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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, November 19, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. DETERMINATION OF QUORUM
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting November 5, 2018.
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City
Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in
which event the items will be removed from the Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Final Payment for 2018 Mill & Overlay Program – Park Construction ($18,581.06)
3. Resolution: Final Payment for Vermillion River Dredging Project – JM Hauling ($27,950.00)
4. Approve Pay Estimate No. 6 – Neighborhood Infrastructure Improvements – BCM Construction
($260,273.02)
5. Approve Assessment Abatement for 2018 Neighborhood Infrastructure Improvements Project
6. Authorize Signature: 2019 Dakota County South Metro SWAT JPA
7. Memo: Declare Surplus Property and Authorize Public Sale
8. Resolution: Approve Massage Therapy License for Elianne McMahon-Miller
9. Resolution: Consent to and Approving Issuance of Revenue Obligations – YMCA
10. Approve 2018 3rd Quarter Financial Report
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional
information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed
and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council.
1. Annual Stormwater Pollution Prevention Plan Report
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if
any, public comment will be heard on these agenda items.
A. Public Works
B. Community Development
C. Administration
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, December 3, 2018 7:00 p.m.
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Minutes
November 5, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, November
15th, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan.
Members Absent: None
Staff Present: City Administrator Melanie Mesko Lee
City Attorney Dan Fluegel
Community Development Director John Hinzman
Recreation Programming Special Paige Marschall Bigler
Proclamation – Tom Bell Day
Mayor Hicks acknowledged Mr. Bell and noted that he would be attending the Hastings
Environmental Protectors meeting on Thursday, November 8 to present the proclamation.
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City
Council Meeting and Workshop on October 15, 2018.
Minutes were approved as presented.
Consent Agenda
Councilmember Folch requested to move item #10 from the Consent Agenda.
Mayor Hicks assigned the item to #3 under Administration.
Councilmember Folch motioned to approve as amended, seconded by Councilmember Vaughan.
Ayes, 7; Nays, 0.
1. Pay Bills as Audited
2. Resolution No. 11-01-18: Approve One-Day Gambling Permit for Hastings Hockey Boosters
3. Approve Submittal of 2019 Community Funding Recycling Grant Application and JPA
4. Resolution No. 11-02-18: Accept Donation from Rivertown Lions Club to Hastings Police
Department
5. Authorize Signature: Approve Amended Dakota County Drug Task Force Joint Powers
Agreement
6. Memo: Declare Surplus Property and Authorize for Public Sale
7. Resolution No. 11-03-18: Accept Donation from Maureen Vanyo to the Parks and Recreation
Department for a Memorial Bench
8. Resolution No. 11-04-18: Accept Donations to the Parks and Recreation Department for the
Community Halloween Party
9. Resolution No. 11-05-18: Accept Donation from Rivertown Lions Club to the Hastings
Fire/EMS Department
10. Approve Change Orders No. 1-7: City Hall Masonry Restoration – Moved to item #3 under
Administration
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City Council packets can be viewed in searchable format on the City’s website at
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11. Authorize Signature: Approve Agreement with Stantec for Feasibility Study
12. Resolution No. 11-06-18: Approve On-Sale and Special Sunday On-Sale Liquor License for
Hastings Public House
13. Approve Utility Vehicle Use Permit for Bruce Reuter
Authorize Signature: Hastings Economic Development and Administrative/Management Practices
Hinzman presented a summary of the staff report requesting Council to grant the following
amendments to HEDRA Bylaws and HEDRA Administration and Management Practices. HEDRA
Bylaws amendments proposed are: removal of HEDRA seal, change the meeting time to 6:00 p.m. on the
2nd Thursday of the month, require a majority of all HEDRA members (4 of 7) to take action on certain
items. Changes made to HEDRA Administrative and Management Practices are: Update Minnesota State
Statute enabling language to reflect current law, replace specified minimum wage provisions with
language requiring a payment of a minimum wage, exclusive of benefits, delete the requirement to review
minimum wages annually, add language stating that Subsidy Agreements will be part of a broader
development agreement for the project, whenever possible. HEDRA has also taken action to amend its
Financial Assistance and Business Subsidy Criteria. Proposed changes will clarify the role and duties of
HEDRA.
Councilmember Balsanek motion to approved as presented, seconded by Councilmember Leifeld
Ayes, 7; Nays, 0.
Rotary Pavilion Programming Recap
Marschall Bigler presented a summary of programming at the Rotary Pavilion in Levee Park from
June 5, 2018 – October 1, 2018. A total of 38 programs and events were planned for the amenity;
averaging 2 events per week. This season, there were 4 cancelled events due to weather conditions. Over
3,900 people attended; compared to 4,700 in 2017 and 3,600 in 2016. The Rotary Pavilion also hosted 27
rentals, compared to 26 in 2017 and 17 rentals in 2016. The City extends a sincere thank you to our event
partners, sponsors, and attendees.
There is no action required for this item, this a summary update only.
Award Residential Solid Waste Contract
Mesko Lee presented a summary of the staff report requesting Council to grant the
recommendation of the Utilities Committee to award the exclusive residential solid waste collection and
recycling contract to Tennis Sanitation for the term of January 1, 2019 – December 31, 2021.
Council discussion on pick up times, extra fees charged to residents and organics program. The
contract with Tennis Sanitation could be extended for another three years after each term. Council
questioned the rates for the years 2020 and 2021. Mesko Lee stated the fees are proposed each year.
Stacy from Tennis Sanitation explained the recycle programs that the City is currently involved
in. The first is a sponsored recycling program where each quarter, a different organization receives a share
from the pop cans that are collected and recycled. The second is the Revenue Sharing, the City receives
its share of the profits from the city-wide recycling. This share is put into the City’s general fund.
Mayor Hicks showed his appreciation to Tennis Sanitation for providing excellent service to the
City of Hastings and the residents.
Councilmember Folch abstained from voting due to a potential conflict of interest.
Councilmember Vaughan motion to approved as presented, seconded by Councilmember
Balsanek
Ayes, 6; Nays, 0.
City Hall Masonry Restoration
This item was moved from item #10 on the Consent Agenda
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Councilmember Folch wanted an update on whether the cleaning of the stone was able to be
funded and added to the project. Mesko Lee responded that there was funding for this and that it was
completed. The City is now looking into cleaning the stone on the Police Department building.
Councilmember Folch motion to approved as presented, seconded by Councilmember Leifeld
Ayes, 7; Nays, 0.
Mayor Hicks and Councilmembers made the following announcements:
Tuesday, November 6 is Election Day, polling places will be open from 7:00 a.m. to 8:00 p.m.
HEDRA meeting on Tuesday, November 8th at 6:00 p.m. has been cancelled.
Special City Council Meeting on Friday, November 9 at 7:30 a.m. at City Hall to Canvass Results
of General Election
City Offices will be Closed on Monday, November 12 in Observance of Veterans Day
The City and HCTV will be making upgrades to the City Council Chambers. Due to this, some
City meetings will be relocated to different rooms in City Hall during these upgrades.
Planning Commission meeting on Tuesday, November 13 at 7:00 p.m. at City Hall
Parks and Recreation meeting on Tuesday, November 13 at 7:00 p.m. at City Hall
City Council Workshop, Fire Relief Association “101” on Monday, November 19 at 6:00 p.m. at
City Hall
Heritage Preservation Commission meeting on Tuesday, November 20 at 7:00 p.m. at City Hall
Operations Committee meeting on Wednesday, November 21 at 7:30 a.m. at City Hall to discuss
the preliminary plans for the 2019 Neighborhood projects and proposed assessment rates
City Offices will be closed on Thursday, November 22 and Friday, November 23 in Observance
of Thanksgiving
Community Development Director John Hinzman was wished a Happy Birthday on November 6
Councilmember Balsanek noted that Dakota County Communications is researching the use of
drones for emergency situations
Councilmember Balsanek announced the Veterans Day Appreciation program will be held on
Monday, November 12 at the Hastings High School at 8:30 a.m. The public is welcomed to
attend.
Motion to adjourn the meeting was made by Councilmember Balsanek, seconded by Councilmember
Folch. Meeting was adjourned at 7:58 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 11/15/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of October Xcel payments.
Council review of weekly routine disbursements issued 11/13/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
11/20/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
October Xcel Payments $ 65,673.27
Disbursement checks, EFT issued on 11/13/2018 $ 452,304.23
Disbursement checks, EFT to be issued on 11/20/2018 $ 458,591.84
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
Xcel Automatic Payments
Oct 2018 Payments
Xcel Acct #Amount Date Paid Account #
51-696213-7 2,364.06 29-Oct 101-140-1403-6343
51-6960208-0 1,589.65 10-Oct 101-140-1404-6343
51-8110141-1 1,124.79 12-Oct 101-140-1407-6343
51-6960219-3 56.38 8-Oct 101-201-2016-6343
51-6960210-4 128.05 10-Oct 101-300-3100-6343
51-6960210-4 640.26 10-Oct 101-301-3200-6343
51-0011278454-9 55.82 9-Oct 101-302-3201-6343
51-0263715-0 407.16 12-Oct 101-302-3201-6343
51-6960218-2 12,745.53 22-Oct 101-302-3201-6343
51-6960215-9 1,653.31 9-Oct 200-401-4440-6343
51-0010048093-4 13.80 9-Oct 200-401-4440-6343
51-0011082067-5 145.10 9-Oct 200-401-4440-6343
51-6960220-6 1,109.11 9-Oct 200-401-4447-6343
51-6960209-1 398.27 26-Oct 201-401-4240-6343
51-6960214-8 1,137.27 9-Oct 213-210-2100-6343
51-7216831-9 464.75 9-Oct 220-450-4160-6343
51-6960210-4 512.20 10-Oct 600-300-3300-6343
51-6960216-0 11,629.45 10-Oct 600-300-3300-6343
