF OVERALL FINDINGS............................................................................7 I. Respondents' Agreement with Statements about the YMCA .c...c........ 7 II. Respondents' Awareness of YMCA Offerings..c........... ..c........ c.cc......c.. 9 III. Whether Respondents Feel that a New YMCA Should Be Built In Hastings .......... 10 IV. Respondents' Level of Interest in Selected Programs and Facilities.........c.........11 V. Respondents' Interest in Senior Programming..............c............ c..........c....13 VI. Respondents' Interest in Youth Programming......cc cc...........................c 14 VII. Factors Influencing Respondents' Decisions to Join the YMCA..c........ .............cc 15 VIII. Respondents' Likelihood to Join a YMCA in Hastings......c................c..........c....... 17 IX. Whether Respondents are Willing to Contribute Property Tax Dollars ..c...c.....c...... 19 X. Respondents' Exercise and Fitness Activities..................cc....c............c............cc..c 20 XI. Children in Household and Childcare Experiences ......... c...c.....c......cc..............c... 22 XII. Demographics ...............................c ........... cc............................... 25 MARKET PROJ ECTIONS .......................... ............. ..................................................... 28 APPENDIX: Survey Questionnaire Conclusions and Recommendations This section of the report provides conclusions and recommendations based on the results of the study. Conclusions from the data are presented first. followed by recommendations pertaining to the conclusions. Respondents' Ima!le and Awareness of the YMCA Most respondents have a strong. positive image of the YMCA. They view a YMCA as a place for families to go that offers a safe environment and a variety of programming for everyonec More than eight in ten respondents agree that the presence of a YMCA makes a community stronger. Fewer than one in five respondents view the YMCA as expen~ive; another 20 percent don't know jf it is expensive. Respondents are aware of many of the physical fitness programs and activities offered by YMCAsc Awareness is highest for swimming lessons, programs for young people, and adult physical fitness programs. Respondents are least aware of childcare programs and financial assistance for those who can not pay. ... The YMCA should leverage survey data showing community support for the YMCA when soliciting funds from local corporations and other contributors. ... The YMCA should expand its image by informing community members of its wide range of programming and services through marketing materials. It should also make known that the YMCA is a price competitive provider of physical fitness programming for all ages. .... The YMCA should emphasize the perception that it offers a safe environment, especially when promoting programs for children and families. Whether Respondents Feel that a New YMCA Should Be Built In Hastinas More than eight in ten respondents feel that a new YMCA should be built in Hastings; only four percent do not think a new YMCA should be built. ... Community support is extremely strong for building a new YMCA in Hastings. This information should also be leveraged in building community alliances and in fund raising efforts with public and private businesses and foundations. ~,Niebuhr&Associates, 10c 2000 Hastings YMCA Study 1 Respondents' Level of Interest in Selected Proqrams and Facilities When asked their interest in a variety of programming and facilities, respondents expressed the most Interest in the following a walking and Jogging track, fitness programs for beginners, cardiovascular machines, and a meeting place for community events and meetings. Senior programming and youth programming are of interest to a sizable percentage of respondents (19% and 63%. respectively) Specific youth programming of g~eatest interest to respondents includes: family swim nights, youth/teen/fitness center, family gym nights, and after school swimming lessons .. The YMCA should assess the feasibility of providing the programming and facilities listed above. The YMCA may also wish to design marketing materials that highlight these programs and facilities. The YMCA should also recognize that it might serve diverse audiences including seniors, youths, and families when designing its facility The YMCA should also consider segmenting market appeals to highlight the programs and services appropriate to the different needs of these audiencesc Factors Influencinq Respondents' Decisions to Join the YMCA The factors that are most influential in a respondent's decision to join a YMCA in Hastings include: cleanliness of the facility, safety in the YMCA building, safety in the area where the YMCA is located, and types of programming offered. .. Steps must be taken to ensure a safe facility and surrounding environment. Cleanliness must also be ensured. The YMCA should publicize these aspects and be certain to maintain high standards in these areas. Respondents' Likelihood to Join a YMCA in Hastinqs Respondents were asked the following question: "How interested would you be in purchasing a membership to a YMCA located near the new High Schoon This YMCA would have a pool, gym, exercise equipment, and a running track. The cost for membership would be $43 per month for an individual membership and $73 per month for a family membership," Fifteen percent of the respondents surveyed indicated they would definitely join and another 25 percent would probably join. Another quarter stated they would maybe join. Of these respondents, over three-quarters would want a family membership. ~,Niebuhr &Associates,1nc. 2000 Hastings YMCA Study 2 Respondents were also asked their likelihood of purchasing a membership to a YMCA located in the area of Regina Hospital. The specifications were the same as in the above scenario, with the exception that the YMCA would share a new building with the Wellness Centerc The percentages stay about the same with 19 percent definitely joining, 24 percent probably joining. and 25 percent maybe joining Of these, over three-quarters would want a family membership There does not appear to be a strong preference regarding the two sites for the YMCA in Hastings; consumer preferences do not need to be heavily weighted when evaluating the two site options. other than considering whether there would be differences in perceptions of safety or cleanliness associated with these two sites. - The YMCA should recognize that a large percentage of new memberships would likely be families; this should be taken into account when designing facilities and programming. Whether Respondents are Willin!:! to Contribute Property Tax Dollars Approximately six in ten respondents are willing to allow a portion of their property tax dollars to help build a YMCA in Hastings. The range of dollars respondents are willing to spend for the construction of the facility is great; however, nearly one-third of those willing to allow their taxes to build a YMCA would spend more than $30 per year for the next three years. - The YMCA would be well served to use this data showing community support when negotiating with public entities for tax dollars. Respondents' Exercise and Fitness Activities About two-thirds of respondents are currently involved in regular physical exercise or recreational activities, and one in five currently belong to a health, fitness, or recreational facility. .