51-6960216-0 10,320.48 30-Oct 600-300-3300-6343
51-6960216-0 3,948.24 10-Oct 600-300-3302-6343
51-6960216-0 3,382.38 30-Oct 600-300-3302-6343
51-6960217-1 1,296.83 9-Oct 601-300-3400-6343
51-6960211-5 6,176.49 15-Oct 615-401-4103-6343
51-6960212-6 4,373.89 2-Oct 620-300-3500-6343
65,673.27
VI-01
11-14-2018 03:19 PM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 1,856.23_
TOTAL: 1,856.23
COUNCIL & MAYOR GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 44.21_
TOTAL: 44.21
ADMINISTRATION GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 6.55
DEC 2018 LTD 23.30_
TOTAL: 29.85
CITY CLERK GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 4.59
DEC 2018 LIFE INS 19.65
DEC 2018 LTD 10.28
DEC 2018 LTD 39.38_
TOTAL: 73.90
FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 32.75
DEC 2018 LTD 59.09_
TOTAL: 91.84
LEGAL GENERAL FLUEGEL LAW FIRM, PA LEGAL FEES 12,662.00_
TOTAL: 12,662.00
FACILITY MANAGEMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 5.57
DEC 2018 LTD 11.86
COLLABORATIVE DESIGN GROUP, INC. PROFESSIONAL FEE-CH STRUCT 7,856.19
VIKING AUTOMATIC SPRINKLER REPLACEMENT OF BAD PIPE 470.00_
TOTAL: 8,343.62
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 6.55
DEC 2018 LTD 17.73_
TOTAL: 24.28
I.T. GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 19.65
DEC 2018 LTD 44.36
CENTURY LINK #612-E10-0514-020 911 88.68
SHI INTERNATIONAL CORP USROBOTICS MODEM-LEE STOFF 27.00_
TOTAL: 179.69
POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE/2018 DEC-CAPITAL P 25,128.00
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 216.15
DEC 2018 LTD 495.27_
TOTAL: 25,839.42
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 26.20
DEC 2018 LIFE INS 6.55
DEC 2018 LTD 56.44
DEC 2018 LTD 13.71_
TOTAL: 102.90
PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 26.86
DEC 2018 LTD 56.51
FOCUS ENGINEERING, INC. OCTOBER 2018 RETAINER 4,320.00_
TOTAL: 4,403.37
PUBLIC WORKS STREETS GENERAL EXPRESS AUTO PARTS SWAY BAR LINK & BLEACH 27.48
VI-01
11-14-2018 03:19 PM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 33.41
DEC 2018 LTD 59.32
FOCUS ENGINEERING, INC. OCTOBER 2018 RETAINER 1,920.00
FASTENAL COMPANY ANCHOR PIN BOLTS 15.25
LITTLE FALLS MACHINE INC MAST, SLIDE, FREIGHT 704.08
MAST, SLIDE, FREIGHT 697.44
MAST, SLIDE, FREIGHT 115.00
PINE BEND PAVING, INC. ASPHALT 4.4 TON 233.20_
TOTAL: 3,805.18
PARKS & RECREATION GENERAL HASTINGS SCHOOL DISTRICT #200 SR CENTER/TILDEN COST SHAR 2,500.00_
TOTAL: 2,500.00
PARKS & RECREATION PARKS TROPHIES PLUS OF HASTINGS LLC PARK BENCH PLAQUES 79.00
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 58.95
DEC 2018 LTD 122.03_
TOTAL: 259.98
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 1.97
DEC 2018 LTD 4.41_
TOTAL: 6.38
HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 1.62
DEC 2018 LTD 4.12_
TOTAL: 5.74
FIRE FIRE & AMBULANCE DAKOTA COMMUNICATIONS CENTER DCC FEE/2018 DEC-CAPITAL P 25,128.00
IMAGE TREND, INC. APPLICATION SERVICE PROVID 675.00
PHASE 2 MONTHLY HOSTING FE 250.00
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 22.27
DEC 2018 LTD 55.99
NAPA AUTO PARTS BATTERY FOR STAFF VEHICLE 253.16
CORE DEPOSIT-BATTERY ABOVE 36.00-
SEAL/COOLANT FILTER-AMB ET 16.74
TERRYS HARDWARE, INC. CHAIN SAW SHARPENING ETC. 15.50
SAW CHAINS-FIRE BRUSH TRK 74.85
STIHL WOODSMAN CASE 49.95
WAKOTA MUTUAL FIREMAN AID MEMBERSHIP DUES FOR 2018 50.00_
TOTAL: 26,555.46
AMBULANCE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 89.08
DEC 2018 LTD 232.39
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 15.90
MOORE MEDICAL LLC MEDICAL SUPPLIES 294.05
PRAXAIR DISTRIBUTION-409 OXYGEN 223.73_
TOTAL: 855.15
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 0.98
DEC 2018 LTD 2.09_
TOTAL: 3.07
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 4.91
DEC 2018 LTD 16.16_
TOTAL: 21.07
PUBLIC WORKS 2018 IMPROVEMENTS BCM CONSTRUCTION, INC. GENERAL SIEBEN PED SAFETY 40,466.16
VI-01
11-14-2018 03:19 PM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
2018-1 NEIGHBORHOOD PROJ. 260,273.02
DALEY ELECTRIC, INC. RR 3.1 ELECTRICAL-STATE FA 18,954.00
RR 3.1 ELECTRICAL-SPIRAL B 16,984.00_
TOTAL: 336,677.18
PUBLIC WORKS WATER VALLEY CHEVROLET OF HASTINGS, INC. CABLE KIT 126.48
EXPRESS AUTO PARTS SWAY BAR LINK & BLEACH 34.18
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 31.70
DEC 2018 LTD 65.60
FOCUS ENGINEERING, INC. OCTOBER 2018 RETAINER 1,440.00_
TOTAL: 1,697.96
PUBLIC WORKS WASTEWATER VISU-SEWER, INC. PVC CUTTING-LINER 945.00
PVC CUTTING-LINER 3,300.00
SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 24.76
DEC 2018 LTD 50.94
FOCUS ENGINEERING, INC. OCTOBER 2018 RETAINER 1,440.00_
TOTAL: 5,760.70
PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 24.43
DEC 2018 LTD 52.14
FOCUS ENGINEERING, INC. OCTOBER 2018 RETAINER 480.00
BARR ENGINEERING CO. UPDATE LOCAL SURFACE WATER 1,422.00_
TOTAL: 1,978.57
PARKS & RECREATION ARENA SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 13.10
DEC 2018 LTD 27.48
SKYLINE BUILDING ENVELOPE CONSULTANTS FINAL PAYMENT-ROOF REPAIRS 9,727.00
MEBULBS 2 LED WALLPACKS 239.56
FARMER BROS CO. CONCESSION SUPPLIES 155.76
FERRELLGAS 50 GAL @ $2.00 PER, DELIVE 109.09
R & R SPECIALTIES, INC. ZAMBONI PARTS 190.00
SYSCO, MINNESOTA CONCESSION SUPPLIES 726.43
TERRYS HARDWARE, INC. LIGHT BULBS 16.97_
TOTAL: 11,205.39
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA DEC 2018 LIFE INS 2.95
DEC 2018 LTD 6.64_
TOTAL: 9.59
NON-DEPARTMENTAL ESCROW - DEV/ENG/T KLM ENGINEERING, INC. ANTENNA FINAL INSP-AT&T IN 4,200.00
FOCUS ENGINEERING, INC. DAKOTA SUMMIT 3RD ADD'N 367.50
GREAT RIVERS LANDING PROJE 588.00
SOUTH PINES 9TH 1,543.50
WALLIN 16TH ADD'N 441.00
WHISPERING ASPEN 171.50_
TOTAL: 7,311.50
VI-01
11-14-2018 03:19 PM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 59,956.49
200 PARKS 259.98
205 CABLE TV 6.38
210 HERITAGE PRESERVATION 5.74
213 FIRE & AMBULANCE 27,410.61
220 LEDUC HISTORIC ESTATE 3.07
407 ECONOMIC DEV-IND. PK 21.07
478 2018 IMPROVEMENTS 336,677.18
600 WATER 1,697.96
601 WASTEWATER 5,760.70
603 STORM WATER UTILITY 1,978.57
615 ARENA 11,205.39
620 HYDRO ELECTRIC 9.59
807 ESCROW - DEV/ENG/TIF-HRA 7,311.50
--------------------------------------------
GRAND TOTAL: 452,304.23
--------------------------------------------
TOTAL PAGES: 4
VI-01
11-15-2018 09:34 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL MISCELLANEOUS V SUNFLAKE ELECTRIAL SUNFLAKE ELECTRIAL: REFUND 1.00_
TOTAL: 1.00
COUNCIL & MAYOR GENERAL LEAGUE OF MN CITIES 2019 LEADERSHIP CONF. BRAU 225.00_
TOTAL: 225.00
CITY CLERK GENERAL MARTIN-MCALLISTER TEST INTERPRETATION X 2 800.00
ST. JOHNS LUTHERAN CHURCH USE OF BLDG.-PRIMARY/GENER 150.00
HOPE LUTHERAN CHURCH USE OF BLDG.-PRIMARY/GENER 150.00
INNOVATIVE OFFICE SOLUTIONS, LLC BATTERIES, PAPER, LABELS 15.82
CAMPION, BARROW & ASSOCIATES OF IL VOMASTEK-POST OFFICER TEST 425.00
CALVARY CHRISTIAN CHURCH USE OF BLDG.-PRIMARY/GENER 150.00
CROSSROADS CHURCH USE OF BLDG.- PRIMARY/GENE 150.00
MEGAN WHITE MILEAGE 10/24/18 & 11/6/18 35.97
ALLINA OCC MED RANDOM/PRE-EMPLOYMENT 761.00
EMILY'S BAKERY & DELI INC WRAP SANDWICHES & COOKIES 101.08
FORUM COMMUNICATIONS COMPANY NOTICE PH-ORD. AMENDMENT 41.40
NOTICE-ORD. AMDMT NO. 2018 151.80
NOTICE-ORD AMDMT NO. 2018- 400.20
NOTICE-PH-SWPPP 41.40
ELECTIONS-NOTICE PUBLIC AC 48.30
ELECTIONS-NOTICE GEN EL BA 703.80
NOTICE-ORD. AMDMT - FEES 151.80
LABORATORY CORP OF AMERICA HOLDING RANDOM 151.50
OUR SAVIOURS LUTH CHURCH USE OF BLDG.-PRIMARY/GENER 150.00
ST. PHILIPS LUTHERAN CH. USE OF BLDG.-PRIMARY/GENER 150.00
SCHROEDER, ADELINE MILEAGE-TRIPS TO COUNTY, E 40.88
MILEAGE MTG. APPLE VALLEY 22.35
UNITED METHODIST CHURCH USE OF BLDG.-PRIMARY/GENER 150.00_
TOTAL: 4,942.30
FACILITY MANAGEMENT GENERAL CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 1,204.60
GAS SERVICE FOR CITY DEPTM 48.68
GAS SERVICE FOR CITY DEPTM 42.87_
TOTAL: 1,296.15
COMMUNITY DEVELOPMENT GENERAL JOHN HINZMAN OCT/NOV 2 PLANNING MILEAGE 110.80_
TOTAL: 110.80
I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE OCT-18 125.00
DAKOTA COUNTY FINANCIAL SERVICES DBB SEPT 2018 OPERATIONAL 2,866.16
NOV 2018 250.00_
TOTAL: 3,241.16
POLICE GENERAL DIGITAL ALLY BODY CAMERA PARTS 145.00
BODY CAMERA PARTS 666.00
DAKOTA COUNTY TREASURER-AUDITOR OCT RADIO LICENSES PD & FD 1,539.78
SYMBOLARTS, LLC BADGE 145.00
LOGIS/LOCAL GOVERNMENT INFORMATION SYS NETWORK SERVICES 30.00
LOGIS - APPL/MDC 2,912.00
DAKOTA COUNTY FINANCIAL SERVICES VEHICLE FLEETS - SEPT 2018 1,613.14
2018 CJN PARTNER FEE - ANN 20,607.00
2018 RMS MAINT. FEE - ANNU 27,012.00
INNOVATIVE OFFICE SOLUTIONS, LLC BATTERIES, PAPER, LABELS 28.52
STAPLES & PACKING TAPE 62.13
ANCOM TECHNICAL CENTER, INC. PORTABLE RADIO REPAIR 161.00
VI-01
11-15-2018 09:34 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
GALLS LLC JAKE WILLERS-NEW EMPLOYEE 169.99
NICK CROSS-UNIFORMS-NEW EM 169.99
GEOFF LATSCH 111.56
GEOFF LATSCH 8.06
NICK CROSS-UNIFORMS-NEW EM 34.99
DAN VOMASTEK-NEW EMPLOYEE 731.56
DAN VOMASTEK-NEW EMPLOYEE 37.10
DAN VOMASTEK-NEW EMPLOYEE 67.70
PRECISION MOUNTING TECHNOLOGY COMPUTER DOCK STATION-SQUA 349.49
ENTERPRISE FM TRUST CAR LEASES FOR CITY DEPTMT 301.51
CAR LEASES FOR CITY DEPTMT 285.48
CAR LEASES FOR CITY DEPTMT 276.80
CAR LEASES FOR CITY DEPTMT 394.20
CAR LEASES FOR CITY DEPTMT 371.51
SHRED RIGHT DESTRUCTION CHARGES 41.60
KEEPRS, INC. J GALLAND-UNIFORM ALLOWANC 54.99
NORTHERN SAFETY TECHNOLOGY SQUAD CAMERA TROUBLESHOOTI 93.00
SOUTH EAST TOWING OF HASTINGS INC NOVEMBER 2018 LOT RENT 195.00_
TOTAL: 58,616.10
BUILDING & INSPECTIONS GENERAL ENTERPRISE FM TRUST CAR LEASES FOR CITY DEPTMT 334.83
MISCELLANEOUS V SUNFLAKE ELECTRIAL SUNFLAKE ELECTRIAL: REFUND 45.00_
TOTAL: 379.83
PUBLIC WORKS STREETS GENERAL PARK CONSTRUCTION COMPANY 2018 M & O PAY EST #3 FINA 18,581.06
PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN FEES 203.88
ELROY'S ELECTRICAL SERIVCE LABOR/REPAIRS 168.00
HOMETOWN ACE HARDWARE PIPE THREAD, PLUG & PLIRS 26.20
ANTIFREEZE 42.00
KRAIN CREEK FABRICATION INC VALVES 63.98
ANDERSEN, EARL F. STREET SIGNS 83.94
COMMERCIAL ASPHALT CO DURA DRIVE 14.12 652.34
NIEBUR TRACTOR & EQUIPMENT, INC. JOHN JOHNSON-GLOVES 25.90
TERRYS HARDWARE, INC. PROPANE 128.86
PANELS 80.64
CREDIT RETURN 80.64-
CONCRETE 11.07_
TOTAL: 19,987.23
PUBLIC WORKS STR. LIGH GENERAL CRESCENT ELECTRIC SUPPLY COMPANY WIRE, TAPE, CONNECTORS, FR 888.69
STEER UNDERGROUND BORE ROCK-SOUTH FRONTAGE R 4,960.00_
TOTAL: 5,848.69
PARKS & RECREATION GENERAL PAIGE MARSCHALL BIGLER MILEAGE TO & FROM WESTERN 1.74
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 63.99_
TOTAL: 65.73
MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST WC CLAIM 32.56
WC CLAIM 146.81_
TOTAL: 179.37
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 2152 GALLONS OF GAS 5,418.78
215 GALLONS OF DIESEL 610.28_
TOTAL: 6,029.06
PARKS & RECREATION PARKS VALLEY CHEVROLET OF HASTINGS, INC. SEAT HANDLE 8.13
VI-01
11-15-2018 09:34 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CRESCENT ELECTRIC SUPPLY COMPANY LIGHTS FOR ROADSIDE 341.52
SCHLOMKA'S PORTABLE RESTROOMS & MOBILE OCTOBER SERVICES 2,271.00
MINNESOTA UMPIRES INCORPORATED ADULT SOFTBALL UMPIRE PAY 2,072.00
HOMETOWN ACE HARDWARE STRETCH FILM 22.31
MISC BOLTS 17.10
ANTI FREEZE FOR POOL 14.66
ENTERPRISE FM TRUST CAR LEASES FOR CITY DEPTMT 484.53
CAPTAINS BAY MARINA LLC DOCK STORAGE FOR WINTER 1,250.00
CEMSTONE PRODUCTS CO. CONCRETE FOR BENCH 236.00
CONCRETE FOR BENCH 121.00
FRONTIER AG & TURF/JOHN DEERE FINANCIA POLE SAW REPAIR 59.72
TIRES FOR POLAR TRUCK 265.00
GRAPHIC DESIGN ENVELOPES FOR PARKS 294.00
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 150.13
GAS SERVICE FOR CITY DEPTM 98.39
NINE EAGLES PROMOTIONS BRADY CLOTHS 358.00
TERRYS HARDWARE, INC. CHAINSAW CHAIN 15.35
BOLTS & RUBBER GLOVES 12.38
MISC SUPPLIES 48.92
REPAIR FOR LINE LOCATOR 18.56
VERMILLION ELEVATOR INC TRIMEC 992 1,772.21
WERNER IMPLEMENT CO INC SPRAYER REPAIR 161.82_
TOTAL: 10,092.73
PARKS & RECREATION AQUATIC CENTER HORIZON COMMERCIAL POOL SUPPLY REPLACE PUMP STRAINER 6,965.00
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 48.68_
TOTAL: 7,013.68
HERITAGE PRESERVATION HERITAGE PRESERVAT CYNTHIA SMITH PORTRAIT FRAMING 88.27_
TOTAL: 88.27
FIRE FIRE & AMBULANCE O'REILLY AUTOMOTIVE PLUG/SPLICE/ELECT. TAPE/WI 25.73
DAKOTA COUNTY TREASURER-AUDITOR OCT RADIO LICENSES PD & FD 1,259.82
MCGRAW, RYAN MCGRAW, RYAN SAFETY FOOTWE 187.00
CLAREY'S SAFETY EQUIPMENT, INC ELITE AA BATTERY ASSEMBLY 285.66
CENTURY COLLEGE LIVE BURN INSTRUCTOR TRAIN 195.00
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 375.00
NORTHERN SAFETY CO INC XCELERATOR EYEWEAR CLEAR L 112.57
ZEP MANUFACTURING CO. CLEANING SUPPLIES FOR STAT 151.47_
TOTAL: 2,592.25
AMBULANCE FIRE & AMBULANCE EXPERT T BILLING INC. 189 ELECTRONIC AMBULANCE B 5,103.00
MISCELLANEOUS V JEFFREY BOIE JEFFREY BOIE: AMB REFUND 278.61
KENNETH WAGNER KENNETH WAGNER: AMB REFUND 1,863.60
BRAD STUBBE BRAD STUBBE: AMB REFUND 200.00
SHARYL SCHMOTZER SHARYL SCHMOTZER: AMB REFU 83.17
ALEXANDER RAWAY ALEXANDER RAWAY: AMB REFUN 42.42
MITCHELL PEINE MITCHELL PEINE: AMB REFUND 386.70
RUTH KLETT RUTH KLETT: AMB REFUND 1,399.40
DARIN HERNLEM DARIN HERNLEM: AMB REFUND 293.69
DARRELL LANGSTON DARRELL LANGSTON: AMB REFU 231.00
JASON THOMPSON JASON THOMPSON: AMB REFUND 610.86
FRANK LAMPHERE FRANK LAMPHERE: AMB REFUND 2,284.80
MEDICAL DISPOSAL SYSTEMS 32 GALLON CONTAINER HAZARD 125.15_
TOTAL: 12,902.40
VI-01
11-15-2018 09:34 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
LEDUC LEDUC HISTORIC EST CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 241.67_
TOTAL: 241.67
DEBT 2013 EQUIP CERTIFI WELLSFARGO BANK MINNESOTA, N.A. 2013B 11/20/18-11/19/19 AG 375.00_
TOTAL: 375.00
PUBLIC WORKS 2018 IMPROVEMENTS DALEY ELECTRIC, INC. RR 3.1 ELECTRICAL-LOCK & D 29,961.00
RR 3.1 ELECTRICAL-PLANET B 13,312.00
RR 3.1 ELECTRICAL-EL MEXIC 49,969.00
RR 3.1 ELECTRICAL-CREATIVE 15,961.00_
TOTAL: 109,203.00
INVALID DEPARTMENT 2010 GO Improvemen WELLSFARGO BANK MINNESOTA, N.A. 2010B 11/4/18-11/3/19 AGT 375.00_
TOTAL: 375.00
INVALID DEPARTMENT 2013 GO IMPROVEMEN WELLSFARGO BANK MINNESOTA, N.A. 2013B 11/20/18-11/19/19 AG 375.00_
TOTAL: 375.00
NON-DEPARTMENTAL WATER MISCELLANEOUS V PAKOLA, ROBERT/HEIDI 01-057000-02 31.63
STELLICK, CHARLES B. 02-138000-00 34.41
LUNNING, KATIE MALSZ 15-314000-02 28.04
JOHN, JOSHUA/TAMMY 14-339000-04 28.36
WERNER, LAWRENCE 17-636000-02 91.35_
TOTAL: 213.79
PUBLIC WORKS WATER MATTHEW LINDEMAN LINDEMAN, MATT-PANTS 86.27
LINDEMAN, MATT-SAFETY BOOT 122.48
LINDEMAN, MATT-SHIRTS 104.98
HAWKINS INC AZONE, FREIGHT 909.00
FULL SERVICE BATTERY, INC. BATTERY 94.95
HOMETOWN ACE HARDWARE LED BULBS 27.87
CITY OF BLOOMINGTON BACT SAMPLING - OCTOBER 869.50
GOPHER STATE ONE-CALL INC LOCATES 284.85
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 264.10
GAS SERVICE FOR CITY DEPTM 206.53
TERRYS HARDWARE, INC. PADLOCK 10.79_
TOTAL: 2,981.32
PUBLIC WORKS WASTEWATER FULL SERVICE BATTERY, INC. BATTERIES 464.75
MCES WASTEWATER SERVICES-12/201 102,794.36
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 173.46_
TOTAL: 103,432.57
PUBLIC WORKS STORM WATER UTILIT JM HAULING LLC 2018 VERMILLION RIVER SEDI 27,950.00_
TOTAL: 27,950.00
PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES, FUEL 1,300.22
CLAREY'S SAFETY EQUIPMENT, INC CALIBRATION GAS 317.41
W.W. GRAINGER, INC. T8 BULBS, THERMOSTAT 152.91
CENTERPOINT ENERGY GAS SERVICE FOR CITY DEPTM 944.40
MN DEPARTMENT OF HEALTH 2019 LIC. RENEWAL CONCESSI 315.00
R & R SPECIALTIES, INC. BLADE SHARPENING 42.50
SYSCO, MINNESOTA CONCESSION SUPPLIES 735.88
TERRYS HARDWARE, INC. KEYS 32.99
THERMOSTAT 7.95_
TOTAL: 3,849.26
VI-01
11-15-2018 09:34 AM 10-02 COUNCIL REPORT PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS HYDRO ELECTRIC TITAN ENERGY SYSTEMS INC. CAPS 38.98
PREMIUM WATERS, INC. COOLER RENTAL 11.00_
TOTAL: 49.98
NON-DEPARTMENTAL ESCROW - DEV/ENG/T MISCELLANEOUS V LIGHTBOURN PROPERTIES DEVELOPMENT ESCROW PLANNIN 337.00
LIGHTBOURN PROPERTIES DEVELOPMENT ESCROW-ENGINEE 4,346.50
DUANE R WALLIN & WINSTON R WALLIN WALLIN 16TH ADDN (PH 2) DE 71,250.00_
TOTAL: 75,933.50
=============== FUND TOTALS ================
101 GENERAL 94,893.36
200 PARKS 16,121.79
201 AQUATIC CENTER 7,013.68
210 HERITAGE PRESERVATION 88.27
213 FIRE & AMBULANCE 15,494.65
220 LEDUC HISTORIC ESTATE 241.67
398 2013 EQUIP CERTIFICATES 375.00
478 2018 IMPROVEMENTS 109,203.00
570 2010 GO Improvement Bonds 375.00
573 2013 GO IMPROVEMENT BONDS 375.00
600 WATER 3,195.11
601 WASTEWATER 103,432.57
603 STORM WATER UTILITY 27,950.00
615 ARENA 3,849.26
620 HYDRO ELECTRIC 49.98
807 ESCROW - DEV/ENG/TIF-HRA 75,933.50
--------------------------------------------
GRAND TOTAL: 458,591.84
--------------------------------------------
TOTAL PAGES: 5
VI-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: John Caven – Assistant City Engineer
Date: November 5, 2018
Item: Approve Final Payment – 2018 Mill & Overlay Program
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution approving final payment to Park Construction on the 2018
Mill & Overlay Program.
BACKGROUND INFORMATION
The project work was completed in July, 2018 and the punchlist was completed in early October, 2018.
FINANCIAL IMPACT
The budget for the mill and overlay program is $450,000. The final construction cost for the mill and overlay
project is $415,082.78, which is 8.4% less than the allowable budget. Final total cost, including material testing, is
$427,921.28, which is 5.1% less than the allowable budget.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution approving final payment for the
project.
VI-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR PROJECT 2018 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to a written contract signed with the City of Hastings on May 21, 2018, Park Construction has
satisfactorily completed the 2018 Mill & Overlay Program.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $18,581.06 on the above said
project for such contracts, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19TH DAY OF NOVEMBER, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VI-02
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: John Caven – Assistant City Engineer
Date: November 2, 2018
Item: Approve Final Payment – 2018 Vermillion River Sediment Removal Project
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution approving final payment to JM Hauling on the 2018
Vermillion River Sediment Removal Project.
BACKGROUND INFORMATION
The project work and punchlist was completed on October 26, 2018.
FINANCIAL IMPACT
The final construction cost of $61,873.00 came in 11.23% lower than the contract amount of $68,821.00 and will
be paid using the Storm Water account. The total project budget continues to track well under the budgeted
amount for 2018. Total budget amount includes design, permitting, construction oversight, inspection, and
testing costs.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution approving final payment for the
project.
VI-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR PROJECT 2018 VERMILLION RIVER SEDIMENT REMOVAL PROJECT
WHEREAS, pursuant to a written contract signed with the City of Hastings on July 9, 2018, JM Hauling has
satisfactorily completed the 2018 Vermillion River Sediment Removal Project.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $27,950.00 on the above said
project for such contracts, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19TH DAY OF NOVEMBER, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VI-03
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: November 6, 2018
Item: Approve Assessment Abatement for 2018 Neighborhood Infrastructure Improvements
Council Action Requested:
Council is requested to approve abatement of assessments to properties within the 2018 Neighborhood
Infrastructure Improvements project area.
Background Information:
The assessment abatement program provides federal funding through the Dakota County Community
Development Agency to the City for assistance with financing assessments to owner-occupied low and
moderate income households. This year’s reconstruction program in part of the neighborhood north of
Highway 55 and just a few blocks west of Vermillion Street impacted 108 total properties, 85 of which are
owner-occupied residential dwellings. During this year’s process, fourteen (14) applications for assessment
abatement were filed with the Dakota County Community Development Agency (CDA). This represents about
16.5% of owner-occupied households. The agency has completed review, and determined that nine (9)
properties qualified for assistance. The typical application rate falls between 10-15% of all owner-occupied
residential properties impacted.
The CDA determined that six (6) households that qualified were low income households, and three (3)
households that qualified were moderate income households. These properties were assessed a total of
$44,697.65
Financial Impact:
The combined total of assessments against qualifying households is $44,697.65, and the total Community
Development Block Grant (CDBG) budget set aside for assessment abatement for this project was $107,644.47.
Federal requirements call for 100% abatement of low income households, and the City can choose to fund
anywhere from 0% to 100% abatement for the qualifying moderate income households.
Staff Recommendation:
This year, funding is available to provide full abatement for all qualifying households, while still leaving a
balance of about $63,000 that the City will be able to apply towards future assessment abatement or other
CDBG qualifying needs. It is staff’s recommendation to fund 100% abatement to all qualifying property
owners.
Attachments:
A listing of the properties eligible for assessment abatement and the amounts recommended to be abated is
attached for City Council approval.