- When mark~ting to the community, the YMCA should take note that the community is physically active. Since only a small number currently belong to a fitness center, the YMCA should encourage the community to join the YMCA in order to participate in these programs and other activities. - In order to better understand its current and potential market, the YMCA may wish to investigate the cost and services of competitive fitness centers. ~,NieOOhr &Associates,1nc. 2000 Hastings YMCA Study 3 Background and Purpose The purpose of this research IS to assess the viability of a new YMCA facility in the Hastings area. Specifically, the research assessed the following =:> Respondents' image and awareness of the YMCA in general => Respondents' support of a new YMCA in Hastings =:> Respondents' desired programming and facilities of a new YMCA in Hastings ~ Respondents' likelihood to join a YMCA in Hastings =:> Market projections for a new YMCA in Hastings The YMCA retained the independent market research firm of Anderson, Niebuhr & Associates, Inc to conduct this research. ~ NielxJhr &Associales, Ioc. 2000 Hastings YMCA Study 4 Research Method Population and Sample Questionnaire Design Data Collection This section of the report provides a description of the research method used to conduct the survey, including a description of the population and the sample, questionnaire design, data collection, and data analysis. The population of interest for this study is people residing in the ZIP code 55033c Anderson-Niebuhr drew an equal probability sample of 350 respondents residing in this ZIP codec This sample size yields results accurate within :t5% with a 95% confidence level when generalizing to the population of households in this geographical area. To construct the questionnaire, Anderson-Niebuhr met with YMCA representatives to discuss the issues and topics to be addressed. Using information from these meetings, Anderson-Niebuhr prepared a draft questionnaire that was reviewed by the YMCA. The questionnaire was pretested with a random sample of 15 respondents. Anderson-Niebuhr made recommendations for changes based on the results of the pretest. The questionnaire was revised and finalized in consultation with YMCA representatives. A copy of the questionnaire is included in the Appendix. , The survey was conducted using Anderson-Niebuhr's established telephone survey methods. Interviews were conducted using Computer Aided Telephone Interviewing (CATI) software. Data collection occurred from September 19 through October 2, 2000. A total of 350 surveys were completed. The response rate was 73 percent. ~ Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 5 Data Analysis Anderson-Niebuhr defined analyses to be performed in consultation with YMCA representatives Anderson-Niebuhr's on-site computer facilities and computer programs contained in the Statistical Package for the Social Sciences (SPSS/Windows) were used to conduct the analyses. Complete descriptive statistics are provided for each survey item Crosstabulations were conducted to determine significant differences between respondents classified as "likely joiners" of the new YMCA in Hastings (those who stated they would definitely, probably, or maybe join the YMCA at both locations) and respondents classified as "non- joiners" (those who probably wouldn't or definitely wouldn't join the YMCA at both locations)c (Note: Respondents who would join at one location and not the other were excluded from this analysis). In addition, market projections were also conducted. ~Niebuhr & Associates, Ioc 2000 Hastings YMCA Study 6 Summary of Overall Findings This section of the report presents findings based on the responses of 350 residents located in the ZIP code 55033. Market projections are found on page 28. Respondents' Agreement with Statements about the YMCA FIGURE 1 Respondents' Agreement With Statements About The YMCA (N=350) The YMCA is expensive The YMCA is a place to go for families The YMCA offers a safe environment The YMCA offers a variety of programming for everyone The presence of a YMCA makes a community stronger The YMCA IS a place to go for adult physical fitness I am not familiar with the YMCA The YMCA primarily serves children 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% !!l Strongly agree . Agree 0 Neutral 0 Disagree . Strongly disagree El Don't know. . Respondents were asked to rate their agreement with a series of questions about the YMCA (Figure 1). Almost all (93%) respondents strongly agree or agree that the YMCA is a place to go for families. ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 7 . More than 80 percent of respondents strongly agree or agree that: => The YMCA offers a safe environment (88% strongly agree/agree) => The YMCA offers a variety of programs for everyone (87%) => The YMCA is a place to go for adult physical fitness (86%) => The presence of a YMCA makes a community stronger (82%) . More than half disagree or strongly disagree with the following statements => The YMCA primarily serves children (64% disagree/strongly disagree) :=:) I am not familiar with the YMCA (53%) . A sizable percentage of respondents don't know if the YMCA is expensive (20%); only 13 percent strongly agree or agree that it is expensive. Other Findings o Respondents who are classified as likely joiners are more likely than respondents classified as non-joiners to strongly agree or agree that: => The YMCA offers a variety of programming for everyone (Joiners 96% strongly agree/agree vs. Non-joiners 88% strongly agree/agree) . => The YMCA offers a safe environment (96% vs. 85%) => The YMCA is a place to go for adult physical fitness (95% vs. 85%) => The presence of a YMCA makes a community stronger (89% vs. 71%) o Non-joiners are more likely than joiners to strongly agree or agree that the YMCA IS expensive (29% vs. 12%, respectively). ~. Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 8 Respondents' Awareness of YMCA Offerings FIGURE 2 Respondents' Awareness Of Activities And Programs Offered By YMCAs (N=350) SWimming lessons ]18% "":50 Day care for children Programs for children, youth, and teens Adult physical fitness programs Camping for children and families Before- and after-school childcare programs Scholarships for families and children who can not pay for their membership 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% l!!IYes, Aware . Most respondents are aware that the YMCA offers swimming lessons; programs for children, youth, and teens; and adult physical fitness programs (Figure 2). . Slightly less than half (47%) are aware that the YMCA offers camping for children and families. About one-third expressed awareness of YMCA's before- and after-school childcare programs (35%) and day care for children (34%). . Respondents are least aware that the YMCA provides scholarships for families and children who can not pay for their membership (27%). ~. Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 9 Whether Respondents Feel That a New YMCA Should Be Built in Hastings FIGURE 3 Whether Respondents Think A New YMCA Should Be Built In Hastings (N=350) Don't knowlDon'( care 11% . Respondents were asked the question, "A new YMCA is being considered for the Hastings community. This YMCA would provide adult and family recreation as well as programs designed specifically for children. Do you think a new YMCA should be built in Hastings?" As shown in Figure 3, more than four in five (85%) respondents think that a new YMCA should be built in Hastings; only four percent do not think a new YMCA should be built. . Respondents who do not think that a new YMCA should be built were asked why they feel this wayc Their responses are shown below in Figure 4. FIGURE 4 Why Respondents Do Not Think A YMCA Should Be Built . It wouldn't be beneficial. . We have all kinds of other facilities. . Hastings needs a community center more. . There are many other places to go. . Too many already available in the areac . Don't know anything about it. . I have my own activities. . Belong to another club. . Don't think we need it, affects taxes. . Enough opportunity for these activities. . Member of Wooddale and children are gone. . There are many other places that have same facilities. . Not a big city to support it. hoon, Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 10 Respondents' Level of Interest in Selected Programs and Facilities FIGURE 5 Respondents' Interest in Activities and Programs Offered By The New YMCA (N=350) Court sports Walking and Jogging track Fitness programs for beginners Cardiovascular machines A place for community events/meetings Healthy back programs Water exercises Rehabilitation programs Strength building machines Lap swimming in an indoor pool Aerobics classes Adult sports clubs or leagues Personal Trainer 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% I!!IA Great Deal Of Interest . A Little Interest o No Interest At All o Don't Know . Respondents were asked to rate their interest in various programs and facilities that the new YMCA might have (Figure 5). The highest percentages of respondents expressed a great deal of interest in the following: ~ A walking and jogging track (68%) ~ Fitness programs for beginners (65%) ~ Cardiovascular machines, such as treadmills, steppers, or bikes (64%) ~ A meeting place for community events and meetings (64%) . Fewer than half of the respondents have a great deal of interest in: ~ Court sports, such as racquetball, handball, and squash (44%) ~ Adult sports clubs or leagues, such as softball and volleyball (43%) ~ Personal trainer (32%) ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 11 Other Findings o Respondents classified as likely joiners show significantly more interest than non-joiners in the following programs: ::::;> Walking and Jogging track (80% vs. 47% a great deal of interest, respectively) =:> Cardiovascular machines (75% vs. 41 %) =:> Fitness programs for beginners (74% vs 44%) ::::;> A meeting place for community events andmeetings (71 % vs. 48%) ::::;> Strength bUilding machines (67% vs. 27%) = Rehabilitation programs (66% vs. 44%) ::::;> Healthy back programs (66% vs. 38%) ::::;> Water exercises (65% vs. 41%) = Lap swimming in an indoor pool (62% vSc 38%) ::::;> Aerobics classes (61% vSc 29%) ::::;> Adult sports clubs or leagues (53% vs. 23%) ::::;> Court sports (53% vs. 22%) ::::;> Personal trainer (37% vs. 24%) ~,Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 12 Respondents' Interest in Senior Programming FIGURE 6 VVhether A Member of Household Would Be Interested In Senior Programming (N=350) Types Of Senior Programs In Which Respondents Or Members Of Household Would Be Interested (N=65) ~ Arthritic rehabilitation Senior day trips to places of interest Congregate dining Aerobiccexercise classes A senior daycare program 0% 20% 40% 60% 80% 100% E!l A Great Deal Of Interest . A Little Interest 0 No Interest At All 0 Don't Knov, . Figure 6 shows that about one in five (19%) respondents stated that a member of their household would be interested in senior programming, , . These respondents were further asked to rate their interest in five specific senior activities. Arthritic rehabilitation was the activity in which the largest percentage of these respondents expressed interest (63% a great deal of interest), followed by senior day trips to places of interest (60%). ~n, Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 13 Respondents' Interest in Youth Programming FIGURE 7 Whether Respondents Would Be Interested In Youth Programming (N=350) Types Of Youth Programs In Vlkiich Respondents Would Be Interested (N=220) Yes 63% ""Family SWim nights Sports leagues A youth. teen, and fitness center Family gym nights After school swimming lessons A-recreational area w/challenge courses Summer sports camp Summer day camp After school childcare Before school childcare 0% 20% 40% 60% 80% 100% !!lA Great Deal Of Interest .A Little Interest ONo Interest At All o Don't Know . As shown in Figure 7, nearly two-thirds (63%) of respondents are interested In programming for youth 18 and under, . More than 70 percent of these respondents expressed a great deal of interest in each of the following youth activities: ~ Family swim nights (80%) ~ A youth, teen, and fitness center (76%) ~ Family gym nights (74%) ~ After school swimming lessons (73%) . Respondents are least interested in after- and before-school childcare (29% and 23% great deal of interest, respectively). ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 14 Factors Influencing Respondents' Decisions to Join the YMCA FIGURE 8 Factors Which May Influence Respondents' Decision To Join A YMCA In Hastings (N=350) Cost of membership Cleanliness of the facility Safety In the YMCA bUilding Safety in the area where the YMCA IS located Types of programming offered Hours the facility is open Having information about the programming offered Separate locker rooms for adults and families Location of the YMCA Availability of childcare Transportation to the facility 0% 20% 40% 60% 80% 100% II Major Influence. Minor Influence 0 Not An Influence 0 Don't Know . All respondents were asked to consider a list of factors that may influence their decision to join a YMCA in Hastings (Figure 8). Factors which are most influential in the decision- making process include: => Cleanliness of the facility (88% major influence) => Safety in the YMCA building (78%) => Safety in the area where the YMCA is located (69%) => Types of programming offered (68%) . Of lesser importance to respondents is the availability of childcare and transportation to the facility; more than half of the respondents indicated these factors were not an influence in their decision to join. . Slightly more than half (58%) indicated that cost of membership is a major influence in their decision to join; another 30 percent stated cost is a minor influence. ~rwJ' Niebuhr &Associates, 1nc. 2000 Hastings YMCA Study 15 Other Findings ,! Respondents who are classified as likely joiners are more likely than respondents classified as non-joiners to feel the following factors have a major influence on their decision to Join a YMCA in Hastings: =::> Cleanliness of the facility (Joiners 94% major influence vs. Non-joiners 82% major influence) =::> Safety in the YMCA building (86% vs. 67%) =::> Safety in the area where the YMCA is located (72% vs. 64%) =::> Having information about the programming offered (71 % vs. 56%) o While similar percentages of both joiners and non-joiners feel that the types of programming offered and the availability of separate locker rooms for adults and families have a major influence on their decision to join the YMCA, more joiners than non-joiners state these factors have a minor influence on their decisionc o Non-joiners are more likely than joiners to state th~t the following two factors have a major influence on their decision to join: location (non-joiners 44% vs. joiners 26%) and cost of membership (66% vs. 54%, respectively). ~,Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 16 Respondents' Likelihood to Join a YMCA in Hastings FIGURE 9 Respondents' Interest In Purchasing A Membership To A YMCA Located Near The New High School (N=350) Definitely Wouldn't Join 8% DependSD 'I K 601 on now 10 4% c Definitely Join 15% Probably Wouldn't Join 14% Maybe Join 28% Whether Respondents Want An Individual Or Family Membership' (N=238) ~ Individual 23% 'Asked only of those respondents who will maybe, probably, or definitely join . Respondents were asked the following question: "How interested would you be in purchasing a membership to a YMCA located near the new High School? This YMCA would have a pool, gym, exercise equipment, and a running track. The cost for membership would be $43 per month for an individual membership and $73 per month for a family membership." As shown in Figure 9, 15 percent of the respondents surveyed indicated they would' definitely join and another 25 percent would probably join. Another quarter (28%) stated they would maybe join. Of these respondents, approximately three- quarters (77%) would want a family membership. ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 17 FIGURE 10 Respondents' Interest In Purchasing A Membership To A YMCA Located In The Area Of Regina Hospital (N=350) Definitely Wouldn't Join 8% Depends , 601< Don t Know o 4% Probably Wouldn't JOin 14% Definitely Join 19% Probably Join 24% Whether Respondents Want An Individual Or Family Membership. (N=235) Individual 23% . Asked only of those respondents who will maybec probablypr defmitely join . Respondents were also asked their likelihood of purchasing a membership to a YMCA located in the area of Regina Hospital. The specifications were the same as in the new High School scenario, with the exception that the YMCA would share a new building with the Wellness Center. Figure 10 shows that the percentages stay about the same with 19 percent definitely joining, 24 percent probably joining, and 25 percent maybe joining. Of these, about three-quarters (77%) would want a family membership. ~rsoo, Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 18 Whether Respondents are Willing to Contribute Property Tax Dollars FIGURE 11 Whether Respondents Are Willing To Allow A Portion Of Their Property Tax Dollars To Help Build A YMCA In Hastlllgs (N=350) Don't Know 11% Don't Pay Tax 4% Yes 61% ~ Most Property Tax Dollars Respondents Are Willing To Spend For Construction Of A New YMCA* (N=213) 30% 5% 17% 16% 25% 20% 0% 12% 15% 10% $1 . S 1 0 per year S 11 . $20 per 521 - $30 per 531 . $40 per More than $40 Don', Know for 3 years year for 3 years year for 3 years year for 3 years per year for 3 years 'Asked only of those respondents who are willing 10 allow a portion of their property taxes to help build a YMCAc . Sixty-one percent of respondents are willing to allow a portion of their property tax dollars to help build a YMCA in Hastings; about one-quarter (24%) are not willing for this allowance (Figure 11). . Of the 213 respondents willing to allow their property taxes to help build a YMCA, one- quarter (24%) would spend between $11 - $20 per year for the next three years, 17 percent are willing to spend between $21 - $30 per year, and 30 percent are willing to spend more than $30 per year for the next three years. Other Findings o Respondents who are classified as likely joiners are much more willing than respondents classified as non-joiners to allow a portion of their property tax dollars to help build a YMCA in Hastings (82% vs. 34%, respectively). ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 19 Respondents' Exercise and Fitness Activities FIGURE 12 Whetller Respondents Or Family Members Are Currently Involved In Regular Exercise Or Recreational Activity (N=350) How Often Respondents Or Family Members Participate In Recreational Activities (N=350) 500/0 -- -..---- --~--_.------.--- 46% 45% 40% 35% 30%1 25% -------- 20% 15% 10% 5% 0% Once a Every other Once a month week week 15% Twice a Three or Never Don't Know week more times a week . Almost two-thirds (65%) of respondents or their family members are currently involved in some type of regular physical exercise or recreational activity (Figure 12), . Nearly half (46%) of respondents indicated that they or their family members participate in recreational activities three or more times a week and another quarter (24%) participate once or twice per week. ~00l' Niebuhr & Associates, Inc. 2000 Hastings YMCA Study 20 Whether Respondents Belong To A Public or Private Health, Fitness Or Recreational Facility (N=350) FIGURE 13 Likelihood of Respondents Renewing Membership At Facility Next Time It Is Due" (N=76) 700/0 ---------.-- 60% 50% 40% 30% 20% 10% 0% Definitely renew Probably renew Probably not Definitely not renew renew . Asked only of those respondents who CUf'renUy belong to a private or public facility. Don't Know . More than one in five (22%) respondents currently belong to a public or private health, fitness, or recreational facility (Figure 13). Of these, more than half (58%) will definitely renew their membership at this facility the next time it is due and another quarter (29%) will probably renew their membership. , ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 21 Children in Household and Childcare Experiences FIGURE 14 How Many People Live At Respondents' Residences (N=350) 35% 31% ..29% 20% 15% 25% 5% 10% 0% 1 Person 2 People 3 People 4 People 5 or more People Refused . As shown in Figure 14, one in ten (10%) respondents live alone and three in ten (31%) live with one other person. Over half (56%) have three or more people living at their residence. ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 22 FIGURE 15 Whether Respondents Have Any Children 18 Or Under Living At Their Residence (N=338) Refused 1% ~ Whether Household Currently Has A Need For Childcare Outside The Home On A Regular Basis. (N=175) . Asked only of those respondents who currently have children 18 or under hying al their residence . Approximately half (52%) of respondents have children 18 or under living with them (Figure 15). Of these, one-quarter (25%) have a need for childcare outside the home on a regular basis. , ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 23 FIGURE 16 Whether Respondents Currently Have Children Enrolled In Daycare Program' (N=175) No 76% Refused 1% Yes 23% ~ Whether Childcare Is At A Family-Based Residence Or A Center-Based Facility' (N=41) . As"ed only of those respondents who currently have children 18 or under hVlng at thelf residence Center-based 20% Family-based 80% ~ Asked only of those respondents who currently have children enrolled in a daycare program . Of the respondents with children 18 or younger living with them, about one-quarter have their children enrolled in a daycare program (Figure 16). Of these, eight in 10 use a family- based residence for their childcarec ~,Niebuhr &Associales, Inc. 2000 Hastings YMCA Study 24 Demographics FIGURE 17 Respondents' Age Group (N=350) 35~~'<.! 30% 30', 25% -~3%---_n____--- 20% 15% 12% 15% 5% 7% 10% 0% 18 - 24 years old 25 - 34 years old 35 - 44 years old 45 - 54 years old 55 - 64 years old 65 - 74 years old 75 and older Refused . Approximately half (53%) of the respondents are between the ages of 35 and 54 (Figure 17). Two in ten (21%) are 55 years old or older, while 23 percent are below the age of 35 years. Other Findings o Respondents who are classified as joiners are more likely than respondents classified as non-joiners to be younger; only 15 percent of likely joiners are 55 years old or older, whereas 31 percent of non-joiners are in this age bracket. ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 25 FIGURE 18 Respondents' Income Bracket (N=350) 25% 20% -" 15% 10% 8% 6% 5% 0% < $20,000 $20,000 but < $30,000 $30,000 but < $40,000 20% 12% $40,000 but < $50,000 $50,000 but < $75,000 16% $75,000 but < $100,000 $100,000 or more 23% Refused . While one in ten (11%) of the respondents surveyed have annual household incomes (before taxes) of less than $30,000. one in four (26%) have incomes of $75,000 or more (Figure 18). Note that 23 percent of respondents refused to answer this question. ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 26 FIGURE 19 Respondents' Gender (N=350) Female 56% Ci Male ".. 44% . As shown in Figure 19, slightly more than half (56%) of the respondents are female. , ~,Niebuhr & Associates, Ioc. 2000 Hastings YMCA Study 27 Market Projections Market projections were calculated based on two key questions asked in the survey: 1) Likelihood to purchase a membership to a YMCA located near the new High School 2) Likelihood to purchase a membership to a YMCA located in the area of Regina Hospital Two market projection scenarios are provided below. The first scenario is based on only those respondents who indicated they would definitely join the YMCA, and should be considered a more conservative estimate of potential new membershipsc The second scenario is based on respondents who would definitely, probably, or maybe join the YMCA. Scenario 1: Projections Based on Respondents Who Would Definitely Join the YMCA MAXIMUM POTENTIAL NEW MEMBERSHIPS: Figure 20 depicts the maximum number of potential new members, based on actual survey responses and the population size. The formula for determining the number of people from the entire population that might be expected to become members of the YMCA is presented below. Percentage of respondents who would definitely join the YMCA Adjusted X Population = Size Maximum Potential New Memberships . The estimated adjusted population size is 7,305 households based on the Hastings School District #200. (The household population is adjusted lower by 15 percent to account for residents over the age of 75 and people who expressed no interest at the outset of the study and refused to participate.) The numbers following in Figure 20 are used as the basis for the market projections