VI-05
2018 Improvement Program Assessment Abatement
Qualifying Households
Low Income Households (100% Abatement)
Project PID
Assessment
Amount
Abatement
Amount
2018-1 – 2018 Neighborhood
Infrastructure Improvements
191050043060 $5,854.65 $5,854.65
193215071020 $5,515.25 $5,515.25
191050043080 $5,600.10
$5,600.10
191050030140 $5,600.10
$5,600.10
193215042070 $6,109.20 $6,109.20
193215071030 $3,818.25 $3,818.25
Total Qualifying Low Income Abatement $32,497.55
Moderate Income Households (100% Abatement)
Project PID
Assessment
Amount
Abatement
Amount
2018-1 – 2018 Neighborhood
Infrastructure Improvements 191050043091 $5,600.10 $5,600.10
193215067050 $999.90 $999.90
191050043030 $5,600.10
$5,600.10
Total Qualifying Moderate Income Abatement $12,200.10
GRAND TOTAL ABATEMENT $44,697.65
VI-05
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: November 19, 2018
Item: 2019 Dakota County South Metro SWAT JPA
Council Action Requested:
Approve the 2019 Joint Powers Agreement with the Dakota County South Metro SWAT, formerly Multi-
Agency Assistance Group (MAAG). Amendments to the original JPA include renaming the unit “South
Metro SWAT,” adding Faribault, Northfield, and Rice County as parties, language changes to allow for
more flexibility with non-parties and expenses, and terms set for more routine review of JPA.
Background Information:
The Hastings Police Department desires to renew the Joint Powers Agreement with the Dakota County
South Metro SWAT. The original agreement was ratified on/about November 24, 2003 and established
an organization to coordinate efforts and provide joint response to critical incidents or high risk entries
where there is a risk of criminal violence. This group provides both an effective and efficient response to
emergency situations by applying and leveraging the collective resources of 13 agencies in Dakota and
Rice Counties.
The Joint Powers Agreement has been reviewed and approved as to form by Hastings City Attorney Dan
Fluegel.
Financial Impact:
$8300.00 Annually (2019)
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Agreement
VI-06
1
Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
DAKOTA COUNTY SOUTH METRO SWAT
2019 JOINT POWERS AGREEMENT
The parties to this Agreement are units of government responsible for critical incident
response in their respective jurisdictions. This Agreement is made pursuant to the authority
conferred upon the parties by Minn. Stat § 471.59. This Agreement amends and supersedes the
DAKOTA COUNTY MUTUAL-AGENCY ASSISTANCE GROUP, 2015 JOINT POWERS
AGREEMENT, and shall become effective only upon the approval and execution hereof by
duly authorized officers of all of the parties.
NOW, THEREFORE, the undersigned governmental units, in the joint and mutual
exercise of their powers, agree as follows:
1. Name. The parties hereby rename the existing Joint Powers Organization from Dakota
County Multi-Agency Assistance Group (MAAG) to South Metro SWAT.
2. General Purpose. The purpose of this Joint Powers Agreement is to establish an
organization to coordinate efforts to develop and provide joint response to critical
incidents or high-risk entries where there is a risk of criminal violence, occurring within
and outside of the parties’ jurisdictions.
3. Parties. The parties to this Agreement shall consist of the following units of
government:
City of Apple Valley City of Mendota Heights
City of Farmington City of Rosemount
City of Hastings City of South St. Paul
City of Inver Grove Heights City of West St. Paul
City of Lakeville County of Dakota
City of Faribault County of Rice
City of Northfield
4. Governance.
4.1. Governing Board. The governing board (“Board”) of the South Metro SWAT
shall consist of one member and one alternate member appointed by the chief
law enforcement officer of each party to this Agreement. Appointees shall be
full-time supervisory peace officers of the appointing party. Resolutions or other
documentation of the appointments shall be filed with the chair of the Board.
VI-06
2
Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
Members of the Board shall not be deemed to be employees of South Metro
SWAT and shall not be compensated by the Board.
4.2. Terms. Appointees shall serve at the pleasure of the appointing party and may
be removed only by the appointing party.
4.3. Officers. During the first quarter of each year the Board shall elect from its
members a chair, vice chair and secretary/treasurer. The chair shall preside at all
meetings of the Board and shall perform other duties as determined by the
Board, including the authority to sign contracts authorized by the Board. The
vice chair shall preside during the absence of the chair. The secretary/treasurer
shall assist the chair in overseeing the Board’s budget and finances.
4.4. Meetings. The Board shall have regular quarterly meetings. Special meetings
may be held on reasonable notice by the chair or vice chair. The presence of a
simple majority of the members shall constitute a quorum. All meetings of the
board shall be subject to the Open Meeting Law.
4.5. Voting. Each party to this agreement shall have one vote at any meeting of the
Board. Proxy votes are not permitted. The Board shall function by a majority
vote of board members or alternate members present, provided that a quorum is
present.
5. Duties of the Board.
5.1. The Board will formulate a program to carry out its purpose.
5.2. The Board will coordinate information between the parties and the South Metro
SWAT.
5.3. The Board has the exclusive authority to and shall appoint and supervise the
Team Commander and Assistant Team Commanders of the South Metro SWAT,
including appointment to fill vacancies in these positions. Appointments
require the concurrence of the chief law enforcement officer of the Team
Commander’s or Assistant Team Commander’s employer.
5.4 The Board may relieve the Team Commander or an Assistant Team Commander
of their duties at any time upon simple majority vote of the Board.
5.5 The Board shall review annually the policies and procedures of the South Metro
SWAT Team.
VI-06
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
6. Powers of the Board.
6.1. The Board may enter into any contract necessary or proper for the exercise of its
powers or the fulfillment to its duties and enforce such contracts to the extent
available in equity or at law, except that the Board shall not enter into any
contract the term of which exceeds one year.
6.2. The Board may enter in written contracts with any party to provide budgeting
and accounting and administrative services necessary or convenient for the
Board. Such services may include but not be limited to: management of all
funds, payment for contracted services and other purchases, relevant
bookkeeping and record keeping, records management, training records, and
purchase of equipment.
6.3. The Board may disburse funds in a manner which is consistent with this
Agreement and with the method provided by law for the disbursement of funds
by the party under contract to provide budgeting and accounting services.
6.4. The Board may apply for and accept gifts, grants or loans of money or other
property (excluding real property) or assistance from the United States
government, the State of Minnesota, or any person, association, or agency for
any of its purposes; enter into any agreement in connection therewith; and hold,
use and dispose of such money or other property and assistance in accordance
with the terms of the gift, grant or loan relating thereto.
6.5. The Board must obtain and maintain liability insurance in amounts not less than
the statutory liability limits established under Minn. Stat. Ch. 466 and may
obtain other insurance it deems necessary to insure the parties, the Board, its
members and employees of the parties for actions arising out of this Agreement,
including, but not limited to extended reporting period coverage upon
termination. With respect to employees of parties who have responded to a
request for assistance pursuant to paragraph 9.5.1, they will be deemed to be
taking actions arising out of this Agreement from the time they receive a request
for assistance pursuant to this Agreement and commence traveling to the
location where assistance is to be provided until the Team Commander or
Assistant Team Commander has made the decision pursuant to paragraph 9.5.1
to recall the team.
6.6. All powers granted herein shall be exercised by the Board in a fiscally
responsible manner and in accordance with the requirements of law. The
purchasing and contracting requirements of the party providing budgeting and
accounting shall apply to the Board.
6.7. The Board may cooperate with other federal, state and local law enforcement
agencies to accomplish the purpose for which it is organized.
VI-06
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
6.8 South Metro SWAT does not have the authority to seize property for purposes of
Minn. Stat. §§ 609.531-.5318.
6.9. The Board may retain legal counsel to advise the Board and provide civil legal
services. The Dakota County Attorney’s Office is not the Board’s legal counsel.
6.10. All cash monies derived from South Metro SWAT operations shall remain the
property of south Metro SWAT and shall be used in furtherance of South Metro
SWAT efforts.
6.11 The Board is not responsible for investigating the conduct of the Team
Commander, an Assistant Team Commander or any team member assigned to
the South Metro SWAT. The Board will forward any complaints about any of the
conduct of any such individual to the individual’s employing agency.
7. Budget and Finance.
7.1. Budget. By April 30 of each year the Board shall prepare and adopt a budget for
the following calendar year and may amend the same from time to time.
7.2. Expenses. The parties intend to fund South Metro SWAT through annual
contribution paid by each party. The Board shall establish the contribution by
April 30 of the year prior to the year when the contribution is payable. The
parties agree to pay the contribution as determined by the Board on or before
January 31 of the year following the determination, provided that the respective
city council or county board for each party has included funds for this purpose
in its adopted budget. If a party elects to withdraw from this Agreement, there
will be no reimbursement of any part of the contribution made for the year of
withdrawal.
7.3. Accountability. If the Board elects to contract with a party to provide budgeting
and accounting services, the Board shall enter into a written fiscal agent
agreement with such party. The fiscal agent shall forward reports on South
Metro SWAT receipts and disbursements to the members on a monthly basis.
Fiscal agent responsibilities include but are not limited to management of all
funds, including party contributions and grant funds, payment for contracted
services, and bookkeeping and recordkeeping. All funds shall be accounted for
according to generally accepted accounting principles.
7.4 Invoices. The secretary/treasurer may authorize payment of invoices which are
consistent with the adopted budget and shall report to the Board all such
invoices at its next regular meeting.
VI-06
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
8. South Metro SWAT Team members.
8.1. The Team Commander and Assistant Team Commanders and team members
shall be licensed peace officers. The chief law enforcement officer of each party
shall assign licensed peace officers to serve as South Metro SWAT team
members, subject to approval of the Team Commander. Appointment as a Team
Commander, Assistant Team Commander or team member pursuant to this
Agreement shall not obligate any party to pay its employees so appointed any
premium pay.
8.2. Team Commander, Assistant Team Commanders and team members assigned
to the South Metro SWAT at all times will remain employees of the members’
respective jurisdictions and will not be employees of the Board.
9. Operations.
9.1. Team Structure. The Team Commander, with Board approval, will organize a
leadership structure for South Metro SWAT that ensures efficient operation and
deployment of resources.
9.2. Budget. The Team Commander will prepare and present to the Board annually
a requested operating and capital improvement budget for the following year.
9.3. Communication. The Team Commander will act as a liaison between the South
Metro SWAT and the Board, providing quarterly updates on team status,
deployment, and budget.
9.4. Training. The Team Commander shall be responsible for arranging monthly
and annual training events for team members, consistent with direction from the
Board. The Team Commander shall also be responsible for maintaining records
of the training received by team leaders and members as well as records of all
other activities undertaken by the Team Commander, Assistant Team
Commanders, team leaders and team members pursuant to this Agreement.
9.5. Deployment.
9.5.1. Requests for Assistance. Whenever a party, in its sole discretion,
determines that conditions within its jurisdiction cannot be adequately
addressed by that jurisdiction’s personnel and resources because of a
critical incident or need for high risk entry, the party may request, in
accordance with policies and procedures of the Board, that the South
Metro SWAT deploy a South Metro SWAT team to assist the party’s
jurisdiction. Upon a request for assistance, a South Metro SWAT team
may be dispatched to the requesting party, in accordance with policies
and procedures of the Board. A party may decline to make its personnel
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
available in response to any such request. Failure to provide assistance in
response to a request made pursuant to this Agreement will not result in
any liability to a party or South Metro SWAT. The Team Commander or
Assistant Team Commander shall notify the Board members representing
the employing agencies’ team members who are deployed anytime that
assistance is provided pursuant to this Agreement. The Team
Commander will report to the Board quarterly regarding any assistance
provided to a party pursuant to this Agreement. The Team Commander
or an Assistant Team Commander may at any time and in his/her sole
judgment recall the team. The decision to recall a team provided
pursuant to this Agreement will not result in liability to the South Metro
SWAT, any party, or to the Team Commander or Assistant Team
Commander who recalled the team.
9.5.2. Direction and Control. A party may at any time recall its personnel or
equipment if it is considered to be in the best interests of the party to do
so. South Metro SWAT team members will be under the tactical control
of the Team Commander or other person in command of the scene, until
a party withdraws its personnel or equipment.
9.5.3. Compensation. When the South Metro SWAT provides services to a
requesting party, the personnel of the South Metro SWAT shall be
compensated by their respective employers just as if they were
performing the duties within and for the jurisdiction of their employer.
No charges will be levied by the South Metro SWAT or by the parties for
specialized response operations provided to a requesting party pursuant
to this Agreement unless that assistance continues for a period exceeding
24 continuous hours. If assistance provided pursuant to this agreement
continues for more than 24 continuous hours, and the assistance is not
provided in connection with a police call for services, any party whose
officers provided assistance for South Metro SWAT may, at the direction
of the board, submit itemized bills for the actual cost of any assistance
provided, including salaries, overtime, materials and supplies, to the
South Metro SWAT and the South Metro SWAT shall submit the invoices
to the requesting party. The requesting party shall reimburse the South
Metro SWAT for that amount, and the South Metro SWAT shall forward
the reimbursement to the responding party.