and projected revenues found in Figures 21 and 22. ~ Niebuhr & Associates, Ioc. 2000 Hastings YMCA Study 28 FIGURE 20 Maximum Potential New Memberships Based On Respondents' Likelihood To Join The New YMCA Location 1: YMCA Located Near the New High School SURVEY RESPONDENTS WHO STATED THEY WOULD DEFINITELY JOIN x ADJUSTED AREA HOUSEHOLD POPULA TION MAXIMUM POTENTIAL NEW = MEMBERSHIPS 15% X 7,305 = Location 2: YMCA Located in the Area of Regina Hospital, Sharing a New Building with the Wellness Center SURVEY RESPONDENTS WHO ADJUSTED STATED THEY WOULD X AREA HOUSEHOLD DEFINITELY JOIN POPULATION = MAXIMUM POTENTIAL NEW MEMBERSHIPS 19% X 7,305 = ", "/ ,;. ,.. For both locations, the specifications of the YMCA were as follows: pool, gym, exercise equipment. and running track. Membership costs were stated as $43 per month for an individual and $73 per month for a family membership. OBTAINABLE MEMBERSHIPS: The maximum potential new memberships represents the best-case scenario by assuming that all prospective members who stated that they would definitely join will actually join. Because many factors will influence the decision to join, the actual new memberships may be different from the projected maximum. For this reason, three different assumptions regarding market penetration are presented below: Definitely Join Assumption 1 75% of the maximum projected new members , Assumption 2 65% of the maximum projected new members Assumption 3 50% of the maximum projected new members ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 29 FIGURE 21 Obtainable Potential New Memberships Based On Respondents' Likelihood To Join The YMCA ,~------------------_._.._..----.-- Assumption 1: 75% of Maximum Potential New Memberships Assumption 2: 65% of Maximum Potential New Membershi s Assumption 3: 50% of Maximum Potential New Membershi s Obtainable Potential New Memberships LOCATION 1: I LOCATION 2: YMCA Near High ! YMCA Near Regina School L Hospital i I I (633 Families, 189 Individuals) (802 Families, 239 Individuals) (548 Families, 164 Individuals) (695 Families, 207 Individuals) " I ~ " , '.':-' (422 Families, 126 Individuals) (534 Families, 160 Individuals) REVENUE PROJECTIONS: Revenue projections are based on membership rates as follows: $43 per month for an individual membership ($516 annually); $73 per month for a family membership ($876 annually). It is assumed that 23 percent of the obtainable memberships would be individual memberships and 77 percent would be family memberships (based on respondents' survey responses). FIGURE 22 Annual Revenue Projections Based On Respondents' Likelihood To Join The YMCA LOCATION 1: LOCATION 2: YMCA Near Hiah School YMCA Near Reaina Hospital Obtainable Projected Obtainable Projected Memberships Annual Memberships Annual Revenue Revenue ASSUMPTION 1: 822 $652.032 1041 $825.876 75% of Maximum Potential New Annual New Annual New Memberships Memberships Revenue Memberships Revenue ASSUMPTION 2: 712 $564,672 902 $715.632 65% of Maximum Potential New Annual New Annual New Memberships Memberships Revenue Memberships Revenue ASSUMPTION 3: 548 $434,688 694 $550,344 50% of Maximum Potential New Annual New Annual New MembershiDs Memberships Revenue Membp.rshl[)s Revenue ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 30 Scenario 2: Projections Based on Respondents Who Would Definitel J Probabl J or Ma be Join the YMCA Scenario 2 differs from Scenario 1 in that we also include the respondents who stated they would probably or maybe join the YMCA in the proJectionsc Figure 23 displays the maximum potential new memberships; these numbers are used as the basis for this scenario. FIGURE 23 Maximum Potential New Memberships Based On Respondents' Likelihood To Join The New YMCA i Maximum Potential , New Memberships LOCATION 1: LOCATION 2: YMCA Near High YMCA Near Regina School Hospital Definitely Join the YMCA 1096 Memberships 1388 Memberships Probably Join the YMCA , 1826 Memberships 1753 Memberships I Maybe Join the YMCA 2045 Memberships 1826 Memberships Total MAXIMUM Potential New 4967 i\fj,,,"I1. '~rC:lC". .1;'(," ~) :":Y'!!)f.>f ~:>I"l!DS Memberships OBTAINABLE MEMBERSHIPS: As stated above, the maximum potential new memberships represents the best-case scenario by assuming that all prospective members who stated that they definitely, probably, or maybe will join will actually join. For this scenario, we have one assumption regarding the percentages of respondents who will actually join the YMCA as presented below: Definitely Join Probably Join Mavbe Join Assumption 65% of the maximum 40% of the maximum 15% of the maximum projected new projected new projected new members members members Figure 24 represents the membership projections for the two locations based on the assumption stated above. ~,Niebuhr &Associates, Inc. 2000 Hastings YMCA Study 31 FIGURE 24 Obtainable Potential New Memberships Based On Respondents' Likelihood To Join The YMCA ~-_._~--" ----..-.----------------- -~--- , Obtainable Potential _-0" - _ __--"Jew Memberships c__ I LOCATION 1: LOCATION 2: YMCA Near High YMCA Near Regina School .!:l_()~21t_a_L_______ I --- -- -~-- - - ---"..----- -... ---- ---_.-- . ___._u'.'._ 65% i Definitely Join 1 712 Memberships 902 Memberships the YMCA , , I ------------------------- 40% I ! Probably Join 730 Memberships 701 Memberships I the YMCA 15% Maybe Join 307 Memberships 274 Memberships the YMCA ',) \ ;1-- ~ /:",;~'J:~h: . , I ... ~ -/ t 'J '-I.) I !',i11t': 1:" "11 1'1.1 ,.~ 1 ~';\:V.. (1347 Families, (1445 Families. . , ~ -: ~ \' :-:-: 402 Individuals) I 432 Individuals) - REVENUE PROJECTIONS: Revenue projections presented in Figure 25 are based on membership rates as follows: $43 per month for an individual membership ($516 annually); $73 per month for a family membership ($876 annually). It is assumed that 23 percent of the obtainable memberships would be individual memberships and 77 percent would be family memberships (based on respondents' survey responses). FIGURE 25 Annual Revenue Projections Based On Respondents' Likelihood To Join The YMCA LOCATION 1: LOCATION 2: YMCA Near Hiah School YMCA Near Reaina Hospital Obtainable Projected Obtainable Projected , Memberships Annual Memberships Annual Revenue Revenue Based on the Assumption that 65% of the Definitely Joiners 1749 51387404 Hili $1488.732 40% of the Probably Joiners New Annual New Annual 15% of the Maybe Joiners Memberships Revenue MemhershlDs Revenue Actuallv Would Join ~,Niebuhr&Associates, Inc. 2000 