9.5.4. Workers’ Compensation. Each party to this Agreement shall be
responsible for injuries to or death of its own employees in connection
with services provided pursuant to this Agreement. Each party shall
maintain workers’ compensation coverage or self-insurance coverage,
covering its own personnel while they are providing assistance as a
member of the South Metro SWAT. Each party to this Agreement waives
the right to sue any other party for any workers’ compensation benefits
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
paid to its own employee or their dependents, even if the injuries were
caused wholly or partially by the negligence of any other party or its
officers, employees or agents. The Team Commander, Assistant
Commander, and team members are not employees of the South Metro
SWAT.
9.5.5. Damage to Equipment. Each party shall be responsible for damage to or
loss of its own equipment occurring during deployment of the South
Metro SWAT. Each party waives the right to sue any other party for any
damages to or loss of its equipment, even if the damages or losses were
caused wholly or partially by the negligence of any other party or its
officers, employees or agents.
9.5.6. Liability and Indemnification. The South Metro SWAT is a separate and
distinct public entity to which the parties have transferred all
responsibility and control for actions taken pursuant to this Agreement.
The South Metro SWAT shall defend and indemnify the parties and their
officers, employees, volunteers and agents from and against all claims,
damages, losses, and expenses, including reasonable attorney fees,
arising from the South Metro SWAT activities or operations, including
deployments of a South Metro SWAT team, decisions of the Board, and
South Metro SWAT training activities.
To the full extent permitted by law, this Agreement is intended to be and
shall be construed as a “cooperative activity” and it is the intent of the
parties that they shall be deemed a “single governmental unit” for the
purposes of liability, all as set forth in Minnesota Statutes, Section 471.59,
subd. 1a(a); provided further that for purposes of that statute, each party
to this Agreement expressly declines responsibility for the acts or
omissions of the other parties.
Nothing in this Agreement shall constitute a waiver of the statutory
limits on liability set forth in Minnesota Statutes, Chapter 466 or a waiver
of any available immunities or defenses. Under no circumstances shall a
party be required to pay on behalf of itself and any other parties any
amounts in excess of the limits of liability established in Minnesota
Statutes Ch. 466 applicable to any third party claim. The statutory limits
of liability for some or all of the parties may not be added together or
stacked to increase the maximum amount of liability for any third party
claim.
Any excess or uninsured liability shall be borne equally by all the parties,
but this does not include the liability of any individual officer, employee,
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
or agent which arises from his or her own malfeasance, willful neglect of
duty, or bad faith.
Nothing herein shall be construed to provide insurance coverage or
indemnification to an officer, employee or volunteer of any member for
any act or omission for which the officer, employee or volunteer is guilty
of malfeasance in office, willful neglect of duty, or bad faith.
9.6. Aid to Non-Parties.
9.6.1. Upon a request for assistance from a governmental unit that is not a party
to this Agreement, a South Metro SWAT team may be dispatched to such
governmental unit, in accordance with policies and procedures of the
Board, for a period of time not to exceed 24 hours, provided that the police
chief or Sheriff, as appropriate, has consented to such deployment of his or
her respective employees. Failure to provide assistance in response to any
such request shall not result in any liability to a party or South Metro
SWAT. The Team Commander or Assistant Team Commander shall notify
the chair of the Board any time such assistance is provided. The Team
Commander or Assistant Team Commander may at any time and in
his/her sole judgment recall the team. The decision to recall a team
hereunder shall not result in any South Metro SWAT liability.
9.6.2. Any party whose officers provided assistance pursuant to this paragraph
may, at the direction of the board, submit itemized bills for the actual cost
of any assistance provided, including salaries, overtime, materials and
supplies to the South Metro SWAT and the South Metro SWAT shall
submit the invoices to the requesting entity. The South Metro SWAT shall
forward any payments it receives in connection with such invoices to the
invoicing party.
10. Term. The term of this Agreement shall be effective only when all of the parties have
signed this Agreement. The chair of the Board shall notify the parties in writing of the
effective date of this Agreement. This Agreement shall continue in effect until
terminated in accordance with paragraph 11.2 or December 31, 2023, whichever first
occurs.
11. Withdrawal and Termination.
11.1. Withdrawal. Any party may withdraw from this Agreement upon 90 days’
written notice to the other parties. Withdrawal by any party shall not terminate
this Agreement with respect to any parties who have not withdrawn.
Withdrawal shall not discharge any liability incurred by any party prior to
withdrawal. Such liability shall continue until discharged by law or agreement.
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
A withdrawing party shall have no claim to any property or assets owned or
held by South Metro SWAT.
11.2. Termination. This Agreement shall terminate upon the occurrence of any one of
the following events: (a) when necessitated by operation of law or as a result of a
decision by a court of competent jurisdiction; or (b) when a majority of remaining
parties agrees to terminate the Agreement upon a date certain.
11.3. Effect of Termination. Termination shall not discharge any liability incurred by
the South Metro SWAT or by the parties during the term of this agreement.
Upon termination and after payment of all outstanding obligations, property or
surplus money held by the South Metro SWAT shall then be distributed to the
parties in proportion to their contributions.
12. Notice. Notice of withdrawal shall be provided by first class mail to the following:
Apple Valley Chief of Police
7100 147th Street West
Apple Valley, MN 55124
Farmington Chief of Police
19500 Municipal Drive
Farmington, MN 55024
Hastings Chief of Police
150 3rd Street East
Hastings, MN 55033
Inver Grove Heights Chief of Police
8150 Barbara Avenue
Inver Grove Heights, MN 55077
Lakeville Chief of Police
9237 183rd Street West
Lakeville, MN 55044
Faribault Chief of Police
25 4th St NW
Faribault, MN 55021
Northfield Chief of Police
1615 Riverview Dr
Northfield, MN 55057
Mendota Heights Chief of Police
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
1101 Victoria Curve
Mendota Heights, MN 55118
Rosemount Chief of Police
2875 145th Street West
Rosemount, MN 55068
South St. Paul Chief of Police
125 3rd Avenue North
South St. Paul, MN 55075
West St. Paul Chief of Police
1616 Humbolt Avenue
West St. Paul, MN 55118
Dakota County Sheriff
Law Enforcement Center
1580 Highway 55
Hastings, MN 55033
Rice County Sheriff
118 3rd St NW
Faribault, MN 55021
13. Miscellaneous.
13.1. Amendments. This agreement may be amended only in writing and upon the
consent of each of the parties’ governing body.
13.2. Records, accounts and reports. The books and records of the South Metro SWAT
shall be subject to the provisions of Minn. Stat. Ch. 13.
13.3. Counterparts. This agreement may be executed in two or more counterparts,
each of which shall be deemed an original, but all of which shall constitute one
and the same instrument. Counterparts shall be filed with the chair of the Board.
13.4. Additional Parties. Any other municipality within Dakota County or any
municipality or County adjacent to Dakota County may become a party to this
Agreement upon approval of the Board, adoption of a resolution by the entity’s
governing body, execution of this Agreement, and filing of the same with the
chair of the Board.
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated
below.
Approved by Dakota County Board COUNTY OF DAKOTA Resolution No.: 18-______ By: Dated: Name: Approved as to form: Title: _______________________________ Date of Signature:
Assistant County Attorney/ Date
KS18-357 2019 JPA for SOUTH METRO SWAT
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF APPLE VALLEY
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF FARMINGTON
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF HASTINGS
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF INVER GROVE HEIGHTS
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF LAKEVILLE By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF MENDOTA HEIGHTS
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF ROSEMOUNT
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF SOUTH ST. PAUL
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement
CITY OF WEST ST. PAUL
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement
CITY OF NORTHFIELD
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement
CITY OF FARIBAULT
By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date:
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Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement
COUNTY OF RICE
By: Name: Title: Date of Signature: Attest: By: Name: Title: Rice County Sheriff Date:
VI-06
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: November 19, 2018
Item: Declare surplus property and authorize for public sale
Council Action Requested:
Declare forfeiture vehicle as surplus and authorize for public sale/destruction.
Background Information:
The Hastings Police Department currently has one vehicle that has been seized through forfeiture
proceedings. The vehicle has been cleared for sale/destruction with the proceeds to be applied to the
Department's forfeiture account in accordance with Minnesota law. Upon declaration of the vehicle as
excess/surplus property, it will be made available for public sale via a commercially available online
auction service or destroyed. The following vehicle is to be declared surplus/excess property and
authorized for sale/destruction:
2011 Dodge Caravan 2D4RN3DG4BR755908 Forfeiture
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
None
VI-07
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Megan White, Deputy City Clerk
Date: November 19, 2018
Item: Massage License for Elianne McMahon-Miller
Council Action Requested:
Approve the attached resolution approving a Massage License for Elianne McMahon-Miller
Background Information:
Elianne McMahon-Miller has completed all necessary paperwork for a massage license and a background
check
has been successfully completed.
Financial Impact:
All fees associated with this license have been paid
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-08
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11- -18
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A MASSAGE LICENSE FOR ELIANNE
MCMAHON-MILLER
WHEREAS, Elianne McMahon-Miller has made application for a massagetherapylicense; and
WHEREAS, Ms. McMahon-Miller proposes to work for Caring Hands Massage
and Spa,427 Vermillion Street, Hastings; and
WHEREAS, Ms. McMahon-McMahon has had a background investigation
conducted by the Hastings Police Department,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
That the Mayor and City Clerk be authorized to sign a license authorizing
Elianne McMahon-Miller to operate as a licensed Massage Therapist for the period of
Novermber 19, 2018 to December 31, 2018 in Hastings.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS
MINNESOTA, THIS 19th DAY OF NOVEMBER 2018.
Ayes:
Nays:
Absent:
_______________________________
Paul Hicks, Mayor
_____________________
Julie Flaten, City Clerk
VI-08
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: November 19, 2018
Item: Resolution: Consent to and Approve Issuance of Revenue Obligations - YMCA
City Council Action Requested:
The City Council is asked to adopt the attached resolution pertaining to a debt issuance
by the YMCA of the Greater Twin Cities that would take the following actions:
1) Approve the refinancing of a Series 2007 Note issued on behalf of the YMCA by
the Hastings Housing and Redevelopment Authority (HRA).
2) Consent to issuance of new bonds by the City of White Bear Lake which include
refinancing of the outstanding debt of the 2007 issuance by the Hastings HRA.
A simple majority is necessary for action.
Background Information:
On October 16, 2006 the City Council adopted Resolution No. 10-11-06 approving the
issuance of a Commercial Development Revenue Note for YMCA of Greater Saint Paul
in the amount of $5,000,000 for acquisition and construction of the Hastings YMCA
project. The issuance was subsequently divided between a 2006 issuance and a
$2,200,000 issuance in 2007 (only the latter is the subject of the refinance and reissuance
request). The Hastings HRA took similar action upon adoption of Resolution No. 11-
2006 on November 9, 2006. On January 25, 2007 the $2,200,000 in debt was issued.
The YMCA now seeks to refinance the existing 2007 debt along with other projects
owned by the YMCA of the Greater Twin Cities and has requested that the City of White
Bear Lake issue revenue obligation bonds in the amount of $22,000,000. State Statutes
require that the City of Hastings approve the refinancing and consent to the issuance of
the new debt.
Financial Impact:
The 2006 debt authorization is considered as conduit debt, allowing the YMCA to borrow
at the City’s bonding rate rather than at a commercial rate; providing the YMCA a cost
savings in interest expense. The debt issuance is not considered as direct debt by either
the City or HRA; neither entity was liable for repayment of the issuance. The remaining
balance on the $2007 bond is $882,742.
VI-09
Advisory Commission Discussion:
N\A
Council Commission Discussion:
N\A
Attachments:
Resolution
Letter from Kennedy and Graven on behalf of the YMCA
City Council Resolution - October 16, 2006
VI-09
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. _________
RESOLUTION CONSENTING TO AND APPROVING THE ISSUANCE BY THE
CITY OF WHITE BEAR LAKE OF REVENUE OBLIGATIONS TO REFINANCE
A PROJECT ORIGINALLY FINANCED WITH THE PROCEEDS OF REVENUE
OBLIGATIONS ISSUED BY THE CITY OF HASTINGS AND TAKING OTHER
ACTIONS WITH RESPECT THERETO
BE IT RESOLVED by the City Council of the City of Hastings, Minnesota (the “City”), as follows:
Section 1. Background.
1.01. The City is authorized by the provisions of Minnesota Statutes, Sections 469.152 through
469.1655, as amended (the “Act”), to issue revenue bonds to finance or refinance, in whole or in part,
the costs of the acquisition, construction, reconstruction, improvement, betterment, or extension of
projects, including any properties, real or personal, used or useful in connection with a revenue
producing enterprise, whether or not operated for profit.
1.02. Pursuant to Minnesota Statutes, Section 471.656, as amended, a municipality is
authorized to issue obligations to finance the acquisition or improvement of property located outside of
the corporate boundaries of such municipality if the governing body of the city in which the property is
located consents by resolution to the issuance of such obligations.
1.03. On January 25, 2007, the Hastings Economic Development and Redevelopment
Authority (as successor to the Housing and Redevelopment Authority in and for the City of Hastings,
Minnesota) (the “Hastings EDRA”) issued its Commercial Development Revenue Note, Series 2007 (the
“Series 2007 Note”), in the original aggregate principal amount of $2,200,000 and loaned the proceeds
thereof to the Borrower, as successor to the Young Men’s Christian Association of the Greater Twin
Cities, a Minnesota nonprofit corporation doing business as the YMCA of the Greater Twin Cities (the
“Borrower”), as successor to the YMCA of Greater Saint Paul, to finance the acquisition, construction,
and equipping of an athletic and wellness facility located at 85 Pleasant Drive in the City (the “Hastings
Project”).
1.04. The Borrower has proposed that the City of White Bear Lake, Minnesota (the “Issuer”)
issue its revenue obligations (the “Bonds”), in one or more series, as taxable or tax‐exempt obligations, in
an aggregate principal amount not to exceed $22,000,000, under the provisions of the Act and
Minnesota Statutes, Section 471.656, as amended, and loan the proceeds thereof to the Borrower to,
among other things, refinance the Hastings Project through the refinancing of the Series 2007 Note.
1.05. The Borrower also intends to use a portion of the proceeds of the Bonds to refinance
other facilities owned by the Borrower and located throughout the Minneapolis/Saint Paul metropolitan
area.
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544493v1 JAE MN450-6 2
Section 2. Findings; Authorizations and Approvals.
2.01. In accordance with Section 469.155, subdivision 12 of the Act and Minnesota Statutes,
Section 471.656, as amended, the City, acting on behalf of the Hastings EDRA, consents to the issuance
of the Bonds by the Issuer to, among other things, refinance the outstanding Series 2007 Note, thereby
refinancing the Hastings Project, subject to final approval by the governing body of the Issuer, following
the preparation of bond documents and a determination by the Issuer to issue the Bonds.
2.03. The Borrower has agreed and it is hereby determined that any and all costs incurred by
the City in connection with the refinancing of the Series 2007 Note and the Hastings Project will be paid
by the Borrower.
2.03. City staff are authorized and directed to take all other actions necessary to carry out the
intent of this resolution.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19TH DAY OF NOVEMBER, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VI-09
544668v1 JAE MN450-6
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
&
Graven
C H A R T E R E D
November 13, 2018
John Hinzman, Community Development Director
City of Hastings
101 Fourth Street East
Hastings, MN 55033
Re: Resolution consenting to the redemption of the Commercial Development Revenue Note,
Series 2007, and the refinancing of a project located in the City of Hastings
Dear John,
On January 25, 2007, the Hastings Economic Development and Redevelopment Authority (as
successor to the Housing and Redevelopment Authority in and for the City of Hastings, Minnesota) (the
“Hastings EDRA”) issued its Commercial Development Revenue Note, Series 2007 (the “Series 2007
Note”), in the original aggregate principal amount of $2,200,000 and loaned the proceeds thereof to the
Young Men’s Christian Association of the Greater Twin Cities, a Minnesota nonprofit corporation doing
business as the YMCA of the Greater Twin Cities (the “Borrower”), as successor to the YMCA of Greater
Saint Paul, to finance the acquisition, construction, and equipping of an athletic and wellness facility (the
“Hastings Project”) located at 85 Pleasant Drive in the City of Hastings, Minnesota (the “City”). The
Series 2007 Note was issued in accordance with the provisions of Minnesota Statutes, Sections 469.152
through 469.1655, as amended (the “Act”). Pursuant to Minnesota Statutes, Section 471.656, as
amended, a municipality is authorized to issue bonds to finance or refinance a project located in another
municipality if the governing body of the municipality in which the project is located consents by
resolution to the issuance of the bonds.
The Borrower would like to refinance the Project (and other recreational facilities owned and
operated by the Borrower and located throughout the Minneapolis/Saint Paul metropolitan area) and has
requested that the City of White Bear Lake (the “Issuer”) issue its revenue obligations (the “Bonds”) in
the maximum aggregate principal amount of $22,000,000, a portion of the proceeds of which will be used
to refinance the outstanding Series 2007 Note. In order for the Issuer to issue the Bonds, the Borrower is
requesting that the City Council of the City approve the refinancing of the Series 2007 Note, on behalf of
the Hastings EDRA, and consent to the issuance of the Bonds to refinance the Hastings Project.
The City Council is being asked to consider the enclosed resolution on November 19, 2018. By
adopting the resolution, the City will consent to the issuance of the Bonds by the Issuer to refinance the
outstanding Series 2007 Note and refinance the Hastings Project. The enclosed resolution will satisfy the
requirements of Section 469.155, subdivision 12 of the Act and Minnesota Statutes, Section 471.656, as
amended. If you have any questions on the foregoing, please do not hesitate to contact me.
KENNEDY & GRAVEN, CHARTERED
Julie Eddington
&
VI-09
VI-09
VI-09
VI-09
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Melanie Lammers – Finance Manager
Date: 11/19/2018
Item: 2018 3rd Quarter Financial Report
Council Action Requested: Review and approve the attached financial report and 3rd
quarter budget amendments.
Background Information: The 3rd quarter financial report is a quarterly update of 2018
activity through September 30, 2018. Consistent with past practice, some numbers in
the report are adjusted to take into consideration the effects of year-end accruals and
year-to-year allocation differences.
Detail of the City’s investments holdings is provided in Appendix A.
Detail of the City’s capital infrastructure projects is provided in Appendix B.
Detail of the Requested budget amendment is provided in Appendix C.
Financial Impact: Budget amendments will impact finances as noted.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
2018 3rd Quarter Financials
Appendix A – 2018 Investment holdings as of September 30, 2018
Appendix B – 2018 Capital Infrastructure projects as of September 30, 2018
Appendix C – 2018 Budget Amendment
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2018 3rd Quarter Financial Update
2 | Page
2018 3rd Quarter Financial Update
Government Funds
General Fund Revenue Summary
Our total general fund revenues are tracking at around 60% which is expected. We are 75% through the year,
but our primary revenue source (tax dollars) will not be received until December.
• Our investments are performing better than anticipated in 2018, you will see this repeatedly in each
fund.
• Facility Management received lighting rebates from our Police and Fire light upgrades. Requesting
budget amendment to account for the rebates.
• Building and Inspections is having a strong year.
• Public Works- Street lights- we have accounted for our full MSA aid in the general fund instead of the
Mill and Overlay fund. Requesting budget amendment for additional revenue and expense (neutral).
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
101-GENERAL
REVENUE SUMMARY
NON-DEPARTMENTAL 4,093,490 4,423,189 329,699 8,068,959 55%
INVESTMENTS 20,542 49,974 29,432 28,000 178%
COUNCIL & MAYOR 0 0 0 0 0%
CITY CLERK 79,924 62,630 -17,294 101,285 62%
FINANCE 60 0 -60 60 0%
FACILITY MANAGEMENT 4,635 21,411 16,776 18,380 116%
PLANNING 9,855 16,859 7,003 18,500 91%
I.T.906 5,365 4,459 10,000 54%
POLICE 464,744 285,649 -179,095 603,318 47%
BUILDING & INSPECTIONS 315,100 432,791 117,691 417,200 104%
SAFETY 25 0 -25 2,500 0%
PUBLIC WORKS-ENGINEERING 50,870 12,927 -37,943 315,000 4%
PUBLIC WORKS-STREETS 215,999 534,973 318,974 262,500 204%
PUBLIC WORKS-STR. LIGHTS 7,734 3,941 -3,792 8,500 46%
PARKS & RECREATION 60,789 57,482 -3,307 72,550 79%
MISCELLANEOUS 23,336 -5,161 -28,497 71,780 -7%
TRANSFERS 489,516 519,722 30,206 652,688 80%
TOTAL REVENUES 5,837,523 6,421,751 584,228 10,651,220 60%
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2018 3rd Quarter Financial Update
3 | Page
General Fund Expense Summary
Total General Fund expense is tracking slightly higher than 2017, which is expected since there is more
expense in 2018. Public works- Streets has additional expense for Mill and Overlay, this is part of the neutral
budget adjustment being requested.
Parks - Fund 200
Income is tracking as expected with investment earnings up for the year. Expenditures look on target at 74%
of 75% being spent.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
EXPENDITURE SUMMARY
COUNCIL & MAYOR 88,662 90,111 1,449 122,388 74%
ADMINISTRATION 163,375 206,453 43,078 322,600 64%
CITY CLERK 300,648 353,865 53,217 516,243 69%
FINANCE 307,632 399,981 92,349 568,051 70%
LEGAL 114,954 114,650 -305 152,941 75%
FACILITY MANAGEMENT 213,233 281,970 68,737 372,970 76%
PLANNING 184,197 120,642 -63,555 136,474 88%
I.T.503,712 443,754 -59,958 580,179 76%
POLICE 3,308,035 3,424,914 116,879 4,861,662 70%
BUILDING & INSPECTIONS 358,449 378,521 20,072 535,398 71%
SAFETY 7,386 4,985 -2,401 2,700 185%
PUBLIC WORKS-ENGINEERING 324,328 361,861 37,532 528,147 69%
PUBLIC WORKS-STREETS 739,056 976,987 237,931 1,123,367 87%
PUBLIC WORKS-STR. LIGHTS 103,679 154,106 50,427 263,500 58%
PARKS & RECREATION 93,791 100,882 7,091 119,900 84%
MISCELLANEOUS 396,148 384,647 -11,501 468,700 82%
TOTAL EXPENDITURES 7,207,285 7,798,328 591,043 10,675,220 73%
REVENUES OVER/(UNDER)EXPEDITURES -1,369,762 -1,376,577 -6,815 -24,000
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Aquatic Center – Fund 201
The pool is seasonal and it looks like the budget was accurate in 2018 with expenditures being 96% of 100%. More income will come in December and it is anticipated to be on target with budgeted figures.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
200-PARKS
REVENUE SUMMARY
LEVY/TAX 760,525 753,727 -6,798 1,403,089 54%
RENTAL INCOME 9,550 7,150 -2,400 7,000 102%
PROGRAM INCOME 52,424 49,680 -2,744 81,471 61%
INVESTMENT INCOME 4,420 12,522 8,102 7,800 161%
JOINT FACILITY INCOME 22,130 25,741 3,612 27,579 93%
DONATIONS 8,500 10,218 1,718 3,700 276%
TOTAL REVENUES 857,548 859,038 1,490 1,530,639 56%
EXPENDITURE SUMMARY
PERSONNEL EXPENSE 668,829 719,109 50,280 948,160 76%
SUPPLIES 67,941 75,737 7,796 71,874 105%
OTHER SERVICES & CHARGES 222,586 274,929 52,343 435,340 63%
MISCELLANEOUS 11,807 12,272 465 13,285 92%
CAPITAL OUTLAY 79,654 0 -79,654 0 0%
TRANSFERS 17,677 17,677 0 23,569 75%
TOTAL EXPENDITURES 1,068,493 1,099,723 31,230 1,492,228 74%
REVENUES OVER/(UNDER)EXPEDITURES -210,945 -240,685 -29,740 38,411
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
201-AQUATIC CENTER
LEVY/TAX 95,292 128,056 32,764 239,277 54%
SALES INCOME 192,270 224,437 32,167 237,050 95%
INVESTMENT INCOME 1,106 2,877 1,771 1,000 288%
MISCELLANEOUS 6,042 1,023 -5,018 1,707 60%
TOTAL REVENUES 294,709 356,393 61,683 479,034 74%
PERSONNEL EXPENSES 225,191 263,381 38,190 259,463 102%
SUPPLIES 53,077 57,859 4,782 60,950 95%
OTHER SERVICES & CHARGES 64,893 78,183 13,290 93,145 84%
MISCELLANEOUS 0 0 0 0 0%
CAPITAL OUTLAY 22,323 51,347 29,023 55,000 93%
TRANSFERS 6,227 6,227 1 8,302 75%
TOTAL EXPENDITURES 371,711 456,996 85,286 476,860 96%
REVENUES OVER/(UNDER)EXPEDITURES -77,001 -100,604 -23,603 2,174
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Heritage Preservation – Fund 210
Fire & Ambulance – Fund 213
Revenue for Ambulance service is at 70% of 75% which is on track with projections. We received a
large Federal supplement payment for Medicare patients which is helping bring up the revenue. A
budget adjustment will change the percentage of Ambulance revenue. Grants are over budget as we did not budget for the revenue and expense associated with the Federal SCBA grant. This is being
requested as a neutral budget adjustment. Taxes and Rural fire is a bi-yearly item so 50% is
appropriate.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
210-HERITAGE PRESERVATION
TAX/LEVY 14,634 16,011 1,377 29,846 54%
INVESTMENT EARNINGS 582 1,431 849 1,010 142%
DONATIONS 329 325 -4 0 0%
MISCELLANEOUS 40 85 45 400 21%
TOTAL REVENUES 15,585 17,853 2,267 31,256 57%
PERSONNEL EXPENSES 18,499 19,272 773 27,024 71%
SUPPLIES 0 0 0 1,200 0%
OTHER SERVICES & CHARGES 322 445 123 1,390 32%
MISCELLANEOUS 857 614 -243 1,125 55%
TRANSFERS 388 388 0 517 75%
TOTAL EXPENDITURES 20,066 20,719 653 31,256 66%
REVENUES OVER/(UNDER)EXPEDITURES -4,480 -2,866 1,614 -
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
213-FIRE & AMBULANCE
FIRE/AMBULANCE REVENUE
TAX/LEVY 565,177 675,728 110,551 1,260,963 54%
GRANTS 17,173 786,057 768,884 0 0%
STATE RELIEF AID 180,415 0 -180,415 175,000 0%
RURAL FIRE CONTRACT 238,523 250,000 11,477 500,000 50%
CHARGES FOR SERVICES 1,491,901 1,601,835 109,933 2,292,500 70%
TRANSFERS 0 0 46,143 0%
INVESTMENT EARNINGS 381 1,434 1,053 4,000 36%
MISCELLANEOUS 2,130 12,546 10,416 13,857 91%
TOTAL REVENUE FIRE & AMBULANCE 2,495,700 3,327,600 831,900 4,292,463 78%
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2018 3rd Quarter Financial Update
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Fire & Ambulance – Fund 213 continued
Fire expense is lower than budgeted with the exception of the SCBA grant expense which is being fixed with a budget adjustment (requested at the end of the financials). Ambulance expense is high in the miscellaneous category due to a payment that was made to receive Federal Medicaid
reimbursement. We had to pay the reimbursement, and were receipted double. This was a new
program identified by our third party billing company Experte. Requesting budget adjustment for the
payment and receipt (positive budget adjustment).