Hastings YMCA Study 32 Appendix Survey Questionnaire , YMCA Hastings Survey Hello, my name is and I'm calling on behalf of the YMCA of Greater Sf. Paul. We are interested in your opinions about a proposed YMCA facility located in Hastings. This survey will only take a few minutes and can help structure how your community is developed Is this a good time? [IF NO. TRY TO SET UP A TIME] IMAGE QUESTIONS 1. First I would like to ask you some questions about the YMCA organization. I am going to read some statements referring to the YMCA. For each. please tell me If you strongly agreec agree, are neutral, disagree, or strongly disagree The first is: (READ a. THROUGH h. ROT ATE) Strongly Strongly Don't ~r.gg Aaree t,ieutral Oisaqree DisaQree Know a. The YMCA offers a variety of programming for everyone. SA A N 0 SO OK bc The YMCA offers a safe environment. SA A N 0 SO OK c. The YMCA primarily serves children. SA A N 0 SO OK d. The YMCA is a place to go for families. SA A N 0 SD OK e. The YMCA is a place to go for adult physical fitness. SA A N D SD DK f. The YMCA is expensive. SA A N D SD DK g. The presence of a YMCA makes a community stronger, SA A N D SD DK h. I am not familiar with the YMCA. SA A N D SD DK 2. Before now, were you aware that YMCAs offer: (READ a. THOUGH g. ROTATE) Yes. Aware No. Not Aware a. Adult physical fitness programs? b, Programs for children, youth, and teens? c. Camping for children and families? d. Before- and after-school child care programs? e. Day care for children? f. Swimming lessons? g. Scholarships for families and children who can not pay for their memb,ership? Y Y Y Y Y Y N N N N N N Y N 1 INTEREST & SITE LOCA TION 3ac A new YMCA is being considered for the Hastings communityc This YMCA would provide adult and family recreation as well as programs designed specifically for children. Do you think a new YMCA should be built in Hastings? a. Yes (SKIP TO #4) b. No c. Don't know/Don't care (SKIP TO #4) 3b. Why do you say that? DESIRED CHARACTERISTICS OF THE YMCA 4, Now I am going to list some programs or facilities a new YMCA might have. For each, please tell me if you have a great deal of interest, a little interest, or no interest at all. The first is: (READ a. THROUGH m. ROTATE) A great deal A Little No Interest of interest interest at all ac Cardiovascular machines, such as treadmills, steppers, or bikes? b. Strength building machines such as Nautilus or Cybex? c. Walking and jogging track? d. Water exercises, such as water aerobics? e. Personal Trainer? GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO f. Fitness programs for beginners? g. Lap swimming in an indoor pool? h. Aerobics classes, such as step, dance, or low impact aerobics? i. Adult sports clubs or leagues, such as softball and volleyball? j. Court sports, such as racquetball, handball, and squash? k. Healthy back programs, which help you reduce back pain? I. Rehabilitation programs, sl.Jch as for sports injuries, heart attacks, and joint replacement? m. A meeting place for community events & meetings? 2 ACTIVITIES FOR SENIORS 5. This YMCA could also offer programming for seniors over the age of 65. Would a member of your household be interested in senior programming? a. Yes b. _ No -7 (SKIP TO # 7) 6 For each of the following senior activities, please tell me If you have a great deal of interest, a little interest. or no interest at all The first is: (READ a. THROUGH e. ROTATE) a Aerobic exercise classes? b Arthritic rehabilitation? c Senior day trips to places of interest? dc Congregate dining, where seniors would come for a hot meal for a fee? e. A senior daycare program where you could bring the person for care during the day? t\ great de.:: I A Little No lnlcrn~i of mterest Inter_est at QJJ GO LI NO GO LI NO GO LI NO GO LI NO GO LI NO ACTIVITIES FOR YOUTH 7. In addition to adult programming, this YMCA would offer programming for the youth 18 and under of your community. Would you be interested in youth programming? a. Yes b. _ No (SKIP TO # 9) 8. For each of the following youth activities, please tell me if you have a great deal of interest, a little interest, or no interest at all. The first is: (READ a. THROUGH j. ROTATE) A great deal A Little No Interest of interest interest at all a. Before school childcare? GO LI NO b. After school childcare? GO LI NO c. After school swimming lessons for all age groups? GO LI NO d. Sports leagues, such as t-ball, baseball, soccer, or basketball? GO LI NO e. A recreational area with challenge courses such as a high ropes course and rock climbing walls? GO LI NO L A youth, teen, and fitness center? GO LI NO g. Family gym nights? GO LI NO h. Family swim nights? GO LI NO I. Summer day camp? GO LI NO j. Summer sports camp? GO LI NO 3 JOINING THE YMCA 9. Now I am going to list some factors which may influence your decision to join a YMCA in Hastings. For each. please tell me if it would be a major influence, minor influence, or have no influence on your decision to join. The first is: (READ a. THROUGH k. ROTATE) Major Minor Not An Influence Influence Influence a. Location of the YMCA? MJ MN NOT bc Cost of membership? MJ MN NOT c. Types of programming offered? MJ' MN NOT d. Hours the facility is open? MJ MN NOT e. Availability of childcare? MJ MN NOT r Having information about the programming offered, such as YMCA's program schedule, newsletter, or brochures? MJ MN NOT g. Safety in the area where the YMCA is located? MJ MN NOT h. Safety in the YMCA building? MJ MN NOT I. Transportation to the facility? MJ MN NOT J. Cleanliness of the facility? MJ MN NOT k. Separate locker rooms for adults and families? MJ MN NOT 10. The next two questions relate to cost and interest in a membership. How interested would you be in purchasing a membership to a YMCA located near the new High School? This YMCA would have a pool, gym, exercise equipment, and a running trackc The cost for membership would be $43 per month for an individual membership and $73 per month for a family membership. Would you: (READ a. THROUGH e.) a. Definitely join ~ b. Probably join Would you want an individual membership or a family c. Maybe join . membership? a. Individual b. Family d. Probably wouldn't join e. Definitely wouldn't join? f. Don't know g. Depends 11. How interested would you be, in purchasing a membership to a YMCA located in the area of Regina Hospitar? This YMCA would share a new building with the Wellness Center and have a pool, gym, exercise equipment, and a running track. The cost for