Police Reserve – Fund 221
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
FIRE EXPENSE
PERSONNEL EXPENSES 421,483 403,735 -17,748 643,715 63%
SUPPLIES 41,330 45,271 3,942 89,340 51%
OTHER SERVICES & CHARGES 524,214 449,454 -74,760 662,719 68%
MISCELLANEOUS 14,849 20,594 5,745 179,971 11%
CAPITAL OUTLAY 3,426 804,613 801,187 60,000 1341%
TRANSFERS 48,582 57,422 8,840 76,562 75%
TOTAL FIRE EXPENSE 1,053,884 1,781,089 727,205 1,712,307 104%
AMBULANCE EXPENSE
PERSONNEL EXPENSES 1,296,582 1,279,139 -17,444 2,057,556 62%
SUPPLIES 79,401 60,830 -18,571 94,000 65%
OTHER SERVICES & CHARGES 156,504 263,968 107,465 228,769 115%
MISCELLANEOUS 35,856 109,984 74,128 29,350 375%
CAPITAL OUTLAY 8,871 159,533 150,662 190,000 84%
TOTAL AMBULANCE EXPENSE 1,577,214 1,873,454 296,240 2,599,675 72%
REVENUES OVER/(UNDER)EXPEDITURES -135,398 -326,942 -191,544 -19,519
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
221-POLICE RESERVE
LEVY/TAX 4,778 4,914 136 9,150 54%
INVESTMENT EARNINGS 21 85 64 0 0%
DONATIONS 100 2,500 2,400 0 0%
TOTAL REVENUES 4,899 7,499 2,600 9,150 82%
SUPPLIES 1,995 1,602 -392 3,850 42%
OTHER SERVICES & CHARGES 0 1,582 1,582 0 0%
MISCELLANEOUS 4,632 793 -3,839 5,300 15%
TOTAL EXPENDITURES 6,627 3,978 -2,649 9,150 43%
REVENUES OVER/(UNDER)EXPEDITURES -1,727 3,522 5,249 0
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Arena – Fund 615
Arena income is at 59% for the year. The income is cyclical so we will be watching our 4th quarter
closely to see if we end up where we budgeted. The expense is high due to a compressor motor
breaking down and needing repair. An increase for this expense is being requested in a budget amendment.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
615-ARENA
LEVY/TAX 40,620 17,517 -23,103 32,000 55%
SALES INCOME 265,534 275,204 9,670 469,500 59%
INVESTMENT INCOME 2,813 7,149 4,337 5,000 143%
MISCELLANEOUS 82 335 253 0 0%
TOTAL REVENUES 309,049 300,205 -8,843 506,500 59%
PERSONNEL EXPENSES 193,353 176,044 -17,309 291,293 60%
SUPPLIES 20,891 21,182 291 43,100 49%
OTHER SERVICES & CHARGES 87,785 110,355 22,570 187,220 59%
MISCELLANEOUS 990 1,079 89 960 112%
CAPITAL OUTLAY 0 37,427 37,427 31,200 120%
TRANSFERS 6,917 6,917 0 9,222 75%
TOTAL EXPENDITURES 309,935 353,003 43,069 562,995 63%
REVENUES OVER/(UNDER)EXPEDITURES -886 -52,798 -51,912 -56,495
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2018 3rd Quarter Financial Update
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Enterprise Funds
The Enterprise funds consist of our three utility funds and the hydro plant.
Water – Fund 600
Water Revenue is steady with 64% collected as of Sept. 30th. Investment earning are up as they are in most other funds. We had higher than anticipated WAC charges due to an 88 unit apartment building.
A budget adjustment is being requested to increase the WAC budget. Capital Outlay will be adjusted
at year end to fixed assets, so no budget adjustment is necessary.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
600-WATER
CHARGES FOR SERVICES 1,023,359 1,181,757 158,398 1,843,150 64%
INVESTMENT EARNINGS 12,396 32,897 20,501 21,000 157%
SALE OF METERS 11,239 5,055 -6,185 7,500 67%
WAC CHARGES 60,731 246,769 186,038 92,000 268%
MISCELLANEOUS 2,509 1,585 -924 0 0%
TOTAL REVENUES 1,110,234 1,468,062 357,828 1,963,650 75%
PERSONNEL EXPENSES 272,695 279,282 6,588 583,941 48%
SUPPLIES 65,957 66,233 276 128,700 51%
OTHER SERVICES & CHARGES 234,163 303,393 69,230 515,880 59%
MISCELLANEOUS 552 953 401 1,200 79%
CAPITAL OUTLAY 103,994 318,319 214,325 17,500 1819%
DEBT 370,850 284,024 -86,826 429,600 66%
TRANSFERS 22,354 25,354 3,000 33,805 75%
TOTAL EXPENDITURES 1,070,564 1,277,557 206,993 1,710,626 75%
REVENUES OVER/(UNDER)EXPEDITURES 39,670 190,505 150,835 253,024
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Sewer – Fund 601
The sewer revenue is also steady at 64% collected since Sept 30th. SAC charges are high with the
apartment building and a budget adjustment is being requested. Expense is in line with the budget.
Storm Water – Fund 603
The Storm water fund revenue and expenditures are both under budget. Nothing to note in this fund.
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
601-WASTEWATER
CHARGES FOR SERVICES 1,073,749 1,365,373 291,624 2,158,200 63%
INVESTMENT EARNINGS 5,230 11,393 6,164 8,000 142%
SAC CHARGES 18,664 75,836 57,173 42,000 181%
MISCELLANEOUS 3,089 1,706 -1,382 0 0%
TOTAL REVENUES 1,100,731 1,454,309 353,578 2,208,200 66%
PERSONNEL EXPENSES 191,560 204,466 12,906 418,631 49%
SUPPLIES 2,833 2,628 -204 6,200 42%
OTHER SERVICES & CHARGES 1,386,970 1,134,275 -252,695 1,513,659 75%
MISCELLANEOUS 22 14 -8 100 14%
CAPITAL OUTLAY 5,280 0 -5,280 0 0%
TRANSFERS 24,322 24,322 0 33,229 73%
DEBT 0 0 0 0 0%
TOTAL EXPENDITURES 1,610,986 1,365,705 -245,281 1,971,819 69%
REVENUES OVER/(UNDER)EXPEDITURES -510,255 88,604.02 598,859 236,381
PRIOR YEAR TO
DATE 9/30/2017
CURRENT YEAR
TO DATE
9/30/2018
VARIANCE
FROM 2017
CURRENT
BUDGET 2018
PERCENTAGE
OF BUDGET
YTD 2018
603-STORM WATER UTILITY
CHARGES FOR SERVICES 279,768 350,546 70,778 541,406 65%
INVESTMENT EARNINGS 1,880 5,941 4,061 2,500 238%
MISCELLANEOUS 0 0 0 0 0%
TOTAL REVENUES 281,648 356,487 74,839 543,906 66%
PERSONNEL EXPENSES 188,295 204,756 16,461 364,930 56%
SUPPLIES 2,396 1,971 -425 3,000 66%
OTHER SERVICES & CHARGES 15,517 63,229 47,712 66,260 95%
MISCELLANEOUS 41,749 965 -40,784 1,000 97%
CAPITAL OUTLAY 0 30,668 30,668 150,000 20%
TRANSFERS 5,645 5,645 0 7,526 75%
TOTAL EXPENDITURES 253,602 307,234 53,632 592,716 52%
REVENUES OVER/(UNDER)EXPEDITURES 28,046 49,253 21,207 -48,810
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Hydro – Fund 620
The Hydro fund has faced challenges in 2018. We had a turbine break down in the spring and our
insurance carrier supplemented some of our loss. Due to this the miscellaneous income and other
services and charges expense is higher than budgeted. We are requesting a budget adjustment to fix the variances.
Debt Service expenditures are as anticipated. The City’s debt has a principal payment due date of February
1st, so all principal payments were made as of the end of 1st quarter. Interest payments are made on
February 1st and August 1st.
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Transfers
2018 Transfers
Quarterly transfers are made for administrative charges, internal funding, and savings needs. Transfers
posted for 2nd quarter 2018 were all budgeted transfers or budgeted use of stabilization funds.
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Cash Balances
Cash balances fluctuate throughout the year based on planned spending, receipt of fund revenues and the
timing of property tax payments. The cash balance within a fund can be one indicator of the health of the
fund. As of September 30th, the City had received the prepayment of a portion of the first half of property
tax payments, with an additional property tax payment to be received in December.
FUND DESCRIPTION September 30, 2017 September 30, 2018
General Fund 3,278,786 2,780,440
Parks 668,152 806,121
Aquatic Center 106,387 109,894
Cable TV 117,433 108,888
Cable Access 28,589 34,093
Heritage Preservation 72,524 74,851
Fire & Ambulance 271,102 17,243
LeDuc Historical Estate Operations 376,193 253,412
Police Reserves 2,977 9,729
DUI Enforcement & Forfeitures 33,759 42,334
Drug Awareness & Forfeitures 12,263 11,582
2015 Equipment Certificates 36,390 41,022
Aquatic Center Debt Service 28,519 75,357
Parks Facility Bonds 257,789 317,694
2011 Equipment Certificates 934 949
2012 Equipment Certificates 32,980 53,139
2013 Equipment Certificates 94,327 123,374
2014 Equipment Certificates 180,886 140,976
Parks Capital Projects 555,279 385,916
Budget Stabilization Fund 372,269 156,178
HRA Redevelopment of the EDA 156,603 422,260
Economic Development of the EDA 998,133 966,953
Guardian Angels - TIF (099) 11,604 3,525
Downtown Riverfront-TIF (110) (1,987) (2,859)
NAPA-TIF (116) (3,374) (9,933)
Downtown Redevelopment TIF (007) (16,016) (16,016)
Mill and Overlay (61,792) 6,040
2015 Improvements 233,603 325,568
2016 Improvements (567,582) (540,129)
2017 Improvements (785,156) (2,558)
2018 Improvements - 2,358,391
2019 Improvements - (40,315)
Debt Redemption 13,717 18,685
2013A GO Improvement Refunding Bonds 298,052 312,542
2016A GO TIF (quasi refunding) Bonds 108,259 134,567
2006A GO Improvement Bonds 177,601 60,446
2007B GO Improvement Bonds 180,216 145,001
2008A GO Improvement Bonds 248,015 223,431
2009A GO Improvement Bonds 60,402 116,014
2010B GO Improvement Bonds 36,520 106,234
2011 GO Improvement Bonds 303,759 318,885
2012 GO Improvement Bonds 127,441 126,408
2013 GO Improvement Bonds 48,935 119,577
2014 GO Improvement Bonds 374,867 253,859
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2018 3rd Quarter Financial Update
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2015 GO Improvement Bonds 186,823 169,037
2016 GO Improvement Bonds 175,936 264,051
2017 GO Improvement Bonds - 114,299
2018 GO Improvement Bonds - (59,355)
Water 2,130,527 1,907,520
Wastewater (3,816) 188,312
Storm Water 308,877 409,787
Arena 380,379 402,992
Hydro Electric 92,438 14,785
Retiree Health 197,970 157,823
Compensated Absences 576,581 609,517
Vehicle Revolving Fund 107,010 385,355
Cable Security Deposit 12,879 12,962
Escrow-letter of credits 46,290 46,615
Escrow -Dev/Eng/TIF-HRA 105,677 364,476
Ruth Doffing Trust Fund-Library 92,119 93,488
C. Simmons Trust 204,165 207,939
C. Simmons Residuary 11,310 950
Comments on cash balances
2016 and 2017 Improvement Projects – once these projects are closed, staff will resolve the deficit cash
balance.
2019 Improvement Projects – once these projects begin in 2019, cash will be added to this fund to support
the projects.
2018 GO Improvement Bonds – a portion of the tax settlement will be added to this fund in December.
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2018 3rd Quarter Financial Update
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Investments
The City’s total investment portfolio was valued at $17,808,995 as of September 30, 2018.
Allocation of the City’s portfolio is as follows. Additional detail is available in Appendix A
Additional Information
Further detail of the information presented here may be obtained by contacting the finance department. The
Finance Manager may be reached for questions at 651-480-2347 or MLammers@Hastingsmn.gov
CD's
$9,452,600
53%
Agencies
$1,300,000
7%
Municipal Bonds
$1,245,000
7%
Money Markets
(Bond Proceeds)
$2,321,073
13%
Savings deposit
account
$3,490,322
20%
City of Hastings Investment Portfolio
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2018 3rd Quarter Financial Update
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Appendix A – Investment Holdings
Detail of Municipal Bonds, Agencies and CDs
City of Hastings Investment Detail
Held With TYPE Description Maturity Rate Par
MBS CD Wells Fargo Bank 06/30/22 2.25%249,000
MBS CD Isabella Bank 11/13/19 2.50%245,000
MBS CD Goldman Sacs 06/14/22 2.35%148,000
MBS CD Washington TR Company 11/25/19 1.65%249,000
MBS CD American Express 05/04/20 1.80%247,000
MBS CD BMW Bank North America 09/21/21 3.00%145,000
MBS CD Comenity Cap BK Salt Lake City UTAH 09/14/23 3.30%249,000
MBS CD Citibank 08/03/21 3.00%246,000
MBS CD Guaranty B& T CO Denver 3/1/21 2.80%245,000
PMA CD Corporate One Federal Credit Union 1/30/19 2.25%247,100
PMA CD Mainstreet Bank 01/30/19 2.22%247,100
PMA CD Luther Burbank Savings 01/30/19 2.21%247,100
PMA CD High Plains Bank 01/30/19 2.21%247,100
PMA CD Servisfirst Bank 01/30/19 2.21%247,100
PMA CD Cornerstone Bank - York NE 01/30/19 2.21%247,100
MBS CD Ally Bank Midvale 03/15/19 1.20%248,000
MBS CD Morton Community 06/07/19 1.40%245,000
MBS CD Barclays Bk 7/16/19 2.05%240,000
MBS CD BMW Bk North American Salt Lake City, UT 09/30/20 2.20%100,000
MBS CD Capital One Natl Assn Mclean VA 09/30/20 2.25%249,000
MBS CD Summit Community Bank Inc, Moorefield West VA 03/31/21 1.50%249,000
MBS CD GoldMan Sachs Bank, NY 4/8/21 2.15%99,000
MBS CD HSBC Bank Delaware 03/11/25 0.023 240,000
MBS CD Synchrony Bk 04/02/25 0.028 249,000
MORGAN STANLEY CD JP Morgan 11/21/19 1.45%210,000
MORGAN STANLEY CD Sallie Mae 07/19/21 3.00%245,000
MORGAN STANLEY CD Enerbank 07/19/21 2.95%245,000
MORGAN STANLEY CD First Business Bank Madison WI 02/22/22 3.00%245,000
Oppenheimer CD Everbank 06/15/20 1.80%247,000
Oppenheimer CD Discover Bank 07/06/22 2.20%247,000
Oppenheimer CD Franklin Synergy Bank 03/29/19 1.65%249,000
UBS FINANCIAL AG FHLMC Step Up 08/16/21 1.25%500,000
UBS FINANCIAL AG FNMA Step Up Callable 10/28/22 0.01 300,000
UBS FINANCIAL AG FHLB 11/17/22 0.01 250,000
UBS FINANCIAL AG FHLB Step up 05/23/23 0.013 250,000
UBS FINANCIAL CD WEBBANK UT US 06/29/20 1.85%245,000
UBS FINANCIAL CD HSBC 07/26/21 2.15%230,000
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City of Hastings Investment Detail
Held With TYPE Description Maturity Rate Par
UBS FINANCIAL CD Peoples Sec Bk & Tr Co 08/31/21 3.00%245,000
UBS FINANCIAL CD Safra national bank 09/16/19 2.45%240,000
UBS FINANCIAL CD Key Bank 10/15/18 1.35%245,000
UBS FINANCIAL CD First BK PR 05/28/19 1.15%245,000
UBS FINANCIAL CD American Express 07/01/20 2.35%245,000
UBS FINANCIAL CD Capital One 07/01/20 2.25%245,000
UBS FINANCIAL CD Comenity Bank De US 10/14/20 2.25%200,000
UBS FINANCIAL CD Worlds Foremost 04/21/21 1.70%200,000
UBS FINANCIAL MU Williamson Jackson College 12/01/20 2.30%245,000
UBS FINANCIAL MU DULUTH MN INDE SCHOOL DIST 2/1/20 4.60%250,000
UBS FINANCIAL MU CONNECTICUT Unlimited taxable 10/15/21 0.024 500,000
UBS FINANCIAL MU NEW YORK CITY 11/01/23 0.024 250,000
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Appendix B – Capital Infrastructure Status
Through the third quarter in 2018, contracts were awarded for the 2018 Mill & Overlay Project, Crack Seal
Program, LeDuc Roof Repair, City Hall Masonry Repair, Riverfront Renaissance Phase 3.1, 2018 Street
Improvements, and the Vermillion River Sediment Removal.
The Well No. 7 Rehabilitation Project was budgeted in 2017, and completed in 2018.
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Appendix C – 2018 Budget Amendment
2018 Budget Change Amended 11/18
General Fund
Revenues by Major Category:
Non-Departmental 8,068,959 - 8,068,959
Investments 28,000 - 28,000
City Clerk 101,285 101,285
Finance 60 - 60
Facility Management 18,380 12,500 30,880
Planning 18,500 - 18,500
I.T.10,000 - 10,000
Police 603,318 - 603,318
Building & Inspections 417,200 - 417,200
Safety 2,500 - 2,500
Public Works-engineering 315,000 - 315,000
Public Works-Streets 262,500 280,000 542,500
Public Works-Street Lights 8,500 - 8,500
Parks & Recreation 72,550 - 72,550
Miscellaneous 71,780 - 71,780
Transfers In 676,688 - 676,688
Total Revenues 10,675,220 292,500 10,967,720
Expenditures by Major Function:
Council & Mayor 122,388 - 122,388
Adminstration 322,600 - 322,600
City Clerk 516,243 - 516,243
Finance 568,051 - 568,051
Legal 152,941 - 152,941
Facility Management 372,970 - 372,970
Planning 136,474 - 136,474
I.T.580,179 - 580,179
Police 4,861,662 - 4,861,662
Building & Inspections 535,398 - 535,398
Safety 2,700 - 2,700
Public Works-engineering 528,147 - 528,147
Public Works-Streets 1,123,367 280,000 1,403,367
Public Works-Street Lights 263,500 - 263,500
Parks & Recreation 119,900 - 119,900
Miscellaneous/Transfers Out 468,700 - 468,700
Total Expenditures 10,675,220 280,000 10,955,220
Revenues less Expenditures - 12,500 12,500
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2018 3rd Quarter Financial Update
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General Fund
Income for Facility management budget increase to reflect the $12,500 in lighting rebates
received from Xcel for upgrading lighting to LED in our Police and Fire Facilities.
Income and expense for Municipal State Construction Aid be recognized in the general fund
budget in the amount of $280,000.
Special Revenue Funds
Income for the Fire and Ambulance to be added to the budget.
- $775,000 Federal SCBA grant received
- $157,500 Federal Medicaid reimbursement
Expense to add to the Fire and Ambulance budget.
- $775,000 monies expended for SCBA purchase
- $78,800 monies expended to the Federal Medicaid reimbursement program so we could
collect the $157,500. For this program you must write a check for the amount of expense
equal to the reimbursement, and you are sent your money back plus the reimbursement.
Expense added to the Arena budget in the amount of $37,500 to cover the cost of repairing the
motor compressor which broke down unexpectedly. This expense will need to be covered by fund
balance if the Arena doesn’t earn enough revenue to cover the cost of the repair.
Special Revenue Funds 2018 Budget Change Amended 11/18
Revenues:
Fire and Ambulance Fund 4,292,463 932,500 5,224,963
Arena 506,500 - 506,500
Total Revenues 4,798,963 932,500 5,731,463
Expenditures:
Fire and Ambulance Fund 4,311,982 853,800 5,165,782
Arena 562,995 37,500 600,495
Total Expenditures 4,874,977 853,800 5,766,277
Revenues less Expenditures (76,014) 78,700 (34,814)
Appropriated Fund Balance 76,014 34,814
VI-10
2018 3rd Quarter Financial Update
20 | Page
Enterprise Funds
Increase expense for the Hydro fund to cover the equipment breakdown repair in the amount of
$111,000. We were reimbursed from insurance for the loss of operations, but are watching this
fund closely to see if additional adjustment will need to be made.
Water Fund WAC income increase by $155,000 to account for the large collection from the
apartment building being constructed.
Sewer Fund SAC income increase by $34,000 to account for the large collection from the
apartment building being constructed.
Enterprise Fund 2018 Budget Change Amended 11/18
Revenues -
Hydro Fund 961,000 961,000
Water Fund 1,963,650 155,000 2,118,650
Sewer Fund 2,208,200 34,000 2,242,200
Total Revenues 5,132,850 189,000 5,321,850
Expenditures -
Hydro Fund 820,603 111,000 931,603
Water Fund 1,710,626 - 1,710,626
Sewer Fund 1,971,819 - 1,971,819
Total Expenditures 4,503,048 111,000 4,614,048
Revenues less Expenditures 629,802 78,000 707,802
VI-10
City Council Memorandum
To: Mayor Hicks & City Council Members
From: John Caven
Date: November 13, 2018
Item: Public Hearing for Storm Water Pollution Prevention Plan (SWPPP)
Council Action Requested:
The council is requested to hold a Public Hearing for Hastings annual Storm Water Pollution Prevention
Plan.
Background Information:
The Federal Clean Water Act requires small cities to submit a permit to discharge storm water into
receiving water bodies. The storm water permit typically covers a five year period and is intended to
reduce pollutants from not only our storm sewer discharge points, but also from overland runoff that
drains directly to rivers, lakes and ponds.
Hastings submitted their first storm water permit annual report to the Minnesota Pollution Control
Agency (MPCA) on June 30, 2008. As part of the permit, the City was required to address six separate
areas referred to as minimum control measures:
1. Public education and outreach
2. Public participation/involvement.
3. Illicit discharge detection and elimination.
4. Construction site stormwater runoff control.
5. Post construction storm water management in new development and redevelopment.
6. Pollution prevention/good housekeeping for municipal operations.
A total of 34 mandatory best management practices were required to be included within the six
minimum control measures. In the report, the City documented all best management activities that met
these requirements. Among the highlights, the City
1. Provided a storm water quality articles in Rivertown Newsletters and various Facebook posts.
2. Continued to participate in the annual Earth Day and Arbor Day, and Spring Clean-up Day.
3. Assisted with advertising Dakota County’s “Landscaping for Clean Water” program to design
and install rain gardens.
4. Looking to complete inspection of sump manholes and stockpiles, and 20% of the outfalls and
ponds.
5. Sweep City streets 2-3 times per year.
The MPCA is currently drafting a revised permit slated to come out in late 2018. Additional
requirements may be included and designed to further reduce pollutants within storm water runoff.
The City of Hastings will be required to upgrade their SWPPP to reflect these changes in 2019. Presently
we are being told “no significant changes” are being proposed.
VII-01
In the mean time, the City will continue, in 2018 and 2019, to record and improve the current SWPPP to
meet the permit requirements for the June 2019 annual report submittal, one of which is a required
public hearing for the Storm Water Pollution Prevention Plan performed in 2018. The MPCA will review
and comment on Hastings' annual report submittals during a future audit.
VII-01