membership would be $43 per month for an individual membership and $73 per month for a family membership. Would you: (READ a. THROUGH e.) a. Definitely join ~ b. Probably join Would you want an individual membership or a family c. Maybe join . membership? a. Individual b. Family d. Probably wouldn't join e. Definitely wouldn't join? f. Don't know g. Depends 4 12a. Are you willing to allow a portion of your property tax dollars to help build a YMCA in Hastings? ac Yes b No (SKIP TO #13) c. Don't pay property lax (SKIP TO #13) d Don't know (SKIP TO #13) 12b. What"s the most property tax dollars you are willing to spend for the construction of a new YMCA in Hastings? (READ a. THROUGH ec) a. 1 to 10 dollars a year for three years bc 11 to 20 dollars a year for three years c. _ 21 to 30 dollars a year for three years d. 31 to 40 dollars a year for three years e. more than 40 dollars a year for three years f. Don't know DEMOGRAPHICS 13. Are you or are members of your family currently involved in some type of reqular physical exercise or recreational activity? a. Yes b. No 14. How often do you or members of your family participate in recreational activities? Do you participate: (READ a. THROUGH e.) a. Once a month b. _ Every other week c. Once a week d. Twice a week e. Three or more times a week? f. Never , g. _ Don't know 15. Do you currently belong to a public or private health, fitness, or recreational facility? a. Yes b. _ No (SKIP TO # 17) 5 16. How likely are you to renew your membership at this facility the next time it is due? Will you: (READ a. THROUGH d.) a. Definitely renew bc Probably renew c Probably not renew d. Definitely not renew? e. Don't know f. Not a membership organization 17. How many people, including you and any children. live at your residence? _ (IF REFUSED SKIP TO #22) 18. Do you have any children 18 or under living at your residence? a. Yes b. No (SKIP TO #22) Refused (SKIP TO #22) c. 19. Does your household currently have a need for childcare outside the home on a regular basis? a. Yes - b. No 20. Do you currently have children enrolled in a daycare program? a. Yes b. No (SKIP TO #22) c. Refused (SKIP TO #22) 21. Is your childcare at a family-based residence or a center-based facility? a. Family-based b. Center-based c, 6 22. I just have a couple of demographic questions left. In what age group do you belong? Are you between the ages of: (READ a. THROUGH g. OR UNTIL A RESPONSE IS OFFERED) a 18 and 24 b. 25 and 34 c. 35 and 44 d 45 and 54 e. 55 and 64 f. 65 and 74, or g 75 and older? Il c Refused 23 What is your annual household income, before taxes? Is it: (READ a. THROUGH g. OR UNTIL A RESPONSE IS OFFERED) a. Less than $20,000 b. $20,000 but less than $30,000 c. _ $30,000 but less than $40,000 d. $40,000 but less than $50,000 e. _ $50,000 but less than $75,000 f. _ $75.000 but less than $100,000. or gc $100,000 or more h. Refused 24. What is your zip code? THANK YOU FOR YOUR PARTlCIPA TlON! GENDER: Male Female INTERVIEWER ID# , 7 Future YMCA Options 1. Plan and begin full facility: Board: The Board of Directors would begin a strategic plan that includes continued Program development, a Capital Campaign to raise the needed funds to build the facility and a marketing plan that would assist in increasing the YMCA's visibility. Board meeting and committee meetings are regular. Timetable: 12 to 18 months of research and campaign calls. Impact on the YMCA mission: Developing a full facility gives the YMCA a greater reach into the community. More programs and services mean more people served. More partnership opportunities. 2. Store Front YMCA: Board: The Board assists in developing visibility for the YMCA. Developing a strong Y Partners Campaign becomes the main focus of the Board. A store front YMCA is primarily what the YMCA is currently doing at the Armory. Strategic plan is needed. Timetable: Continuation of present structure. Board meetings Bi-monthly. Impact on the YMCA mission: Less ability to offer a variety of programs. Lower overhead gives the YMCA an opportunity keep a full time staff member if money is raised to assist with financial assistance. 3. Stay a program of the S.W. YMCA: Board; Meets quarterly. Keeps an eye on the community to determine if the YMCA should become more visible in the community. Timetable: Ongoing Impact on the YMCA mission; Low visibility. Only running programs that can financially contribute to the overhead of the operation. A full time staff member continues if money is raised to support the position. Summary of YMCA Market Study Research: *350 households *zip code 55033 *Phone survey which last around 10 minutes *September 19 to October 2, 2000 Key indicators: *85% believe Hastings should have a YMCA *The strongest relationships people have with the YMCA are in swimming for kids, programs for youth and families, adult fitness programs and in camping *61 % felt is was o.k. to use tax dollars to build the YMCA. *Cleanliness of the building, safety in the building, safety where the YMCA is located are the most influencing factors to if a person would join the YMCA. *Other important joining factors include, types of programs offered, hours of operation and cost of a membership. *Child Care was not an important factor for the YMCA *74% of the respondents have 2-3-4 people living in their home *58% of the households had incomes over $40,000, 23% refused to answer *77% of respondents would purchase family memberships, 23% adult *Possible revenue projections were estimated around $1.1 million for membership *56% were female, 44% male *78% do not currently belong to a fitness club, a YMCA or any other club Management Options Issue, costs, practices, reporting, operations St. Paul *Operate as an independent legal entity *Mange operations under the policies of a corporate X organization *Executive works for the Board of Directors *Executive reports to St. Paul & works with Branch X Board *AII staff services are internal *Receive support services from program specialists X *AII revenues and expenses relate to the local operation *Pay an 11% charge to have many services completed by X St. Paul office *Members pay fees to Hastings and can only use Hastings *Members pay fees to Hastings and can use all X Twin Cities YMCA's *AII financial issues including debt and net loses are held locally *Financial issues are coordinated by corporate office X *Training is coordinated locally *Training resources are complimented in the Twin Citie X Independent X x X x X x X